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Observer Quick Tips for OASYS

Log on to www.mylearningplan.com and enter your username and password. Username: Your email address, but replacing the @scsk12.org or @mcsk12.net with @tempilot. Example: emarquart@tempilot Password: changeme Upon login, you will be required to change the current changeme password. Update your new password to the last 4 of your SSN.

changeme

Last 4 of SSN

Click the Admin tab at top right.

Click on Process View at screen left.

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SCHEDULING ANNOUNCED OBSERVATIONS


Select the educators name in the top portion of the screen. The lower portion of the screen will then display the component(s) on the educators evaluation track.

Observer Quick Tips for OASYS


Click the calendar icon to reveal the scheduler tool.

The rst element listed in the scheduler is the Pre-Conference. Observers will enter the date, time, duration, etc. and any applicable notes for the educator regarding the Pre-Conference. The second element listed is the Observation. To schedule the observation element, remain in this window and click the blue arrow next to the observation to reveal that scheduler. Reminder: Self-Reections are prescheduled. No action is needed.

Announced

Observers will enter the date, time, etc. and any applicable notes for the educator regarding the Observation. The educator will receive emails and see these notication windows via their OASYS screen. Once scheduled to the educator, the observer may view each element within the component, by clicking the + (plus) sign. Once the schedules are submitted, each elements status will update instantly in the observers Process view. Additionally, OASYS will send the educator an email notication and place the item(s) on the educators OASYS screen.

Observer Quick Tips for OASYS

The educator will then accept both of the schedules (from their own OASYS account). Once the educator accepts the pre-conference meeting, the preconference form will appear on the educators OASYS screen. The educator will open, complete and submit the form to the observer. The observer will review the form prior to the pre-conference by clicking the form icon. *Note: forms may be nalized after each element is completed or all at once (after all elements are complete). _________________________________________________________________________

SCHEDULING UNANNOUNCED OBSERVATIONS


Select the educators name in the top portion of the screen. The lower portion of the screen will then display the component(s) on the educators evaluation track.

Click the calendar icon to reveal the scheduler tool.

Observer Quick Tips for OASYS


Unannounced
To schedule an UNANNOUNCED observation,
enter the date, time, etc. To schedule this unannounced observation so it shows on the observers schedule, but does not notify the educator, uncheck the Notify User box. Failure to uncheck this box will send the educator an email & show on their OASYS screen. Reminder: Self-Reection forms are prescheduled. No action is needed.

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FOR ANNOUNCED AND UNANNOUNCED OBSERVATIONS


Once the observer has scheduled the observation, the observer may view each element within the component, by clicking the + (plus) sign.

When it is time to observe the lesson, click the form icon corresponding to the observation element (this will be the second element in the list).

Observer Quick Tips for OASYS


Upon clicking this icon, the observation form will open and the observer will complete all required sections (indicated by red/white exclamation marks).

Please note the scripting must be completed on this form (time-stamping upon start, during, and upon end of observation) during the observation. The scoring rubric and evidence boxes are collapsed, but can be opened after the observation by clicking the blue arrow at the right end of the bar. After the lesson, the observer will score and provide evidence in the rubric, select reinforcement and renement objectives, and provide recommendations for teacher growth and support. The elds for the post-conference should be entered prior to the post-conference, but the form will not be submitted until the end of the post-conference. Clicking Submit will send the form to the teacher for acknowledgement. *It is strongly advised that observers click Save throughout the observation and during any work on the form to ensure all data is saved.

After the actual observation takes place, the educator has 48 hours to complete and submit the selfreection form to the observer.

Observer Quick Tips for OASYS


The observer will receive the completed form prior to the post-conference (The status will show Awaiting Finalization.) To access the completed self-reection, the observer will click on the form icon (in the Process View).

The observer will review and consider the teachers reections in preparation for the postconference. After this careful review, the observer may nalize by clicking the thumbs up or may wait until all other components are complete and nalize all at once.

At the end of the post-conference, the observer will submit the observation form (which includes the post-conference, recommendations, etc.) to the educator.

From their own OASYS account, the educator will click Acknowledge on the observation form. *Note: Educators must Acknowledge the observation form before the observer nalizes.

After the educator acknowledges, and the observer notes all elements within the entire component are ready to nalize, the observer may return to the Process View, select the teachers name and click the thumbs-up icon for that entire observation component. This will nalize all elements within the component at once.

Observer Quick Tips for OASYS


When all elements within the observation component are nalized, the Process View will show each element and the observation component are complete.