design to evaluation John D.

Navarro

 is a meal that has a menu preselected by the client for all the guests attending the event INSIDE the food service facility ( hotel and restaurant), while bringing the food and service to the guests venue, is called catering.

Allows the client/s to invite a large group of people without the necessity planning, buying, cooking and serving food.( even cleaning)

1.

Commercial 2.Institutional

Starts with a Good Planning + Good Menu + Good Location + Effective Coordination _____________________ = A Successful Banquet

 Site
Theme Hospitality Dcor Programming/Entertainment Technical Graphics Operations Health Legal

and Safety

Plan Prepare & Produce Implement Evaluate & Preserve

Brainstorm

Site- Where should the event take place? size, capacity, movement, accessibility and cost Theme- Is there an image or message that should be associated with the event? Hospitality- What food, beverage and added touches can be incorporated into the banquet event? Dcor- What visual enhancements can be added to the the banquet event?

1.Must satisfy guests expectation. 2.Must attain Marketing Objectives 3.Must help achieve Quality Objectives 4. Must be Accurate

1.

Facility Lay out and Equipment Space Equipment Available Work Flow Efficiency

2.

Available Labor Number of Employees Required Skills Training Program/s

3.

Ingredients
Standard Recipe Availability of the Ingredients required during the life span of the Menu. Seasonal Ingredients Cost Miscellaneous Cost ( Freight Charges, Storage, etc.)

4. Service Equipment

carving utensils, trolleys, gueridon, salad bowls, suzette pans, souffle dishes, soup tureens, large wooden salad bowl, rechaud, Voiture (heated cart for serving roasts) and, etc

Appetizers Salads Entrees Starch items (potatoes, rice, pasta) Vegetables Desserts Beverages

table d'hte (a complete meal for one price) A la Carte (items are listed and priced separately) Combination (combination of the table d'hte and a la carte pricing styles) Fixed menus: a single menus for several months Cycle menus: designed to provide variety for guests who eat at an operation frequently - or even daily

Breakfast (offers fruits, juices, eggs, cereals, pancakes, waffles, and breakfast meats) Lunch (features sandwiches, soups, salads, specials; usually lighter than dinner menu items) Dinner (more elaborate, steaks, roasts, chicken, sea food and pasta; wines, cocktails, etc..)

 Childrens

citizens Alcoholic beverage Dessert Room service Take-out Banquet California (breakfast, lunch and dinner menu items on one menu) Ethnic

Senior

To encourage a healthy, informal interaction among your guests, a casual buffet creates the ideal atmosphere. Be it a cocktail party, a press function or even a business get-together, this buffet style will never cease to entertain your guests.

When the occasion demands a formal banquet requiring protocol, there is nothing to match the magnificence of a 'Sit down silver service'. It includes a 3 or 4 course meal in a fine livery with a special brigade service in attendance for corporate heads.

When the evenings involve cocktails followed by dinner, this arrangement proves to be the most convenient. If you like, you can group people the way you want to, by placing name cards at each place on the table. So, if it's a company meeting involving dinner, a staff get-together, a semi formal function or a private party that carries on till the wee hours of the morning, a Sit Down Buffet arrangement seems feasible.

When your client decides to throw a party playing around a definite theme, this banquet style fits the bill. Whether it revolves round a romantic evening, explores the various shades of the Disney world or emulates a gala Carnival, etc.

THEATRE STYLE
Suitable for functions with speakers addressing a gathering. Accommodates larger number of persons sitting close together with aisles permitting AV projections and movement of audience. Suits lectures, presentations, fashion shows, general body meetings and addresses.

CONFERENCING
The two self explanatory conference styles i.e. the 'U' Shape, and Rectangle Shape have existed not only through the corporate era but the variations have been used for millennia in courts and religious aids meetings. Depending on the number, the closeness required and movement of messages/documents/services, an appropriate arrangement can be chosen. At a suitable location, according to the requirements of the Corporate, a computer can be arranged to help in the preparation of the minutes and maintenance of relevant data. Placards and adequate stationary may prove to be advantageous and are highly recommended.

WORKSHOP STYLES This style has tables placed in an arrangement to form small discussion groups and work groups. It varies from the classroom style by enabling an interactive session where the emphasis of the participant shifts from the podium to one another. It is ideal for workshops, trainings, discussions and other activities involving teamwork.

 CLASSROOM A

STYLE

variation of the theatre, accommodating a less number of people on account of writing tables, personalised reserved spaces with placards for participants, can generate an ambience of intense and diligent participation. Ashtrays, table stationery and microphones can add to the comfort and identification with the event. Extremely suitable for sales review meetings, press conferences, training sessions, dealer meetings etc.

Graphics- What graphic components can be used to attract attendees, organize operations, instruct and direct attendees, and facilitate other components? Marketing materials, operational printed materials, signage, support documents Operations- What human resource and materials are required for banquet administration and execution? Staff and volunteers, vendors and suppliers, financial management, policies and procedures, contingencies, inventory control, operations manual.

Podiums Lecterns Blackboards/Flip Chart Board/ White Board Raised Platform Conference Kits Banner & Backdrops Tent cards Simultaneous Translation Video Coverage / Audio Recording Photographers Reception Hostesses Floral Decorations Special Security

Overhead Projector Slide Projector Video Projection Panaboard Data Projector LCD Projector Direct Projector Spot Lights on stand TV/VCR Computers

AUDIO EQUIPMENT
Cassette/

Tape Recorder Amplifiers Microphones Cordless Microphones Telephones

The following are the special services offered: Conference kits with the company logo embossed Special working lunch menu to cater to various individual tastes. Special ambience by way of music or light entertainment, to provide a welcome break. Helpful hostesses to welcome and escort guests. Special effects for product launch like life size models of the product and the special display boards. Facilities to make banners and backdrops of your choice. Special theme for parties, be it ethnic or western depending on your requirement. Cookies, mint and chocolate platters on the table. Personalized stationery, match boxes, pencils and pads.

Telephone with local dialing facility. Running tea/Coffee counter throughout the event.

Six hours goes by in a flash Use the schedule to List all activities Estimate how much time each activity will take Determine how many things you can do Determine what you can do concurrently Use an MC to keep things running smoothly or a professional event organizer.

Can

serve as your stage manager and keeps banquet on schedule Should be personable and a decent public speaker Must have a good sense of humor

 Outline

sequence of event activities and locations (consider crowd movement) Develop a risk management plan Identify and analyze possible event risks Create action plans to reduce or eliminate these risks. Identify event contingencies and develop aPlan B Identify and examine what ifthen situations like inclement weather,etc.

event timelines for all relevant banquet event activities What tasks need to be accomplished? Who will be responsible for them? When do they need to be completed?

Establish

 Site
Theme Hospitality Dcor Programming/Entertainment Technical Graphics Operations Health Legal

and Safety

Arrange and coordinate for attendance of security and medical services, if appropriate Develop plan for security, loss prevention and medical services Outline fire prevention and response process Develop an event day communication plan Select a primary point of contact (location) Gather communication equipment Establish communication process Prepare & Produce: Health & Safety

Develop a plan for sanitation including restrooms, waste management and recycling Establish utility sources and requirements (power, fuel, water) Establish parking and transportation requirements

Acquire

all necessary legal elements including, insurance, permits, licenses, waivers, releases and contracts

up banquet venue with equipment, dcor, supplies and signage Conduct sound and equipment checks Set up entertainment and activities Set up registration, if applicable Follow your production schedule

Set

 Evaluate

event success based on feedback from a variety of sources, perform an event debriefing and determine event goal fulfillment, re-examine the final budget Gather all documents, materials and photos to store for future use. Its

not over yet!

Survey attendees, if appropriate Send thank you notes to staff, volunteers, vendors and stakeholders Finalize billing and prepare final budget.

Conduct event debriefing to determine strengths or ways to improve in the future. Collect and organize event documents, photos and materials to preserve event.

Complete!

THANK YOU!