PRESENTATION OUTLINE

VENDOR ENGAGEMENT SESSION

LICENSING & REGISTRATION
December, 2011

Background Current and Future Systems

eLaRIS

CURRENT
PETRONAS

Internet Browser

SUPPLIER

PETRONAS Licensing & Registration System (eLaRIS)

New / Renewal of License/Registration (L/R)

(Other L/R applications Manual)

Effective from 1st JANUARY 2012

PETRONAS

SRM - ROS

Internet Browser

Registration of Suppliers (ROS)

New License/Registration (L/R) applications

SUPPLIER

SRM - SUS

Supplier Self Service (SUS)

All applications for L/R other than new L/R applications Self-Update of company information

Key Changes

Whats new?

Key Changes

New requirements New process New system

Key Changes - Whats NEW in 2011?

1 5
Validity period increased from 1 to 2 years to 3 years for new and renewal applications

2
SWEC with100% Bumi requirement: 100% for equity,

Flexibility on Bumi requirement for Berhad company

NEW REQUIREMENTS IMPLEMENTED IN 2011

75% for BOD 75% for Management 51% for employee

3Reduced supporting

Processing fee RM100 per SWEC RM1000 per site visit

documents e.g. no requirement for cheque signatories, MOF certificate, technical brochure & Bank Statements

Key Changes - Whats NEW for 2012?

New Requirements: New system:
1. Fully on-line system 2. Supporting documents in softcopies 3. Auto triggering on due dates of Special Condition and license/registration expiry dates 4. Auto notification upon L/R approval 5. Virtual certificate & attachment
1. Vendor selfdeclaration on application submitted 2. Vendor self-update of companys information 3.Processing fee is to be paid direct into PETRONAS bank account

New Process:
1. Percentage of BM requirement for each SWEC will be published

TO BE IMPLEMENTED IN 2012

2.SWEC segregated into Strategic (with MTR) and General (without MTR) 3. No restriction in number of SWECs applied 4. Extension of scope can be done during renewal

Processing fees to be paid direct into PETRONAS bank account before application submission

(CIMB 98-001-000-300271)

Key Changes How to Access New Licensing and Registration System?

Via PETRONAS website http://www.petronas.com.my

SRM ROS
1. New license/registration application.

SRM SUS
1. Renewal, extension of scope, upgrade from Registration to License, change of mode of operation, change of principal. 2. Update Special Condition and Companys information. 3. Application for deletion/ cancellation of SWEC/License/ Registration.

Note: 1. Attachments - max of 10Mb per file (e.g. EPF, annual return, relevant certificates, etc.) 2. SRM requires Internet Explorer version 8.0 or Mozilla fire fox version 3.6

http://www.petronas.com.my

Click on Licensing and Registration

Click Licensing & Registration Application for subsequent applications

Licensing and Registration This section provides information on licensing and registration for Malaysian-based contractors and suppliers who are interested in doing business with PETRONAS. The application procedures, guidelines and requirements are subject to change. Please refer to the Licensing and Registration Service Counter for the latest updates and information. APPLICATION INFORMATION General Guidelines for License and Registration How to apply for PETRONAS License and Registration Standardised Work And Equipment (SWEC) & Minimum Technical Requirement (MTR) REGISTRATION OF SUPPLIERS (ROS) SYSTEM ( for new license/registration application) New User Id Registration User Guide SUPPLIER SELF SERVICE (SUS) SYSTEM (other than new license/registration application) Licensing & Registration Application (Renewal/Extension of scope /Change mode of operation/Change principal/Upgrade registration to license/Update company information, etc.) User Guide FREQUENTLY ASKED QUESTIONS (FAQ) ANNOUNCEMENT Freeze period (1 October to 31 December 2011) New PETRONAS Licensing & Registration System

Key Changes License/Registration Freeze Period

Freeze from 1st October 31st December 2011

We are now migrating all vendor data into the new SRM system
Business as usual from 1st January 2012

Vendor Responsibilities 1
Quickly adapt to new requirement, processes & systems Checkout the user guides on the website

Check security access ensure user ids assigned to authorised personnel only Ensure all information and supporting documents submitted are correct and complete otherwise, company have the CEO to lose processing fee supervise lab

Immediately communicate new requirement, processes and systems to all related personnel

Ensure all changes in company information are correct and up-to-date

12

Vendor Engagement/Training Plan

Activities 1. Briefing/system demonstration December 2011 January 2012 February 2012 onwards
Location: 1. Kuala Lumpur (1 13 Dec. 2011) 2. JB (1 Dec 2011) 3. Penang (2 Dec 2011) 4. Kerteh (5 8 Dec 2011) 5. Miri (12 13 Dec 2011) 6. KK (15 Dec 2011)

Vendor Briefing & Engagement 1 15 Dec 11

2. Vendor Self-learning
2. 1 User guide 2. 2 FAQ

Licensing & Registration Portal (user guide, FAQ) Helpdesk - Level 9, Service Counter w.e.f. 19 Dec 2011 Guidance by Regional Focal person (LRS staff will be stationed at the region in January 2012) Interested vendors to register and will be invited for hands-on training

3. Helpdesk
3. 1 Kuala Lumpur 3. 2 Regions (Kerteh, Miri, Bintulu, KK)

4. Hands-on

Our expectation..

Process efficiency
Shorter cycle time
Vendor-managed company info

To serve you better

lrs_enquiries@petronas.com.my hot line 03 2331 3040 system support 03 2331 3330

Sample of Cash Deposit Paying-In-Slip at CIMB Branch

Note : Bank-in-Slip sample for processing fees payment ( i.e. via cash payment at bank counter and cheque deposit) that vendors need to attach as supporting documents.