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  • Symbols and workflow for daily cash payment process

    Uploaded by

    Mehmet Alper Sahin
    329 views1 page
    The document outlines the process for daily cash payments and material/service requests. It uses symbols to represent tasks, decisions, and document flows. The process involves preparing requests, gathering approvals up the management chain, ordering materials or services, verifying delivery/completion, and entering transactions into the Logo system for accounting. Rejected requests result in informing the relevant departments and gathering additional approvals or resubmissions.

    Original Description:

    procurement strategy of construction companies

    Original Title

    process chart for procurement

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    © Attribution Non-Commercial (BY-NC)

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    The document outlines the process for daily cash payments and material/service requests. It uses symbols to represent tasks, decisions, and document flows. The process involves preparing requests, gathering approvals up the management chain, ordering materials or services, verifying delivery/completion, and entering transactions into the Logo system for accounting. Rejected requests result in informing the relevant departments and gathering additional approvals or resubmissions.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    329 views1 page

    Symbols and workflow for daily cash payment process

    Uploaded by

    Mehmet Alper Sahin
    The document outlines the process for daily cash payments and material/service requests. It uses symbols to represent tasks, decisions, and document flows. The process involves preparing requests, gathering approvals up the management chain, ordering materials or services, verifying delivery/completion, and entering transactions into the Logo system for accounting. Rejected requests result in informing the relevant departments and gathering additional approvals or resubmissions.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    of 1

    Symbols Used:

    Start / Finish

    Task (without Logo System)

    Task (Logo System)

    Flow connector

    Decision

    Document

    Annotation

    Parallel mode

    Process Map
    Material
    Start Start

    Service

    Daily Cash Payment Document Record


    Start

    Preparing the material request including budget code (Personnel) No Approval? (Discipline Manager)

    Material Request Form

    Subcontractor Progress Payments

    Other Services

    Preparing the service request (Personnel) Submission of Progress Payment to TO (Subcontractor) No Approval? (Discipline Manager)

    Submission of Expense Sheet for approval regarding the project authority matrix with receipts (Personnel) No

    Yes Forwarding request to Purchasing Department (Personnel) Sending back to Subcontractor for correction (TO)

    Forwarding Progress Payment to related Managers for approval (TO)

    Yes Submission for approval regarding the project authority matrix (Personnel)

    No

    Approval? (Related Managers)

    Yes Gathering budget code from Planning & Budet Dept. (Personnel)

    Submission for approval regarding the project authority matrix (Purchasing Dept)

    Informing related discipline/personnel about rejection of request (Purchasing Dept)

    No

    Approval? (Discipline Manager)

    Yes

    Approval? (Related Managers) Forwarding Expense Sheet to Finance Manager (Personnel)

    Approval? (Related Managers)

    No

    Gathering budget code from Planning & Budget Dept. (TO)

    Yes Forwarding approved request to Purchasing Department (Personnel)

    Gathering budget code from Planning & Budet Dept. (Purchasing Dept)

    Yes

    No

    Forwarding Progress Payment to Project Manager/Director for approval (TO)

    Submission of approved Expense Sheet to Cashier (Personnel)

    Gathering suppliers proposals (Purchasing Dept) Approval? (PM/PD) Preparing the Proposal Comparison Form and submitting for approval (Purchasing Dept)

    Proposal Comparison Form

    Gathering budget code from Planning & Budet Dept. (Purchasing Dept)

    Service realization (Supplier)

    No

    Yes Preparing the invoice (Subcontractor) Verification of suppliers service (Personnel)

    Making payment to personnel (Supplier)

    Appropriate proposal?

    Entring the progress payment to Logo with budget code (Purchasing Dept)

    Entring the expense payment with related docs to Logo with budget code (Cashier)

    Yes Entring the purchase order to Logo with budget code (Purchasing Dept) Automatic info to Accounting by Logo

    Invoice

    Entring the purchase order to Logo with budget code (Purchasing Dept)

    Automatic info to Accounting by Logo Invoice Recording payables, closing accrual (Accounting Dept)

    Purchase Order

    Ordering the materials to supplier (Purchasing Dept)

    Recording payables, closing accrual (Accounting Dept)

    Automatic info to Accounting by Logo

    Recording payables, closing accrual (Accounting Dept) Contacting the supplier about material rejection (Purchasing Dept)

    Finish

    Delivery of the matarial to Construction Site (Supplier)

    Finish

    Finish

    Inspection of purchased material (QC)

    Automatic purchase info to Warehouse by Logo No data entry to Logo System

    Approval? (QC) Invoice

    No

    Rejection and sending back to supplier and informing Purchasing Dept (Warehouse Dept)

    Yes Enrty to inventory by Logo system and accrualing (Warehouse Dept) Automatic info to Accounting by Logo

    Recording payables, closing accrual (Accounting Dept)

    Finish

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