SAP Tips&Tricks For End Users

SAP Tips & Tricks for end users
1 Manage report layouts.............................................................................................................................2

1.1 Basic layout functions......................................................................................................................2
1.2 Set summation levels / totals drill down.......................................................................................... 4
1.3 Select lead columns to freeze....................................................................................................... 5
1.4 Optimize column width ...................................................................................................................5
1.5 Save layout ......................................................................................................................................6
1.6 Layout management / administration...............................................................................................7
2 Excel downloads.....................................................................................................................................8
2.1 In ALV layout..................................................................................................................................8
2.2 Report writer & report painter reports...........................................................................................10
2.3 Unformatted Excel download........................................................................................................11
2.4 Drill down reports via object list ( e.g. COPA reports.)................................................................11
3 Report selections, variants & variables.................................................................................................12
3.1 Dynamic selections ......................................................................................................................12
3.2 Multiple selection...........................................................................................................................12
3.3 Selection upload from text file.......................................................................................................14
3.4 Selection upload from clipboard....................................................................................................15
3.5 Selection variants...........................................................................................................................16
4 Cut and paste.........................................................................................................................................18
5 Background processing.........................................................................................................................20
6 User parameters.....................................................................................................................................22
7 User settings in finance.........................................................................................................................23
8 Edit favorites and show transaction codes in SAP menu......................................................................25
9 SAP GUI Options...............................................................................................................................27
9.1 Show keys in drop down lists.........................................................................................................27
9.2 Personalize SAP look.....................................................................................................................28
SAP Tips&Tricks for end users
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Manage report layouts
1.1
Basic layout functions
Example:MB52 warehouse stock non hierarchical .
..........
Select non hierarchical list for more flexible
report layout functions
In some transactions the following icon is used to

maintain display variants/ report layouts:
Position cursor where

field needs to be shown
and move selected fields
to left with the arrow key
Sort fields by
clicking on
column header
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Define sort order

and summation
levels for the fields
you require
Modify display settings to

your liking. E.g. no cell
merge for easy Excel
download
Try out your new settings
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1.2
Set summation levels / totals drill down
Click on
pushbuttons or
summation boxes
to set the desired
totals drill down
level
..
....
OR use menu bar to set totals drill down level.
In some transactions this is called summation levels
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1.3
Select lead columns to freeze
Select columns
....
Works like Freeze

pane in Excel.
1.4
Optimize column width
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1.5
Save layout
All users create/manage

user-specific report layouts.
Possibility to create user
specific default setting.
Key users create

standard layouts (starting
with / ) and define
common default settings
Key users agree on
naming convention for
common layouts e.g.
Z00_01, Z00_02 for
generic layouts.
ZBE_01, ZNL_01 for
country specific layouts
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1.6
Layout management / administration
All users Define which is the default

user specific layout (has priority over
standard layout)
Key users - Define which is the default
standard layout
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2
2.1
Excel downloads
In ALV layout
If list is relatively small, the Excel view offers a nicely

formatted download option. This is a performance intensive
view (not suitable as default layout or for lists with more than a
couple of 1000 lines)
The Excel view needs the following security settings:
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SAP Integrated Excel needs setting to access

Visual Basic project/object model
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2.2
Report writer & report painter reports
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2.3
Unformatted Excel download.

or
2.4
Drill down reports via object list ( e.g. COPA reports.)
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Report selections, variants & variables
Examples based on transaction FBL3N display GL account line items

3.1
Dynamic selections
Navigate in possible selection fields. Double click

to use additional selection field. Enter selection
criteria.
3.2
Multiple selection
Include / exclude tabs
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Selection pattern * for multiple characters;

+ for single character.
Select appropriate
matchcode and
enter search
criteria
Other selection options
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Multiple values
selected
3.3
Selection upload from text file
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e.g. excel file saved as tab delimited

text file.
.
3.4
Selection upload from clipboard
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Select on Excel
sheet or on other
SAP transaction
to clipboard e.g
CTRL C
Then paste in
selection screen
with paste button.
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3.5
Selection variants
Save variant name

according to naming
convention and enter
appropriate description
Select save without value for

dynamic fields
Or choose selection variable e.g

dynamic date calculations, and
choose appropriate variable
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Next time select appropriate report variant
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Cut and paste
CTRL Y makes cursor change to:

It allows to mark a section on the display.
CTRL C copies the selection to the clipboard
e.g. look up corresponding POs in ME23N
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Paste with CTRL V for selections smaller than 8

lines (to fit in the selection window) or use
for larger selections
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Background processing
Advantages:
No time out for performance intensive tasks. E.g.
month end processing.
Better performance for other dialog functions.
Job log available for error analysis by application
support.
Spool file available for 8 days.
Switch off print immediately ( by default

via user master settings)
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Set appropriate number of

pages to display
User parameters
Set parameters for defaults in

frequently used transactions. E.g.
organizational structures.
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User settings in finance
e.g. select list dispay type and

drill down to document
overview
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Enter user specific defaults for reporting
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Edit favorites and show transaction codes in SAP menu
Insert folders and

transactions to create own
menu structure
Add other objects: e.g. Link

to this documentation
http://www.fin-s.be/Downloads/SAP%20Tips&Tricks%20for%20end%20users.pdf
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9
9.1
SAP GUI Options

Show keys in drop down lists
Keys (e.g.
document
types) are
shown in
enjoy
transactions
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9.2
Personalize SAP look
Select different theme to personalize you SAP system

look.
The enjoy theme also allows you to change color
settings:
Select the Enjoy theme and save settings.
Logoff , restart SAPGUI and logon again.
You can now change colors
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SAP Tips&Tricks For End Users

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SAP Tips & Tricks for end users

1 Manage report layouts.............................................................................................................................2

SAP Tips&Tricks for end users

Manage report layouts

Basic layout functions

Example:MB52 warehouse stock non hierarchical .

In some transactions the following icon is used to

Position cursor where

SAP Tips&Tricks for end users

Define sort order

Modify display settings to

Try out your new settings

SAP Tips&Tricks for end users

Set summation levels / totals drill down

OR use menu bar to set totals drill down level.

In some transactions this is called summation levels

SAP Tips&Tricks for end users

Select lead columns to freeze

Works like Freeze

Optimize column width

SAP Tips&Tricks for end users

All users create/manage

Key users create

SAP Tips&Tricks for end users

Layout management / administration

All users Define which is the default

SAP Tips&Tricks for end users

If list is relatively small, the Excel view offers a nicely

The Excel view needs the following security settings:

SAP Tips&Tricks for end users

SAP Integrated Excel needs setting to access

SAP Tips&Tricks for end users

Report writer & report painter reports

SAP Tips&Tricks for end users

Unformatted Excel download.

Drill down reports via object list ( e.g. COPA reports.)

SAP Tips&Tricks for end users

SAP Tips&Tricks for end users

Report selections, variants & variables

Examples based on transaction FBL3N display GL account line items

Navigate in possible selection fields. Double click

Include / exclude tabs

SAP Tips&Tricks for end users

Selection pattern * for multiple characters;

Other selection options

SAP Tips&Tricks for end users

Selection upload from text file

SAP Tips&Tricks for end users

e.g. excel file saved as tab delimited

Selection upload from clipboard

SAP Tips&Tricks for end users

Save variant name

Select save without value for

Or choose selection variable e.g

SAP Tips&Tricks for end users

Next time select appropriate report variant

SAP Tips&Tricks for end users

Cut and paste

CTRL Y makes cursor change to:

e.g. look up corresponding POs in ME23N

SAP Tips&Tricks for end users

Paste with CTRL V for selections smaller than 8

SAP Tips&Tricks for end users