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VILLAGE OF ALSIP MINUTES OF BOARD OF TRUSTEES COMMITTEE MEETING April 13, 2009 Mayor Kitching called the meeting to order at 7:30 p.m. Clerk Venhuizen called the roll with the following members present: Trustees Collins, Shapiro, Graczyk, Godfrey, McGreal, Michaels and Mayor Kitching. MAYORS REPORT: Mayor Kitching read an article from the Southtown Star as follows; the $9 billion state capital bill signed into law contains tens of millions of dollars for repaving local streets this spring. This bill will create an estimated 60,000 jobs. The bills price tag includes $3 billion from the state and $6 billion in federal stimulus money. One of the routes scheduled for resurfacing include Pulaski/Crawford Avenue from 103rd to 115th Street and 115th to 127th Street. Mayor Kitching will present a new contract for the Finance Director which is currently under review by the Finance Committee and Village attorney. There will be a Closed Session next week to discuss this contract. CLERKS REPORT: Clerk Venhuizen presented the IDOT March, 2009 MFT report allotment totaling $42,287.32. FINANCE REPORT: Trustee Graczyk presented: a) List of bills dated April 13, 2009 for approval. b) Request for approval to engage Clifton Gunderson LLC to perform the Village audit for the fiscal year 2009, for a fee of $66,500 which represents a 3% increase. Funds for the audit are included in the 2010 budget. c) Request for approval to accept Chapman & Cutler as the bond counsel for the 2009 Road Bond issuance. Three bids were received for this project and Chapman & Cutler were the low bid at $9,700. FIRE DEPARTMENT REPORT: Trustee Michaels presented: a) Request for approval of the Fire Department Union Contract that received union ratification on April 14, 2009. b) Request to approve incentive pay in the amount of $24,241.62 for the period of 5/1/08-4/30/09. c) Request to approve holiday pay for the fiscal year 2008-2009 in the amount of $21,930.48. d) Thank you letter from the Village of Midlothian Mayor, Fire Chief and Police Chief. e) Thank you letter from Kay Donnelly. POLICE DEPARTMENT REPORT: Trustee Shapiro reported: a) The Alsip Police Department submitted an application for the Cops Grant which would pay for six police officers over three years. If successful, the Village of Alsip would receive an estimated two millions dollars. b) The Alsip Police Department is in the process of hiring Celine Ferrar for the dispatch center, a replacement position. Ms. Ferrar is an Alsip resident, mother of three and her husband is currently serving in Iraq. c) Acting Chief Radz updated the Board on a recent altercation at a local bar resulting in the death of one of the participants. PUBLIC WORKS DEPARTMENT REPORT: Trustee McGreal presented: a) March 2009 Monthly Report. b) The Indiana Harbor Belt Railroad sent notification of railroad crossing repairs on Central Avenue near 122nd Street starting April 27, 2009. c) Public Works new unit #17 update. BUILDING DEPARTMENT REPORT: Trustee Shapiro presented: a) Request from Mission Covenant Church, Blue Island, Illinois for approval to hold two fundraising events to raise money for 2009 summer camps and conferences for children. The fundraising events are car washes to be held in the back portion of the Eggman Restaurant at Pulaski and 127th on Saturday, April 25, 2009 and Sunday, May 17, 2009 from 1:00 p.m. to 4:00 p.m. HEALTH & POLLUTION: Trustee Collins reported inspections are going well and complaints are taken care of on a daily basis. Trustee Collins had a list of fines for April Court call from the Health Department totaling an estimated $1,000. Trustee Collins recommended payment of the bill for repair of the car totaling $736.87, and an $80.00 bill for pest control. SEWER & WATER: Trustee Godfrey presented the March, 2009 Water Department Monthly Report. -1-

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Board of Trustees Committee meeting April 13, 2009 LICENSE REPORT: Trustee Collins presented a list of licenses dated April 13, 2009. PLANNING/ZONING REPORT: No report. REPORTS OF SPECIAL COMMITTEES VILLAGE PROPERTY: Trustee Michaels presented: a) Request for approval of a contract with Diamond Pool for 22 weeks of service cleaning and maintaining two pools at the following costs: Heritage I pool, $5,165, plus chemicals and Heritage II pool, $7,114, plus chemicals. Proposals were received and Diamond Pool was the lowest price. Diamond Pool has performed satisfactorily for the Village in the past. b) The windows were completed at Heritage I last Tuesday, April 7, 2009; Gilkey did a fine job with installation and clean-up. INSURANCE COMMITTEE: Trustee McGreal reported the committee met and discussed renewal of Property and Casualty Insurance. The Villages insurance broker firm Boyles, Flagg and Seaman, Inc. recommend renewal of the Property and Casualty insurance with our current providers, Scottsdale Insurance and ESIP insurance for the Village and Fire Department respectively. The renewal reflects a 13.9% decrease from our current premiums for the same coverage. This item will be voted on at the next meeting and Tom English will be present to answer any questions. The committee also reviewed the Villages health insurance renewal and a report will be presented at the next meeting pending final insurance agent review. ORDINANCE & LEGISLATION: Trustee Godfrey presented an: a) Ordinance Establishing Compensation and Rate of Pay for Certain Employees of the Village of Alsip. Trustee Godfrey explained this ordinance makes the salary range consistent with the end of career longevity adjustment for certain individuals. b) Ordinance Amending the Hotel and Motel Occupancy Tax Rate. Trustee Godfrey explained this Ordinance increases the tax rate on hotel rooms, bringing the Village in line with surrounding communities. c) Ordinance Amending Chapter 11 (Garbage and Refuse) of the Municipal Code for the Village of Alsip to Add New Article III (Collection Services). LOCAL IMPROVEMENT REPORT: No report. BOAT LAUNCH: Trustee McGreal reported an update will be provided at the next meeting. PRESENTATIONS, PETITIONS, COMMUNICATIONS: None. UNFINISHED BUSINESS: None. NEW BUSINESS: Trustee Shapiro reminded everyone that all election signs must be removed. Mayor Kitching thanked Fox Lumber for their donation of a gazebo that was placed at Heritage I. Trustee Godfrey reminded everyone that opening day festivities for Alsip Little League will be held on Saturday. OPEN TO PUBLIC: No one wished to address the Board. ADJOURNMENT: Motion by Trustee Graczyk to adjourn; seconded by Trustee Shapiro. Motion carried. Respectfully submitted, _______________________________ Deborah Venhuizen Village Clerk, Alsip, Illinois

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