Professional Documents
Culture Documents
Completion Reports
According to the Arizona Department of Educations Business Rules, any school district that the County Superintendent of Schools Office has fiscal responsibility for, must submit their completion reports with ample time during the 90 day period after the grant close to the County School Superintendents Office for approval prior to approval from the ADE.
Comments
This is where expenditure amounts are entered at a detailed level. The page will automatically total at the bottom.
Visions Agreement
In order for the MCESA Office to approve a school districts completion report, all of the areas from the completion report (the 7 areas just discussed), must agree with information that MCESA staff obtains from the school districts Visions reports. Visions Reports Used to Verify Completion Report Agreement: AZ Grants Management Report Revenue and Expenditure Budget Balance Cash Balances
*Date ranges used are July 1, 2010 through the end of the current month.
$13,259.75 $(13,831.16)
_______________
$571.41 CR
Validation of Expenditures
To validate the Total Expended Amount on the completion report, the expenditure data in Visions must be in agreement with the information entered in ADE Grants Management.
Validation of Revenues
The Current Fiscal Year ADE Disbursement, Carryover Funds, and Interest Earned amounts on the revenue piece of completion report must be in agreement with the Visions report information in order to validate.
Cash on Hand:
For final validation of the ending cash balance on the completion report, the Cash on Hand plus Interest Earned plus Other must be equal to the ending cash balance in Visions.
Common Discrepancies
Here is a list of the most commonly found discrepancies that result in rejected completion reports. Be sure to check these areas to ensure accurate and successfully submitted completion reports. There are open liabilities in the grant fund account. There is a miscellaneous balance(s) in the fund balance account not reported on the completion report (Other funds). There is negative interest in the grant fund account. The AZ Grants Management report does not capture all of the grant expenditure data. The Current FY Only box was not checked on the AZ Grants Management report. The complete date ranges were not used to run the General Ledger reports.
Questions