Project Report on ONLINE EXAMINATION SYSTEM for Bachelor of Computer Applications by Pratyay Modi (70) Parin Kiri (58)

Mayur Parmar (84)

Guide Mr. Dhaval Jha

Ahmedabad-380015

ACKNOWLEDGEMENT

It was very exciting for us to work on the project of ONLINE EXAMINATION SYSTEM. During this work we have gained both practical as well as theoretical knowledge of great significance.

We are greatly thankful to all faculty members of college to guide us through this work. We are greatly obliged to Mr. Dhaval Jha for his suggestions and help.

We are thankful to our external guide Mr. Mustafa Sathaliya. It has been a highly encouraging and knowledge gaining experience. He has been a source of inspiration throughout the project and has helped us in all our problems. This being the first company experience has proved to be of great help for the overall development of the future.

We are highly obliged to the TheBee Technologies and its management and technical staff for its support and co-operation. We thank TheBee Technologies and its staff for everything but the most for giving us an opportunity to work under.

We are grateful to Lokmanya College of Computer Applications for providing us an opportunity to work under an external company as well as providing us an excellent internal guide to the completion of our project.

Finally we would like to thank Mr. Nilesh Gol, Head of Bachelors of Computer Applications Dept., whose sincere and careful guidance led us to complete this project.

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CONTENTS

Sr. No.
1 2 3

Title
Abstract-------------------------------------------------------Company Profile--------------------------------------------Tables i. List of Tables-----------------------------------ii. List of Figures----------------------------------Title Introduction------------------------------------------------Project Profile--------------------------------------------System Overview-------------------------------------------Objective-----------------------------------------------------Scope----------------------------------------------------------Project Management--------------------------------------2.1.1 Project Development Approach-----------------2.1.2 Project Plan----------------------------------------System Requirements Study-----------------------------User Characteristics-----------------------------------------Hardware and Software Requirements-------------------Constraints 3.3.1 Security and Reliability Requirements--------3.3.2 Organizational Requirements--------------------3.3.3 External Requirements---------------------------System Analysis and Study------------------------------Study and Weakness of Current System-----------------Requirements of New System-----------------------------4.2.1 User Requirements--------------------------------4.2.2 System Requirements-----------------------------Feasibility Study--------------------------------------------4.3.1 Does the New System Contribute to the Overall objectives of the organization----------4.3.2 Can the System be implemented using current Technology-----------------------------------------Features of New System

Page No.
iv v vi vii

Chapter 1.0 1.1 1.2 1.3 1.4 2.0

3.0 3.1 3.2 3.3

4.0 4.1 4.2 4.3

10

4.4

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5.0 5.1 5.2 5.3

System Design----------------------------------------------Context Diagram--------------------------------------------Data Flow Diagram-----------------------------------------Data Modeling-----------------------------------------------5.3.1 Data Dictionary------------------------------------5.3.2 ER Diagram-----------------------------------------

14

6.0 User Manuals-----------------------------------------------7.0 Limitations and Future Enhancement----------------8.0 Summary----------------------------------------------------9.0 Conclusion--------------------------------------------------References Appendix A Appendix B List of Useful Websites List of Useful Books

38 102 105 106

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ONLINE EXAMINATION SYSTEM

ABSTRACT

This document is meant for describing all the features and procedures that were followed while developing the system.

This document specially mentions the details of the project how it was developed, the primary requirement, as well as various features and functionalities of the project and the procedures followed in achieving these objectives.

Online Examination System forms the lifeline of the Educational Institutes to the functioning of the Examination. It is very essential for an Institute to handle the Examinations and their results. It is very useful for an Institute to test its students continuously for their mutual development. This system is helpful for conducting (M.C) Multiple Choice Examinations which can be conducted regularly as well as for surprise tests and provides immediate results saving the precious time of faculties to check the papers and prepare mark sheets.

The IT initiatives have encouraged various Organizations to develop systems to facilitate their day to day operations. The Online Examination System will include various Courses (IT, Commerce, Science, etc) and subjects for conducting examinations. This system helps in conducting examinations quickly and can thus help in saving time and the operations will be carried out efficiently.

With the effective use, any Institute can apply the Online Examination System for conducting quick examinations and getting better results in less time.

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COMPANY PROFILE

TheBee Technologies was incorporated as a software development company in the last couple of years. In early years of its development it concentrated on small businesses. Its early customers were traders, small manufacturing companies, jewelers and assorted small business houses.

TheBee Technologies is an information technology consulting, software development and embedded solution providing company established in India. Infoguru provides qualitative consultancy and software development to global clients. Infoguru proficient IT-development partner offering wide range of services such as business technology consulting, internet and e-business consulting system, systems integration, custom application development, business processs reengineering and VLSI technology based solutions.

TheBee Technologies is powered by 10 technocrats having a vast consulting experience. With a strong focus on your satisfaction and usage of state-of-art technology practices, they are committed to deliver cost-effective solutions and services consistently. MISSION: QUALITY: Providing intelligent solutions Is assured with standard business practices, cutting edge technology and right processes. SOLUTIONS: Developed in time, in budget and according to varying business needs of our customers.

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LIST OF FIGURES

Sr. No. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14.

Figure No. 2.1 2.2 5.1 5.2 5.3 5.4 5.5 5.6 5.7 5.8 5.9 5.10 5.11 5.12

Title Waterfall Model Project Plan Context Diagram DFD (Level 0) Registrations (DFD Level 1) Question Insertion (DFD Level 1) Examinations (DFD Level 1) Reporting (DFD Level 1) Registrations (DFD Level 2) Question Insertion (DFD Level 2) Examinations (DFD Level 2) User Authentication (DFD Level 3) User Authentication (DFD Level 4) Entity Relationship Diagram

Page No. 4 5 14 15 16 17 18 19 20 21 22 23 24 37

LIST OF TABLES
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Sr. No. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13.

Table No. 5.1 5.2 5.3 5.4 5.5 5.6 5.7 5.8 5.9 5.10 5.11 5.12 5.13

Title User Master Faculty Master Admin Master Receipt Master Question Master Subject Master Exam Master Result Master Course Master Year Master Country Master State Master City Master

Page No. 25 27 28 29 30 31 32 33 34 35 35 36 34

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Chapter 1
Introduction

1.
1.1 PROJECT PROFILE
1. Project Partners Strength :- 3 Names:o Pratyay Modi o Parin Kiri (70) (58)

INTRODUCTION

o Mayur Parmar (84) 2. Hardware / Software Environment Hardware o Pentium IV o 80 GB Hard Disk o 512 MB RAM Software o Operating System Microsoft Windows XP Professional Service Pack 2 Development Tools o Microsoft Asp.NET 2005 using VB and AJAX o Database Microsoft SQL Server 2005 Documentation & Presentation Tools o Microsoft Word 2003 o Microsoft PowerPoint 2003 o Microsoft Visio 2003

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Chapter-1

Introduction

1.2

SYSTEM OVERVIEW
Online Examination System is built on Asp.net, Crystal Reports and SQL Server 2005. The Web application is built to server the following areas. To make the examination process in the institutes fast, reliable, and error free. Hosting on the Intranet can provide a secured Examination channel for any institute. Registration of users can be used to generate revenue and thus can be profited form the system. Real time report generation gives quick results to given exams. Entrance examinations can also be conducted. The database is self explanatory as the code.

1.3

OBJECTIVE
Create a Web application to be used in place of old paper based user examination process. Use ASP.NET and SQL Server technology to create strong and secured database connectivity. Incorporate the server software within the code. Runtime package and deployment instructions are given.

1.4

SCOPE
Online Examination System is designed for Educational Institutes like Schools, Colleges, and Private Institutes to conduct logic tests of their students on a regular basis. The system handles all the operations and generates reports as soon as the test is completed which saves the precious time of faculties spent on reviewing answer sheets. The existing system is weak when it comes to surprise test organizations whereas this system can make it possible very easily.

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Chapter 2
Project Management

2.
2.1

PROJECT MANAGEMENT
PROJECT DEVELOPMENT APPROACH
Software Process Model To solve actual problems in an industry, software developer or

a team of developers must incorporate a development strategy that encompasses the process, methods and tools layers and generic phases. This strategy is often referred to as process model or a software developing paradigm. A process model for software developing is chosen based on the nature of project and application, the methods and tools to be used, and the controls and deliverables that are required. All software development can be characterized as a problem solving loop in which four distinct stages are encountered: Status quo, Problem definition, technical development and solution integration. Regardless of the process model that is chosen for a software project all of the stages coexist simultaneously at some level of detail. Our Project Follows the Waterfall Model THE WATERFALL MODEL
U

The steps of the typical Waterfall Model are: 1. Requirement Definition 2. System & Software Design 3. Implementation 4. Integration & System Testing 5. Operation and Maintenance

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Chapter-2

Project Management

2.1 The Waterfall Model There have been some variations from the typical waterfall model for this project lifecycle. They are: 1. Maintenance has been omitted from the current project.

2.

Not all testing methods which are present in theoretical model are implemented.

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Chapter-2

Project Management

2.2

PROJECT PLAN
2.2 Project Plan

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Chapter 3
System Requirement Study

3.
3.1

SYSTEM REQUIREMENT STUDY

USER CHARACTERISTICS
This system will be used in Three User Modules which are Administrator, Faculty and Student. As all of these have different requirements the modules are designed to meet their needs and avoid any type Of confusion. The Uses of all three User Modules have been described below. [1] User can do the following functions in the Supplier Module

Add & Edit Course Add & Edit Year Add & Edit Subject Add & Edit Faculty Add Receipt for User Edit User

View Results Generate Reports. [2] User can do the following functions in the Faculty Module

Add & Edit Question

Search the Question [3] User can do the following functions in the Student Module

Give Exam

View Result

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Chapter-3

System Requirement Study

3.2

SYSTEM REQUIREMENTS
Hardware

Pentium IV 200 MB Hard Disk Space 512 MB RAM

Software Browser Internet Explorer 6 or above Microsoft .NET Framework Version 2.0.50727 Or above

3.3

CONSTRAINTS
3.3.1 Security and Reliability Requirements Security The Information should be Secure; there should not be any kind of malfunctioning. All the results, details of Exams taken and Questions are stored securely in the system. System Information will not be changed by any person rather than the management. Reliability System should be reliable. It should keep secure all the information regarding to particular Student, Faculty, Questions and Results. It should work effectively in tremendous rush. The system must give the perfect calculation and perfect results in kind of damn situation. The Particular result must be listed in to the particular user only; there should not be any kind of data integrity or other problem between Administrator, Faculty and Student.

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Chapter-3

System Requirement Study

Flexibility System is working easily on the Intranet with the username and password of the user. The Institute has given the rights to the staff and the students to use the system with their username. The system can also work on other kind of technology with the little modification. System should be quite flexible to install and maintain.

Efficiency System should be efficient enough to meet all kinds of requirements as required by the Administrator, Faculty and Student. The system should not hang or lose its efficiency in any kind of worse conditions. It should provide the correct output in all manners.

User Friendliness System should be user friendly, so that any user can access the system.

3.3.2

Organizational Requirements.

Implementation Requirements It requires good skill for implementation of project. As this project is using 3- tier business architecture. All the classes, functions, procedures and objects are created in the system wise architecture. The three tiers are given below. 1) GUI 2) Business Logic Layer 3) Data Access Layer

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Chapter-3

System Requirement Study

Entire coding will be done using Microsoft Visual .Net 2005 and Microsoft SQL Server 2005. Soft copy for the documentation is provided in Microsoft Word Format. Entire coding would not be shown to the client for any reasons. Implementation does not require any more software support without as mentioned below in the system requirements.

Standards Requirements Industry standards will be followed by us in any negotiation or deal related to the product software. Coding, Documentation and final product delivery will be followed by the standards.

3.3.3

External Requirements. Ethical Requirements Product Software should be negotiated with human ethics and it is wished that the software should be used with ethical requirements. Any non ethical use of this software will be at the users own risk. Legislative Requirements 1) Privacy Requirements Privacy of any particular things and strategy will be served based on prior negotiation and it should be cleared purposed for that requirement. 2) Safety Requirements Safety will be provided based on the requirement of the members and necessary critical points.

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Chapter 4
System Analysis

4.
4.1

SYSTEM ANALYSIS
STUDY & WEAKNESSES OF CURRENT SYSTEM.
Current System The Current system of examinations is highly complicated and expensive. Whenever exams are to be conducted there are various tasks that have to be done again and again. Setting question paper Checking for errors Printing question papers Scheduling Exams Conducting Exams Checking Answer Papers Preparing Result Charts Solving Question Papers

Weaknesses in Current System The current system is as mentioned earlier very complicated and expensive as compared to the new system. It also wastes the precious time of the faculties which can then be used in solving student queries and helping them improvise. Taking surprise tests of students is also not feasible in the current system as planning for the exam and checking answer papers takes a lot of time and thus cannot be completed on schedule. It also has no measures to prevent students from copying the answers rather than printing different sets of question papers which in turn can result expensive.

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Chapter-4

System Analysis

As Faculties are humans and so prone to errors, there can be mistakes in checking answer papers, calculating marks and the result charts prepared may also have these errors. Only preventive measures are taking a double check to ensure these errors dont happen which would again require extra time and may also result in a mentally tired faculty. After the exams have been conducted the faculty has to provide solutions to the questions asked in exam. It would mean extra time and extra work for the faculty and also result in extra expenses of stationary. Thus, the current system is in every way ineffective for conducting examinations in these days when time is more costly than anything and they also pose a threat to the environment when we are amidst a global crisis and in the need of a Green Revolution.

4.2

REQUIREMENTS OF NEW SYSTEM.

4.2.1 User Requirements. The User requirements for the new system are to make the system fast, flexible, less prone to errors and reduce expenses and save time. o Time can be saved in scheduling the exams if it were available to make question banks to store questions for different subjects in advance and can be used as per required. o A system that can automate the checking of answers which are pre-stored so that results can be generated as soon as the student gives the exam. o A facility that can generate result charts as per required without manual interference for providing how a task is to be done instead only asking what is to be done. o The system should have Student and Faculty records on hand which can be used as per required only by authorized personnel.

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Chapter-4

System Analysis

o o

The New system should be more secure in managing user records and reliable enough to be used in any condition. Finally, it should prove cost effective as compared to the current system.

4.3

Feasibility Study
A key part of the preliminary investigation that reviews anticipated costs and benefits and recommends a course of action based on operational, technical, economic, and time factors. The purpose of the study is to determine if the systems request should proceed further. 4.3.1 Does the New System Contribute to the Overall Objectives of the Organization? The new system would contribute to the overall objectives to of the organization. It would provide a quick, error free and cost effective solution to the current process. It would provide a solution to many issues in the current system. As the new system is flexible and scalable it can also be upgraded and extended to meet other complex requirements which may be raised in the future. However it is up to the organization to upgrade or extend it. 4.3.2 Can the New System be Implemented Using Current Technology? The organization has a computer laboratory which has about 50 machines connected by Internet Lan and managed by a server. It would be very easy to set up the system in the current environment as the application is web based it does not require to be installed on every machine. The database and IIS are set up on the server and the .Net Framework installed on every machine, the system can be started as quick as required by the management.

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Chapter-4

System Analysis

4.4

Features of the New System.

The new system has been designed as per the user requirements so as to fulfill almost all them. Quick Scheduling Exams can be created very quickly as compared to the existing system as it allows the use of previously entered questions to be used again. It saves time required to get the question papers printed and distributed before the students are allowed to appear for the examination. Questions entered once can be accessed by students as soon as they login to their account. Immediate Results and Solutions One of the most important draw backs of the current system is that the faculties are required to check the answer papers which is again a lengthy process and prone to errors. The new system will generate the result as soon as the test is finished by the user and will also store it in the database for further usage. The solution is also available as soon as the questions are inserted in the database. Easy to Store and Retrieve Information The new system makes it easy to store and retrieve information as required and does not involve storing information in separate sheets or papers. It thus saves data management problems faced in the current system as it has a Database Management System of it own which allows 33 reports to be generated when needed. Cost Effective One of the main reasons of the new system is its cost effectiveness. It saves the amount spend on stationary as well as overall cost of conducting an examination which also involves paying supervisors, paper checkers, question paper printers etc.

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Chapter 5
System Design

5.
5.1 CONTEXT DIAGRAM.

SYSTEM DESIGN

The context diagram is a top-level view of an information system that shows the boundaries and scope. It describes the main objective of the system and the entities involved.

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Chapter-5

System Design

5.2

DATA FLOW DIAGRAM (DFD)

The DFD (also known as bubble chart) is a simple graphical formalism that can be used to represent a system in terms of the input data into the system, various processes carried on these data, and the output data generated by the system. The main reason why the DFD technique is so popular is because the fact that the DFD is a very simple formalism it is simple to understand and use. A DFD model uses a very limited number of primitive symbols to represent the functions performed by a system and the data flow among the functions. Starting with a set of high-level functions that a system performs, a DFD model hierarchy represents various sub-functions.

5.2

DFD Level 0

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Chapter-5

System Design

5.3

Registrations (DFD Level 1)

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Chapter-5

System Design

5.4

Question Insert (DFD Level 1)

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Chapter-5

System Design

5.5

Examination (DFD Level 1)

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Chapter-5

System Design

5.6

Reporting (DFD Level 1)

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Chapter-5

System Design

5.7

Registrations (DFD Level 2)

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Chapter-5

System Design

5.8

Question Insert (DFD Level 2)

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Chapter-5

System Design

5.9

Examination (DFD Level 2)

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Chapter-5

System Design

5.10

User Authentication (DFD Level 3)

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Chapter-5

System Design

5.11

User Authentication (DFD Level 4)

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Chapter-5

System Design

5.3

DATA MODELLING
5.3.1 Data Dictionary Table 5.1 User Master Description: Details of User

FIELD NAME User_ID

DESCRIPTION unique user id is given to each user registration no is given

CONSTRAINTS SIZE Primary Key 3

DATA TYPE Integer

Reg_No to each user reference no is given to Ref_No each user F_Name L_Name Course_ID course the user is listed year id in which year Year_ID the user is listed unique username of the Username user Password Email Gender Date_Birth Education education user password email of the user user gender birth date of user description of user user first name user last name course id in which

Foreign Key

Integer

Foreign Key

9 15 15

Integer Varchar Varchar Integer

Foreign Key

Foreign Key

Integer

Not Null Not Null

10 10 50 7

Varchar Varchar Varchar Varchar Date Time

10

Varchar

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Chapter-5 Occupation Address Country user resides state in which the user State resides city in which the user City resides zip code of the area in Zip which the user resides is the account active or Active not Created_Date Modified_Date modified created date of user date on which user 10 20 Not Null 10 20 20 user occupation users postal address country in which the 20 10 60

System Design Varchar Varchar Varchar

Varchar

Varchar

Varchar

bit Varchar Varchar

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Chapter-5 Table 5.2 Faculty Master Description: Details of Faculty FIELD NAME Faculty_ID given to each faculty reference no is given to Ref_No each faculty F_Name L_Name Username user Password Gender Education education Occupation Address Contact_No Main_Subject Created_Date Modified_Date modified is the account active or Active not Not Null faculty occupation facultys postal address faculty contact no main subject of faculty created date of faculty date on which faculty 10 10 60 10 20 20 faculty password faculty gender description of faculty 10 Not Null 10 7 faculty first name faculty last name unique username of the Not Null 10 Not Null Not Null 15 15 Foreign Key 9 DESCRIPTION unique faculty id is CONSTRAINTS SIZE Primary Key 3

System Design

DATA TYPE Integer

Integer Varchar Varchar Varchar Varchar Varchar Varchar Varchar Varchar Integer Varchar Varchar Varchar

Bit

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Chapter-5 Table 5.3 Admin Master Description: Details of Admin FIELD NAME Admin_ID given to each admin F_Name L_Name Username user Password Created_Date Modified_Date modified is the account active or Active not Not Null admin password created date of admin date on which admin 10 Not Null 10 20 admin first name admin last name admin username of the Not Null 10 Not Null Not Null 15 15 DESCRIPTION unique admin id is CONSTRAINTS SIZE Primary Key 3

System Design

DATA TYPE Integer Varchar Varchar Varchar Varchar Varchar Varchar

Bit

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Chapter-5 Table 5.4 Receipt Master Description: Details of Receipt FIELD NAME Receipt_ID given to each receipt unique registration no is Reg_No given to each receipt reference no is given to Ref_No each receipt F_Name L_Name first name last name course id in which Course_ID course the receipt is listed year id in which year Year_ID the receipt is listed Created_Date Active not created date of user is the receipt active or Not Null 20 Foreign Key 3 Foreign Key 3 Not Null Not Null 15 15 Not Null 9 Not Null 9 DESCRIPTION unique receipt id is CONSTRAINTS SIZE Primary Key 3

System Design

DATA TYPE Integer

Integer

Integer Varchar Varchar

Integer

Integer Varchar bit

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Chapter-5

System Design

Table 5.5 Question Master Description: Details of Questions FIELD NAME Question _ID given to each question subject id in which the Sub_ID question is listed Question Answer1 question second option for the Answer2 question third option for the Answer3 question fourth option for the Answer4 question correct answer to the Correct_Answer question question created by Created_Date faculty date the question was Created_By created date the question was Modified_Date modified Date Time 10 Varchar Date Time 50 Varchar 50 Varchar 50 Varchar 50 Varchar question first option for the 50 varchar Not Null 100 Varchar Foreign Key 3 Integer DESCRIPTION unique question id is CONSTRAINTS SIZE Primary Key 3 DATA TYPE Integer

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Chapter-5 question modified by Modified_By faculty is the question active or Active not Not Null 10

System Design

varchar

Bit

Table 5.6 Subject Master Description: Details of Subject FIELD NAME Sub_ID given to each subject year id in which the Year_ID subject is listed course id in which the Course_ID subject is listed Sub_Name Sub_Description Active not subject name subject description is the subject active or Not Null bit 15 100 Varchar Varchar Foreign Key 3 Integer Foreign Key 3 Integer DESCRIPTION unique subject id is CONSTRAINTS SIZE Primary Key 39 DATA TYPE Integer

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Chapter-5 Table 5.7 Exam Master Description: Details of Exams FIELD NAME Exam _ID to each exam question id of the Question_ID question attended by the user subject id in which the Sub_ID question attended by the user is listed username of the user Username appearing for the exam has the user attended Attend the question answer selected for the User_Answer question by the user marks obtained by the Marks user for answering the question date on which the user ExamDate had appeared for the exam 3 10 Not Null 10 Foreign Key 3 Foreign Key 3 DESCRIPTION unique exam id is given CONSTRAINTS SIZE Primary Key 3

System Design

DATA TYPE Integer

Integer

Varchar

varchar

bit

Varchar

integer

Date Time

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Chapter-5

System Design

Table 5.8 Result Master Description: Details of Results FIELD NAME Result _ID to each result subject id of the subject Sub_ID the user has taken the exam username of the user Username appearing for the exam marks obtained by the Marks user date on which the user ExamDate had appeared for the exam Date Time 3 integer Not Null 10 varchar Foreign Key 3 Varchar DESCRIPTION unique result id is given CONSTRAINTS SIZE Primary Key 3 DATA TYPE Integer

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Chapter-5

System Design

Table 5.9 Course Master Description: Details of Course FIELD NAME Course _ID given to each course course name of the Course_Name course usually unique description or Course_Desc abbreviation of the course name user id of the admin Created_By user who created the course date on which the Created_Date course has been created user id of the admin Modified_By user who modified the course date on which the Modified_Date course has been modified Date Time 20 Varchar 10 Date Time 10 varchar 20 varchar Not Null 10 varchar DESCRIPTION unique course id is CONSTRAINTS SIZE Primary Key 3 DATA TYPE Integer

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Chapter-5

System Design

Table 5.10 Year Master Description: Details of Year FIELD NAME Year _ID to each year course id of the course Course_ID in which the year is listed course name of the Year_Name course usually unique duration of that course Duration in that particular year 2 integer Not Null 10 varchar Foreign Key 3 Integer DESCRIPTION unique year id is given CONSTRAINTS SIZE Primary Key 3 DATA TYPE Integer

Table 5.11 Country Master Description: Details of Country FIELD NAME Country _ID country listed Course_Name Course_Code name of the country country code Not Null 20 5 varchar varchar DESCRIPTION unique country id of the CONSTRAINTS SIZE Primary Key 3 DATA TYPE Integer

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Chapter-5 Table 5.12 State Master Description: Details of State FIELD NAME State_ID state country id of the Country _ID country in which the state is listed State_Name State _Code name of the state state code Not Null 20 5 Foreign Key 3 DESCRIPTION unique state id of the CONSTRAINTS SIZE Primary Key 3

System Design

DATA TYPE Integer

Integer

varchar varchar

Table 5.13 City Master Description: Details of City FIELD NAME City_ID to each city country id of the Country _ID country in which the city is listed state id of the state in State_ID which the city is listed City_Name name of the city Not Null 20 varchar Foreign Key 3 Integer Foreign Key 3 Integer DESCRIPTION unique city id is given CONSTRAINTS SIZE Primary Key 3 DATA TYPE Integer

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Chapter-5 5.3.2 Entity Relationship Diagram

System Design

An Entity-relationship model is an abstract conceptual representation of structured data. Entity relationship modeling is a relational schema database medeling method, used in Software Project Management to produce a type of conceptual data model (or semantic data model) of a system, often a relational database, and its requirements in top-down fashion.

5.12

Entity Relationship Diagram

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Chapter 6
User Manuals

6.
6.1 ADMINISTRATOR MODULE
Add Receipt page

USER MANUALS

This is the add receipt page which will add the receipt of a user. All the fields in this page are compulsory to enter.

If a Registration No has been used once it cannot be used again and the system will respond with a validation.

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Chapter-6 Receipts page

User Manuals

This is the receipts page where the user can view the receipts and delete them This page is linked to the users page from where a new receipt for a new user can be added

The user can search the receipt by Reg. No, Username, Course or Year. There is no option allowed to update the Receipt but deleting it is available. A Student can use a receipt only once after which its active property will be set to false, if its not used it will remain True

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Chapter-6 Users page

User Manuals

On this page the admin user can view the student accounts and update them. A User can be set to Active or Deactivate, only Active Users can Login It allows only changing Passwords, First Name and Last Name. A User can be promoted or demoted to another year by the update year option. The page is linked with the Receipts page and the Add Receipt Page.

User can be searched by the Reg. No., Username, Course, Year and also the combinations of these attributes.

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Chapter-6 Add Faculties page The admin user can add faculty reference from this page.

User Manuals

All the fields are mandatory and not entering them will result in required field validations from the system. A Reference No can be used only once, or the system will respond with a Reference No Exists Validation.

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Chapter-6 Faculties page On this page the admin user can view the faculties registered.

User Manuals

It allows changing Password, First Name, and Last Name only. A Faculty can be Activated and Deactivate from here. A Faculty deactivated cannot Login in the system and will receive an Incorrect Username or Password validation.

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Chapter-6 Add Course and Year page

User Manuals

Form this page Course and Years Corresponding to the Course can be added. All the fields are mandatory and if not attended have validations. The Duration field will accept only numerical values.

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Chapter-6 Course page Here the user can view the available course and update them. Course Name and Description can be changed accordingly. A Course cannot be deleted if it has depended years. To delete a course the corresponding years must be deleted.

User Manuals

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Chapter-6 Years page Here the user can view the available Years and update them. A year name and duration can be updated. Years can be searched by selecting an appropriate course. A Year that has depended subjects or users cannot be deleted.

User Manuals

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Chapter-6 Add Subjects page From this page the user can add subjects to a particular year.

User Manuals

There are no restrictions for the number of subjects that can be added. A User can also search for subjects in a particular course or a year. All the fields are mandatory and will be validated for those conditions.

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Chapter-6 Subjects page Here the user can view subjects in the system and update them.

User Manuals

A Subject can be Activate or Deactivated, only activated subjects are available for users to select and appear for the exam. A Subject with depending Questions cannot be deleted and trying to do so the system will respond with a validation. Subjects can be searched for a particular course and year.

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Chapter-6 Results page Here the user can view the results of students and search for them Updating a result is not allowed however a record can be deleted.

User Manuals

Results can be searched by Date, User, Subject and combinations of these attributes. The results of this search are also available in the reports section.

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Chapter-6 Report Center

User Manuals

This is the Report center of the system. It allows the user to generate 33 different reports as required. The Report Types available are User Reports, Receipt Reports, Faculty Reports, Subject Reports, Question Reports and Result Reports. The attributes available to choose can be selected as required and then clicking on the view report button will generate the report.

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Chapter-6 Add Admin Page Here the admin user can add another admin account.

User Manuals

A Username must be unique, if not the system will respond with a validation. All the fields are mandatory, not attending them the system will respond to a validation.

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Chapter-6 Admin Page Here the admin user can view and edit admin accounts. A password and names of an admin user can be changed. An admin can also deactivate an admin user.

User Manuals

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Chapter-6

User Manuals

6.2

FACULTY MODULE

Add Question The faculty can add questions to a subject from here. All the fields are mandatory and validated.

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Chapter-6 Questions Page

User Manuals

Here the faculty can search and edit the whole question bank for required questions. The questions can be searched by the attributes available above like Subject, Date, Inserted, Updated and the combination of these can be used to produce the desired results.

The Active and Deactivate property of a question can be changed from here. Only an Active question will be available to the user at the time of exam. Inactive questions are not deleted but are not included in the subject exam which makes it easy to use questions when required without deleting them from the database.

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Chapter-6

User Manuals

Questions Search Questions updated by a faculty will set the questions attributes of Modified_By and Modified_Date to the faculties username and system date. The Created_By and Created_Date attributes are inserted only once so it is possible to trace the user who had inserted the question on the first place

The Modified attributes are replaced every time the question is updated which makes it possible to trace the user who had accessed the question last time. These attributes can be also used to generate report by the admin user.

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Chapter-6

User Manuals

6.3

STUDENT MODULE

Student Home The User home will display the list of Subjects available to give exam. The Subjects Deactivated will not be available for exam. A User that has been Deactivated cannot login and thus cannot access this page.

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Chapter-6 Exam Start Page

User Manuals

This page will be displayed when the user clicks on an available subject to give exam for. It has the primary information which reminds the user of the time allowed to complete the exam. It displays the name of the Subject Selected in case the user click a wrong button and can thus select a subject again by clicking Select Subject

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Chapter-6 Exam The user takes the test and has to complete it in the time allotted.

User Manuals

The Timer above this page displays the seconds left before which the test must be completed, failing to do so , the user would not get a result and the exam will not be recorded in the database. The next button displays the next question and there is no option to go back.

The Finish button will be enabled only after the user reaches the last question at which the next button will be disabled as there would be no questions left. Accidentally clicking on sign out or select subject will take the user away from the exam and he cannot undo that move.

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Chapter-6 Exam Finish This page is displayed if the user completes the test in time. It displays the subject selected for exam and the marks obtained.

User Manuals

The result will be recorded and can be used by the admin user to print reports.

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Chapter-6 Time up Page

User Manuals

If the Timer reaches Zero (0) at the exam and the user has not completed the test by then he will be redirected to this page. If the user has been redirected to this page the exam he was taking will not be recorded and his result will not be available which means he has to appear gain and complete the test in time.

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Chapter-6

User Manuals

6.4

NEW USER MODULE

New Faculty On this page the faculty has to enter the reference number as provided by the admin. If the faculty enters a number that has not been created by the faculty it results in a validation for Invalid Reference Number. Entering the correct reference number will take the faculty to a sign up page.

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Chapter-6 Faculty Exists

User Manuals

A Validated page of the Faculty Signup process which checks if the faculty has already been registered. A faculty once registered has its active property set to True. If an active faculty reference is used to register it will respond with a validation of Faculty Exists.

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Chapter-6 Faculty Signup This page appears if the correct Inactive reference is entered.

User Manuals

It will have the first name and last name of the Faculty already entered by the administrator. The usual validations of unique username are also applied here adding to which are the contact no. which must be numerical and not more than 15 numbers. All the fields are mandatory.

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Chapter-6 User Signup Start The User Signup is a step by step procedure involving 5 Stages.

User Manuals

Here at the first stage the user must enter all the correct details of the receipt generated by admin. The next step is available only after entering all the details correctly. All the fields are mandatory.

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Chapter-6 User Signup (second step)

User Manuals

Here the user has to select a username and password to access the system. All the fields are mandatory and are validated for usual validations of unique username and same passwords and required fields. It also has a regular expression validation for checking valid Email Address. Unless the user completes all these validations he cannot proceed further.

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Chapter-6 User Signup (third step)

User Manuals

The third step of the signup procedure it take the user Gender, Date of Birth, Education and Occupation. All the fields are mandatory and the data of birth can be selected by the ajax calendar utility solving problems of improper formats entered and making an impression on the user.

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Chapter-6 User Signup (fourth step) Here the user can enter his postal address for the record.

User Manuals

The user has to select a country, which will display the states in the country and selecting a state will display the cities in the country. If the city is not available the other option will display a textbox where the city can be added.

The database has over 129 Countries and above 3000 states and more than 36,000 cities and was included in the project as a training initiative.

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Chapter-6 User Signup (fifth step)

User Manuals

The final step of the registration process it has two important points which are the agreement and the validation text (or captcha). The agreement must be selected to agree to complete the registration which makes sure that the user agrees to all the terms and conditions of the project. The captcha or the validation text will make sure that the system is not used by a software program for creating users.

Unless the captcha and agreement are not passed the user cannot complete the registration.

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Chapter-6

User Manuals

6.5

LOGIN MODULE

Login page The gateway to access is its login page so is to this system. A User must select the user type by which he or she wants to access the system. Even if a correct user id password combination is used. Not selecting login as will result in a validation and not allow user to login.

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Chapter-6 Login page

User Manuals

There would be a case when the administrator wants to prevent or ban a certain user or a group of users form accessing the system by deactivating their accounts. It would result in an Incorrect username password validation but the user must conform with the admin if his or her account has been suspended.

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Chapter-6

User Manuals

6.6

REPORTS

Complete User List Report This report has all the users registered in the system.

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Chapter-6

User Manuals

User List by Course This report will has all the users of a selected course.

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Chapter-6

User Manuals

User List by Year A more sorted report which lists users by course and year.

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Chapter-6

User Manuals

User Details Report As the name suggests the report gives the details of the selected year. To print this report the user must be selected which would involve selecting the course and year in which the user is listed

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Chapter-6

User Manuals

All Receipts Report This would list all the receipts that have been registered with all their details like active, created by and created date, works like a receipt book

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Chapter-6 Receipts by Course It would list the receipts of the selected course.

User Manuals

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Chapter-6 Receipts by Year

User Manuals

Further sorting the receipts into a year. this report list receipts by year

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Chapter-6 Receipts by Details

User Manuals

This report would provide information of a single receipt can be accessed directly if the receipt Reg No is available

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Chapter-6 All Subjects Report

User Manuals

This report lists all the subjects available in the system disregarding course.

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Chapter-6 Subjects by Course This report will sort the subjects by a selected course.

User Manuals

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Chapter-6 Subjects by Year This report sorts the subjects by a selected year.

User Manuals

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Chapter-6 Subjects Details:

User Manuals

Usually not used much but this report provides details about only a selected subject

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Chapter-6 All Questions: This will print a report of the whole question bank of the system.

User Manuals

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Chapter-6 Questions by Subject This will generate a report of questions in a particular subject.

User Manuals

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Chapter-6 Subject Solution

User Manuals

This will generate a report of a selected subject along with the correct answer to that question.

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Chapter-6 Question Details

User Manuals

This report will generate question details of a question of a selected question id. The user must know the question id to generate this report.

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Chapter-6 All Faculties

User Manuals

This report will list all the faculties that have been registered in the system.

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Chapter-6 Faculty Details Selecting a faculty username will list the details for that property.

User Manuals

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Chapter-6

User Manuals

Questions Inserted by Faculty. This report will have all the questions inserted by that faculty. With the details of when the question was inserted and in which subject and year it is listed.

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Chapter-6

User Manuals

Questions Updated by Faculty. This report will have all the questions updated by that faculty. With the details of when the question was updated and in which subject and year it is listed.

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Chapter-6

User Manuals

Questions Inserted in Subject by Faculty. This report lists the questions inserted in a selected subject by the selected faculty.

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Chapter-6

User Manuals

Questions Updated in Subject by Faculty. This report lists the questions updated in a selected subject by the selected faculty.

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Chapter-6

User Manuals

Questions Inserted On Date by Faculty. This report lists all the questions inserted on a selected date by the selected faculty.

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Chapter-6 Questions Updated On Date by Faculty.

User Manuals

This report lists all the questions updated on a selected date by the selected faculty.

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Chapter-6 Questions Inserted in Subject On Date by Faculty.

User Manuals

This report lists all the questions inserted in a selected subject on a selected date by the selected faculty.

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Chapter-6 Questions Updated in Subject On Date by Faculty.

User Manuals

This report lists all the questions updated in a selected subject on a selected date by the selected faculty.

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Chapter-6 Results by User

User Manuals

This report lists all the exams for which the selected user has appeared

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Chapter-6

User Manuals

Results by Subject This report lists all the users that have appeared for the exam of the selected subject, the dates on which the exams were taken and the marks.

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Chapter-6 Results by Date

User Manuals

This report lists all the exams that have been conducted on a selected date.

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Chapter-6

User Manuals

Results by User in Subject This report lists how many times a selected user has appeared for a selected subject.

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Chapter-6 Results by Subject and Date

User Manuals

This report lists all the users that have appeared for a selected subject on a selected date.

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Chapter-6

User Manuals

Detailed Result (By User, Subject, Date) This report gives a single result of the selected user appeared for a selected subject on a selected date.

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Chapter 7
Limitations and Future Enhancements

7
7.1

LIMITATIONS AND FUTURE ENHANCEMENTS

LIMITATIONS
The new system has been designed to meet almost all of the user requirements but it too has certain limitations some of which can be enhanced in the future enhancements or updates. 7.1.1 Supports only Multiple choice and no Theory The existing system supports only multiple choice questions and these can be used only for the logic testing of the student whereas paper based tests can provide a overall result of the users knowledge for that topic. This will do injustice to users who are sometimes aware of answers but not sure completely. It supports only two values True and False. If the selected answer is true the user gets marks, If not loses. 7.1.2 No Image Support The existing system has no image support at present and so images and diagrams cannot be included in the exam which would make it very difficult to ask certain questions in certain subjects. Providing diagrams externally is at present the only feasible choice available. 7.1.3 No Back Option Available The existing system also lacks a back option which would take a user to a previously answered question in case he wants to check or change his choice. This makes it very difficult and quite stressful for the user to choose an option which is totally contrary to the theory tests in which the user can review and change his answers. This has been an important point in the proposed enhancements in the system.

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Chapter-7

Limitations and Future Enhancements

7.1.4 Exam Time Cannot be Modified The existing system allows the exam time to be set only once at the time of system set up which cannot be changed as per desired and all the exams will be conducted for the preset time only. If the user wants to increase or decrease the time for exams the system will have to be set up again. This is also one of the proposed enhancements. 7.1.5 No of Questions in an Exam cannot be changed. The system will have a preset no of questions that can be attempted in an exam by the user which cannot be changes in the existing system. If a user wants that an exam has to have more or less questions than the system has to be ser up again which is again not feasible. The proposed system enhancements will have a field in the faculty module where the faculty can set no questions and time allowed for a selected subject. 7.1.6 No Facility for the Disabled The existing system has no options available by which a physically disabled user can use the system. If the user is blind or deaf the system has no sound response pr Braille response facility. This makes it very difficult to set this system as a standard for all examination procedures as it does not support all time of users that a standard system is supposed to.

7.2 FUTURE ENHANCEMENTS.

Enhancements are the perquisite for development of a system. Every existing system has proposed enhancements which make it better and easier to use and more secure. The enhancements that have been proposed for this system are listed here.

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Chapter-7 7.2.1 Including Image Support.

Limitations and Future Enhancements

The existing system has no image support due to which the images cannot be used. It will be one of the priorities in the proposed enhancements to enable Image Support in the system. 7.2.2 Including Back Option The new system will have a back option which will enable the users to go back to previously answered questions and change them if needed. It will enable the user a hassle free exam so that the user can properly utilize the total time allotted for the test. 7.2.3 Facility to Set Exam Time. The new system will allow the faculty to set the exam time for a particular subject. It will increase the efficiency of the system greatly as it will enable each subject to be tested for a different duration as desired and required. 7.2.4 Facility to Set No of Questions in Exam The new system will allow the faculty to set no of questions that can be asked in a subject. It will improve the flexibility of the exams by allowing the faculty to change the no of questions that can be asked in a subject. 7.2.5 Flags The new system will allow the users to set flags for an answered question. Flags like Passed. Doubtful, Answered etc will help a user to return to those questions to review them and change them accordingly.

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Chapter 8
Summary

8
8.1 SUMMARY OF PROJECT WORK Project Title: Online Examination System Software Used: o Microsoft Visual Studio 2005 o Microsoft SQL Server 2005 Documentation Tools: o Microsoft Word 2003 o Microsoft Visio 2003 External Project Guide: Mr. Mustufa Sathaliya Organization: TheBee Technologies, Ahmedabad Internal Project Guide: Mr. Dhaval Jha Submitted By: o Pratyay Modi (70) o Parin Kiri (58) o Mayur Parmar (84) Submitted To: Lokmanya College of Computer Applications Project Duration: August 2009 to January 2010

SUMMARY

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Chapter 9
Conclusion

9
9.1 CONCLUSION

CONCLUSION

The development of software includes so many people like user system developer, user of system and the management, It is important to identify the system requirements by properly collecting required data to interact with supplier and customer of the system. Proper design builds upon this foundation to give a blue print, which is actually implemented by the developers. On realizing the importance of systematic documentation all the processes are implemented using a software engineering approach. Working in a live environment enables one to appreciate the intricacies involved in the System Development Life Cycle (SDLC). We have gained a lot of practical knowledge from this project, which we think, shall make us stand in a good state in the future.

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Reference
Appendix A List of Useful Websites

http://msdn.microsoft.com/library/default.asp www.w3schools.com www.webdevelopersnotes.com www.tutorialpoint.com

Appendix B

List of Useful Books

ASP.NET 2.0 Website Programming : Problem-Design-Solution

(Programmer to Programmer) by Marco Bellinaso

Professional ASP.NET 2.0 by Bill Evjen, Scott Hanselman, Farhan OReilly (E-Book) Programming in .Net OReilly (E-Book) Framework + Essentials.pdf Beginner ASP.NET 2.0 Unleashed PL/SQL Programming Evan Bayross