Job Description Job Detail Designation: Job Function: Department: Reporting To: Direct Reporting To: Performance Review

Period: Authorities: Last Updated: Relationships With Accounts Officer Accounts Manager Chief Financial Officer All Departments Purpose of the position The Cashiers primary role is to assist the department in the administration of the Companys cash accounts, cash flows and Companys funds flows. Good management decisions rely heavily on accurate and timely presentation of financial information. As such the overall financial health of the Company is supported from this area through the delivery of effective accounts department services. The role is to be performed with high standards of service to external and internal stakeholders. Responsibilities Primary Responsibilities Responsibility 1 Cash Disbursement Function Compute and record totals of cash transactions. Sort, count, and wrap currency and coins.
Page 1 of 5

Accounts Assistant Cashier Finance & Accounts Chief Financial Officer (CFO) Accounts Officer (AO) 3 Months / Not applicable As defined under the Finance and Accounting Manual April 27, 2012

Purpose Report directly to Accounts Officer and undertake tasks at direction of as well as independently. When Accounts Officer unavailable report directly to Accounts Manager. When Manager Accounts unavailable report directly to CFO. Give advice and provide assistance to all other staff where/when required.

Count money in cash safe at the beginning and closing of Office to ensure that amounts are correct and that there is adequate change. Establish or identify prices of goods, services or goods, and tabulate bills using calculators, cash registers, or optical price scanners. Issue receipts, refunds, credits, or change due to third parties / employees. Receive payment by cash, check, vouchers, or automatic debits. Calculate total payments received during a time period, and reconcile this with total. Cash checks for customers. Keep periodic cash book of amounts and numbers of transactions. Pay company bills by cash, vouchers, or checks. Prepare cheques for payment. Prepare Cash Vouchers. Responsible for maintaining and disbursing Petty Cash. Keep cheque books and cash box in the safe. Coordinate to collect quotations for materials. Co-ordination in connection with procurement of material and collection of cash from bank. Processing the cases of Recoupment of Petty Cash. Recording of petty cash transactions into the General Ledger System.

Responsibility 2 Accounts Payable Function Processing of creditors invoices. Assist the Accounts Officer in raising of payments ensuring proper authorizations via cheque and electronic funds transfer. Assist the Accounts Officer to communicate with creditors regarding outstanding accounts and payment of outstanding accounts. Verifies items billed against items ordered and received and reconciles differences through follow-up with the vendor and/or other employees. Responsibility 3 Payroll Function Assist the Accounts Officer in processing, checking of monthly payroll transactions. Assist the Accounts Officer in maintaining the payroll. Responsibility 4 Monitoring Function Checking of Journal Voucher transactions.

Secondary Responsibilities Responsibility 5 - Accounts Receivable Function Daily/periodic Invoicing process invoices of supplier/customer upon receipt of duly approved relevant invoice request.
Page 2 of 5

Receipt of employee/supplier/customer payments Checking and verifying to process cheque payments, other banking transactions and direct deposits. Daily banking cheques and cash. Processing monthly journals interest received etc. Communicate with employee/supplier/customer regarding invoicing and payment of invoices.

Responsibility 6 Monthly Reporting/Annual Reporting Assist Accounts Officer where required with the preparation of monthly/annual Cash reports. Responsibility 7 Administrative Functions Assist the department in respect of implementation of rules and procedure as and where required. Association and co-ordination with other departments for the upcoming cash needs. Responsibility 8 Compliance Activities Assist Manager Finance & Accounts/CFO where required with compliance regime with regards to GST, Withholding on goods, Withholding on services and Payroll Tax. Minimal exposure to the risk. Responsibility 9 Other tasks where required Any other duties assigned via Finance Order or listed in Finance and Accounting Manual or asked by the departmental superiors.

Skills and Personal Attributes Knowledge of International Financial Reporting Standards and International Accounting Standards. Understanding of Generally acceptable accounting procedures. Enterprise Resource Planning experience. Microsoft Office (Word, Excel, PowerPoint & Outlook) Experience. Knowledge of contemporary IT including word processing, email, spreadsheet, database and similar disciples. Candidates who have undertaken or are currently completing Tertiary/Vocational Training in the accounting field. Demonstrated ability to contribute in a professional and collaborative way to a team. Demonstrate high level of oral communication and interpersonal skills including the ability to manage the flow of people and business, liaise and consult with internal

Page 3 of 5

and external stakeholders regarding sensitive and confidential matters, and maintain effective working relationships in a high volume environment. Demonstrate a high level of confidentiality, tact, discretion, initiative and sound judgment. Excellent organizational skills including the ability to determine priorities meet regular deadlines and take follow up action.

I hereby declare that I will follow the Companys rules and regulations, departmental ordered and will abide by the following: Statement of Code of Ethics perform their duties in accordance with the appropriate recognized ethical and legal standards; practice honesty and integrity in all aspects of their work; exhibit professionalism in the workplace, and conduct themselves in a way that will continue to promote the management's confidence in the integrity of the Company; be fair-minded, non-discriminatory, and treat all individuals, both internal and external to the Company equitably, with civility, respect and dignity; fulfill their assigned responsibilities, and be proactive in developing the skills necessary to provide high job performance; exercise fiduciary responsibility with respect to safeguarding the Companys assets; exercise custodial responsibility with respect to the use of Companys property and resources; exercise, within the requirements of the Companies Ordinance record related laws. Records related law, confidentiality with respect to information, records, and data management, respecting the rights and privacy of individuals; take action to mitigate any real or perceived conflicts of interest; and comply with Federal and Provincial laws and regulations and Company policies and procedures. Value Statements Loyalty: We are committed to be loyal to the organization at our maximum. Excellence/Quality: We value innovative, timely, efficient, solution-oriented, and costeffective services and systems. We are committed to achieving the highest levels of management satisfaction. We provide leadership to the organization in delivering proactive financial solutions and services in support of the corporation strategic plan. Employee Focus: We are committed to the success of our employees as they are our most valuable resource.
Page 4 of 5

Teamwork: We value the contribution our staff makes in achieving our mission and we support and encourage teamwork and personal development to ensure a high level of competence, expertise, and satisfaction. Integrity: We provide services in an honest, ethical, open, courteous, caring and concerned manner, respecting all people and the free exchange of ideas. Stewardship: We practice sound financial management and are committed to ensuring the efficient and effective use of Company resources. Secrecy: We are committed to maintain secrecy unless rules, regulations, procedures, law or loyalty demands otherwise. Communication: We communicate with our various levels of management, Managing Director, Directors of the Board and internally to manage expectations and assure the highest levels of satisfaction. We actively seek partnership opportunities and solicit employee and inter-departments input and respond to their concerns.

Signature__________________________________________________Date________________ Name of employee: _____________________________________________________________

Chief Financial Officer Signature__________________________________________________Date________________

Page 5 of 5