Overview of Master Records

A master record contains information relating to an individual object, which remains unchanged for a long period of time. Chapter Objectives Explain the different types of data in the system. Discuss the integration points between the master records.

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Data in the System

Master Data
G/L Account Customer Vendor Bank Material

Transaction Data
Invoice Payment Credit memo Goods Receipt

Table Data
Payment Terms Tolerance Settings Pricing Conditions

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Integration Points in Master Records

SD Customer Master Records are maintained in Sales & Distribution (SD) and Financial Accounting (A/R)

FI Vendor Master Records are maintained in Materials Management (MM) and Financial Accounting (A/P)

MM

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Master Records - General Information

G/L Account

Customer

Vendor

Create in ...

Chart of Accounts and Company Code

Activities Create Change Display

Client and Company Code

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Overview of Master Records Chapter Summary

Key Terms Master Data Transactional Data Table Data

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Chapter 6 - General Ledger Account Master Records

A General Ledger Account master record contains information about the account that controls how business transactions are posted to it and how it is managed. Chapter Objectives Define the components of the Chart of Accounts and Company Code segments. Create a G/L Account master record.

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Chart of Accounts
Client

Chart of Accounts CAUS

Chart of Accounts CAEU

Company Code US01

Company Code US02

Company Code EU01

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Creating a Master Record - Centrally

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Creating a Master Record Step By Step

Step 1. Create Chart of Accounts Segment Step 2. Create Company Code Segment

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Creating a Master Record - Reference

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G/L Account Master Record

The G/L Account Number is included in both sections of the master record

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G/L Account Master Record - Chart of Accounts Segment

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G/L Account Master Record - Account Group

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G/L Account Group - Company Code Segment Field Status

Account Group Field Status Company Code Segment Screen Layout

Activity Field Status

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Field Status Screen Layout Link Rules

The Field is: S D R O S S D R O S S S S D S D D D Suppressed Displayed Required Optional R S D R R O S D R O
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Example of Field Status Definitions

Company Code Segment Data: Payment Transactions: Field Selection: Activity Type level Account Group level Account Line Item Currency Display O R D R

Result Account Currency Line Item Display R D

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Translating the Name of G/L Accounts

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G/L Account Master Record - Company Code Segment

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G/L Account Currency

Company Code segment of the G/L Account master record

Currency

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Mass Maintenance
Formula Editor Push Button Field Selection

Restrictions

New Value

Fields to be updated

Current Values

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Blocking a Master Record

This master record is blocked ONLY in this Company Code

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Marking a Master Record for Deletion

This master record is marked for deletion in just the Company Code

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General Ledger Master Records Chapter Summary

Key Terms General Ledger Master Record Chart of Accounts Data Company Code Data Sample Account Account Group

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General Ledger Master Records Chapter Summary (continued)

Key Terms Open Item Management Line Item Display Sort Key Assignment Field Status Group Mass Maintenance Blocking Marking for Deletion

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Chapter 7 Customer Master Records

Customer master records contain information about the Customer Account that controls how business transactions are posted and managed. Chapter Objectives Define the components of the Client and Company Code segments of the Customer master record. Create a Customer master record.

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Creating a Customer Master Record

Option 1. Create Client and Company Code Segments Option 2. Create Client, Company Code, and Sales Segments

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Creating a Customer Master Record - Initial Screen

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Search Help for Business Partners

Search by Attribute Quick Search by Address

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Customer Account Group

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Account Group Number Ranges

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Field Status - Customer Master Record

Account Group + Company Code +Activity Type = Master Record Screen Layout

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Field Status Screen Layout Link Rules

The Field is: S D R O S S D R O S S S S D S D D D Suppressed Displayed Required Optional R S D R R O S D R O
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Example of Field Status Definitions

Company Data: Payment Transactions: Tolerance Group Field Selection: Activity Type level Company Code level Account Group level O R D House Bank R S O

Result Tolerance Group House Bank D S

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Customer Master Record Client Segment

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Customer Master Record Client Segment

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Customer Master Record Client Segment

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Alternative Payee / Payer

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Customer Master Record Company Code Segment

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Customer Master Record Company Code Segment

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Customer Master Record Company Code Segment

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Payment Terms

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Payment Terms: Document

Document Header Document Date Posting Date 10.01.1997 15.01.1997

Customer Line Item Payment Terms 0002 Baseline Date 15.01.1997 Pmnt Block ___ Days / Percent 14 days 2%/30 net Discount Amount________________ Pmnt Method ____

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Tolerances
Employee Tolerance Customer Tolerance

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Customer Master Record Sales Area Data

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Customer Master Records Chapter Summary

Key Terms Customer Master Record Client Level Company Code Level Sales Area Level Account Group Number Range Reconciliation Account Payment Terms

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Customer Master Records Chapter Summary (continued)

Key Terms Sort Key Tolerance Groups Payment Methods Field Status in the Customer Account Group Field Status for the Company Code Field Status for the Activity Type Dual Control

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