PROCEDURES AND WORK INSTRUCTIONS MANUAL

COMPANY LOGO & NAME

Section 4.0 PROCEDURES GENERIC Procedure Code: GEN-4.3.2-001 Subsection: 4.3.1 LEGAL & OTHER REQUIREMENTS

Page: 4.3.1-1/18 Effectivity Date: Sept. 01, 2009 Revision No. 0

II.

DUTIES AND RESPONSIBILITIES 13. Signs the following for and on behalf of the company: - appointment papers - check vouchers - checks - petty cash vouchers - salary loans - SSS, HDMF & other government documents - employees clearance form - Health Care forms - reimbursements - purchase requisitions - cash advances - leave forms - overtime forms - contracts or leases

III.

QUALIFICATIONS 1. 2. 2. 3. 4. 5. Graduate of any business related course. Preferably holding a Master Degree in Business Administration Excellent communication skills and can represent the company to a wide range of business, social and other functions. Knowledgeable in the aviation industry. Ten (10) years experience holding an executive position in a medium-sized company. Computer literate

FLOWCHART

Environmental Legal and Other Requirements

Access to Legal and Other Requirements

EMS Committee

5.1

Identification of Applicable 5.2 Legal and Other Law does not require Requirements Registry of Legal & Non-Compliant Registry of Required Report reports & permits PCO / PCO EMR PCO Other requirements Environmental Meeting & Permits EMS Committee Compliant PCO 5.5.6 5.7 5.3 5.4 PCO / Deputy MR 5.5 5.6

Environmental Management Review Communication (KSQP-0101) 5.6.3 5.3.4

PROCEDURES AND WORK INSTRUCTIONS MANUAL

COMPANY LOGO & NAME
Section 4.0 PROCEDURES GENERIC Procedure Code: GEN-4.3.2-001 Subsection: 4.3.1 LEGAL & OTHER REQUIREMENTS

Page: 4.3.1-2/18 Effectivity Date: Sept. 01, 2009 Revision No. 0

II.

DUTIES AND RESPONSIBILITIES 13. Signs the following for and on behalf of the company: - appointment papers - check vouchers - checks - petty cash vouchers - salary loans - SSS, HDMF & other government documents - employees clearance form - Health Care forms - reimbursements - purchase requisitions - cash advances - leave forms - overtime forms - contracts or leases

III.

QUALIFICATIONS 1. 2. 2. 3. 4. 5. Graduate of any business related course. Preferably holding a Master Degree in Business Administration Excellent communication skills and can represent the company to a wide range of business, social and other functions. Knowledgeable in the aviation industry. Ten (10) years experience holding an executive position in a medium-sized company. Computer literate

Law requires reports & Registration of Legal & Other permits Requirements

Registration of law reqts in KSE Registry of Required Reports & Permits

PROCEDURES AND WORK INSTRUCTIONS MANUAL

COMPANY LOGO & NAME
Section 4.0 PROCEDURES GENERIC Procedure Code: GEN-4.3.2-001 Subsection: 4.3.1 LEGAL & OTHER REQUIREMENTS

Page: 4.3.1-3/18 Effectivity Date: Sept. 01, 2009 Revision No. 0

II.

DUTIES AND RESPONSIBILITIES 13. Signs the following for and on behalf of the company: - appointment papers - check vouchers - checks - petty cash vouchers - salary loans - SSS, HDMF & other government documents - employees clearance form - Health Care forms - reimbursements - purchase requisitions - cash advances - leave forms - overtime forms - contracts or leases

III.

QUALIFICATIONS 1. 2. 2. 3. 4. 5. Graduate of any business related course. Preferably holding a Master Degree in Business Administration Excellent communication skills and can represent the company to a wide range of business, social and other functions. Knowledgeable in the aviation industry. Ten (10) years experience holding an executive position in a medium-sized company. Computer literate

Compliance with applicable legal & other requirements

Evaluation of Compliance to L&OR

PROCEDURES AND WORK INSTRUCTIONS MANUAL

COMPANY LOGO & NAME
Section 4.0 PROCEDURES GENERIC Procedure Code: GEN-4.3.2-001 Subsection: 4.3.1 LEGAL & OTHER REQUIREMENTS

Page: 4.3.1-4/18 Effectivity Date: Sept. 01, 2009 Revision No. 0

II.

DUTIES AND RESPONSIBILITIES 13. Signs the following for and on behalf of the company: - appointment papers - check vouchers - checks - petty cash vouchers - salary loans - SSS, HDMF & other government documents - employees clearance form - Health Care forms - reimbursements - purchase requisitions - cash advances - leave forms - overtime forms - contracts or leases

III.

QUALIFICATIONS 1. 2. 2. 3. 4. 5. Graduate of any business related course. Preferably holding a Master Degree in Business Administration Excellent communication skills and can represent the company to a wide range of business, social and other functions. Knowledgeable in the aviation industry. Ten (10) years experience holding an executive position in a medium-sized company. Computer literate

Checking for new and amended legal and other requirements

1.0

PURPOSE The purpose of this procedure is to provide a uniform and consistent system for accessing, identifying, maintaining, communicating, monitoring, measuring and complying to legal and other

PROCEDURES AND WORK INSTRUCTIONS MANUAL

COMPANY LOGO & NAME
Section 4.0 PROCEDURES GENERIC Procedure Code: GEN-4.3.2-001 Subsection: 4.3.1 LEGAL & OTHER REQUIREMENTS

Page: 4.3.1-5/18 Effectivity Date: Sept. 01, 2009 Revision No. 0

II.

DUTIES AND RESPONSIBILITIES 13. Signs the following for and on behalf of the company: - appointment papers - check vouchers - checks - petty cash vouchers - salary loans - SSS, HDMF & other government documents - employees clearance form - Health Care forms - reimbursements - purchase requisitions - cash advances - leave forms - overtime forms - contracts or leases

III.

QUALIFICATIONS 1. 2. 2. 3. 4. 5. Graduate of any business related course. Preferably holding a Master Degree in Business Administration Excellent communication skills and can represent the company to a wide range of business, social and other functions. Knowledgeable in the aviation industry. Ten (10) years experience holding an executive position in a medium-sized company. Computer literate

requirements to which the organization subscribes, that are applicable to the environmental aspects of the products, activities, processes or services of the organization. 2.0 SCOPE: This procedure applies to all personnel, products, activities, processes, services, facilities and equipment as well as the contractors and suppliers where the organization can control or influence. 3.0 REFERENCES:

PROCEDURES AND WORK INSTRUCTIONS MANUAL

COMPANY LOGO & NAME
Section 4.0 PROCEDURES GENERIC Procedure Code: GEN-4.3.2-001 Subsection: 4.3.1 LEGAL & OTHER REQUIREMENTS

Page: 4.3.1-6/18 Effectivity Date: Sept. 01, 2009 Revision No. 0

II.

DUTIES AND RESPONSIBILITIES 13. Signs the following for and on behalf of the company: - appointment papers - check vouchers - checks - petty cash vouchers - salary loans - SSS, HDMF & other government documents - employees clearance form - Health Care forms - reimbursements - purchase requisitions - cash advances - leave forms - overtime forms - contracts or leases

III.

QUALIFICATIONS 1. 2. 2. 3. 4. 5. Graduate of any business related course. Preferably holding a Master Degree in Business Administration Excellent communication skills and can represent the company to a wide range of business, social and other functions. Knowledgeable in the aviation industry. Ten (10) years experience holding an executive position in a medium-sized company. Computer literate

ISO 14001:2004

Environmental Management Systems Specification with guidance for use. ISO 14004:2004 Environmental Management Systems General guidance on principles, systems and support techniques. EM Manual Environmental Manual Quality Procedures as Indicated Other Environmental Procedures as identified in the flowchart

4.0

DEFINITION:

PROCEDURES AND WORK INSTRUCTIONS MANUAL

COMPANY LOGO & NAME
Section 4.0 PROCEDURES GENERIC Procedure Code: GEN-4.3.2-001 Subsection: 4.3.1 LEGAL & OTHER REQUIREMENTS

Page: 4.3.1-7/18 Effectivity Date: Sept. 01, 2009 Revision No. 0

II.

DUTIES AND RESPONSIBILITIES 13. Signs the following for and on behalf of the company: - appointment papers - check vouchers - checks - petty cash vouchers - salary loans - SSS, HDMF & other government documents - employees clearance form - Health Care forms - reimbursements - purchase requisitions - cash advances - leave forms - overtime forms - contracts or leases

III.

QUALIFICATIONS 1. 2. 2. 3. 4. 5. Graduate of any business related course. Preferably holding a Master Degree in Business Administration Excellent communication skills and can represent the company to a wide range of business, social and other functions. Knowledgeable in the aviation industry. Ten (10) years experience holding an executive position in a medium-sized company. Computer literate

Applicable Legal and Other Requirement Legal and other requirement to which the organization subscribes, and is applicable to the environmental aspects of products, activities, processes or services. 5.0 PROCEDURE 5.1 Access to and receiving of Legal & Other Requirements (L&OR) shall be facilitated by the EMS Committee through, but not limited to, newsletters, magazines, Internet, government and regulatory agencies, environmental / health and safety groups / associations / organizations, etc.

5.2

Identification of Applicable Legal and Other Requirements:

PROCEDURES AND WORK INSTRUCTIONS MANUAL

COMPANY LOGO & NAME
Section 4.0 PROCEDURES GENERIC Procedure Code: GEN-4.3.2-001 Subsection: 4.3.1 LEGAL & OTHER REQUIREMENTS

Page: 4.3.1-8/18 Effectivity Date: Sept. 01, 2009 Revision No. 0

II.

DUTIES AND RESPONSIBILITIES 13. Signs the following for and on behalf of the company: - appointment papers - check vouchers - checks - petty cash vouchers - salary loans - SSS, HDMF & other government documents - employees clearance form - Health Care forms - reimbursements - purchase requisitions - cash advances - leave forms - overtime forms - contracts or leases

III.

QUALIFICATIONS 1. 2. 2. 3. 4. 5. Graduate of any business related course. Preferably holding a Master Degree in Business Administration Excellent communication skills and can represent the company to a wide range of business, social and other functions. Knowledgeable in the aviation industry. Ten (10) years experience holding an executive position in a medium-sized company. Computer literate

5.2.1 5.2.2

The PCO, after receipt of Legal & Other Requirements and/or its amendments shall identify whether the law is applicable to the organization or not. If determined to be applicable, it shall be registered Registry of Legal and Other Requirements. Otherwise, a copy of the law shall be endorsed by the PCO to the EMR for future reference.

5.2.3

The applicability of Legal & Other Requirement to the organization shall be based in any of the following conditions:

PROCEDURES AND WORK INSTRUCTIONS MANUAL

COMPANY LOGO & NAME
Section 4.0 PROCEDURES GENERIC Procedure Code: GEN-4.3.2-001 Subsection: 4.3.1 LEGAL & OTHER REQUIREMENTS

Page: 4.3.1-9/18 Effectivity Date: Sept. 01, 2009 Revision No. 0

II.

DUTIES AND RESPONSIBILITIES 13. Signs the following for and on behalf of the company: - appointment papers - check vouchers - checks - petty cash vouchers - salary loans - SSS, HDMF & other government documents - employees clearance form - Health Care forms - reimbursements - purchase requisitions - cash advances - leave forms - overtime forms - contracts or leases

III.

QUALIFICATIONS 1. 2. 2. 3. 4. 5. Graduate of any business related course. Preferably holding a Master Degree in Business Administration Excellent communication skills and can represent the company to a wide range of business, social and other functions. Knowledgeable in the aviation industry. Ten (10) years experience holding an executive position in a medium-sized company. Computer literate

The Legal & Other Requirement is subscribed by the organization. The Legal & Other Requirement states that there may be periodic inspections to the
organizations premises by local or national authorities agencies. The Legal & Other Requirement requires reports or permits to be submitted to local or national authorities / agencies. The Legal & Other Requirement has general provisions that need to be observed / complied by the organization or its subcontractors. The Legal & Other Requirement serves as a precedent to other laws subscribed by the organization. 5.3 Registration of Legal & Other Requirements

PROCEDURES AND WORK INSTRUCTIONS MANUAL

COMPANY LOGO & NAME
Section 4.0 PROCEDURES GENERIC Procedure Code: GEN-4.3.2-001 Subsection: 4.3.1 LEGAL & OTHER REQUIREMENTS

Page: 4.3.1-10/18 Effectivity Date: Sept. 01, 2009 Revision No. 0

II.

DUTIES AND RESPONSIBILITIES 13. Signs the following for and on behalf of the company: - appointment papers - check vouchers - checks - petty cash vouchers - salary loans - SSS, HDMF & other government documents - employees clearance form - Health Care forms - reimbursements - purchase requisitions - cash advances - leave forms - overtime forms - contracts or leases

III.

QUALIFICATIONS 1. 2. 2. 3. 4. 5. Graduate of any business related course. Preferably holding a Master Degree in Business Administration Excellent communication skills and can represent the company to a wide range of business, social and other functions. Knowledgeable in the aviation industry. Ten (10) years experience holding an executive position in a medium-sized company. Computer literate

5.3.1

All applicable Legal & Other Requirement shall be registered in the Registry of Legal and Other Requirements by the PCO. Registration shall include the assigning / listing of reference number, legislation number, title of law, source of law, short summary, applicability to the organization operations and permit or test required (if applicable).

5.3.2 5.3.3

Document Controller shall then issue a copy of all applicable legal & other requirements to the PCO through the Document Control procedure. The EMR shall be responsible in the maintenance, updating and reviewing the Registry of Legal and Other Requirements.

PROCEDURES AND WORK INSTRUCTIONS MANUAL

COMPANY LOGO & NAME
Section 4.0 PROCEDURES GENERIC Procedure Code: GEN-4.3.2-001 Subsection: 4.3.1 LEGAL & OTHER REQUIREMENTS

Page: 4.3.1-11/18 Effectivity Date: Sept. 01, 2009 Revision No. 0

II.

DUTIES AND RESPONSIBILITIES 13. Signs the following for and on behalf of the company: - appointment papers - check vouchers - checks - petty cash vouchers - salary loans - SSS, HDMF & other government documents - employees clearance form - Health Care forms - reimbursements - purchase requisitions - cash advances - leave forms - overtime forms - contracts or leases

III.

QUALIFICATIONS 1. 2. 2. 3. 4. 5. Graduate of any business related course. Preferably holding a Master Degree in Business Administration Excellent communication skills and can represent the company to a wide range of business, social and other functions. Knowledgeable in the aviation industry. Ten (10) years experience holding an executive position in a medium-sized company. Computer literate

5.3.4

Legal & other requirement requirements and concerns affecting specific areas / sections / departments/ personnel shall be properly communicated by the PCO through the Environmental Meetings. 5.4 Registration of L&OR Requirements in the Registry of Required Reports and Permits

5.4.1

If the applicable legal & other requirement requires reports to be submitted or permits to be acquired/renewed or tests to be conducted, that legal & other requirement, with details of

PROCEDURES AND WORK INSTRUCTIONS MANUAL

COMPANY LOGO & NAME
Section 4.0 PROCEDURES GENERIC Procedure Code: GEN-4.3.2-001 Subsection: 4.3.1 LEGAL & OTHER REQUIREMENTS

Page: 4.3.1-12/18 Effectivity Date: Sept. 01, 2009 Revision No. 0

II.

DUTIES AND RESPONSIBILITIES 13. Signs the following for and on behalf of the company: - appointment papers - check vouchers - checks - petty cash vouchers - salary loans - SSS, HDMF & other government documents - employees clearance form - Health Care forms - reimbursements - purchase requisitions - cash advances - leave forms - overtime forms - contracts or leases

III.

QUALIFICATIONS 1. 2. 2. 3. 4. 5. Graduate of any business related course. Preferably holding a Master Degree in Business Administration Excellent communication skills and can represent the company to a wide range of business, social and other functions. Knowledgeable in the aviation industry. Ten (10) years experience holding an executive position in a medium-sized company. Computer literate

report or permit requirement shall be registered by the PCO in the Registry of Required Reports and Permits.

5.4.2

If the PCO identified the need for support of other departments in order to achieve compliance, he/ shall communicate to the concerned department personnel their duties and responsibilities to comply with the concerned legal & other requirement through Environmental Meetings. 5.4.3 The key characteristics on how environmental tests are to be conducted or reports to be submitted shall be specified in the Legal and Other Requirements Environmental Management Program.

PROCEDURES AND WORK INSTRUCTIONS MANUAL

COMPANY LOGO & NAME
Section 4.0 PROCEDURES GENERIC Procedure Code: GEN-4.3.2-001 Subsection: 4.3.1 LEGAL & OTHER REQUIREMENTS

Page: 4.3.1-13/18 Effectivity Date: Sept. 01, 2009 Revision No. 0

II.

DUTIES AND RESPONSIBILITIES 13. Signs the following for and on behalf of the company: - appointment papers - check vouchers - checks - petty cash vouchers - salary loans - SSS, HDMF & other government documents - employees clearance form - Health Care forms - reimbursements - purchase requisitions - cash advances - leave forms - overtime forms - contracts or leases

III.

QUALIFICATIONS 1. 2. 2. 3. 4. 5. Graduate of any business related course. Preferably holding a Master Degree in Business Administration Excellent communication skills and can represent the company to a wide range of business, social and other functions. Knowledgeable in the aviation industry. Ten (10) years experience holding an executive position in a medium-sized company. Computer literate

5.5

Compliance with Applicable Legal & Other Requirement

5.5.1

The PCO shall be responsible in the maintenance, updating, monitoring and reviewing the Registry of Required Reports and Permits. 5.5.2 The PCO is responsible for complying with legal and other requirements such as but not limited to, submission of relevant reports, application and renewal of permits and certificates to regulatory agencies and other interested parties unless otherwise specified in the legal & other requirement.

PROCEDURES AND WORK INSTRUCTIONS MANUAL

COMPANY LOGO & NAME
Section 4.0 PROCEDURES GENERIC Procedure Code: GEN-4.3.2-001 Subsection: 4.3.1 LEGAL & OTHER REQUIREMENTS

Page: 4.3.1-14/18 Effectivity Date: Sept. 01, 2009 Revision No. 0

II.

DUTIES AND RESPONSIBILITIES 13. Signs the following for and on behalf of the company: - appointment papers - check vouchers - checks - petty cash vouchers - salary loans - SSS, HDMF & other government documents - employees clearance form - Health Care forms - reimbursements - purchase requisitions - cash advances - leave forms - overtime forms - contracts or leases

III.

QUALIFICATIONS 1. 2. 2. 3. 4. 5. Graduate of any business related course. Preferably holding a Master Degree in Business Administration Excellent communication skills and can represent the company to a wide range of business, social and other functions. Knowledgeable in the aviation industry. Ten (10) years experience holding an executive position in a medium-sized company. Computer literate

5.5.3

If a concerned legal & other requirement requires environmental compliance tests to be conducted where the organization is not capable of, the PCO shall require the assistance of external environmental testing centers or laboratories to conduct such tests.

5.5.4

If compliance to applicable legal & other requirement requires specific processes to have operational controls, such operational controls shall be specified in the concerned Environmental Management Program, procedures or process instructions by the EMR.

5.5.5

All applicable legal & other requirement, especially those with required reports and permits shall be considered in the determination of the significance of the environmental aspects and impacts.

PROCEDURES AND WORK INSTRUCTIONS MANUAL

COMPANY LOGO & NAME
Section 4.0 PROCEDURES GENERIC Procedure Code: GEN-4.3.2-001 Subsection: 4.3.1 LEGAL & OTHER REQUIREMENTS

Page: 4.3.1-15/18 Effectivity Date: Sept. 01, 2009 Revision No. 0

II.

DUTIES AND RESPONSIBILITIES 13. Signs the following for and on behalf of the company: - appointment papers - check vouchers - checks - petty cash vouchers - salary loans - SSS, HDMF & other government documents - employees clearance form - Health Care forms - reimbursements - purchase requisitions - cash advances - leave forms - overtime forms - contracts or leases

III.

QUALIFICATIONS 1. 2. 2. 3. 4. 5. Graduate of any business related course. Preferably holding a Master Degree in Business Administration Excellent communication skills and can represent the company to a wide range of business, social and other functions. Knowledgeable in the aviation industry. Ten (10) years experience holding an executive position in a medium-sized company. Computer literate

5.5.6 Updates to compliance to applicable legal and other requirements like submission of reports & acquisition of permits, etc shall be reported and discussed on a quarterly basis during the Environmental Meeting. 5.6 Evaluation of Compliance to Legal and Other Requirements

5.6.1

The compliance of the organization to legal and other requirements shall be evaluated through the regular internal audit.

PROCEDURES AND WORK INSTRUCTIONS MANUAL

COMPANY LOGO & NAME
Section 4.0 PROCEDURES GENERIC Procedure Code: GEN-4.3.2-001 Subsection: 4.3.1 LEGAL & OTHER REQUIREMENTS

Page: 4.3.1-16/18 Effectivity Date: Sept. 01, 2009 Revision No. 0

II.

DUTIES AND RESPONSIBILITIES 13. Signs the following for and on behalf of the company: - appointment papers - check vouchers - checks - petty cash vouchers - salary loans - SSS, HDMF & other government documents - employees clearance form - Health Care forms - reimbursements - purchase requisitions - cash advances - leave forms - overtime forms - contracts or leases

III.

QUALIFICATIONS 1. 2. 2. 3. 4. 5. Graduate of any business related course. Preferably holding a Master Degree in Business Administration Excellent communication skills and can represent the company to a wide range of business, social and other functions. Knowledgeable in the aviation industry. Ten (10) years experience holding an executive position in a medium-sized company. Computer literate

5.6.2 5.6.3

The EMS Committee shall evaluate the organizations compliance to legal and other requirements on a quarterly basis through the Environmental Meeting. The evaluation and status of organizations compliance to applicable Legal and Other Requirements shall be reported by the PCO during the Management Review. 5.6.4 Measurement of Environmental Objectives and Targets pertaining to compliance to legal and other requirements shall be specified in the Legal and Other Requirements Environmental Management Program.

PROCEDURES AND WORK INSTRUCTIONS MANUAL

COMPANY LOGO & NAME
Section 4.0 PROCEDURES GENERIC Procedure Code: GEN-4.3.2-001 Subsection: 4.3.1 LEGAL & OTHER REQUIREMENTS

Page: 4.3.1-17/18 Effectivity Date: Sept. 01, 2009 Revision No. 0

II.

DUTIES AND RESPONSIBILITIES 13. Signs the following for and on behalf of the company: - appointment papers - check vouchers - checks - petty cash vouchers - salary loans - SSS, HDMF & other government documents - employees clearance form - Health Care forms - reimbursements - purchase requisitions - cash advances - leave forms - overtime forms - contracts or leases

III.

QUALIFICATIONS 1. 2. 2. 3. 4. 5. Graduate of any business related course. Preferably holding a Master Degree in Business Administration Excellent communication skills and can represent the company to a wide range of business, social and other functions. Knowledgeable in the aviation industry. Ten (10) years experience holding an executive position in a medium-sized company. Computer literate

5.7

Checking for new and amended Legal and Other Requirements

5.7.1

The EMS Committee shall be responsible in checking and monitoring for new legal & other requirement or any amendments to existing ones on a continuous basis either by regular communication with government agencies or by browsing their websites. 6.0 RECORDS

6.1

The EMR shall be responsible for filing and maintenance of the Registry of Legal and Other Requirements.

PROCEDURES AND WORK INSTRUCTIONS MANUAL

COMPANY LOGO & NAME
Section 4.0 PROCEDURES GENERIC Procedure Code: GEN-4.3.2-001 Subsection: 4.3.1 LEGAL & OTHER REQUIREMENTS

Page: 4.3.1-18/18 Effectivity Date: Sept. 01, 2009 Revision No. 0

II.

DUTIES AND RESPONSIBILITIES 13. Signs the following for and on behalf of the company: - appointment papers - check vouchers - checks - petty cash vouchers - salary loans - SSS, HDMF & other government documents - employees clearance form - Health Care forms - reimbursements - purchase requisitions - cash advances - leave forms - overtime forms - contracts or leases

III.

QUALIFICATIONS 1. 2. 2. 3. 4. 5. Graduate of any business related course. Preferably holding a Master Degree in Business Administration Excellent communication skills and can represent the company to a wide range of business, social and other functions. Knowledgeable in the aviation industry. Ten (10) years experience holding an executive position in a medium-sized company. Computer literate

6.2

The PCO shall be responsible for updating and maintenance of the Registry of Required Reports and Permits. 7.0 APPENDICES: 4.3.2-F1 4.3.2-F2 Registry of Legal and Other Requirements Registry of Required Reports and Permits