SAMPLE 1

Employment Policies This template promotes an employment at will relationship and lays the ground work for your handbook. Absences Covers leaves of absence including FMLA - the Family and Medical Leave Act , Uniformed Services Employment and Reemployment Rights Act (USERRA), sick leave, job abandonment, Bereavement Leave, Jury Duty / Court Appearances, Leave Requirements for Grant Employees, Leave Without Pay, Personal Leave, Voting Leave, Weather Emergencies and Adverse Conditions. Wage and Salary Policies Discusses pay day, deductions, overtime, advances, and wage increases. Employee Benefits Policies This template provides an overview of the 11 most common Employee Benefits. Plan specifics are not covered as they will be included in your benefits handbook. Employee Safety and Health Policies This is not our safety program, rather it sets forth company policy. Codes of Conduct and Corrective Action Policies This section identifies standards of conduct expected of all employees and explains corrective action measures that may be taken by the Company. Employee Communication Policies Explains the various mechanisms the company will use to communicate with employees, including grievances. Employee Acknowledgement A form for the employee to sign acknowledging receipt of the handbook and terms of interpretation. Workers Compensation Procedure Acknowledgement A form for the employee to sign indicating they understand the company procedure regarding workplace injuries and claims. Employee Recruitment and Hiring The purpose of this procedure is to establish a consistent method used to recruit and hire employees and ensure compliance with governmental regulations and company Policy. Employee Terminations This procedure provides guidance for employee terminations and identifies some common legal pitfalls.

Employee Expense Reimbursement A document that puts it on paper. Works great with the Travel Policy and forms. Travel Policy and travel itinerary form, use it with the employee expense reimbursement procedure. Internet and Cell Phone Usage This policy discusses acceptable use of company provided devices, establishes procedures for software and app downloads, and sets expectations for employee privacy while using phones and computers. Email Policy Discusses the appropriate use of email and establishes user responsibilities.

SAMPLE 2
Administration and Conduct Policy Manual This 35 page policy manual includes: Administrative Procedures Telephone Protocol Office Task List Code of Ethics Policy Whistle blowing Policy Fraud and Embezzlement Policy Conflict of Interest Policy Division of Duties and Delegation of Authority Policies Supervisor Handbook Hiring, Rehiring, and Terminating Employees: A template that provides the basics for supervisory personnel. Purchasing Materials and Renting Equipment: A template describing your policies regarding expenditures. Very similar to our purchasing policy. Paperwork: The reality of paperwork is that, other than filling out time cards, very few people like to do it. This procedure helps you identify necessary paperwork and describe your requirements. Contract Changes and Claims: For project and job oriented businesses. This section is designed to provide guidance for change order requests and minimize un-collectable change order billings. Safety: Helps you identify and describe company expectations for supervisory safety responsibilities. This is a policy statement for employees and supervisors. Payroll Procedures Manual A 30 plus page manual covering: The Payroll Process Payroll Expense Distribution Employee Personnel Files Ongoing Payroll Activities Process Flowchart Required Deductions Garnishments Employee Receivables Employer Paid Taxes Unemployment Insurance Payroll Processing Payroll Cycle Flowchart Payroll Internal Controls

Human Resource Forms and Agreements Over 60 Forms Including: New Employee Survey Accident Report Affirmative Action Form Applicant Release Cobra Rights Notice Letter Confidentiality Agreement Disciplinary Notice Disciplinary Action Drug Test Consent Form Employee Test Assessment Employee Correction Form Employee Evaluation Employee Invention Agreement Employee Non-Compete Agreement Employee Orientation Checklist Employment Application Employment Reference Request Employment Rejection Letter Exit Interview Form I-9 Independent Contractor Agreement Independent Contractor Checklist Independent Contractor Non-Compete Independent Contractors and the IRS Interview Questions Job Descriptions Notice of Dismissal Overtime Authorization Form Request for Leave without Pay Salary Review Termination Checklist Travel and Expense Reimbursement Forms

SAMPLE 3
CONDITIONS OF SERVICE 1.1 Contract of Employment.. 1.2 Working hours. 1.3 Duty Station. 1.4 Confidentiality. RECRUITMENT AND SELECTION POLICY 2.1 Introduction. 2.2 Objectives 2.3 Recruitment Authorisation Procedure. 2.4 Newly Created or Restructured Positions 2.5 Employment Procedure 2.6 Employment Interview Panel... 2.7 Age... 2.8 Appointment. 2.9 Personal Data 2.10 Staff Transfer 2.11 Induction.. PERFORMANCE MANAGEMENT POLICY 3.1 Introduction.. 3.2 Objectives. 3.3 Responsibilities of Manager/Supervisors. 3.4 The Performance Management Process 3.4.1 Performance Planning 3.4.2 Monitoring.... 3.4.3 Performance Summary 3.4.4 Recognition.. TRAINING AND DEVELOPMENT POLICY 4.1 Introduction.. 4.2 Objectives 4.3 Process and Criteria. LEAVE POLICY DICIPLINARY CODE 6.1 Introduction.. 6.2 Procedure and Documentation. 6.3 Special Cases 6.4 Classification of Offences 6.4.1 Absenteeism 6.4.2 Offences related to Control at Work 6.4.3 Offences relating to indiscipline or disorderly behavior.

6.4.4 Offences related to dishonesty. 6.4.5 Industrial Action.. 6.5 Penalties 6.5.1 Verbal Warning 6.5.2 Recorded Warning 6.5.3 Severe Warning 6.5.4 Final Warning.. 6.5.5 Dismissal.. 6.5.6 Demotion.. 6.5.7 Transfer 6.5.8 Alternative Penalty to Dismissal.. 6.5.9 Dismissal Procedure. 6.5 Disciplinary Appeal Procedure GRIEVANCE POLICY 7.1 Introduction.. 7.2 Objectives. 7.3 Procedure and Guideline.. TERMINATION OF EMPLOYMENT POLICY 8.1 Introduction... 8.2 Termination by Notice. 8.3 Retirement. 8.4 Death of Staff Member. 8.5 Certificate of Service 8.6 Discharge Form. 9. RETRENCHMENT POLICY 9.1 Introduction... 9.2 Objectives. 9.3 Consultation.. 9.4 Assistance from SBCGT 9.5 Retrenchment Procedure 10. COMPENSATION POLICY POLICY FOR TEMPORARY EMPLOYEES 11.1 Introduction 11.2 Appointment.. 11.2.3 Terms of Service. 11.4 Short Term Consultants. 12. HEALTH AND SAFETY POLICY 12.1 Introduction 12.2 Objectives.. 12.3 Security.. 12.4 First Aid.

12.5 Visitors 12.6 Smoking.. 12.7 Emergencies 12.8 Office Services 13. STAFF MOVEMENTS 13.1 Transfers. 13.2 Out of Station Travel on Official Duty 13.3OverseasTrips. 13.4TravelAdvances. 13.5 Reimbursement of Expenses 14. HIV/AIDS POLICY 14.1 Introduction. 14.2 Objectives 14.3 Rights of Positive Employees. 15. SUCCESION PLAN POLICY 15.1 Introduction.. 15.2 Objectives 15.3Procedure.. Appendices Appendix 1: Contract of Employment Appendix 2: Employment Authorization Form Appendix 3: Employee Personal Data Form Appendix 4: Supply upward Feedback for Employees Appendix 5: Supply upward Feedback for Supervisors Appendix 6: Study Loan Application Form Appendix 7: Complaint Form Appendix 8: Notice of Disciplinary Hearing Appendix 9: Grievance Form Appendix 10: Field Travel and Authorisation Form Appendix 11: Overseas Travel Form Appendix 12: Reconcile Travel and Related costs

SAMPLE 4
Introductory Memo Receipt & Acknowledgment of [Company] Employee Policies Handbook Cover At-Will Employment Arbitration Agreement Confidential Information Welcome to [Company] Table of Contents Introduction About the Employee Policies Handbook Overview of [Company] About [Company] Background Concept Vision Mission Statement Objectives Goals Core Values & Practices [Company] Organization Chart Employment Policies Equal Opportunity Employment Age Discrimination Disabilities Discriminatory Practices Equal Pay Hostile Environment Standards National Origin Discrimination Pregnancy Based Discrimination Religious Accommodation EEO Notices The Americans With Disabilities Act Procedure For Requesting an Accommodation Grievance Procedure Arbitration Policy< Acknowledgment of and Agreement With [Company] Arbitration Policy Employment At-Will Employee Selection Process Hiring Procedures Employee Background Check Credit Investigation

Criminal Records Drivers License & Driving Record Health Examinations Immigration Law Compliance & Procedures U.S. Immigration Reform & Control Act Nepotism Employment of Relatives / Friends Outside Employment Temporary & Contract Workers Employee Information Employment Classifications Exempt or Non-Exempt Employees Non-Exempt Employees Exempt Employees Regular Employees< Regular Full-Time Employees Regular Part-Time Employees Temporary Employees Length of Service Hire Date Break in Service Bridge of Service Personnel Records & Administration Your Personnel File Record Changes Notification Your Medical Records File Employment & Reference Checks Reference Referrals Polygraph Protection Act Starting to Work Introductory Period Initial Review Anniversary Date New Employee Orientation Temps & Contractors Work Schedule Business Hours Attendance Lateness / Tardiness Absences Break & Meal Periods Meal Room Facility Low-Need Time Severe Weather & Emergency Conditions

Compensation Wage & Salary Policies Compensation Philosophy Basis For Determining Pay Wages Computing Pay Time Records Error In Pay Pay Period & Hours Payroll Contact Payroll Deductions Paycheck Distribution Direct Deposit Time Reporting Overtime Flex Time On Call Pay Shift Premium Travel Time Working on Company Holidays Compensatory Time Off Non-Exempt (or Hourly) Employees Exempt Employees Payroll Advances Wage Garnishments Temporary Employees Performance Management Performance Evaluations Performance Reviews Compensation Programs Compensation Reviews Other Compensation Programs & Policies Employee Referral Program Transfer & Promotion Policy Professional Standards What You Can Expect From [Company] What [Company] Expects From You Open Communication Policy Confidential Information & Inventions Agreement Business Conduct Conflicts of Interest Customer Relations Outside Employment

Suggestions Benefits Eligibility For Benefits Insurance Benefits Insurance Coverage Group Insurance [Health / Dental / Vision Insurance Disability Insurance Life, Accidental Death & Dismemberment Insurance Continuation of Coverage Through COBRA Employee Assistance Program Domestic Partners Policy How To Enroll Coverages Termination of Coverage Leaves of Absence Termination of Domestic Partnership Government Required Coverage Workers Compensation Workers' Compensation Fraud Recreational Activities & Programs Unemployment Compensation Social Security Profit Sharing Plan Retirement Plan Statement of Employee Retirement Income Security Act (ERISA) Rights Other Benefits Credit Union Membership Education Assistance Employee Purchases of [Company]s Product Paid Time Off We include a discussion regarding the choice between PTO vs. Sick/Vacation/Personal time policy. About Our Time-Off Program Vacations Sick Days How Our PTO / Vacation Plan Works How PTO/VACATION Accrues Carryover of Paid Time Off Borrowing of Paid Time Off Scheduling of PTO

PTO & Termination of Employment Holidays Holiday Policies Personal Leave Amount of Personal Leave Accumulation Rights Sick Leave Amount of Sick Leave Accumulation Rights Vacations Amount of Vacation Accumulation Rights Paid Leaves of Absence Bereavement / Funeral Leave Jury Duty / Witness Duty Sabbatical School Visits Voting / Election Day Unpaid Time Off Approved Leaves of Absence Childrens School Activities Family / Medical Leave of Absence Life-Threatening or Debilitating Illness Medical Leave Military Leave Military Reserves or National Guard Leave of Absence Personal Leave of Absence Disability (Including Pregnancy) Leave of Absence Religious Accommodation Accepting Other Employment or Going Into Business While on Leave of Absence Insurance Premium Payment During Leaves of Absence Workplace Policies Access & Disclosure Alcohol Consumption Bonding Requirement Cell / Mobile Phone Usage Communication Community Activities Company & Department Meetings Company Equipment Contributions Customer Relations

Dress Code & Personal Appearance (Including Piercing & Tattoos) Food & Beverages Containers Other Considerations Expense Reimbursement Gifts Kitchen Music / Portable Music Player Usage Personal Use of Company Property Pets At Work Recycling, Waste Prevention & Conservation Salesperson Agreement Service Awards Smoking Solicitations & Distributions Spouse Accepts Employment or Works For a Competitor Telecommuting Policy Telephone Usage Uniforms Use of Company Vehicle Violence, Weapons Drug-Free Workplace Policy Fitness For Duty Examination Drug-Free Workplace Health Risks of Alcohol & Other Drug Use Legal Implications of Alcohol and Drug Use Where To Get Help Information Systems Usage Policy Computers, Electronic Mail & Voice Mail Usage Policy Information Access & Disclosure Communication Etiquette Email Internet Confidential Information Copyrighted Information Monitoring & Data Protection Security Passwords Software Computer and Other Equipment Not Provided By [Company] Personal Use Prohibited Uses of [Company] Information Systems

Consequences of a Breach of this Policy Computer Protection Back-Up Your Computer Phishing / Spear Phishing Web Logging (Blogging) Safety General Employee Safety Safety Rules Working Safely Electrical Hazards Fire Extinguishers Lifting Handling Tools Using Ladders Materials Handling Personal Protective Equipment Operating Machines & Equipment Preventing Falls Falling Objects Trash Disposal Cleaning Up Work Areas Report All Injuries Ask Questions Fire Prevention In Case of Fire Emergency Evacuation Housekeeping Office Safety Property & Equipment Care Security Entering & Leaving The Premises Visitors Security Checks Parking Lot Restricted Areas Prohibited Conduct Unacceptable Activities Weapons Workplace Violence Outside Threats Unlawful Harassment What Is Harassment?

Sexual Harassment Defined Other Types of Harassment Responsibility Liability For Harassment Reporting Harassment Complaint Procedure External Agencies Discipline Policy Standards of Conduct Open Door Policy Probation Disciplinary Actions Discipline Procedure Step One: Oral Reminder Step Two: Written Warning Step Three: Decision-Making Leave / Counseling Session Crisis Suspension Separation of Employment Resignation / Voluntary Termination Failure To Report To Work Involuntary Terminations Reductions In Force Voluntary Reduction In Force Severance Outplacement Services Perquisites Benefits Continuation / Termination Insurance Conversion Privileges Exit Interview Return of Company Property Final Paycheck Other Disbursements Former Employees Reinstatement of Benefits Post-Employment Inquiries

SAMPLE 5
Below is a breakdown of all policies, documents, templates and forms included in the comprehensive Human Resources Policies and Procedures Manual. Cover General Notice and Disclaimer Policy Request and Suggestion Form Introduction Welcome Letter from CEO / Managing Director / Owner Purpose of the Human Resources Policies and Procedures Manual Acknowledgement of Receipt and Changes Agreement Recommendation and Suggestion Policy and Form Important and Emergency Contact Numbers Company History and Overview Human Resources Department Responsibilities Staff Classification Policy Human Resources Audit Recruitment Policies and Procedures Employment Application Form General Guidelines for Interviews Telephonic Interview Policy and Procedure Job Applicant Interview Script and Sample Questions Applicant Letters of Response Applicant and Employee General Release Consent Form Educational Record Check Driving Record Check Consent Form Drug Testing Consent Form Tracking Applicants of Employment Personal Reference Checks Reference Check Control Sheet Employee Orientation and Induction Checklist Independent Contractor Checklist Permanent Contract of Employment Fixed Term Contract of Employment - Time Based Fixed Term Contract of Employment - Purpose Based Managerial Contract of Employment Job Description Forms Recruitment Policy (Condensed Version)

Recruitment Policy (Comprehensive Version) Preferential re-employment procedures Job Posting and Employee Referrals Policy Procedures for filling vacancies internally Recruitment Authorisation Form Internal Vacancy Application Form Employee Personnel Data Changes Policy and Form Equal Employment Opportunity Policy Business Ethics and Conduct Personal Relationships in the Workplace Policy Employee Medical Examinations Policy Conflicts of Interest Policy Outside Employment Policy Non-Disclosure Agreement and Policy Restraint of Trade Agreement Disability Accommodation Policy Employment Status and Records Access to Personnel Files Policy and Procedure Probationary and Introductory Period Policy Employee Benefit Programs Employee Benefits Policy Relocation Benefits and Assistance Policy Employee Educational Assistance Policy Paid Time Off Policy Medical Aid Policy Provident Find Policy Pension Policy Matching Gifts Plan Policy Employee Assistance Program and Policy Employee Bursary Policy and Agreement Business Meals, Entertainment, and Other Social Events Policy Long Service Policy Employee Study Assistance Policy Timekeeping and Payroll Timekeeping Policy and Procedure Payday Policy and Procedure Termination Pay Policy Severance Pay Policy Pay Advances or Loan Policy

Administrative Pay Corrections Policy Payroll Deductions Policy Payroll Deduction Authorisation Form Salary Administration Policy Declaration of Company as Sole Employer Work Conditions and Hours Employee Agreement to Work on Public Holidays Employee Agreement to Work Night Shifts Employee Agreement to Work Sundays Employee Agreement to Work Overtime Employee Renewal Agreement to Work Overtime Employee Agreement to Exchange Public Holidays Work Schedules Policy and Procedure Use of Phone and Mail Systems Policy Workplace Smoking Policy Daily and Weekly Rest Periods Policy Lunch and Meal Break Policy Overtime and Exemptions Policy Use of Company Equipment and Vehicles Policy and Procedure Emergency Closings Policy and Procedure Safety Instructions Policy and Procedure Business Expenses Policy Travel Policy Visitors in the Workplace Policy Computer, Internet and E-mail Usage Policy E-mail and Electronic Communications Policy Workplace Monitoring Telecommuting Policy Employee Laptop or Notebook Policy Workplace Violence Prevention Policy Ergonomics Policy Flexi Time Policy Locker Policy Telephone Usage Policy Leave and Absenteeism Leave Application Form Annual Leave Policy Public Holidays Policy Unpaid Leave Policy

Family Responsibility Leave Policy Compassionate Leave Policy Paternity Leave Policy Maternity Leave Policy Sick Leave Policy Study Leave Policy Shop Steward Leave Policy Religious Holidays Leave Policy Disciplinary Policies and Procedures Employee Conduct and Work Rules Drug and Alcohol Use Policy Sexual and Other Unlawful Harassment Policy Attendance and Punctuality Policy Personal Appearance Policy Return of Company Property Policy Resignation Policy Resignation Form Security Inspections Policy and Procedure Solicitation Policy Progressive Discipline Policy and Procedure Workplace Etiquette Policy Performance Management Policy and Procedure Performance Evaluation Policy and Procedure Briefing Sheets - Poor Work Performance Briefing Sheets Misconduct Briefing Sheets Incapacity Decision Guide for Poor Work Performance Hearings Decision Guide for Misconduct Hearings Decision Guide for Incapacity Hearings Disciplinary Code of Conduct Disciplinary Policy and Procedure Disciplinary Forms Absenteeism Telegrams Employee Incapacity Policy and Procedure Disciplinary Procedures for Small Businesses Termination Checklist Certificate of Service Exit Interview Grievance Policies and Procedures

Grievance Policy and Procedure Grievance Forms Miscellaneous Policies and Procedures AIDS and Life Threatening Illnesses in the Workplace Policy Recycling Policy Drug-Free Workplace Policy Weapons in the Workplace Policy Casual Days Policy Use of Mobile or Cellular Phones in Motor Vehicle Policy Signing Power Policy Workplace Injury on Duty Policy Acceptance of Business Courtesies Policy Petrol Credit Card Policy Breastfeeding Policy Employee Exchange or Loan Programme Codes of Good Practice and Statutory Regulations Code of Good Practice on the Arrangement of Working Time Code of Good Practice on the Handling of Sexual Harassment Code of Good Practice on the Protection of Employees During Pregnancy and After the Birth of a Child Code of Good Practice on Dismissal Code of Good Practice on Key Aspects of HIV / AIDS and Employment Code of Good Practice on Picketing Code of Good Practice on Dismissal Based on Operational Requirements Summary of The Basic Conditions of Employment Act Summary of The Employment Equity Act Summary of he Occupational Health and Safety Act Ministerial Determination on Small Businesses