Data Design for XXX Content of this spreadsheet Tab Purpose 1 Instructions Describes the purpose of each tab

within this spreadsheet 2 Object Decisions Contains general data design decisions made by the BPD teams related to the master data object (e.g. decisions on material types, views within the material types etc.). If the decision is clearly related to a specific field within the master data object, this can be documented in the tab '3 Design' in column 'FIELD decisions'. In this tab the MDM team documents the data design on field level made by the BPD teams related to the master data object (e.g. field authorization group in the material master will be mandatory)

3 Object Design

4 Object Approval The MDM team documents the history of this document. The BPD team has to finally approve the master data design which is documented in this master data design spreadsheet.

No.

Topic

Decision

Date

Team

Data Design for CONTRACT SAP Transaction:ME31K

SAP Table name

SAP Field Name

Field Type Field Length Screen

SAP FIELD NAME

FIELD DEFINITION

FIELD STATUS

BUSINESS RULES

COMMENTS

Create Contract EKKO LIFNR CHAR 10 Initial screen vendor Alphanumeric key uniquely identifying a vendor Indicator allowing differentiation between the various kinds of outline purchase agreement in the SAP system. Date the agreement was created. Number of the outline agreement. An outline purchase agreement must be assigned to a purchasing organization. This purchasing organization is responsible for negotiating the terms and conditions of such an agreement. REQUIRED Format based on Vendor account group SAP Defined Contract Types Entry Date System Generated Applicable purchase org selected from an O-I Defined list Applicable Purchasee Group Selected from an O-I defined list Default blank. Standard, subcontracting, service, consignment, material unknown Account assignment category whether it is expensed, an asset, order to inventory, etc. SAP defined list Contracts will be created at the plant level. Required by process Storage Location that applies to material being ordered. O-I Defined Material group assigned to material. Default from MM External tracking number in any format. Vendor sub-ranges will not be used not planning on requiring acknoledgements Copied from Previous Screen -MK Quantity Contract -WK Value Contract -ZMK Quantity Contract

RM06E

EVART

CHAR

4 Initial screen

Agreement Type

REQUIRED

RM06E RM06E

VEDAT EVRTN

Dats CHAR

8 Initial screen 10 Initial screen

Agreement Date Agreement

REQUIRED System Generated

EKKO

EKORG

CHAR

4 Initial screen

PURCHASING ORGANISATION

REQUIRED

EKKO

EKGRP

CHAR

3 Initial screen

PURCHASING GROUP

Key for a buyer or a group of buyers, who is/are responsible for certain purchasing activities.

REQUIRED OPTIONAL

Initial screen RM06E RM06E EPSTP KNTTP CHAR CHAR 1 1 Initial screen ITEM CATEGORY ACCOUNT ASSIGNMENT CATEGORY

Key defining how the procurement of a material or service item is controlled. Specifies whether accounting for an item is to be effected via an auxiliary account (such as a cost center). Specifies the key for a production facility or branch office within the company (that is, the company code). OPTIONAL

OPTIONAL

RM06E

WERKS

CHAR

4 Initial screen

PLANT

RM06E RM06E

LGORT MAKTL

CHAR CHAR

4 Initial screen 9 Initial screen

STORAGE LOCATION MATERIAL GROUP

Number of the storage location at which the material is OPTIONAL stored. A plant may contain one or more storage locations Key that you use to group together several materials or OPTIONAL services with the same attributes, and to assign them to a particular material group. OPTIONAL Number that facilitates the monitoring of the procurement of required materials or services. This number can relate to a requisition note (or requirement notice/slip) that was not generated in the system. Subdivision of a vendor's overall product range OPTIONAL according to various criteria. OPTIONAL

RM06E RM06E RM06E RM06E RM06E RM06E EKKO

BEDNR LTSNR KZABS EVRTN BUKRS EVART EKGRP

CHAR CHAR CHAR CHAR CHAR CHAR CHAR

9 Initial screen 6 Initial screen 1 Initial screen 10 HEADER DATA 4 HEADER DATA 4 HEADER DATA 3 HEADER DATA

Requirement Tracking Number VENDOR SUB RANGE Order Acknowledgement Create contract - HEADER DATA AGREEMENT COMPANY CODE Agreement Type PURCHASING GROUP

EKKO

EKORG

CHAR

4 HEADER DATA

PURCHASING ORGANISATION

Number of the outline agreement. The company code is an organizational unit within financial accounting. Indicator allowing differentiation between the various kinds of outline purchase agreement in the SAP system. Key for a buyer or a group of buyers, who is/are responsible for certain purchasing activities. An outline purchase agreement must be assigned to a purchasing organization. This purchasing organization is responsible for negotiating the terms and conditions of such an agreement.

DISPLAY DISPLAY DISPLAY

How does the CC get populated?

Copied from Previous Screen Copied from Previous Screen Copied from Previous Screen Copied from Previous Screen Copied from Previous Screen Default 10, can be changed when created Default 1, can be changed when created Enter validity start in MM/DD/YYYY Enter validity end in MM/DD/YYYY SAP Default List. Applicable language list Check (Y/N) if a message is to be sent to contract creator when GR takes place O-I Defined List, Applicable payment term for the contract if differs from vendor PMT term If the contract is a value contract, this will be the maximum value the contract will be valid for Currency the value is valid for. Exchange rate applicable to the contract Check (Y/N) if exchange rate is fixed, this will be cheked O-I Defined list (Inco2010 Terms) Incoterms applicable to the contract. If a quotation was made, enter that date here in MM/DD/YYYY format Internal / External Quotation number. If an RFQ exists in SAP, enter that number. If not, an external number can be used If the vendor has a refrenece number that differes from our reference number, it will be stored here Sales person name (First, Last) Our internal reference number, outside of SAP, to the legal contract. If the vendor that is supplying the material is different than the vendor that the contract is created for, enter that number here

DISPLAY

DISPLAY

EKKO RM06E EKKO EKKO EKKO EKKO EKKO EKKO

LIFNR VEDAT PINCR UPINC KDATB KDATE SPRAS WEAKT

CHAR Dats NUMC NUMC DATS DATS LANG CHAR

10 HEADER DATA 8 Administrative filed

vendor Agreement Date Item Number Interval Item Number Interval OF subitems

Alphanumeric key uniquely identifying a vendor Date the agreement was created. Determines the size of the steps between the default item numbers. Indicates the interval in which sub-item numbers are suggested. Date as of which services can be performed or materials delivered Date up to which services can be performed or materials delivered. The language key designates the language in which you:DISPLAY texts,Enter texts,Print documents Indicator specifying that the system is to issue an appropriate message to the buyer following each goods receipt in respect of this purchase order. Key for defining payment terms composed of cash discount percentages and payment periods.

DISPLAY DISPLAY REQUIRED OPTIONAL REQUIRED REQUIRED REQUIRED

5 Administrative filed 5 Administrative filed 8 Administrative filed 8 Administrative filed 1 Administrative filed 1 Administrative filed

Start of Validity Period End of Validity Period Language Key GR MESSAGE

OPTIONAL

EKKO

ZTERM

CHAR

4 Terms of delivery and payment

TERMS OF KEY PAYMENT

REQUIRED

OPTIONAL Terms of delivery and payment EKKO EKKO EKKO EKKO KTWRT WAERS WKURS KUFIX CURR CUKY DEC CHAR 15 5 9 1 Terms of delivery and payment Terms of delivery and payment Terms of delivery and payment TARGET VALUE Currency Key Exchange Rate Indicator: Fixing of Exchange Rate Total value of all materials to be released against the contract. Currency Key Rate used by the system in translating figures from a foreign currency into the local currency. Determines that the exchange rate used for currency translation purposes calculated or entered in the purchasing document is fixed. Commonly-used trading terms that comply with the standards established by the International Chamber of Commerce (ICC). Date on which the vendor submitted the quotation. EKKO IHRAN DATS 8 REFERENCE DATA Quotation Submission Date OPTIONAL OPTIONAL REQUIRED OPTIONAL OPTIONAL

Terms of delivery and payment EKKO INCO1 CHAR 3 Incoterms

OPTIONAL

EKKO

ANGNR

CHAR

10 REFERENCE DATA

Quotation

Number of vendor's quotation. OPTIONAL The internal reference number of the customer or vendor.

EKKO EKKO

IHREZ VERKF

CHAR CHAR

12 REFERENCE DATA 30 REFERENCE DATA

YOUR REFERENCE SALES PERSON Responsible Salesperson at Vendor's Office OPTIONAL OPTIONAL

EKKO

TELF1

CHAR

16 REFERENCE DATA

OUR REFERENCE

Your company's internal reference number or code. OPTIONAL

EKKO

LLIEF

CHAR

10 REFERENCE DATA

SUPPLYING VENDOR

Key identifying the vendor within the SAP system.

OPTIONAL This number denotes the vendor (creditor) invoicing the ordered material or services performed, to whom the amount due is payable.

EKKO

LIFRE

CHAR

10 REFERENCE DATA

INVOICING PARTY

If the invoicing party is different than the vendor that the contract is created for, enter that vendor here Displayed from previous screen Displayed from previous screen Displayed from previous screen Displayed from previous screen Ordered Currency, Default from Vendor Master - Standard -K Consignment Selected from one of the -L Subcontracting standard SAP values to -M Material the right. -unknown -D Service -A Asset Selected from one of the -B MTS standard SAP values to prod./sales ord. the right. -C Sales order Only materials that are managed in the MM will be used to create contracts in SAP. Format will match the material group numbering format from the material Type number range Default from Vendor Master Quantity applicable to the contract UOM that the contract applies to. Default from MM Price as it relates to the order unit Number of materials related to the order price unit that the price applies, Default from MM Default from MM Default from MM Contracts will be created at the plant level. Applicable plant will be entered here Storage location is defaulted from MM check (Y/N) If this is set, this item in the contract is set to be deleted Defaulted from item overview Total quantity released on the contract per release. Default to 1. Defaulted from item overview Defaulted from item overview Defaulted from item overview Defaulted from PIR Default from MM Default from MM Default Blank. We do not want PIR to update from PO

CREATE CONTRACT - ITEM OVERVIEW RM06E RM06E EKKO RM06E EKKO EVRTN EVART LIFNR VEDAT WAERS CHAR CHAR CHAR Dats CUKY 10 ITEM OVERVIW 4 ITEM OVERVIW 10 ITEM OVERVIW 8 ITEM OVERVIW 5 ITEM OVERVIW AGREEMENT Agreement Type vendor Agreement Date CURRENCY Number of the outline agreement. Indicator allowing differentiation between the various kinds of outline purchase agreement in the SAP system. Alphanumeric key uniquely identifying a vendor Date the agreement was created. Currency key for amounts in the system. DISPLAY DISPLAY DISPLAY DISPLAY REQUIRED OPTIONAL

RM06E EKPO

EPSTP KNTTP

CHAR CHAR

1 ITEM OVERVIW 1 ITEM OVERVIW

ITEM CATEGORY Account Assignment Category

Key defining how the procurement of a material or service item is controlled Specifies whether accounting for an item is to be effected via an auxiliary account (such as a cost center).

OPTIONAL REQUIRED

EKPO EKPO EKPO

EMATN TXZO1 KTMNG

CHAR CHAR QUAN

18 ITEM OVERVIW 40 ITEM OVERVIW 13 ITEM OVERVIW

MATERIAL NUMBER SHORT DESCRIPTION Target Quantity

Uniquely identifies a material. Short description of the material. Total quantity, agreed with the vendor, that can be released or scheduled against the relevant agreement (contract or scheduling agreement). Specifies the unit of measure in which the material is ordered. THIS SHOWS NET PRICE PER UNIT REQUIRED REQUIRED

EKPO EKPO

MEINS NETPR

UNIT CURR

3 ITEM OVERVIEW 11 ITEM OVERVIEW

ORDER UNIT NET PRICE

REQUIRED REQUIRED REQUIRED

EKPO EKPO EKPO

PEINH BPRME MATKL

DEC UNIT CHAR

5 ITEM OVERVIEW 3 ITEM OVERVIEW 9 ITEM OVERVIEW

PRICE UNIT ORDER PRICE UNIT Material Group

EKPO EKPO

WERKS LGORT

CHAR CHAR

2 ITEM OVERVIEW 4 ITEM OVERVIEW

PLANT STORAGE LOCATION

Specifies how many units of the purchase order price unit the price is valid for Indicates the unit of measurement to which the REQUIRED purchase order price relates. Key that you use to group together several materials or DISPLAY services with the same attributes, and to assign them to a particular material group DISPLAY Specifies the key for a production facility or branch office within the company Number of the storage location at which the material is OPTIONAL stored. A plant may contain one or more storage locations. OPTIONAL Determines whether the item in the purchasing document is deleted or blocked. Total quantity, agreed with the vendor, that can be released or scheduled against the relevant agreement (contract or scheduling agreement). Total quantity normally released against the contract in the purchase order. Net price per price unit. Specifies how many units of the purchase order price unit the price is valid for. Indicates the unit of measurement to which the purchase order price relates. Date on which the system last determined the net price. Denominator of the quotient representing the ratio order unit: purchase order price unit. Numerator of the quotient representing the ratio order unit : purchase order price unit. Determines whether: The purchasing info record for this vendor and material is to refer to this PO item, and The item is to be valid for the entire purchasing organization or just for the plant. Number of days representing the time interval at which reminders or urging letters/messages (may also be termed "chasers", "hasteners" (UK) or "expediters" (USA)) are to be issued to the vendor. Determines which confirmation categories are expected for a PO item Determines whether the purchasing document is to be acknowledged by the vendor. Number of days representing the time interval at which reminders or urging letters/messages (may also be termed "chasers", "hasteners" (UK) or "expediters" (USA)) are to be issued to the vendor. Number of the vendor's order acknowledgment.

RM06E EKPO

LOEKZ KTMNG

CHAR Q

30 ITEM OVERVIEW 13 Create Contract: Item Details _ Quantity and Price Create Contract: Item Details _ Quantity and Price Create Contract: Item Quantity and Price Create Contract: Item Quantity and Price Create Contract: Item Quantity and Price Create Contract: Item Quantity and Price Create Contract: Item Quantity and Price Create Contract: Item Quantity and Price Details _ Details _ Details _ Details _ Details _ Details _

DELETION INDICATOR Target quantity

REQUIRED

EKPO EKPO EKPO EKPO EKPO EKPO EKPO

ABMNG NETPR PEINH BPRME PRDAT BPUMN UMREZ

Q Q DEC U D DEC DEC

13 13 5 3 8 5 5

RelOrdQty. Net order price price unit Order Price Unit Price date Qty. conversion :Denominator Qty.conversion :Numerator

DISPLAY DISPLAY DISPLAY DISPLAY DISPLAY DISPLAY DISPLAY OPTIONAL

EKPO

SPINF

Create Contract: Item Details _ Quantity and Price

InfoUpdate

EKPO EKPO EKPO EKPO EKPO EKPO

MAHN1 BSTAE KZABS MAHN2 LABNR MAHN3

DEC C C DEC

3 4 1 3

Create Contract: Item Details _ Other Data Create Contract: Item Details _ Other Data Create Contract: Item Details _ Other Data Create Contract: Item Details _ Other Data Create Contract: Item Details _ Other Data

OPTIONAL Not Used OPTIONAL OPTIONAL OPTIONAL Not used OPTIONAL Not Used Not Used Not used Not used

Reminder 1 ConfContrK Acknowl. reqd Reminder 2 Acknowl.no Reminder 3

DEC

Create Contract: Item Details _ Other Data

Number of days representing the time interval at which OPTIONAL reminders or urging letters/messages (may also be termed "chasers", "hasteners" (UK) or "expediters" (USA)) are to be issued to the vendor. OPTIONAL Number that facilitates the monitoring of the procurement of required materials or services. This number can relate to a requisition note (or requirement notice/slip) that was not generated in the system. Indicates that this net price is merely an estimated price. OPTIONAL OPTIONAL

EKPO

BEDNR

10

Create Contract: Item Details _ Other Data Create Contract: Item Details _ Other Data Create Contract: Item Details _ Other Data

TrackingNo

External tracking number that can be assigned in any format. Check (Y/N) If this is an estimated price, this will be checked. These will be populated where available. External Vendor material number in any format Check (Y/N) If we desire to print the price on the release (PO) for the contract, this is checked Default from From Purchasing Value Key assigned to the material Indcates to what stock we will receive the materials into (Unrestricted, Blocked, QI) Default blank.

EKPO

SCHPR

Estimated price

EKPO

IDNLF

35

Vend. Mat.

Material number used by the vendor.

EKPO

PRSDR

Create Contract: Item Details _ Other Data

Print Price

Determines whether or not the price is to be included in the purchase order printout.

OPTIONAL

EKPO

UNTTO

DEC

Create Contract: Item Details _ GR/IR control

Underdel. tol.

Percentage (based on the order quantity) up to which an underdelivery of this item will be accepted.

OPTIONAL

OPTIONAL EKPO INSMK C 1 Create Contract: Item Details _ GR/IR control Stock type Specifies the stock to which the material is posted upon goods receipt

EKPO

WEPOS

Create Contract: Item Details _ GR/IR control Create Contract: Item Details _ GR/IR control Create Contract: Item Details _ GR/IR control

GR

Specifies whether a goods receipt is linked to the purchase order item. Percentage (based on the order quantity) up to which an overdelivery of this item will be accepted Indicator that specifies whether unlimited overdelivery can be accepted for the item.

DISPLAY OPTIONAL

Check (Y/N) Defaults from Vendor Master (Should be checked) Defaults From Purchasing Value Key assigned to the material Defaults From Purchasing Value Key assigned to the material Check (Y/N) If we receive this material into inventory with no value, this will be checked

EKPO

UEBTO

DEC

Overdeliv. tol.

OPTIONAL

EKPO

UEBTK

Unlimited

DISPLAY EKPO WEUNB C 1 Create Contract: Item Details _ GR/IR control Create Contract: Item Details _ GR/IR control Create Contract: Item Details _ GR/IR control GR non-val Specifies that the goods receipt for this item is not to be valuated. The tax code represents a tax category which must be taken into consideration when making a tax return to the tax authorities. Specifies whether an invoice receipt is linked to the purchase order item. OPTIONAL EKPO EVERS C 2 Create Contract: Item Details _ GR/IR control Create Contract: Item Details _ GR/IR control Shipping instr. Specifies the packaging and shipping instructions issued to the vendor. Indicator specifying that provision has been made for goods-receipt-based invoice verification for a purchase order item or invoice item. The G/L account number identifies the G/L account in a chart of accounts. The company code is an organizational unit within financial accounting. The controlling area is the highest organizational unit in Controlling. Key uniquely identifying a cost center. OPTIONAL OPTIONAL OPTIONAL OPTIONAL EKPO REPOS C 1 IR

EKPO

MWSKZ

Tax Code

EKPO

WEBRE

GR- basedIV

Check (Y/N) Defaults from the vendor master (Should be checked unless the item is a free item O-I Defined shipping conditions, If any are applicable to the contract, they will be selected here Check (Y/N) Defaults from Vendor Master. Should be checked O-I GL accounts.Will be populated with items with item category K. Default from previous screen Default from previous screen O-I Defined Applicable cost center will need to be entered here (requried for item category K) Free Text Field, Defines unloading point Free Text Field, Defines Contact at unloading point When item category is P, a WBS element will need to be populated When item category is P, this will need to be populated When item category is P, this will need to be populated O-I Defined list, If a condition exists, It will need to be entered here. Gross Price will always default here Displayed from condition type selected Amount applicable to condition UOM applicable to the amount applicable to the condition Quantity in which the condition is based UOM in which the condition is based Check (Y/N) Is this condition deleted from the contract. Checked if removed Check (Y/N) If scales exist, this will be checked Check (Y/N) If texts exist, this will be checked Validity start for the condition in MM/DD/YYYY Validity End for the condition in MM/DD/YYYY Validity start for the condition in MM/DD/YYYY Validity End for the condition in MM/DD/YYYY applicable condition type Default from condition selected Amount applicable to the condition UOM applicable to the amount applicable to the condition Quantity in which the condition is based UOM in which the condition is based Check (Y/N) Is this condition deleted from the contract. Checked if removed Check (Y/N) If scales exist, this will be checked Check (Y/N) If texts exist, this will be checked

EKPO

SAKTO

10

Item Details _Account Assignment G/L account no

EKPO COBL

BUKRS KOKRS

C C

4 4

Item Details _Account Assignment Company Code Item Details _Account Assignment CO Area

DISPLAY DISPLAY OPTIONAL

COBL

KOSTL

10

Item Details _Account Assignment Cost Center

EKKN EKKN COBL COBL COBL

ABLAD WEMPF PS_POSID NPLNR VORNR

C C C C C

25 12 24 12 4

Item Details _Account Assignment Unloading Point Item Details _Account Assignment Goods recipient Item Details _Account Assignment WBS element

Specifies the point at which the material is to be unloaded Specifies the recipient for whom the material or the service is destined. Key identifying a WBS element.

OPTIONAL OPTIONAL OPTIONAL OPTIONAL OPTIONAL REQUIRED

A network can structure an entire project or a task Item Details _Account Assignment Network Number for Account Assignment within a project. Item Details _Account Assignment Activity Number Determines in which order the operations of a sequence are carried out.

KONP

KSCHL

Item Details _Item Conditions

Condition Type

The key that uniquely identifies the condition.

VTEXT KONP KONP KONP KONP KONP KBETR KONWA KPEIN KMEIN LOEVM_KO

C CURR CUKY DEC U C

20 11 5 5 3 1

Item Details _Item Conditions Item Details _Item Conditions Item Details _Item Conditions Item Details _Item Conditions Item Details _Item Conditions Item Details _Item Conditions

Name Amount Unit Per UoM Deletion

name of the condition The rate that determines how the system calculates pricing using this condition The unit that determines whether the condition for a material is based on a percentage or on an amount in a particular currency The quantity on which the amount or percentage is based. Quantity unit to which the condition rate refers.

DISPLAY REQUIRED REQUIRED REQUIRED REQUIRED DISPLAY

Deletion Indicator for Condition Item OPTIONAL OPTIONAL OPTIONAL OPTIONAL REQUIRED REQUIRED DISPLAY DISPLAY OPTIONAL OPTIONAL OPTIONAL OPTIONAL DISPLAY

KOSTKZ

Item Details _Item Conditions Item Details _Item Conditions

Scales Texts Valid From Valid to Valid From Valid to CnTy Name Amount Unit per Unit of Measure Deletion

scales Texts are maintained Date from which the condition is valid. The date up to which the condition is valid.

DATAB DATBI RV13A RV13A KONP T685T KONP KONP KONP KONP DATAB DATBI KSCHL VTEXT KBETR KONWA KPEIN KMEIN

D D D D C C CURR CUKY DEC U

8 8 8 8 4 20 11 5 5 3

Item Details _Item Conditions Item Details _Item Conditions Scales Scales_validity Scales_condition supp Scales_condition supp Scales_condition supp Scales_condition supp Scales_condition supp Scales_condition supp Scales_condition supp

Date from which the condition is valid. The date up to which the condition is valid. The key that uniquely identifies the condition Name The rate that determines how the system calculates pricing using this condition The unit that determines whether the condition for a material is based on a percentage or on an amount in a particular currency. The quantity on which the amount or percentage is based Quantity unit to which the condition rate refers.

RV13A RV13A

KOSTKZ KOTXKZ

C C

1 1

Scales_condition supp Scales_condition supp

Scales Texts

DISPLAY DISPLAY

INTEGRATION POINTS SAP KEY FIELDS LOCALISATION POINTS DECISION POINTS

Document History

Date

Name

Dept.

Changes

Approval

Date

Name

Role / Company

Signature