Qimam Al-Hayat International Schools Study Standard 6 Stakeholder Communication and Relationships

CITA-AdvancED Self

The school fosters effective communications and relationships with and among its stakeholders.

NOT EVIDENT

EMERGING

OPERATIONAL

QUALITY SCHOOL INDICATORS IN FULFILLMENT OF THIS STANDARD, THE SCHOOL: 6. 1 6. 2 6. 3 6. 4 6. 5 Fosters collaboration with community stakeholders to support student learning Has formal channels to listen to and communicate with stakeholders Solicits the knowledge and skills of stakeholders to enhance the work of the school Communicates the expectations for student learning and goals for improvement to all stakeholders Provides information about students, their performance, and school effectiveness that is meaningful and useful to stakeholders

HIGHLY FUNCTIONAL

Qimam Al-Hayat International Schools Study 6.1. Focus Questions for Standard 6

CITA-AdvancED Self

The information collected and analyzed in the self-study section (see above) should be considered when answering the following focus questions. The responses to these questions should support the schools selfassessment on the Standards Assessment Report (SAR). Also, these questions will be asked by the review team regarding the processes that are in place to support the schools or schools implementation of the research-based practices outlined in the indicators rubric.

6.1.1. How the schools leadership ensures that the school is responsive to community
expectations and stakeholder satisfaction. The administration always accepts suggestions, listens to the needs of the employees (all staff) and supports them in their personal and professional difficulties so that the school provides a homely atmosphere for the successful and pleasant working environment. We grow hand-in-hand.

6.1.1.1.

Surveys
and 5.1.3.2.a and the survey graphs booklet

See 5.1.3.2

6.1.1.2.

Semester Reports

The school administration conducts a semester report for parents to acquaint the stakeholders with all updates and accomplishments, and even conflicts in the school. Parents and teachers respond accordingly and suggestions are considered by a committee.

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Sample Report

Qimam Al-Hayat International School

School First Semester Report 2008-09
This is the First Semester Report prepared by the school. It is part of a Commitment to greater transparency and accountability in every aspect of school life. As we step into the 4th academic year of the school, we are making a deliberate and sustained effort to reach out to our worldwide community. We are also learning about what we can be in years to come. Last and the present years we have seen a sea of changes in the way the school thinks about, plans. The school aims its vision to yield the best and the fullest outcome to the school community. We serve and strive to educate the young minds and believe that years to come these young minds will serve the society in the best possible way & we would be proud to articulate that these minds belonged to Qimam School family. The school academic year began on 4th of October with fully charged faculty and students. We welcomed all old and about 1000 minds joined the school family. November 18-19, our young soccers had their exciting foot ball competition which enabled them to participate in sports activities in the true spirit of sportsmen. On December 6, our young scientists had a great time in their science labs as the students of grade 6 to 8 spend their entire day in the lab. In the lab they prepared soap, tested experiments on closed loops, and bisect a fish and exhibited the internal parts for the peers to observe & learn. On January 24, we had our first parent-teacher meeting. The parents approached the teachers and received the right opinion about their children. They also accepted the suggestion rendered by teachers about their childrens progress and achievement. We celebrated National Day in the school, on 30th Nov and 1st Dec for KG and Grades 1-12 respectively, to share the joy of being a part of the kingdom. We concluded the day with the second parent-teacher meeting for Assessment II and departed for a long 16 days vacation to celebrate Eid. On Dec 17, all the students from Grade 1 to 12 had class wise sports events, to witness the spirit of physical activities. Every student participated and the winner from each class was awarded a medal as a token of appreciation. 3

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The last week of January was spent in thorough preparation for the Mid-Terminal Exam so that the past half-year preparation will yield a successful outcome. We completed all exams and closed the school first term on 14th of Feb.

6.1.1.3.

Quick Interventions

See 1.7., 2.7., 3.7., 4.7., 5.7., 6.7.

6.1.2. How the schools leadership fosters a learning community.

The school administration reviews the learning methods & facilities, supports and guides where ever needed and evaluates the educational process. It also furnishes with all required needs, facilities for both staff and students there by creating a vibrant working environment. See 3.1.3.2, 5.1.3.3., 5.1.3.4.

3.1.3.2. TEACHING FOR VARIOUS LEARNING TASKS

5.1.3.3. The Qimam Al-Hayat Environment 5.1.3.4. Security

6.1.3. The avenues used to communicate information to stakeholders about students,

their performance, and school effectiveness.

Qimam Al-Hayat International Schools Study

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Having face-to-face discussions with the required staff, meetings with general discussions and specific problem oriented discussions give a helping hand to the teacher in need to strengthen in crises. The teachers by themselves are welcome to the administration in concern with the student progress/ performance and to take effective measures for improvement. Teachers are often asked to report on students' progress to parents and school principal .Teachers also analyze the results to work out points of strength and weakness in order to help in providing feedback and further planning, taking into account standardized international tests in their teaching . These reports present useful information about what a student knows and what he/she can do. These reports also provide space for specific teacher comments and space for parental response. On a weekly basis, teachers log onto the schools server to fill in the relevant follow up for all students and give assessing comments. The administration in turn forwards the students follow up Excel sheets to their parents e-mails. Data collected from results is organized in graphs to observe upward & down ward trend and discussions are held with those parents and teachers to improve the performance. To encourage students to excel with their best, special awards are given to those students who obtain 98% and above. A specific % of their fee is waived and a certificate of excellence is awarded. All teachers receive the faculty handbook at the beginning of the year. It includes the schools assessment system and grading policy. They are asked to follow the rules and require information from supervisors when necessary. Seminars and workshops are often held to introduce teachers, especially new commers, to methods and techniques of teaching and assessment, to design valid and reliable tests which include items that are appropriate to the goals of the tests, and have a balanced coverage of skills as presented in the curriculum. In addition, teachers are urged to take steps to lower tests anxiety by appropriate preparation, and by creating a supporting classroom climate. Also refer to 6.1.1.2.

Semester Reports

above.

Qimam Al-Hayat International Schools Study 4.2. Important Findings

CITA-AdvancED Self

The school fosters collaboration with community stakeholders. The school has formal channels to listen to and communicate with stakeholders. The school seeks and enhances the knowledge and skills of stakeholders to enhance the work of the school. The school communicates the expectations for student learning and goals for improvement to stakeholders. The school provides information about students, their performance, and school effectiveness that is meaningful and useful to stakeholders.

The administration always accepts suggestions the school. The school provides a homely atmosphere for the successful and pleasant working environment. The school administration conducts a semester report for parents. The school administration reviews the learning methods & facilities. Teachers are often asked to report on students' progress to parents and school principal. Teachers also analyze the results to work out points of strength and weakness. All teachers receive the faculty handbook at the beginning of the year.

3.3. Impact Statement

6

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Qimam Al-Hayat School is successful in meeting this standard, as it has the understanding, commitment, and support of stakeholders that is needed to run the school smoothly and trust worthily. Our school personnel seek opportunities for collaboration and shared leadership among stakeholders to help students learn and advance improvement efforts.

2.4. Major Strengths

The administration always accepts suggestions the school. The school provides a homely atmosphere for the successful and pleasant working environment. The school administration conducts a semester report for parents. The school administration reviews the learning methods & facilities. Teachers are often asked to report on students' progress to parents and school principal. Teachers also analyze the results to work out points of strength and weakness. All teachers receive the faculty handbook at the beginning of the year.

2.5. Interventions
1. The school innovated the school semester report to keep parents informed with all achievements and updates. 2. The school developed a hansome parents handbook to orientate parents with school policy and system.

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2.6. Needed Improvements

1- We need to further develop opportunities throughout the community and beyond to serve others in need as current events call us to do. a. Objective: To develop a system whereby students are expected to serve in varying capacities in both school community and outside. b. Person Responsible: Owner, Administration, Faculty/Staff, Parents, Students. c. Plan for Monitoring Its Accomplishment: Survey various service ministries or organizations to determine needs. This survey needs to be followed with a system of tracking student service opportunities. d. Resources Necessary to Carry Out the Plan: Time, community and ministry contacts, accountability system, financial department and academic requirement. 2- We have a business plan to develop a community wide centralized Saudi American high school for several feeder schools. a. Objective: To further develop marketing strategies to recruit small and large businesses and interested parties to help join us in identifying property and financing the vision. b. Person Responsible: School Board with the leadership of Board member Mr. Hamdy Abdelrazek to supervise the building and development committee. c. Plan for Monitoring Its Accomplishment: Periodic review of progress and monthly reporting at board meetings. d. Resources Necessary To Carry Out the Plan: Time, Cooperation, Working Relationships, Grant and Funding Resources. Steering Committee Members Member Position Mr. Hamdy Abdelrazek General Manager Mr. Ibrahim Mousa Deputy Manager Mr. Abdulhamid Al-Fadaly CITA Accreditation Facilitator Mrs. Mona . Girls Section Manager Sub-Committee Members Member Position Nasser Ahmed Science Teacher Mohammad Bahazat Science Teacher Mohammad Saber Math Teacher Ahmed Rabea IT Teacher