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Francis Frank Hall DOE / Office of Cost Analysis (CF-70) April 2010
Future prices are likely to be higher More dollars must be budgeted to buy something farther in the future Even if there were no escalation, a dollar today is worth more than a dollar next year
We will address these two issues in turn
Outline
Index Numbers Escalation Assumptions made by the DOE Office of Cost Analysis Discounting and Analysis
Escalation rates are normally based on index numbers. Some contracts contain an economic rate adjustment clause based upon an index to protect the contractors from significant changes in prices. Social Security, Federal Retired Pay, Medicare, and some other federal programs are adjusted annually by an index (normally the Consumer Price Index) to protect the recipients from inflation. To fully understand escalation rates, one needs to have a basic understanding of index numbers
Index Numbers
An index number measures the relative change in price, quantity, value, or some other item of interest from one time period to another. A simple index number measures the relative change in just one variable. A weighted index number measures the relative changes in more than one variable.
Types of Indices
P=
Average Price of a Gallon of Gas in 2007 (100) = Average Price of a Gallon of Gas in 2000
P= $2.80 (100) = 185.4 $1.51
If the cost of living in Idaho Falls, ID is $60,000 a year, how does that compare to the cost of living in Aiken, SC and Alexandria, VA?
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How does the cost of living in Idaho Falls, ID compare with Aiken, SC and Alexandria, VA? Aiken, SC = $60,000 * (86/90) = $57,333
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How does the cost of living in Idaho Falls, ID compare with Aiken, SC and Alexandria, VA? Aiken, SC = $60,000 * (86/90) = $57,333 Alexandria, VA = $60,000 * (138/90) = $92,000
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An index is a convenient way to express a change in a diverse group of items. The Consumer Price Index (CPI) encompasses about 400 items including golf balls, lawn mowers, hamburgers, funeral services, and dentists fees. Prices are expressed in dollars per pound, box, yard, and many other different units. Only by converting the prices of these many diverse goods and services to one index number can the federal government and others concerned with inflation keep informed of the overall movement of consumer prices. Converting data to indexes also makes it easier to assess the trend in a series composed of exceptionally large numbers.
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Escalation
Why should I be interested in escalation? As part of the Root Cause Analysis (RCA) Corrective Action Plan (CAP) CF-70 was tasked to develop policy/guidance on definition, development, and use of escalation rates based on industry and geographic trends. This was one of my first tasks at DOE
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Escalation
Why should YOU be interested in escalation? You can have the best cost estimate (in constant dollars) but if you do not address escalation properly, your project profile will be erroneous. One not only needs a good database to develop a good estimate, but also appropriate inflation indices to project costs into the future. DOE publishes rates that are to be used for your estimates unless you can provide alternate rates with justification.
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To develop the DOE indices, we looked at three key construction indices which were:
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We use these indices to predict the future; however, as a famous philosopher said:
.Yogi Berra
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Composition of CCI
The Construction Cost Index (CCI) comprises a market basket of three commodities plus common labor.
6% 13% Common Labor Steel Lumber Cement 80% 1%
Composition of BCI
The Building Cost Index (BCI) comprises a market basket of three commodities plus skilled labor.
3% 10% Skilled Labor Steel Lumber Cement
22% 65%
The Chemical Engineering Plant Cost Index (CEPCI) comprises a market basket of eight commodities and two types of skilled labor.
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Note the high variability of structural supports and equipment in the CEPCI.
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Ju
19% 67%
The Regression showed the CEPCI to be 28% labor and 72% material. The large material component explains the increased variability of the CEPCI. The next chart shows what was developed to determine the DOE indices.
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Remediation D&D
100%
BCI: Building Cost Index CCI: Construction Cost Index CEPCI: Chemical Engineering Plant Cost Index
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DOE Office of Cost Analysis (CF-70) annually provides escalation rate assumptions for DOE projects
Used for the FY 2011 Congressional Budget Call. Also to be used for Project analyses
Nuclear FY
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Rate
-3.2 -1.9 2.0 1.9 1.9 1.9 1.9 1.9 1.9 1.9 1.9 1.9
Index
1.000 0.981 1.000 1.019 1.038 1.058 1.078 1.099 1.119 1.141 1.162 1.184
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Lets do a more complicated example using escalation rates. We want to determine a cost estimating relationship (CER) to predict the cost in $FY09 of radiation detector Sites and Devices in Eastern Europe and Russia.
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Dividing the actual costs by the Scientific Escalation Rate Indices provided FY 2009 constant dollars.
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P-value Lower 95% Upper 95% #N/A #N/A #N/A 0.00 317,186 597,782 0.06 (1,476) 61,541
Note: The coefficient of determination (R2) is a relatively high .9442, but the RPM Quantity variable is not significant. How can one tell? Why is the intercept zero?
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Note: The adjusted coefficient of determination (R2) is about the same as the previous example; however, both variables are now significant. How can one tell?
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The BCI and CCI are unweighted indices of 20 locations. The indices would be more accurate if they were weighted. The BCI, CCI, CEPCI, PPI, and CPI yearly rates are based upon monthly cumulative values. Global Insight uses cumulative values for their yearly percent change calculations. Although I was unable to obtain a rationale for this, the main reason given is in some instances, it can reduce variability. Given the tremendous variability of commodities during the past year DOE used a similar method.
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The CEPCI Change for Sept 09/Sept 08 was -13.7%. This led us to use the Cum Average/Cum Average for DOE Indices.
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The idea of an annual deflator is to characterize the price of something in year n, compared to the price of the same thing in year n-1. If the reference month is December, then the annual deflator rate for year m is the ratio of the price in December of year m+1, to the price in December of year m, less one. -- Dr. David A. Lee, Ph D. Mathematics, Author of The Cost Analysts Companion The December index shows the level at the end of the year, so if you are looking for a year over year increase then Dec 08 / Dec 07 is appropriate. The problem with the average indices is how do you weight it? If you do not adjust for the seasonality of buying then you overweight and underweight particular months. -- Dr. David C. Trybula, Ph.D Economics
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Basic Terms
Current dollars, then-year (TY) dollars, and nominal dollars all mean the same thing.These are Budget dollars.
All refer to dollar amounts at some specified time or times stated in terms of the prices then prevailing. A current dollar magnitude for a past year reflects prices that prevailed during that year (not now.) A current dollar magnitude for a future year reflects a forecast of what the prices will be then.
Constant dollars and real dollars are synonyms. They are dollar magnitudes at a specified time or times, stated in the prices of a (fixed) reference time. Conversions between current dollars and constant dollars are accomplished using a Price Index.
A price index is generally understood as the ratio of the overall or average level of prices in one period relative to that of a base period. There are many different types of price indices.
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First, Project costs should be estimated in terms of Constant dollars. Second, Project budgets must be assembled in terms of Then-Year dollars using escalation factors. Use GDP deflator from OMB or DOE Indices to derive cost in terms of constant-value dollars, usually called constant dollars. Use the GDP deflators to compute Net Present Values (NPVs)
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4.5%
Project Duration
What inflation rates does OMB anticipate? Why do these numbers increase over time? What about different durations?
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Escalation Example
Nuclear Example Estimated Constant dollar project cost (FY11$M) DOE-nuclear price index (from table) Then-Year/budget dollars (TY$M) FY 2011 500 1.000 500 FY 2012 FY 2013 FY 2014 1,000 1.019 1,019 2,000 1.038 2,076 250 = $3,750 FY11$M 1.058 265 = $3,860 TY$ M
Start with cost stream estimated in Constant dollars Multiply the constant dollars by the DOE Nuclear index to develop the budget requirements in Then-Year dollars
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De-escalation Example
Scientific Example Then-Year budget dollars ($M) DOE scientific price index (from Table Estimated Constant dollar project cost (FY11$M) FY 2011 FY 2012 FY 2013 FY 2014 600 1.000 1,100 1.022 2,200 1.046 600 = $4,500 TY$M 1.071
600
1,071
2,103
Start with cost stream in Then-Year/budget dollars Divide the Then-Year budget dollars by the DOE Scientific index to develop constant dollars.
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Reminders
Use Constant dollars when appropriate and use current/then-year dollars when appropriate
Constant dollars for costing Current/then-year dollars for budgeting The draft DOE O 415.X requires OCA approval for the use of an alternative escalation rate. An alternate rate requires (a) project title (b) total project cost or range (c ) reason for the alternate escalation rate along with substantiating data.
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Discounting Because a (real) dollar today is worth more than a (real) dollar tomorrow
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References
OMB Circular A94:Guidelines and Discount Rates for BenefitCost Analysis of Federal Programs Executive Order 12893:Principles for Federal Infrastructure Investments Benefits and costs should be measured and appropriately discounted over the full life cycle of each project. DOE Guidance on Life-Cycle Cost Analysis: All dollar values must be placed on a comparable basis for two reasons Money has real earning potential over time (need to discount) The purchasing power of money erodes over time (price escalation)
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Mechanics of Discounting
One Year: The present value of an amount (of money) R1 to be received one year in the future where i is the annual rate of interest. is defined as:
R1 PV R1 1 i
Multi-Year: The generalization of the definition of present value to a stream of costs C = Ct , t = 1, 2, 3, , n is:
PV (C ) Ct /(1 i )t
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ALT 1 TY $M ALT 2 TY $M
Millions in TY$
800 600 400 200 0 FY 2011 FY 2012 FY 2013 FY 2014 Fiscal Year FY 2015 FY 2016 FY 2017
Duration of Cost and Benefit Streams Dollars in which the costs and benefits are stated Then-Year or Constant Timing of Costs and Benefits Within Individual Years
The actual discount factor varies depending on your assumption about when in the year costs and benefits occur
Treasury Rates Are Updated in Annual Revisions to OMB Circular A94, Appendix C
http://www.whitehouse.gov/omb/circulars/a094/a094.html
Special considerations apply for analysis of regulations. Consult OMB Circular A94.
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Summary
Escalation: changes in prices Discounting: accounting for the time value of money
Escalation
Use constant dollars for project analysis Use then-year dollars for budgeting Use the appropriate index to convert
Discounting
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Use net present value to compare alternatives Use the right discount rate
Example
Using the Nuclear Index fill out the table below
Fiscal Year Nuclear ALT 1 TY $M FY11 $M *NPV 1.6% $M ALT 2 TY $M FY11 $M **NPV 1.9% $M FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Total NA 2,150
500
500
500
400
250
350
350
400
300
300
300
200
2,200
*OMB Discount rate for constant dollars for 5 years is 1.6% **OMB Discount rate for constant dollars for 7 years is 1.9%
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Example Solution
Using the Nuclear Index to fill out the table below
Fiscal Year Nuclear ALT 1 TY $M FY11 $M *NPV 1.6% $M ALT 2 TY $M FY11 $M **NPV 1.9% $M FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 1.000 1.019 1.038 1.058 1.078 1.099 1.119 500 500 500 350 350 350 500 500 472 350 350 327 500 500 445 400 400 306 400 400 420 300 300 327 250 250 317 300 300 229 300 300 214 200 200 200 Total NA 2,150 1,150 1,182 2,200 2,200 1,952
*OMB Discount rate for constant dollars for 5 years is 1.6% **OMB Discount rate for constant dollars for 7 years is 1.9%
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*OMB Discount rate for nominal dollars for 5 years is 3.1% **OMB Discount rate for nominal dollars for 7 years is 3.5%
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*OMB Discount rate for nominal dollars for 5 years is 3.1% **OMB Discount rate for nominal dollars for 7 years is 3.5%
Why are these totals higher than the previous example? Ans: The projected OMB Inflation rates are lower than the Nuclear Index (e.g. 1.6% vs 1.9% for 7 years)
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Summary Questions
1.
What are the four baskets used to calculate DOE escalation rates? Which of these baskets has recently shown the most variability, and why? In regression analysis how can one tell if the overall regression is significant? In regression analysis how can one tell if the independent variables are significant?
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3.
4.
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How have you been using escalation rates in your projects? What suggestions do you have for improving the CF-70 escalation rates in the future? What does the draft DOE O 415.X require?
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