2013 Student Senate Elections

Certified Election Rules

1.00: Use of Drake University Election Commission Rules 1.01- The Election Commission rules govern the elections for the following positions: A. Executive Officers of the Senate 1. Student Body President 2. Vice President of Student Life 3. Vice President of Student Activities B. Student Senators-at-Large C. First-Year Senator D. Academic Senators from the following schools and colleges: 1. Arts and Sciences 2. Business and Public Administration 3. Education 4. Fine Arts 5. Journalism and Mass Communication 6. Pharmacy 1.02- The following elections fall under the jurisdiction of Student Senate, and the Election Commission rules do not apply. However, the Election Commission is responsible for monitoring the campaign periods as well as creating the election ballot for each election. Once notified by a member of Student Senate, the Election Commission will do all in their power to promote a fair and representative election period for the following elections: 1. Diversity Senator-at-Large 2. Student Referendum Process 1.03- All changes to the Certified Election Rules must be approved by a majority vote of both Student Senate and the Election Commission. 2.00: Petition 2.01- For a candidate to appear on the ballot, he or she must fill out a petition for candidacy. 2.02- Petitions will be available in the Student Life Center at 8:00 AM on the Monday, Tuesday, or Wednesday of the week petitions are due. 2.03- The signatures of 50 Drake University students shall be required on the petition. 2.04- Petitions must be completed and returned to the Student Life Center by 5:00 PM on the Friday following the release of the petitions, as outlined in the

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election schedule. Late petitions will not be accepted under any circumstances. 3.00: The Ballot 3.01- The name of each candidate will appear on the election ballot as it appears in the DUSIS network. 3.02- The order of the candidates on the ballot shall be the chronological order in which the petitions were completed and presented to the Student Life Center reception desk. 3.03- In the case of a run-off election, the order of the ballot will be determined by the number of votes each candidate received in the general election with the candidate who garnered the most votes appearing first on the ballot. 4.00: Qualifications for Candidacy 4.01- Each candidate must be enrolled as a full time student at Drake University, taking a minimum of 12 credit hours. Candidates must be in good standing with the University and their respective college and may not be on academic or disciplinary probation at Drake University. 4.02- Candidates, with the exception of First-Year Senator Election candidates, must have at least one semester of classes already completed at Drake University. 4.03- Candidates running for an academic senator position must have a declared major or minor within the respective school for which they are running. 4.04- Each candidate must attend the mandatory campaign meeting. The date and time are indicated in the election schedule. A. Any candidate unable to attend the mandatory campaign meeting must appoint someone to represent them. No person may represent more than one candidate, and members of the Election Commission may not serve as representative. If a candidate fails to have representation at this mandatory meeting, he or she will not have his or her name placed on the official ballot, and shall only be allowed to run as a write-in candidate. B. At the campaign meeting, a declaration of candidacy shall be presented to and filled out by each candidate or the representative of the candidate. C. The candidate or his or her representative shall pay a $20 deposit at the campaign meeting. No late deposits will be accepted.

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D. Each candidate must submit his or her biographical information in an email to the Election Commission before the campaign meeting. This must be turned in to complete the requirements for candidacy. E. Each candidate must sign a Code of Ethics to adhere to during the election process. F. It is strongly recommended that candidates request that their campaign manager and workers attend the meeting. 4.05- Candidates are required to submit the name of an official campaign manager to the Election Commission. Candidates will be responsible for the actions of their campaign managers and potentially any other workers, representatives, or volunteers who may associate with them or their campaign. These individuals are bound by all election commission rules. 4.06- Candidates will be required to submit the name of all campaign staff who may potentially assist with the hanging of campaign posters. 5.00: Definition of Campaigning 5.01- Campaigning is defined as any of the following: A. Posting, distributing, or displaying material indicating candidacy for an office. B. Speech indicating candidacy for office, including those engagements designated and arranged by the Election Commission C. Discussions with Drake students that indicate ones candidacy. D. Electronic postings including social networking sites. 5.02- Candidates may assemble a campaign team and may schedule campaign meetings prior to the official commencement of campaigning. 5.03- This definition of campaigning is subject to all other guidelines outlined in the election rules. 6.00: Campaigning 6.01- Campaigning will begin at 12:01 AM on the Sunday one week before the Monday on which the election begins and will end at 11:59 PM on the day the election ends. 6.02- All posted campaign materials will be subject to the rules governing posted material on the campus of Drake University. These policies are detailed in the Drake University Student Handbook. 6.03- Outdoor signs and posters may not exceed 1,296 square inches (3x3). Indoor postings may not exceed 93.5 square inches (8.5x11). No sign or poster will be smaller than 93.4 square inches (8.5x11). Materials posted

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inside a window facing outside shall be restricted to the indoor poster size restrictions. 6.04-Each candidate is permitted a maximum of 250 permanent signs, posters, and/or chalkings. This limit does not include mailbox stuffers or materials that are delivered to Drake students in person (e.g. handouts, flyers, etc). 6.05- The use of paint on sidewalks or building surfaces is strictly prohibited. Candidates will use tape and other adhesives that may be removed without resulting in damage to building surfaces. Any damage caused to buildings or sidewalks will be handled through Drake University. 6.06- All posters should be posted in the designated areas in each building, as specified in the attached posting policies. 6.07- In the residence halls, campaign materials may be hung on individual doors or windows with the consent of at least one of the residents. 6.08-Door-to-door campaigning in the residence halls is prohibited. 6.09-There can be no more than one poster per candidate per indoor or outdoor designated posting area. 6.10-All mailbox distributions must be in compliance with the Residence Hall Associations rules and regulations. 6.11-Fraternity and sorority houses will individually govern the posting of campaign materials for their houses. 6.12-Candidates will be allowed to post flyers or table tents at the dinner tables in Hubbell, Olmsted or Quad Creek Cafe. These must be removed in accordance with the campaign material removal deadlines as specified in the election schedule. Candidates must contact the business office of Hubbell, Olmsted or Quad Creek Cafe to obtain the procedures and guidelines for flyer distribution or table tent posting. If candidates do not go through the proper channels the staff of Hubbell, Olmsted, and/or Quad Creek Cafe have the authority to remove the illegal materials and file a complaint with the Election Commission. 6.13-Campaigning in any Drake classroom is prohibited. 6.14-Campaigning, except for campaigning that interferes with a voters ability to independently complete his or her ballot, is allowed during the voting period. Any campaigning on the day(s) of the election will still be subject to all election rules. 6.15-Candidates or representatives of a candidate are prohibited from loitering around official polling locations during the election. Candidates are

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forbidden from interacting with a voter as he or she completes his or her electronic ballot. 6.16-Electronic mail campaigning is prohibited. Candidates are not allowed to use electronic mailings to advance his or her candidacy. The candidate may be held responsible for emails sent on his or her behalf pending an investigation. Automatically generated emails or email notifications from social networking sites are excluded from this rule. For the purposes of this rule, electronic mail is considered to be messages that are sent to an email address. 6.17-Mass, random, or computer dialed phone calls are prohibited. The candidate may be held responsible for any phone calls made on his or her behalf pending an investigation. 6.18-All candidates have the option of posting a web page regarding their campaign. The Election Commission must approve these sites. 6.19-For candidates not participating in the run-off election, all campaign materials must be removed by 11:59 PM on the Wednesday following the closing of the polls, as specified in the attached schedule. 6.20-The use of social media is permitted in campaigning and falls under the Election Commission definition of campaigning. 6.21-It is the responsibility of the candidate to educate him or herself regarding technologys appropriate and correct use in accordance to the election rules. The candidate bears responsibility for any improper use of technology and for failure of the technology itself. By using technology in their campaign, a candidate willingly accepts the risks associated with technologys use. 7.00: Monetary Penalties 7.01- A deposit of $20 will be collected at the mandatory campaign meeting. This deposit will be refunded after the election if the candidate has not incurred any monetary penalties or fines. 7.02-A $10 fine will be issued if a candidate fails to remove all campaign materials by the specified date and time. Materials found on the doors of private residence hall rooms are exempt from this date. An additional $5 fine will be issued for each additional day that the posting remains up after the specified date and time, with the total fine not exceeding the candidates $20 deposit. 7.03-A statement of expenses that is presented to the Election Commission late will be fined $10. 8.00: Penalty Points System

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8.01 For the remainder of penalties, a points system will be used. Each candidate will be able to incur up to 500 points. Once the candidate has exceeded the 500-point maximum, they will be disqualified from the election. 8.02- Posting in undesignated areas or multiple postings in one designated area will be fined 25 points each for letter sized posters (8.5 x 11) or smaller and 50 points each per poster larger than letter sized. 8.03- Postings that violate maximum posting sizes will be fined an additional 50 points per poster. 8.04- Mailbox distributions that violate the Resident Hall Association rules will be fined 10 points per illegal distribution. 8.05- A statement of expense that is presented late or does not satisfy the requirements of Section 11.00 will be fined 100 points per day, including the first day that it is late. 8.06- Any candidate who spends more than the maximum amount of money allotted for his or her campaign as designated by Section 11 will be fined a minimum of 200 points and may be fined more points depending on the severity of the offense. 8.07- A violation of Olmsted or Hubbell posting rules will result in a fine of 100 points per building in addition to any other violations already incurred. 8.08- Posting more than 250 posters or signs indicating candidacy will result in a fine of 200 points. 8.09- Door-to-door campaigning, electronic campaigning (via solicitous email, etc), and campaigning by phone are subject to a minimum 200 point fine. 8.10- Violations of the Code of Ethics are subject to up to a 501-point fine. The Election Commission will determine the severity of this fine. 8.11 Candidates should pose questions to the Election Commission co-chairs in-person, via e-mail, or via the Election Commission mailbox in the Student Life Center. Candidates violating this policy, or stepping beyond the bounds of reasonable contact with Election Commission members, are subject to up to a 100-point fine per violation. The Election Commission will determine the severity of this fine. 9.00: Suspension and Automatic Disqualification 9.01 Campaigning, as defined in Section 5, prior to the official commencement of the election shall be grounds for automatic disqualification, with the exception of petitioning for candidacy.

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9.02 Campaigning, as defined in Section 5, in any Drake University classroom while class is in session will be grounds for disqualification. 9.03 Loitering around an official polling place or interacting with a voter as he or she completes his or her ballot will be grounds for disqualification. 9.04- In the event that a candidate is disqualified after the commencement of voting and before the results are certified by the Election Commission, the candidates results will not be released by the Election Commission. 10.00: Publicity Meeting 10.01 A candidate shall be removed from the ballot if he or she, or their representative, does not attend the mandatory publicity meeting as specified by the election calendar. The candidate can still run as a write-in candidate. A. A candidate who has been suspended for the violation of 10.01 above may appeal to the Election Commission to be reinstated to the ballot. Reversal of suspension may only occur through a unanimous vote for ballot reinstatement by the Election Commission panel members, as well as the Chair and Co-Chair. 11.00: Campaign Costs 11.01 Each candidate in the Student Senate Executive Elections may spend a maximum of $125.00 on his or her campaign. Each candidate in the Student Senate General Elections and the First-Year Senator Election may spend a maximum of $100.00 on his or her campaign. This amount does not include the following expenses: deposit, photo expenses, and penalty charges. Any candidate spending more than the specified amount will be subject to a minimum 200-point fine. Candidates will not be reimbursed for any campaign expenses. 11.02-A Statement of Expenses must be submitted to the Student Life Center reception desk by 5 PM the Sunday prior to the election, as detailed in the attached schedule. Statement of Expenses forms are included in this packet, and will be available in the Student Life Center throughout the election. 11.03-The report must include all donated materials listed at current retail value. In addition, candidates shall include the number of campaign materials distributed and posted. 11.04-Failure to satisfy these requirements will result in a fine of $10 against the candidate in addition to points as indicated in Section 8 of the election rules.

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11.05-Campaign materials may include, but are not limited to, postings of various sizes, mailbox distributions, web sites, clothing promoting ones candidacy, buttons, social networking, and paid advertisements. 12.00: Drake University Election Commission 12.01- The Drake University Election Commission will act to promote a fair election. Its members shall be expected to perform their duties impartially. In return, candidates must respect the reasonable requests made by the Commission and its guidelines. 12.02- The Election Commission Chair shall post and update a daily list of candidates and the number of documented violations that each candidate has accrued. The posting location shall be in the south window of the Student Life Center. 12.03-These election rules will be placed in the Student Life Center and made available to those students who wish to examine them. Any forms filled out by or for candidates, as well as all complaint forms, will be made available for the public to view upon reasonable request. 12.04-The Election Commission shall work actively to enforce all election rules. 12.05-Past Election Commission Chairs and current Student Senate Executive Officers will serve as ex-officio members of the Election Commission at their discretion. Ex-officio members will have no voting rights. If by acting as an ex-officio member, an individual would compromise the fairness and validity of the election process, they shall be disallowed from acting as an ex-officio member where the potential compromise of elections applies. 12.06-In the event that an Election Commission member fails to fulfill his or her obligations as a member of the Election Commission, the following actions may serve as suggestions to the Election Commission in the selection of an appropriate disciplinary action: A. Suspension from the Election Commission B. Temporary or Permanent expulsion from the Election Commission C. Suspension of voting rights In the event that an Election Commission Chair fails to fulfill his or her obligations as a chair of the Election Commission, the following actions may serve as suggestions to the Election Commission in the selection of an appropriate disciplinary action: A. Suspension from the Election Commission B. Temporary or permanent expulsion from the Election Commission C. Revocation of the right to serve as an ex-officio member of the Election Commission 12.07-Selection Process for Election Commission Chairs:

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A. There will be an application and interview process for the new Election Commission co-chairs directly following the Student Senate Elections. B. Applications for the Election Commission co-chair positions will be available in the Student Life Center one week prior to the commencement of interviews. Applications must be turned in to the Election Commission mailbox in the Student Life Center by 4:30 PM on the day prior to the commencement of interviews. C. Applicants must sign up for an interview in the Student Life Center by 4:30 PM on the day prior to the commencement of interviews. D. The interviews will be conducted by a panel comprised of the current Election Commission chairs, the Election Commission advisor and the newly elected Student Senate Executive Officers. The Election Commission advisor will have no voting rights in the selection process. E. The newly appointed Election Commission chairs must be confirmed by the newly elected Student Senate prior to the close of the school year. 12.08-Election Commission members will be selected at the discretion of the Election Commission chairs. 13.00: Registering Complaints and Election Commission Rulings 13.01-Any Drake University student may file a complaint against any candidate for violating any of the election rules. Likewise, the Election Commission may also file a complaint against any candidate for election rule violations. Complaint forms will be made available by the Commission in the Student Life Center. Complaints must be filed by 8:00 PM to be heard by the Election Commission that evening. Complaints filed after 8:00 PM will be heard by the Election Commission the next evening. On the final day of voting, complaints may be filed at any time prior to the announcement of the tentative election results. 13.02-The Election Commission shall act on any complaints within twentyfour hours of the receipt of the complaint. The Election Commission shall meet after 8:00 PM in Olmsted on Sunday, Monday, Tuesday, Wednesday and Thursday of the campaigning period to hear submitted complaints. Complaints received on Friday or Saturday will be addressed during Sundays meeting unless the complainant requests a special meeting on Friday or Saturday night. If a special request is received, the Election Commission shall meet after 8:00 PM. Requests by candidates for the Election Commission to meet must be submitted in writing to the Election Commission by 8:00 PM on the night the meeting is requested. If a complaint is received on the final day of voting prior to the announcement of the tentative election results, the Election Commission will consider this complaint before announcing the tentative election results. 13.03-Complaints may be filed until 8:00 PM the day after tentative election results are announced. These complaints will be considered after 8:00 PM on

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the day when the Election Commission meets to officially certify the election results. Complaints filed after the voting period ends will only be considered when there is a potential to change the tentative election results. 13.04-When complaints are received, the candidate in question will be notified by one e-mail and one phone call prior to the 10:00 PM meeting. If the candidate is unavailable by phone, the voice message and the e-mail will constitute notification. If the candidate is unable to attend the meeting, he or she may submit a response to the complaint in writing. Should the candidate fail to submit a written response, the Election Commission shall consider the complaint and offer a decision based on the merits of the complaint. 13.05-Should a candidate wish to contest an election rule or a ruling on a complaint, he or she will be required to inform the Election Commission in writing of the specific rule or ruling that they wish to contest. If the candidate is wishing to contest a ruling of the Election Commission, he or she must inform the Commission, in writing, within twenty-four hours after the initial ruling has been made. 13.06-If the decision of the Election Commission is not unanimous, the candidate may appeal the decision of the Election Commission to a joint Commission comprised of the Student Senate Executive Officers and the Election Commission. The Joint Commission shall consider the appeal within twenty-four hours of the receipt of the appeal. Any member of the Joint Commission running in the election, representing any candidate in the election, or initially filing the complaint to be heard will be disqualified from hearing and voting on such complaints. The decision of the Joint Commission is final. 13.07-In the case that the Election Commission panel vote comes to a tie, the Election Commission shall return to debate in order to reexamine the issue. If, during the second round of voting, the votes of the panel remain tied then it shall be at the discretion of the Election Commission Chair to either return to a third round of debate, or to cast the tiebreaking vote. 13.08-Only complaints that are filed in writing and submitted to the Election Commission mailbox in the Student Life Center can be acted upon. A verbal complaint is not sufficient. 13.09-All Election Commission meetings, hearings, and rulings shall be public record. However, debate and vote information shall not be released to the public. 13.10-Any complaint filed against the Election Commission can be sent to the Joint Commission at the discretion of the Election Commission. 14.00: Election Commission Meetings and Hearings

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14.01-Election Commission meetings will require a two-thirds quorum in order for complaints and appeals to be heard. If the two-thirds quorum is not met, all complaints and appeals before the Election Commission will be tabled. 14.02-When hearing initial complaints, the Election Commission will allow the complainant and the candidate in question to address the Commission. Each party will also be allowed two witnesses to speak on his or her behalf. The Election Commission will call any additional witnesses at their discretion. 14.03-When presenting appeals to the Election Commission, the candidate will be allowed to address the Commission. The candidate will also be allowed two witnesses to speak on his or her behalf. The Election Commission may call any additional witnesses at their discretion. 14.04-In regards to hearings for appeals to the Joint Commission, the complainant and the candidates will be allowed to address the Joint Commission. Both parties will also be allowed to call three witnesses to speak on their behalf. The Joint Commission will call any additional witnesses at their discretion. 14.05-Joint Commission hearings will require a two-thirds quorum of both the Election Commission and the Student Senate Executive Commission in order for appeals to be heard. If two-thirds quorum is not met, all appeals before the Joint Commission will be tabled until quorum can be reached. 15.00 Write-in Candidates 15.01-A write-in candidate is defined as a full-time student who missed the filing deadline. Any person previously disqualified, as a previous candidate by the election rules, will not be able to run as a write-in candidate. 15.02-Any write-in candidate must abide by all rules that deal with indicating candidacy for office, and all other election rules stated previously. All rules in Section 15 take precedence over those stated previously. 15.03-Write-in candidates will not be allowed to participate in any speaking engagements made by the Election Commission. 15.04-Write-in candidates must register their intent to be a write-in candidate at the Student Life Center before 5 PM on the Sunday prior to the election. 15.05-If an election contains no eligible candidates to appear on the ballot, but does contain eligible write-in candidates, a ballot will be created listing an Election Commission member as the sole candidate. The Election Commission members name is included as a placeholder, and any votes for this candidate will be counted as an abstention. The situation will be explained in the Election Description box, and voters will be urged to write-in their votes.

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16.00: Elections 16.01-All elections can be accessed under the Campus Life tab in the blueView campus portal. Individuals will also be automatically emailed once the election ballots are created, with a link inviting them to participate. 16.02-The election will take place online on the Monday and Tuesday specified in the attached schedule from 12:01 AM Monday through 11:59 PM Tuesday. 16.03-All current full-time and part-time students will be able to vote using their DUSIS identification number and password. 16.04-Voting can take place at any computer with Internet access. 16.05-Results will be tabulated after the election concludes at 11:59 PM. No candidates or their representatives may be present for the tabulation of votes. 16.06-After the tabulation process is complete, tentative results of the election will be announced publically. The tentative results will also be posted to the window of the Student Life Center. 16.07-The Election Commission will meet at 10 PM on the Wednesday following the election to officially certify the election results. Unless a complaint is received that challenges the validity of the election or changes a candidates eligibility (i.e. disqualifies the candidate), then the tentative election results will be certified as the official election results. If the election results change through the certification process, the Election Commission will notify the involved candidates. The official election results will be posted to the window of the Student Life Center. (Note: In the event that the official election results differ from the tentative election results, any potential run-off election may be condensed to follow the planned election calendar.) 16.08-Abstentions will not be counted as votes in regards to the total number of votes cast. 16.09-If an election is unsuccessful in producing a winning candidate, due to the disqualification of all candidates on the ballot and/or there are no winning official write-in candidates, a special election will occur. A. A new timetable will be created by the Election Commission CoChairs. B. Previously disqualified candidates are ineligible for running either on the ballot or as a write-in candidate for the present election. C. All students will be required to complete the petition form, biographical candidate information, and sign the declaration of candidacy and the Code of Ethics.

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16.10-In the event that a primary election (i.e. not a run-off election) results in a tie between two or more candidates: A. If the candidates tied both have the greatest number of votes, a regular run-off election commences between these two individuals. B. If the candidates tied both have the second greatest number of votes, and no candidate has attained the majority (50% + 1 votes) needed for election, then the candidate with the greatest number of votes and the candidates with the second greatest number of votes all move forward to the run-off election. C. Balloting will continue until a candidate garners 50% + 1 votes. A candidate that is not in the top two vote getters will be dropped from all future ballots pertaining to the current election. 17.00: Run-off Elections 17.01-To be declared the winner of an office that is a single position election, the candidate must receive more than half the total votes cast. Offices containing a single position are defined as Student Body President, Vice President of Student Life, Vice President of Student Activities, and all academic senators. Student Senators-at-Large are excluded from this requirement. 17.02-If at least two individuals are running for the same position, and one of these candidates does not receive one-half of all the votes cast plus one vote, a run-off election will occur between the candidate with the greatest number of votes and the candidate with the next greatest number of votes. 17.03-The run-off election shall be held the Monday one week after the original election from 12:01 AM to 11:59 PM, as specified in the attached schedule. 17.04-Run-off candidates are permitted to campaign beginning at 12:01 AM the Wednesday prior to the run-off elections, and may campaign until 11:59 PM on the day of the election as specified in the attached schedule. 17.05-The run-off election is governed by the same set of election rules outlined in this packet with the exception of any rules in Section 17 that take precedence over the previously specified rules. 17.06-The penalty system for the run-off election will be as follows. Each candidate will begin with the number of points they have accumulated from the original election. Each candidate will be allowed to incur up to 600 points total during the run-off election. If the candidate incurs more than 600 points, they will be disqualified, and the other candidate will be named the winner. 17.07-Run-off candidates may spend up to an additional $30 for run-off expenditures. A Statement of Expenses must be turned into the Student Life Center reception desk by 4:30 PM the Sunday before the run-off election, as

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specified in the attached schedule. A late Statement of Expenses will be treated as previously defined in Section 7 and Section 8 of the election rules. Any candidate that spends more then the maximum amount allotted for their campaign will be fined as stated in Section 8. 17.08-All campaign materials must be removed by 11:59 PM the Wednesday after the run-off election, as specified in the attached schedule. Failure to remove campaign materials by the specified date and time will be fined as outlined in Section 7 of the election rules. 17.09-The write-in candidates feature of the campus balloting system will be disabled for run-off elections. 17.10-In the event that a run-off election produces a tie, there will be an immediate re-election, and all eligible voters will be able to re-cast their votes. Note that since the results will be announced after midnight, it will be too late to make a new ballot for the next day. Instead, the initial voting and re-voting will take place one day apart. 18.00: FirstYear Senator Election Rules 18.01-The election of the First-Year Senator shall be governed by the above Certified Election Rules in all manners except for the following: A. One (1) First-Year Senator will represent the first-year students, elected from and by the first-year class. B. The First-Year Senator will directly represent all first-year students to the Student Senate. C. Persons seeking the position of First-Year Senator must have entered Drake University with a cumulative grade point average of a 2.0 or better (on a 4 point scale). D. The First-Year Senator will be elected by and from the first-year class during the fall semester to serve until inauguration in May of the same year. E. The Election Commission Co-Chairs shall set up the timetable for this election with the utmost urgency so that there can be a full Student Senate as soon as possible. F. To be elected as First-Year Senator, a candidate must receive 50% + 1 of total votes cast, not including abstentions. If no candidate receives the required majority for a successful election, a runoff election shall occur between the two candidates who received the most votes. G. To ensure the emergence of a clear leader in votes received, the following table shall be referenced to determine the number of votes per individual voter for the First-Year Senator election: Number of Candidates Number of Votes per Individual Voter 15 1 69 2 10 14 3

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15 19 20+ 19.00: Notes 4 5

19.01 Any questions regarding technical problems should be directed to the Drake University Help Desk. All other questions or concerns should be directed to the Election Commission CoChairs at drake.elections@gmail.com.

Posting Policies
Posting on sidewalks is discouraged, weather conditions and foot traffic tends to destroy these posters leaving litter around campus. If posting on sidewalks please laminate your posters.

ALL CAMPUS POSTING POLICY

Last updated Spring 2006 Student Senate Public Affairs Committee and the Student Life Center

Universal Statement

Individuals and campus organizations have and assume full responsibility and liability for the signs which they post, and should realize that legal actions against persons for members of groups who participate in offensive action (defacement of posting etc.), intentional harm of emotional distress, or such other causes recognized and allowed by law may be possible. All signs must comply with the Drake University policy concerning community, diversity, freedom of expression and harassment. Individual cases deemed inappropriate, maybe handled by the department and/or college and maybe further directed to the Student Life Office and/or the Dean of Students.

Student Handbook Posting Policy Highlights

Postings that do not follow the Student Handbook guidelines will be removed, as deemed by each college/building.

Posting Suggestion

Include the individual or organization and/or contact person on signs as well as the date and time of the event.

Materials For Affixing Postings

All posting (indoors and outdoors) must be adhered with painters tape. Packing and duct tape are prohibited (removes the paint).

Posting Information

Student Senate elections posting guidelines are separate, and governed by the Student Life Center Offices and Elections Committee. Elections are regulated by a separate set of regulations. (Refer to Certified Election Rules: 6.00: Campaigning, 7.00: Monetary Penalties, and 8.00: Penalty Points System) Information for buildings/areas not listed in the policy above can be obtained from the building/department. The Universal Statement, student handbook policies and affixed materials still apply.

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Questions relating to posting on campus should be directed to the Student Life Center Offices, Olmsted Center.

Campus Buildings

Aliber Hall The College of Business and Public Administration recognizes diversity of opinion throughout the Drake Campus. We encourage students and university groups to utilize the appropriate resources of Aliber Hall to communicate and share their opinion. This is an important function of University life and expression of free speech. The CBPA also recognizes the importance of maintaining a professional appearance to Aliber Hall. Many professionals enter this building, both on campus and from the business community. Therefore, o signs, posters, brochures or any printed material on, near or in Aliber Hall may only be places on the four bulletin boards (located on each floor) or on the tables located in the second floor reception area. o Printed materials may NOT be placed on walls, windows, columns, patio surfaces, steps or any other area within the Aliber Hall complex. This policy maintains a professional image for the College of Business and Public Administration and assures that students, faculty, and visitors can readily locate printed material. Athletics Bell Center/ Drake Stadium/ Fieldhouse/ Knapp Center/ Wellness Center/ Tennis Center The Assistant Director of Recreational Services or associate director of athletics and manager of all sports facilities must first approve all materials. Following approval, flyers and/or posters must be stamped and posted by a student monitor (with staples not tape- causes damage to the boards). Any flyer and/or poster that are not stamped will be removed. Material is not censored, but a poster will be rejected if it violates any policy in the Drake Student Handbook, or if would/could potentially cause a health risk as determined by the Wellness Center (examples: ads for diet pills). Bell Center See Athletics Carnegie Door postings- clear with front desk first Flyers/handouts in waiting area- clear with front desk first Clean/remove posting 48 hours after of date expiration Cartwright Hall See Law School Cline Hall Of Pharmacy And Sciences/Harvey Ingham Hall/ Fitch Hall Posters may be taped (painters tape) to the painted walls. Pillars maybe used (inside and outside) Cowles Library 3 bulletin boards in the library (1st floor [1]: classified type of items, ground floor [2]: cultural events and organization announcements.) o Boards do not require approval to use. o If items are posted on the wrong board or on all 3 boards, it will be removed from the incorrect boards. Items are NOT permit to be posted on the walls, doors, and floors. Exceptions include library staff office door postings, and library approved signs If an organization would like to submit a display for the freestanding displays on the 1st floor or for the posters/wall hangings in the main door lobby, they may follow the "Cowles Library Exhibits Policy."

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Cowles Library has a separate "Exhibits Policy," and available upon request. Cultural Centers- 28th Street (BCC, LCC, CAYA/RU) Postings are at the discretion of each individual house and/or designated individual(s). Drake Stadium See Athletics Fieldhouse See Athletics

Fine Arts Center (FAC)/ Harmon Fine Arts Center Postings by an academic area or by a recognized student group or organization do not need approval. If they are not in accordance with Drake policy, they will be removed. Signs should be no larger than 11" x 17". All signs must be hung on approved bulletin boards as some of the bulletin boards in the building are for the express use of a specific group or organization. These boards are marked "General." Nothing may be affixed to walls, doors or floors within the building. Nothing may be affixed to the outside walls of the building. Fraternities and Sororities Postings are up to each individual house and/or designated individual(s). Grounds See Outdoors Posting Howard Hall Postings are allowed on the wall of the two stairwells. Must use blue painter's tape. Hubbell Outside publicity/advertisements must be cleared through Sodexo offices prior to posting (includes table tents and window painting). Focus on Drake oriented publicity Outdoors posters need to be removed a minimum of a week after the event date(s). *all publicity material is "at your own risk" International Center Bulletin boards are for office use. All postings must be approved by an International Center staff person. Knapp Center See Athletics Law School All non-law affiliated postings need to be check with the Assistant Dean regarding where posting can occur. Posting notices can be left in #128. Posting are prohibited on glass, brick, floors, or drywall. This applies to the outside and inside of the building. Posting on the walkways leading to Cartwright and Opperman, and the outside walls are prohibited. The main bulletin board on the first floor of Cartwright Hall is a posting zone. Half of the board is designated for administrative postings. Student mailboxes are folders are located on the Eastside of the main hallway between Cartwright and Opperman The two post easels (foot of the stairs to the second floor of Cartwright Hall) are for law school related events and notices only. Medbury Hall

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etc.) There are four large bulletin boards, two on each floor. Anything taped to the windows, walls, or bricks will be taken down. Meredith Hall Clear all postings with the building office in Meredith 118. Sections of bulletin boards throughout the building are designed for postings. No materials may be posted on wood or painted surfaces, indoor or out. All posted material must be removed within 48 hours of an event. Old Main/Sheslow Auditorium Promotion of campus events/organizations Bulletin boards throughout the building are designed for postings.
All posting must be on the bulletin boards with thumb tacks (NOT stapled, taped,

Olin Hall Postings need to be approved by the Biology Offices (downstairs) or the Psychology Offices (upstairs). Postings are reviewed on a case-by case. Specific bulletin boards are designated for themed postings only. Olmsted Center/Pomerantz Student Union Updated January 2005 Students, organizations, department offices and individuals must bring their posters to the Student Life Center office to be stamped and dated for display in Olmsted Center. Approval criteria: o All signs must comply with the Drake University policy concerning Community, Diversity, Harassment, and Freedom of Expression. o Signs advertising alcohol will not be posted. o All signs must include a contact person name and phone number Posting guidelines: o Signs must be posted using the magnets provided in the appropriate designated area: Campus Activities, Campus Organizations, Help Wanted, For Sale, For Rent, Des Moines Businesses, or Des Moines Events. o NO SCOTCH TAPE ON WALLS, blue tape only. o The Student Life Center has two metal freestanding displays that can be reserved for one week's time. Outdoor banners and signs: o All banners may be displayed on the sidewalks for a maximum of five days. It is the responsibility of the Club/Organization that posted them to remove the posters. o Only blue painters tape or masking tape may be used to secure outdoor signs. NO DUCT TAPE. Outdoors Posting- On Campus Grounds Posting are not allowed on light posts (due to paint damage). Chalking is allowed. The "Materials for Affixing Posters," section provides specifics for adhering postings. Specific buildings may list specifics for outdoor posting Residence Halls Distribution and Posting Literature in Residence Halls: Campus Organizations, Offices, and Individuals o All signs posted by any University organization, department, office or individual must abide by the following criteria or be subject to immediate removal.

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1. All signs must comply with the Drake University policy concerning Community, Diversity, Freedom of Expression and Harassment. 2. The individual or organization and/or contact person must appear on all signs as well as the date and time of the event and/or the date on which the sign is to be taken down and may not exceed one month from posting. 3. Signs advertising the use of alcohol are not to be posted in the residence halls. 4. Each hall staff will be responsible for designating the areas in the hall in which organizations and individuals may or may not post publicity. Building exteriors and glass surfaces, including mirrors and exterior doors, will be restricted in every hall. Each hall shall keep a list of designated posting areas at the front desk. 5. Exceptions about the number and locations of signs will be made by the hall staff. 6. Duct tape should not be used to post signs in the residence halls. Painter's tape and masking tape are the preferred adhesive tools. Packing and duct tape are prohibited (removes the paint from the walls). Non-Drake Affiliated Organizations o Each residence hall's staff will designate a specific area(s) for posting of information from groups not associated with or recognized by the University. All postings from such organizations should be given to the Office of Residence Life in Olmsted to be distributed to the residence hall staff for posting. All rules for campus organizations and offices shall apply to non-Drake affiliated organizations. Guidelines for Removal of Signs 1. All signs must be taken down either after the advertised event has occurred or on the specified removal date (up to one month after posting). 2. Residence hall staff shall be responsible for removing old/expired signs from their buildings at least once each week. 3. Resident Assistants' involvement in the removal of postings shall be left to the discretion of the Office of Residence Life. School Of Education Generally 8 1/2" by 11" (typing paper size) Posted by Susan Harn, located in SOE Curriculum Library, Rm. 124 Placed on two bulletin boards located near each main entrance into SOE Keep up approximately two weeks or until after event Spikes Announcement Boards o Athletics managed o Sodexo managed Postings allowed on brick. Use blue tape Clear table tents and window painting with Sodexo offices in timely manner All Publicity needs to be down/removed fully by a minimum of a week after event. Studio Arts Hall See Fine Arts Center (FAC) Tennis Center See Athletics WEB SITE (WWW.DRAKE.EDU)

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Drake's Office of Information and Technology department has a "Web Site Policy and Procedures" document that is available upon request. "Student Handbook Posting Policy Highlights," section refers to web use. Wellness Center See Athletics

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