Preface

Honorable customers, Thanks for choosing products of this company. T60, with world cutting edge technologiesfingerprint recognition, computer communication, as well as microelectronics, is considered to be combination of three technologies: electronics, optics and computer communication. It is no doubt that it has become the first choice of standalone time & attendance for enterprises with its strong function and veracity. Please read this user manual carefully to have an initial understanding of functions and basic knowledge of installation, debugging, maintenance, application and management to better use this product. Utilizing the state-of-the-art biometric tech, this product will bring unprecedented reliability, convenience and benefits to the top management of enterprise in HR.

Fingerprint T & A Advantages

Veracity Record and reflect staffs attendance conditions equally, correctly and promptly. Checking on work attendance by passwords and cards (paper card, magnetic card, IC card, etc); It is hard to avoid buddy-punching and cannot reflect the actual attendance condition. With the help of fingerprint recognition attendance, it is easy to solve all the problems like buddy punching, card loss or stolen and password forgetting. Thus, HR dispute is avoided and the justness of time attendance is materialized. Convenience It is more convenient to use fingerprint standalone units with no card reader or attendance cards needed, no worrying about cards loss or damage, no need to do system maintenance, and saving time and money. Only placing enrolled finger on the sensor surface, system will check users automatically and record the correct time and checking status. Full Function The system can realize different functions such as attendance remark, calculation and report printing. The remark can be made for reasons such as business leave, absence, marriage holiday and etc.; the checking and calculation can be made in accordance with different time periods, departments, individual or combination due to various reasons for absence; the report generation and printing function can be realized perfectly. Flexible Shift Maintenance The software supports shift on week basis, rotation shifts etc. Various shifts, public holidays, individual leave and overtime are available to meet the complicated needs of every enterprise. Standalone The machine can work without connecting to PC, convenient in operation and no need to occupy any extra resource. Network management Many units can be connected through network via TCP/IP for easy management in central software.

Software Operation Flowchart

(Important chapter please read carefully.) This software includes: System parameter, department management, staffer maintenance, shift management, staffer leave and statistic report etc. Then how to use this system in a right way? It is far from enough to understand only the function of each module but to know the connections between them and the system operation flowchart. Thus, a correct report can be generated. Software operation flowchart can be described in brief as follows:
1. System parameter Set T&A rule, statistic rule, company name and leaving class. Add, delete and modify departments.

2. Department management

3. Staffer maintenance

Add, delete and modify staffer. Import and transfer staffer. Set timetable and shift.

4. Shift management

5. Staffer schedule

Allocate staffer shift or temporary shift.

6. Record collection

Collect records from the unit or import the backup record file. Deal with business leave/asking for leave/forgetting clock in/collective late. Track, check and calculate records to generate time attendance report.

7. Exception management

8. Statistic report

1When the software is run for the first time, please set parameters including company name, time attendance rule, statistic rule for early, late and overtime etc. , leave class. When the setting is completed, it is usually not needed to be modified unless the management rules of this company changes. 2 Normally there are many departments in one company and all departments need to be entered manually unlike the directly import of staffer. Department setting should be completed before staffer maintenance. 3 When the software is used for the first time, please make a Text file (*. txt) or MS Excel file (*.xls) for company staffer in accordance with certain format. For the format, please refer to import staffer list so that all staffer can be import to the system at one time. Staffer can be added, deleted, modified and transferred to new department during future use. 4 First add the proper timetable (from on-duty time to off-duty time) according to the company rule and then set shifts. 5After the shift setting is completed, it will work until shift is allocated to staffer. Each staffer can only have one shift. Please note the starting date of the shift. After the allocation of the shift, the arranged working date and time can be seen clearly for each staffer. 6Transaction records are stored in the time attendance unit. Please download the records from the unit before report calculation. In addition, staff information and fingerprint templates can be uploaded and downloaded between the unit and the computer. Please refer to Background management for detailed information. 7There is always staff away for business, asking for leave and forgetting clock happening in a company. Once it occurs, please deal with it in time in the software to ensure the correctness of the statistic report. 8After all the above mentioned operation is done, the calculation of report can be operated. The report can calculate the time attendance status of all staffer or a certain staffer from a certain department in a certain time period. InAttendance Calculating and report, first please select the starting and ending date of the staffer, click Calculate and the system will calculate automatically and check the validity of the records. (There are some invalid records during the use of the unit. For instance, if one staffer presses the finger twice during a very short time period, one of the records will be regarded as invalid.) If there is any error in the software 4

calculation, admin can also modify manually to ensure the correctness of the result. Please note: From the above flowchart, we can see that if there is an error in calculation report for one staff, the possible resons are as follows: Staffer shift or temporary shift is incorrect. Exceptions such as staffer away for business/ask for leave/forgetting clock in/out is incorrect. Checking and calculation of transaction records is incorrect.

Contents
1 2 Product Introduction................................................................................................. 2 1.1 2.1 2.2 2.3 T60 Introduction................................................................................................ 2 Keypad Introduction.......................................................................................... 5 System Startup Interface .................................................................................. 5 Menu Management........................................................................................... 5 Enroll User................................................................................................. 6 Delete User................................................................................................ 8 Manager Setup .......................................................................................... 9 Manager Clear......................................................................................... 10 Device ID ................................................................................................. 12 Time......................................................................................................... 12 Language ................................................................................................ 13 Network Settings ..................................................................................... 13 IP Address ........................................................................................ 14 Subnet Mask .................................................................................... 14 MAC Address ................................................................................... 15 Gateway ........................................................................................... 16 Far-End IP ........................................................................................ 16 Far Limit ........................................................................................... 17 Operation Guide ...................................................................................................... 5

2.3.1 2.3.2 2.3.3 2.3.4 2.4 2.4.1 2.4.2 2.4.3 2.4.4

System Setup ..................................................................................................11

2.4.4.1 2.4.4.2 2.4.4.3 2.4.4.4 2.4.4.5 2.4.4.6 2.4.5 2.4.6 2.4.7 2.4.8 2.5 2.5.1 2.5.2 2.6 3 3.1

Matching Precision .................................................................................. 18 Volume .................................................................................................... 18 Lock Delay............................................................................................... 19 Auto Off ................................................................................................... 20 Glog Wrn ................................................................................................. 21 Re-Verify.................................................................................................. 22

Log Setup ....................................................................................................... 20

System Info..................................................................................................... 22 Running Environment ..................................................................................... 25 I

System Installation................................................................................................. 25

3.2 3.3 4 4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8 4.9

System Installation.......................................................................................... 25 Uninstall the software ..................................................................................... 27 Add Time and Attendance Machine ................................................................ 29 Modify Time and Attendance Machine ............................................................ 29 Delete Time and Attendance Machine ............................................................ 30 Connect .......................................................................................................... 30 Download Records ......................................................................................... 31 Download Staffer Information.......................................................................... 31 Download Staffers Fingerprints ...................................................................... 31 Group and Time Zone Setting......................................................................... 32 Parameters Settings ....................................................................................... 34 Initialize the T60 ...................................................................................... 34 Time synchronization............................................................................... 35 Clear Records.......................................................................................... 35 Delete Staffers ......................................................................................... 35 Set T60s TCP/IP Parameters via COM................................................... 36 Items of the T60s Parameter Settings..................................................... 37 Upload Staffers ............................................................................................. 38 Upload the Fingerprints................................................................................. 40 Ring Time Control ......................................................................................... 40 Setting (Regarding the real-time monitor)..................................................... 41 Timing Record Downloading......................................................................... 42 Records Supervision..................................................................................... 43 Disconnect Connection................................................................................. 44 Exit the System............................................................................................. 44 Log in System ................................................................................................. 46 System............................................................................................................ 47 Parameters Settings ................................................................................ 47 Administrators.......................................................................................... 49 Administrators Password Set.................................................................. 50 Modified Record Log ............................................................................... 51 II

Data Communication ............................................................................................. 29

4.9.1 4.9.2 4.9.3 4.9.4 4.9.5 4.9.6 4.10 4.11 4.12 4.13 4.14 4.15 4.16 4.17 5 5.1 5.2

Background Management...................................................................................... 46

5.2.1 5.2.2 5.2.3 5.2.4

5.2.5 5.2.6 5.2.7 5.3 5.3.1 5.3.2 5.4 5.4.1 5.4.2 5.4.3 5.4.4 5.4.5 5.5 5.5.1 5.5.2 5.5.3 5.5.4 5.6 5.6.1 5.6.2 5.6.3 5.6.4 5.6.5 5.6.6 5.7 5.7.1 5.7.2 6 6.1 6.2 6.3 6.4 6.5

Managing Log.......................................................................................... 52 Set Database Link ................................................................................... 53 Exit System.............................................................................................. 53 Department Management ........................................................................ 54 Staffer Maintenance................................................................................. 55 Holiday List .............................................................................................. 57 Timetable and Shift.................................................................................. 58 Staffer Scheduling ................................................................................... 64 Attendance Records ................................................................................ 66 Attendance Calculating and Report ......................................................... 68 Away on Business/ Leave........................................................................ 76 Append Record........................................................................................ 76 Append Record Collectively..................................................................... 77 Dealing with Collectively Late / Leaving .................................................. 77 Import Staffer List .................................................................................... 78 Import Attendance Record ....................................................................... 80 Clear Obsolete Data ................................................................................ 80 Compress Database ................................................................................ 81 Backup Database .................................................................................... 81 Initialize System....................................................................................... 81 External Program Management............................................................... 81 Connect to Time Attendance Machine ..................................................... 82

HR Management............................................................................................. 53

Attendance Management................................................................................ 57

Deal with Exceptions ...................................................................................... 75

Data Maintenance........................................................................................... 78

External Program Management ...................................................................... 81

FQA ....................................................................................................................... 84 Fingerprint has enrolled but often gets failure in identification ........................ 84 The machine can't be connected with pc ........................................................ 84 No records found though staff have clocked in/out ......................................... 84 Clocks time works fine, but the FP scanner is off, staffer cannot attendance. 85 We dont use the ID + fingerprint mode to get verified .................................... 85 III

6.6 7 7.1 7.2 7.3

The unit beeps automatically when no one punches in/out ............................ 85 Interface Illustration ........................................................................................ 87 T & A including access control cable connection ............................................ 87 Illustration for pressing fingerprint................................................................... 88

Appendix................................................................................................................ 87

IV

Chapter1

Introduction

The main theme of this chapter is the advantage of this T & A, as well as function introduction.

Product Introduction
1.1 T60 Introduction T60 is a new standalone time attendance and access control system produced by

this company in 2007. With the use of American optical fingerprint sensor and new fingerprint recognition algorithm, It can identify all difficult fingerprints and has solved the long-lasting problem in fingerprint recognition field. T60 is a wall mounted (12864 white LCD) fingerprint T&A and access control system, can be used offline or online. It can control locks also records time and attendance transactions.

T60 T&A and Access Machine Function: Korean design, White LCD America technology optical fingerprint reader, scratch-proof, unbreakable and durable. Good identification to all kinds of fingerprints 2

1:1, 1:N identification method, Excellent identification speed: less than 1 second Fingerprint capacity: 512/1000, Record capacity: 30000 Card capacity: 512/1000 Communication method: RS232 and optional TCP/IP Bundle with advanced software to meet all kinds of HR requirement Authorization access controller system(Combine the time attendance system with the access controller system.

Chapter2
This chapter

Operation Guide
is mainly about appearance

illustration and relevant system settings such as how to add and delete users etc.

Operation Guide
2.1 Keypad Introduction

2.2

System Startup Interface

Plug in the 12v power supply the T60 startup.

36%

When the progress bar moves to 100%, it displays as follows:

ANVIZ

IN
52

19 : 43
08-11-05
2.3 Menu Management

TUE

Press the buttonMto enter the manager verify interface:

Manager?

19 : 47 18
08-11-05 TUE
5 We have 3 methods to verify the manager: ID + password, Fingerprint only, Card

only (T60 have no manager when it is under the factory default. You can enter the menu directly by pressing the buttonM)

MENU User Setup System Info

Press the buttonOKto enter the sub menu. 2.3.1 Enroll User Press the button to shift the menu, press the buttonOKto confirm.

User Enroll Delete Manager Setup

Enter the menuEnroll to enroll new users.

Enroll ID Esc-ESC 0001 Set-OK

Enter User ID, the User ID should be less than 5 digits, for instance: 001, press the buttonOKto enter user enrollment interface as follows:

Enroll Finger 1/2 Password Esc-ESC Set-OK

One user can enroll 2 fingerprints and 1 password. Enroll Fingerprint: Press the buttonOKto enroll the first fingerprint:

FP Enroll Press Finger #1

Place your finger on the scanner window, and move it when the LCD shows message Take Off:

FP Enroll Press Finger #1

FP Enroll Take off

And then put the same finger on scanner window again, If you enroll the fingerprint successfully, it prompts as follow:

FP Enroll 0006-1 Ign-ESC Sav-OK

Press the buttonOKto save or press the buttonCto cancel. Enroll Password: Press the button to shift the menu. Select the Password.

Enroll Finger 1/2 Password Esc-ESC Set-OK

Press the buttonOKto enter the password enrollment interface:

Pass Enroll PWDID Esc-ESC 0001 Set-OK

7

Input a 4-digits password and then press the buttonOK. And input the same password again.

Pass Enroll PWDID Confm **** ****

Press the buttonOKto confirm. It prompts:

Pass Enroll 0001-P Ign-ESC Sav-OK

Press the buttonOKto save or press the buttonCto cancel. 2.3.2 Delete User Press the button shift the menu. Select the Delete in the menu User. to

User Enroll Delete Manager Setup

Press the buttonOKto enter the User deletion interface:

Delete ID 0001

Enter the user ID which you want to delete and press the buttonOK. It prompts:

Delete 0001 No-ESC Yes-OK

8

Press the buttonOKto save or press the buttonCto cancel. Notice: If you delete the user, his fingerprints, ID card and password will also be deleted. If there is no user in the T60, it prompts as follows:

Delete No Enroll
2.3.3 Manager Setup

Press the button to shift the menu. Select the Manager Setup in the menu User.

User Enroll Delete Manager Setup

Press the buttonOKto enter the manager setup interface:

Manager Setup

Esc-ESC
Press the buttonOK. It prompts:

Add-OK

Manager Setup ID N0-ESC

Press the buttonOKto confirm.

0001 Yes-OK

Manager Setup ID 0001 Esc-ESC

buttonCto escape. 2.3.4 Manager Clear Press the button to shift the menu. Select the Manager Clear in the menu User.

Add-OK

You can press the buttonOKto add another manager. You can also press the

User Manager Clear Dooropen Setup Opener Clear

Press the buttonOKto enter the manager clear interface:

Manager Clear ID 0001 ID 0002 Esc-ESC Clr-OK

You can press the button to shift the user ID.

Manager Clear ID 0001 ID 0002 Esc-ESC Clr-OK

Press the buttonOK. It prompts:

Manager Clear ID No-ESC 0002 Yes-OK

10

Press the buttonOKto delete the user 0002 from the manager list.

Manager Clear ID 0001 Esc-ESC

You can also press the buttonCto escape. 2.3.5 Access Permission Privilege The process of giving the access permission to the User is similar to the process of adding the manager.

Clr-OK

You can press the buttonOKto delete another manager from the manager list.

User Manager Clear Dooropen Setup Opener Clear

Select the Dooropen Setup menu in the User and press OK enter the to User ID to give the access permission to the user. Or you can select theOpener Clear in the User.

User Manager Clear Dooropen Setup Opener Clear

PressOKand select the User ID which has the access permission to cancel the access permission. 2.4 System Setup Press the button to shift the menu. Select the menu Setup. Press the buttonOKto enter the sub menu:

Setup System Log System

11

We can set the device number, system time, language, network settings, fingerprint matching precision, volume, and lock delay and so on.

Setup System Log System

2.4.1 Device ID

Enter the menu System

System DevID 12345678 Time Language ENG

Input the ID and press the buttonOKto save the setting. 2.4.2 Time Press the button to shift the menu. Select Time.

System DevID 10000000 Time Language ENG

Press the buttonOKto enter the time adjust interface:

Time THU 2008-11-25 14:30:25 Set-ESC Next-OK

You can press the buttonOKto shift the year, month, day. And adjust the time. Press the buttonC, it prompts:

12

Time THU 2008-11-25 14:30:26 Save? No-ESC Yes-OK

Press the buttonOKto save or press the buttonCto cancel. 2.4.3 Language

System DevID Time Language

Press the buttonOK

1 ENG

System DevID 1 Time Language ENG

You can press the button to shift the language. (The system already has 6 languages: Simplified Chinese, Portuguese, Spanish, French, English, and Traditional Chinese. And then press the buttonOKto confirm. Press the buttonC. It prompts:

Set Save No-ESC

Press the buttonOKto save or press the buttonCto cancel. 2.4.4 Network Settings

System Net Precision Volume

1 5
13

Press the buttonOKto enter the network settings interface:

Net IP Address Subnet Mask MAC Address

Press the button to adjust the value. 2.4.4.1 IP Address

Net IP Address Subnet Mask MAC Address

Press the buttonOK

IP Address 192 .168 .000 .218 Set-ESC Next-OK

Press the button to adjust the value. Press the buttonOKto shift the 4 parameters. Press the buttonC. It prompts:

IP Address 192 .168 .000 .219 Save No-ESC Yes-OK

Press the buttonOKto save or press the buttonCto cancel. 2.4.4.2 Subnet Mask

Net IP Address Subnet Mask MAC Address

14

Press the buttonOK

Subnet Mask 255 .255 .255 .000 Set-ESC Next-OK

Press the button to adjust the value. Press the buttonOKto shift the 4 parameters. Press the buttonC. It prompts:

Subnet Mask 255 .255 .255 .001 Save No-ESC Yes-OK

Press the buttonOKto save or press the buttonCto cancel. 2.4.4.3 MAC Address

Net IP Address Subnet Mask MAC Address

Press the buttonOK

MAC Address 051 .247 .188 .066. 084 .215 Set-ESC Next-OK
Press the button to adjust the value. Press the buttonOKto shift the 6 parameters. Press the buttonC. It prompts:

15

MAC Address 051 .247 .188 .066. 084 .216 Save No-ESC Yes-OK
Press the buttonOKto save or press the buttonCto cancel. 2.4.4.4 Gateway

Net Gateway IP Far-end IP Far limit

Press the buttonOK

No

Gateway IP 192 .168 .000 .001 Set-ESC Next-OK

Press the button to adjust the value. Press the buttonOKto shift the 4 parameters. Press the buttonC. It prompts:

Gateway IP 192 .168 .000 .219 Save No-ESC Yes-OK

Press the buttonOKto save or press the buttonCto cancel. 2.4.4.5 Far-End IP

Net Gateway IP Far-end IP Far limit

No
16

Press the buttonOK

Far-end IP 192 .168 .000 .007 Set-ESC Next-OK

Press the button to adjust the value. Press the buttonOKto shift the 4 parameters. Press the buttonC. It prompts:

Far-end IP 192 .168 .000 .222 Save No-ESC Yes-OK

Press the buttonOKto save or press the buttonCto cancel. 2.4.4.6 Far Limit

Net Gateway IP Far-end IP Far limit

Press the buttonOK

No

Net Gateway IP Far-end IP Far limit

Press the buttonOK Press the buttonC. It prompts:

No

Press the button to set Yes or No.

17

Setup Save No-ESC Yes-OK

Press the buttonOKto save or press the buttonCto cancel. 2.4.5 Matching Precision There are three fingerprint matching precision level ( 0,1,2).0 is lower precision 1 is standard precision2 is high precision as follows:

System Net Precision Volume

Press the buttonOK

1 5

System Net Precision Volume

buttonOK Press the buttonC. It prompts:

1 5

Press the button to adjust the fingerprint matching precision. Pres the

Setup Save No-ESC Yes-OK

Press the buttonOKto save or press the buttonCto cancel. 2.4.6 Volume There are 6 volume level(012345). 0 means no sound. 5 is the highest volume level.

18

System Net Precision Volume

Press the buttonOK

1 5

System Net Precision Volume

Press the button Pres the buttonOK Press the buttonC. It prompts:

1 5

to adjust the volume value.

Setup Save No-ESC Yes-OK

Press the buttonOKto save or press the buttonCto cancel. 2.4.7 Lock Delay The lock delay is 0-25s.

System Unlock Auto off

Press the buttonOK

5 10

System Unlock Auto off

5 10

19

Press the button to adjust the parameter value. Pres the buttonOK Press the buttonC. It prompts:

Setup Save No-ESC Yes-OK

Press the buttonOKto save or press the buttonCto cancel. 2.4.8 Auto Off Auto off indicates the period for turning to the sleep mode when there is no operations. The maximum is 255s. It means that the sleep mode is disabled if you set the value as No.

System Unlock Auto off

Press the buttonOK

5 10

System Unlock Auto off

5 10

Press the button to adjust the parameter value. Pres the buttonOK Press the buttonC. It prompts:

Setup Save No-ESC Yes-OK

Press the buttonOKto save or press the buttonCto cancel. 2.5 Log Setup 20

Setup System Log Setup

Press the buttonOK

Log Setup Glog Wrn Re-Verify

2.5.1 Glog Wrn

88 NO

When the space of available records memory is less than the space of Glog Wrn, the T60 prompts Records full.

Log Setup Glog Wrn Re-Verify

Press the buttonOK

88 NO

Log Setup Glog Wrn Re-Verify

88 NO

Press the button to adjust the parameter value. Pres the buttonOK Press the buttonC. It prompts:

Setup Save No-ESC Yes-OK

21

Press the buttonOK to save or press the buttonCto cancel. 2.5.2 Re-Verify The Re-verify period is 1-255s. If you make several records in the Re-verify period, the T60 will only save the first record. It means that you every record will be saved in the T60 when the re-verify value as NO.

Log Setup Glog Wrn Re-Verify

Press the buttonOK

88 NO

Log Setup GlogWrn Re-Verify

88 255

Press the button to adjust the parameter value. Pres the buttonOK Press the buttonC. It prompts:

Setup Save No-ESC Yes-OK

Press the buttonOK to save or press the buttonCto cancel. 2.6 System Info

MENU User Setup System Info

We can check the U\user amount, fingerprint amount, records amount and the firmware version in the System Info,as following: 22

System Info User 1250 FP Enroll 1030 Glog 15830

System Info SoftVer 01.32.2

23

Chapter3

System installation

This chapter mainly discusses the installation and un-installation of T&A software as well as the hardware and operation system requirement.

24

System Installation
First we should install background management software on the computer. Please

refer to the following steps: 3.1 Running Environment

Hardware environment Pentium266 and above; Pentium500 and above is recommended 128 Memory and above; Minimum 100M hardware space COM Port CD-ROM (CD-ROM needed in installation) VGA support 800*600 resolution and above Operating system Microsoft Windows 2000 Microsoft Windows XP (recommended) Microsoft Windows Vista 3.2 System Installation Insert the CD to the pcs CDROM. Following window pops up:

ClickNextto continue installation (see the picture below):

25

Select the target directory to install the program and the default is C:\Att. Click Next to continue installation (see the picture below):

ClickBackand installation will return to the previous screen and re-select target directory; ClickNextand the installation will start as the following picture shows:

The installation will be done after seconds (see the picture below):

26

Click Finish close the installation program and an icon to

will be added to the

desktop. Double click it and the T&A management system will be started. In addition, Fingerprint T&A and Access Control System has been added to All Programs. Please see the picture below:

The shortcut of Fingerprint T&A and Access Control System and Time and Attendance machine Management is included in All Programs 3.3 Uninstall the software Click Uninstall Fingerprint T&A and Access Control System in the above picture, clickNextand the program will be uninstalled automatically. Please note: All the files and data will be deleted after uninstalling the program so please make sure before operation.

27

Chapter4

Communication

The chapter is mainly about how to add, delete and set communication between PC and terminal.

28

Data Communication
Click StartProgramFingerprint T&A and Access Control SystemTime -

and Attendance Machine Management open the software, , the following window will to pop up :

4.1

Add Time and Attendance Machine

Click the button Add in the menu barthe following window will pop up:

Mach. No.: Please check the Device ID in the T60s device. (This number is on back label as Serial No); Mach. Name: Assign a name for the T60 Connecting methods: Set communication method between terminal and PC (USB, TCP\IP, RS485) IP address: the default IP address of the attendance machine is 192.168.0.218 After entering terminal information, click OKto finish and return to main window. 4.2 Modify Time and Attendance Machine Choose the terminal and click Modify, the following window will pop up: 29

Modify the terminal information and then press the button OK. 4.3 Delete Time and Attendance Machine Choose the terminal and click Delete, the following window will pop up :

Click the button OK to confirm or click the buttoncancelto cancel. 4.4 Connect Choose the time attendance terminal and then click the button Connect, the following window will pop up:

Input the management password. The default management password is 9999. Click the buttonOK. If you connect the T60 to the PC successfully, T60 terminal information will display on the item Data on the Time and Attendance Machine as follows:

If we input wrong password, it prompts:

30

Click the button OK. And then try again with the correct password. 4.5 Download Records ClickDownload Records inOperating Itemsand it prompts:

ClickOK. It prompts:

If select Download New Records, new records will be downloaded. ClickOK to download the records. And there are loading information displays as follow: [9:30:58]Downloading attendance record... [9:30:58]The attendance record downloading completed, the total record:12 succeed record:12. 4.6 Download Staffer Information

Click Download Fingerprints in Operating Items and following window pops up:

Click the buttonOK to download the staffer information. And there are loading information displays as follow: [9:32:27]Downloading the Staffer data... [9:32:28]The Staffer's data downloading completed, the total record:8 succeed record:8 . 4.7 Download Staffers Fingerprints 31

Click Download Fingerprints in Operating Items and following window pops up:

You can use the key Ctrl or Shift on your pcs keypad to select the staffers. And then click the buttonOK. It prompts:

Click the button OK to confirm or click the button Can el to cancel. After downloading, it prompts:

Click the button OK. And we can see the fingerprint templates in the folder Template. 4.8 Group and Time Zone Setting Click Group and time zone settingbutton, the following window will pop-up.

32

Group setting Choose group number, click Retrieve button to get the time zone setting info. If its necessary to modify the time zone, please choose other time zone number and click Set. The confirm window will pop-up.

Click OK to save the setting; click Cancel to exit. After this save operation, the confirm window will pop-up,

Click OKto confirm the group setting completed. Time zone setting Choose time zone number, click Retrieve button to get the time zone setting info. If its necessary to modify the time zone, please modify the begin/end time period from Monday to Friday based on real condition. Click Setbutton and the confirm window will pop-up.

33

Click OK to save the setting; click Cancel to exit. After this save operation, the confirm window will pop-up,

Click OKto confirm the group setting completed. 4.9 Parameters Settings Click the operating item Setting parameters. Following window pops up:

4.9.1

Initialize the T60

Initialize the T60. The unit is reset to the factory default. Click the button Initialize system. It prompts:

Click the button OK. It prompts:

34

Click the button OK 4.9.2 Time synchronization Click the button Time synchronization. It prompts:

Click the button OK. It prompts:

Click the button OK to confirm. 4.9.3 Clear Records Click the button Clear Records. It prompts:

Click the button OK to confirm or click the buttonCancel to cancel. After deleting, it prompts:

Click the button OK to confirm. 4.9.4 Delete Staffers Click the button Delete Staffers. It prompts:

35

You can use Ctrl or Shift on your pcs keypad to select several staffers. And you can also select All to select all the staffers. Click the button OK. It prompts as follows:

Click the button OK to confirm or click the buttonCancel to cancel. After deleting, it prompts:

Click the button OK to confirm. Notice : If you select the Delete the appointed staffer on the computer , the data in the pcs database will also be deleted. 4.9.5 Set T60s TCP/IP Parameters via COM You have to check the items check box before adjusting the parameter.

IP Address: The T60s IP address. Default Gateway: The parameter value is as same as the management pcs 36

default gateway. Subnet Mask: The parameter value is as same as the management pcs mask MAC Address: Advanced administrator has power for this choice (factory defaulted is ok) Server IP: Enter the management pcs IP address Click the button Apply. It prompts:

4.9.6

Items of the T60s Parameter Settings.

You have to check the items check box before adjusting the parameter.

The management password0001~9999 The maximum of the management password is 9999. Click the button Apply after adjusting the parametersit prompts:

Click the button OK to confirm. How long change to sleeping status.0-255, 0 means the sleeping status is disabled. Click the button Apply. It prompts:

Click the button OK to confirm. Language 37

The T60 have several languages (Spanish, French, Portuguese, English, Simplified Chinese, and Traditional Chinese). Click the buttonApply. It prompts:

Click the button OK to confirm. Real-time data sending Real-time monitor for T60 Anviz Wiegand If the T60 connects to the AMJ601 or SC021 access controller, please select this item. Otherwise, please do not select the Anviz Wiegand. Fixed Wiegand Number The same fingerprint generates different wiegand number in different T60s if we dont enable the Fixed Wiegand Number. If we enable the Fixed wiegand Number , the same fingerprint will generate same wiegand number in different T60. Click the button Apply. It prompts:

Click the button OK to confirm. 4.10 up: Upload Staffers Click the button Upload Staffs inOperating Items. Following window pops

38

All users door-open prohibited None have the access permission.Accessdisplays as All users door-open allowed All users have access permission. Accessdisplays as All not fixed wiegand number All the fingerprints dont enable the Fixed Wiegand Number. Fixed Wiegand Number displays as All fixed wiegand number All the fingerprints enable the Fixed Wiegand Number. Fixed Wiegand Number displays as Enable Admin Select a staffer. And then click the button Enable Admin. The staffer becomes the T60s manager. Uploading the information of staffers from the pc to the terminal. You can use Ctrl or Shift on your pcs keypad to select several staffers. And you can also select All to select all the staffers. Click the button OK. It prompts as follows:

39

Click the buttonOK to start uploading.

After uploading, it prompts:

Click the button OK to confirm. 4.11 Upload the Fingerprints ClickUpload Fingerprints inOperating Itemsand the window prompts:

You can use Ctrl or Shift on your pcs keypad to select several staffers. And you can also select All to select all the staffers. Click the button OK. It prompts as follows:

Click the button OK to start uploading. After uploading, it prompts:

Click the button OK to confirm. 4.12 Ring Time Control ClickRing time control inOperating Itemsand the window prompts: 40

Input the ring time and select the ring day for the week. And then click the button Add to add the ring time to the Ring time list as follows:

You can also delete the ring time from the ring list by clicking the button Del.

Click the button OK to confirm or click the buttonCancel to cancel. After setting the ring time, please check the button OK to confirm. It prompts:

Click the button OK to confirm or click the buttonCancel to cancel. If setting successfully, it prompts:

Click the button OK to confirm. 4.13 Setting (Regarding the real-time monitor) 41

Click the button Setting in the softwares toolbar. The Setting window pops up:

Listen serial port Please select the right comm. port number Listen TCP\IP port Click the button OK to confirm or click the buttonCancel to cancel.

Click the OK to confirm. 4.14 Timing Record Downloading Click the operating item Auto-Collect Set. The Record timing collection window pops up:

Mach. No.: The T60s serial number. Password: The T60s management password. Select the time in the item Click the button Add Time to add the . time to the item Collecting Time. And you can continuously add 5 time point. 42

Click the button

to add the time points to the Auto-collect list.

Delete: Select the time points which you want to delete. And then click the button . It prompts:

Click the button OK to confirm or click the buttonCancel to cancel. Clear: Delete all the time points. Click the button . It prompts:

Click the button OK to confirm or click the buttonCancel to cancel. 4.15 Records Supervision Click the button Record in the softwares toolbar. The Record Supervision window pops up

43

You can monitor the real-time records in the window. And you can adjust the available monitoring time from 1 to 120 minutes. Notice : 1. You must set listen serial port and enable the real-time feature in the system settings. Otherwise the Record Supervision will not run. 4.16 4.17 Disconnect Connection Exit the System .It prompts as follows: Click the button Disconnect to disconnect the connection. Click the button Exit or click the button

Click the button OK to exit the T60 management program.

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Chapter5
attendance

Background Management

The main theme of this chapter is how to collect records from different terminals with management software and generate different reports. The background software can manage staff information, set rules of attendance etc.

45

Background Management
Management software can collect attendance records from different terminals,

calculate according to shift setting and finally generate different reports. The background software can manage staff information, set rules of attendance etc. 5.1 Log in System on the desktop to start the attendance background

Double click the icon

management program. The log-in interface will pop up as follows:

The default administrators name is Admin and password is empty. Log in system and the following interface will be displayed:

The main interface includes three parts: 1. System menu: Include the whole function module& information 46

2. Shortcut button: Shortcut button of common function module, array in working order, easy to work on 3. Status column: Show the current time, logged-in administrator and system information. 5.2 System ClickSystem on the main menu, following springs:

5.2.1

Parameters Settings

Click Parameters Settingsin system menu. The following window will prompt:

Pic5.1 Parameters Settings Basic parameters: Set your company name, the default is Head office Input your company name that will be deemed as the head of departments list. A working day count as how many minutes is the base for time attendance calculation which will be the transition standard to calculate the late to work/early to leave /free overtime items, minute is the good transition standard of hours and working day. Late for work as how many minutes can be set when no clock-in on duty, early to leave as how many minutes when no clock out for off duty. Free overtime work can also be calculated on the base that how many minutes working after off duty time. Shift expand two days is set under real condition. 47

Stat. Rules: Click pageStat. Rulesin pic5.1, following shows:

This page describes the stat. rules of items: normal, late, early, business leave, leave, absence, overtime, free overtime. Accumulate by times: Only calculate the total times, display the accumulated times in report. Round at total: Add up the total time and then round according to corresponding unit. Round down: Abandon the number after the minimum unit one regardless it is. For example, if the minimum calculation unit is 1 day, if the accumulated time is 1.1 days or 1.9 days, the result of calculation is 1 day. Round up: Add one unit regardless the number after the minimum unit is. For example, if the minimum calculation unit is 1 day, if the accumulated time is 1.1 days or 1.9 days, the result of calculation is 2 day. Round off: If the number after the minimum unit is equal to or over 0.5, add one unit, or else, abandon it. Notice: the setting of stat. Rules above will directly affect the statistical result Please make above setting according to the true status of your company to ensure the accuracy of reports. Leave class: Click pageLeave classin pic5.1,following shows:

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Add new leave class: ClickAppend, input the name of leave class and choose color and click save to finish. Revise leave class: Select the name of leave class which one need to be revised, clickModify,input new name of leave class and color, clickSaveto finish. Delete leave class: Select the name of leave class which one need to be deleted, clickDelete,click OKto finish. Field definition: Click pageField definition in pic5.1,following shows:

This page add the corresponding value for Nation.Specialty.Position. Educationin menuStaffer maintenance. 5.2.2 Administrators ClickSystem-Administrators, following window shows: 49

Append new administrator: Click Appendinput the name of new administrator within input field. Of Administrators, select corresponding privileges below and click Save to finish adding of new administrator. The default password of new administrator is 888888. Please log in as the new registered administrator and click menuSystem-Administrators password set to set new password of administrator for system security. Note: 1. Before you using the administrator mode, you need to set the privileges for every administrator with which the administrator can modify the operation items after he log in the software; there are all the items in the Items operable list in above picture, such as Staffer maintenance, Shifts settings, Calculating and Report; we can set different privileges for different administrators so as to divide and manage the task systematically. 2. After you add a new department, you must modify the privileges of the Department operable for the administrators (select the new department in the Department operable list and save), who will have the privileges to modify the new department, and then you may do other operations. Modify administrator: Select the name of administrator, clickModify, input new name of administrator and corresponding rights inAdministratorand clickSaveto finish. Delete administrator: Select the name of administrator who will be deleted and click Deleteto finish deleting according to the prompt. 5.2.3 Administrators Password Set 50

Click menuSystem--Administrators Password Set, following springs:

Input the original password in Old Pwd enter the new password in , New Pwd , enter again inConfirm Pwdand clickOKto finish. 5.2.4 Modified Record Log Click menuSystem--Modified Record Log, following springs:

Select department, staffer ID and time range and clickSearchand those records which match the above condition will be displayed as follows:

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Notice: Modified record log shows all the time attendance record modifications; If theres record that has been revised incorrectly before, it can be recovered by selecting this record and clickingRestore ClickCloseto exit. 5.2.5 Managing Log Click menuSystem--Managing Log, following springs:

This log records all the operations of every administrator. SelectAdministrator and the time range then clickSearchto see what operations have been done by this administrator within the selected time range, which makes it possible that the 52

multi-administrators can use the software at the same time. 5.2.6 Set Database Link This system adopts the database interface of Microsoft ADO. The acquiescence database is Access2000.The defaulted is att2003.mdb under the main setup directory. You can set up the database linking again according to the actual conditions. When the following mistake appears, you should link database again:

Click Database Linkingin system menu, the following springs.

Input the database name or click the database. 5.2.7 Exit System

button to select the correct database file.

Notice: you can click Test connectionto test the connection correctness of the

Click Exit Systemin System menu. The following menu springs.

Click ok to exit management software and return to Windows system. 5.3 HR Management Click HR Managementon the main menu, Following springs: 53

5.3.1

Department Management

Click Department Management in the HR Managementmenu, springs the following window:

Add a new department Click Append, input the new department name and click Saveto add a sub department for the chosen department. Note: when you want to do some other operations to the new department ,you need to set the privilege of modifying the new department for the administrator in the administrator setfirst (choose the new department you just added in the Department operable). Department modification Choose the department , click Modify and input the new department name, then click Save. Delete the department Choose the department , click Deleteand then click OK to complete.

Notice: repetition of department name is not allowed; if there are staffers existing in the deleted department, those staffers will be automatically transferred to department of head office. 54

5.3.2 appears:

Staffer Maintenance

Click Staffer Maintenancein HR Management menu, the following window

Staff's adding: Choose the department that the staffs belong to, clicks Append and input staffs , information, then click Saveto complete. Note: 1. The items of Calculate attendance, Calculate overtime, Rest on holiday below Attendance Set is correlated with report, please set it correctly. If the checkbox of Calculate Attendance of this staffer is not checked, there will be no statistical result for this staffer in the report. If checkbox Calculate Overtime is not checked, the statistical result of overtime of this staffer will be 0, unless he had Temporary Shiftswhich defines as overtime working; If the checkbox of Rest On Holiday is not checked, holidays will make no effect on the shifts for this staffer; if the checkbox of Rest On Holiday is checked, thus for those holidays, even there are shifts on those days for the staffer, those shifts will be invalid. And if there are time attendance records of this staffer, those records will be deemed as free overtime. 2. Staffer No. is exclusive as well as the first digit cannot be 0! Staff's modification: 55

Choose the staff, click Modify and input the new information, then click Save . Staffs deletion: Choose the staff, click Deleteand then click OK to complete. Please be cautious when delete the staff since all this staffers time attendance records, shift arrangement will be deleted at the same time. Import staffers: ClickImport, staffer importation window springs for importing staffers. Staffs department shifting: Choose the staff you want to shift the department, click Transfer and following window will pop up:

Select the new department and click OKto complete. Export Staff: Right-click on staff list and the following window pops:

All displayed fields in staff info list can be defined through submenu of Column. Meanwhile, the modification will take effect and be saved. 56

ClickShow all columnsto display all fields in the list. ClickExport Dataand following window will prompt:

Please select your target directory of your export, file format (txt or xls) and the file name. Click Save to confirm the operation. Notice: Exported Excel file can be used as backup information and can be imported again. 5.4 Attendance Management ClickAttendancein the main menu, following springs:

5.4.1

Holiday List

Click Holiday List in Attendance menu. The following appears.

Add festivals or holidays Click Append then input the festival or holiday name and the rules. Click 57

Savewhen ready. Modification of festivals or holidays Select the festivals or holidays you want to revise, then click Modify and input the new information. Click Savewhen ready. Deletion of festivals or holidays Select the festivals or holidays you want to delete, then click Delete to perform Deletion of festivals or holidays. 5.4.2 Timetable and Shift The relationship between shift and timetables: Shift setup should be done in two steps: First, setup necessary timetables. Second, setup shifts. One or more timetables can be included in one shift. Timetable is the time period between On-duty and Off-duty required in the company rule. For instance, the company rule requires the working hours be 08:00-12:00 and 13:00-17:00; so 08:00-12:00 and 13:00-17:00 are two timetables. If such a shift needs to be setup, these two timetables should be setup first. Here, we use time table morning to indicate 08:00-12:00 and time table afternoon to indicate 13:00-17:00; so two timetables have been setup. (Please refer to the following chapter for details of how to add time tables) and then we can add a shift such as Normal shift in which shift cycle and cycle unit will be setup. Then we should add two timetables morning and afternoon so that a shift setup is completed. Brief introduction is mentioned here for you to get a general picture of the relationship between timetable and shift. The details of shift setup will be found in the next two sections. Timetable maintenance: Click Timetable and Shiftin Attendance menu. The following window appears.

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Pic5.2 Timetable Maintenance Add a new timetable ClickAppendand enter the corresponding information: Timetable NameFor instance: Day Shift On duty Time(08:00) Begin Clock-in Time(07:00) Begin Clock-out Time(16:00) Late error allowance(5) Count as work day(1) Count as work time XXX minutes(480). Tick Must C-Inand Must C-out, Finally clickSaveto confirm. (Please note: Every item should be setup in timetables with no blank left.Begin Clock-in Time End Clock-in Time and setup the valid time period for clock-in. Records out of this time range will be treated as invalid ones. For instance Begin Clock-in Time is 07:00 andEnd Clock-in Timeis 13:00. If clock-in record is 07:01 or 12:59, they are valid records but if clock-in record is 06:59, it is invalid. Besides, Begin Clock-in Time and End Clock-in Time can be more than one day (meaning End Clock-in Time can be before Begin Clock-in Time) but it cant be longer than 24 hours. Late error allowancemeans how many minutes afterOn dutyare treated as late,Early error allowancemeans how many minutes beforeEnd Clock-in Time 59 Off duty Time(17:00 ) End Clock-in Time(13:00) End Clock-out Time( 20:00), early error allowance(5)

are treated as early; Count as work dayandCount as work time XXX minutes are used in calculating business leave, leave, absence and overtime. Checking Must C-In Must C-out or not will affect the result of calculation. and If Must C-In is checked and the timetable is included of Staff As shift, he will be either considered absence or treated according to Not clock in count as late XXX minutes in Parameter Settings he didnt clock in or ask for leave. Otherwise, even If if there is off duty record for him only, his attendance will be treated as normal. The timetable Modification Select the timetable name you want to revise, and click Modify, then input the new information, click Savewhen finished. The timetable Deletion Select the timetable you want to delete, click Delete, and click OKto make sure. (Please note: Begin Clock-in Time and End Clock-in Time makes the valid time range for Clock in. Clock in out of this time range will be treated as invalid records. It is the same with Clock-out time. Please setup in accordance with practical situations.) ExampleAdd a timetable: Complete process for adding four timetables: Day shift 08:00 - 17:00 Noon shift 12:00 - 20:00 Morning shift 04:00 - 12:00 Night shift 20:00 - 04:00

(Other information can be setup according to practical situations. Please refer to Pic5.2. Please note there should be no blank left.) Shift Maintenance ClickShift Maintenancein Pic5.2 and the following window pops up:

60

Add a shift: Click Append and enter corresponding shit information in Shift Name such as : normal shift Cycle(1), Cycle Unit(week), and clickAdd,select the timetables and time range required in this shift in the springing window (see the Pic5.3 below) For instance, select the timetable Day shift and select from Monday to Friday and then click OK, back to this window and click Save to complete. (Please refer to the example for details.)

Pic5.3 Add a timetable Delete the timetable: select the timetable you want to delete and clickDelete. Clear the timetable: clear all the timetables of the shift. Arrange the shift automatically: when a staffer has several shifts during one period, 61

he need to finish all the shifts if it is not arranged the shifts automatically otherwise he will be regarded as absence ; if you select theArrange the shift automatically ,just finishing one shift of the period is reared as normal attendance. Modify a shift: Select the shift to be modified and clickModify, and enter new information in Shift Nameetc., clickSaveto complete. Delete a shift: Select the shift to be deleted and click Delete. ExampleThree shifts: Add Three shifts Shift (Please note: It is assumed that the shift goes around every week, cycle every three weeks and staff is on holiday every Saturday and Sunday.) Step 1: Click Append ,enter Three shifts in Shift Name Cycle 3 and Cycle ,set to Unitto week. Please see the picture below:

Step2 Add corresponding working hour timetable in accordance with Cycle: first week (morning shift, from Monday to Friday) ClickAddand the following window pops up:

62

Select the timetable Morning shift to be added and select the time range to apply to this timetable from Monday to Friday of the first week and click Okto complete the setting of the first week. The second week (afternoon shift, from Monday to Friday) ClickAdd, make corresponding operation in the springing window(see the result below):

Click okto complete the working hour setting for the second week. The third week (night shift, from Monday to Friday) ClickAdd, make corresponding operation in the springing window(see the result below):

63

Click ok to complete the working hour setting for the third week. After the completion of above steps, please dont forget to click Saveand the setup of three shifts will be done(see the picture below):

5.4.3

Staffer Scheduling

Click Staffer Scheduling in attendance menu. The following window appears:

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Pic5.4 Staff scheduling Choose the department or several personnel that need to arrange shifts, click Arrange, the following window appears:

Pic5.5 Add a new shift Add a new shift Select the corresponding shifts, for instance: The commencement date and deadline of this shift of normal class ", click Add button and then click ok in Pic5.5 to finish the adding of new shifts. 65

Please note: If the cycle unit of scheduling is week and the amount of cycle is more than 2, the starting date should setup as Sunday. If the cycle unit of scheduling is month and the amount of cycle is more than 2, the starting date should setup as 1st day of a month. Deletion of the shifts Select the shifts in the shifts form which you want to delete, click Delete button, and click ok on the pop up dialog box to finish the deletion. Arrange a Temporary Shift When one or many staff's working time needs to be changed temporarily, you can arrange a temporary shift. Click add temporary the following window appears:

Click OK and the temporary scheduling can be operated. Then click Add and the following window will pop up:

Click OKand the timetables will be saved. ClickSaveand the temporary scheduling will be saved. Delete:Delete the selected timetable; Clear:Delete all the timetables in the current time range; Cancel:Delete the existing temporary scheduling in the selected time range; 5.4.4 Attendance Records Click Attendance Recordsin Attendance menu, the following appears:

66

Inquiry of attendance record Select the department, staff, the beginning and ending time that need to inquire about, then click search, you can get the corresponding attendance record.

Attendance record report form preview ClickReport when the window displays the attendance inquiry records, you can get the report form automatically. 67

Attendance records exporting If need to lead out the attendance record, only need to click export, you can lead out the data inquired. (File format: txt, xls ) ClickModify Logand the log-modifying window will be called for reviewing the modification log of time and attendance records. 5.4.5 Attendance Calculating and Report Inquiry of report form: ClickAttendance Calculating and Reportin Attendancemenu, the following window appears:

68

Pic5.6 Attendance Calculating and Report Select the beginning, the ending date and the department and staff that need to be calculated and then click calculate, the following window appears:

There are four Tabs of information after search and calculation which can be 69

viewed respectively: Attendance Exceptions:Display the dealt result of the original attendance records; Shift ExceptionsDisplay Staffs attendance result in the scheduled time period; Other ExceptionsDisplay Staffs leave, out and overtime etc.; Calculated ItemsDisplay all Staffs calculated items such as normal, actual, late, early, absent, overtime etc. Please note: When dealing with Out calculation, there should be Out back and only Out and Out back in one shift can be calculated. Working hours in the report=Actual -Late-Early-Out Exceptions of attendance records dealt with: Open the attendance exceptions option card to deal with the records:

We will see such mistakes as state mistake , invalid record, repeated record, etc. are described. (If we will revise to write down, click the right key and springs the following menu):

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The definition of each option as follows: Export Data :Export the data in the current attendance record list to a file in txt or xls format; Create report for current grid:Generate report based on the data in the current attendance record list for preview and print; Change state:Change the selected attendance record to a new state. Manually deal with the attendance record according to the practical situation; Delete selected: mark the record as manual deleting, deleting when save it; Cancel operation for selected:Cancel revision to this record; Deal with and save:You can save the records that have been treated. If you want to see the changed records, you can click modified record log in system menu; Filter the record:If there are too many records, you can filter them, and keep down the corresponding record you want; Columns:Define the fields displayed. Meanwhile, the modification will take effect and be saved; Show all columns:Display all fields inColumns; Please note: We can manually modify the record as stated above to assure the veracity of the report according to the practical situation. If there is disoperation, the records can be recovered throughModified Record LoginSystem. Right Click inShift Exceptionsthe following shortcut menu will pop up:

Other Exceptions,Calculated Itemsthe following shortcut menu will pop up:

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The operation is the same as stated above. Report: ClickReportin pic5.6 and the following menu will pop up:

Pic5.7 Exception menu Attendance Report:Calculate staffs attendance record;

Daily Report:Calculate staffs daily attendance record;

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General Report :Calculate all staffs attendance items such as normal, actual, late, early, absent, overtime etc;

Exceptions Report:Calculate staffs out, overtime, business leave/personal leave etc;

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Create a Report For Current Grid:Print preview of the current displayed grid. For example: Attendance Report

Print Report: Toolbar of report preview is as the following picture:

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Adjust the ratio of preview content; Open the existing report file; Find the report file (*.frp) to be opened, select it and clickOpento see the report. Save report to file; Select the directory to save the report to, enter the file name and clickSaveto complete the backup of the report for future check or copying to another computer for printing; extension file name is *.frp. Print Report; Close Preview Data Export: In picture 5.6, clickExport and the displayed data of grid in the current window will be exported to a file(*.txt or *.xls). It has the same function as Export Datawhen right clicking in each grid. Exceptions dealt with: In pic5.6, clickException and the following menu will pop up:

Click options one by one in the menu and the following modules will pop up respectively:Append record, Late/Early Collectively,Business Leave/leave and Modified Record Log.If the calculation result is incorrect for some staff, first, please check whether there is leave or forgetting Clock in or Clock out for this staff. If there is, please deal with the records through above menu. Please refer to the next chapter for more details. 5.5 Deal with Exceptions Click Exception on the main menu, following springs:

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5.5.1

Away on Business/ Leave

When the staff can't punch in/out because of going out on business or asking for leave, in order to guarantee the exactness of the final statistics, we should make these settings through this function. Click Away on Business/ Leave in Exception menu, the following interface springs:

Deal with staff away on business / leave: Click Append, then select the proper department, staffer ID, beginning time, ending time, leave type, and click save when ready. Modification of staff away on business or leave: Select the appointed staffer whom you want to make this modification to, and click Modify. Then you can modify the relative information, click Save when ready. Deletion of staff away on business or leave Select the appointed staff and the relative information you want to make this deletion, and click Delete. 5.5.2 Append Record If a staffer didnt punch in because of special reason, you can use this function to append the forgetting attendance record. Click Append Record in Exception menu, the following window Springs:

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Select the relative items and click append when ready. 5.5.3 Append Record Collectively When part or all of the staffers in a department did not punch in/out because of some reasons, please you can use this function to add punching in/out collectively, click Exception--Append Record Collectively,following springs:

Select the department, thus the staffers in the department will be listed in the staffer list, select the staffers whom you want to add records on to, then select punching in or out and the time, clickOkto finish. 5.5.4 Dealing with Collectively Late / Leaving When collectively coming late / leaving early takes place for some allowable reasons, you can use this function. Click Dealing with Collectively Late / Leaving in Exception- menu. The following springs:

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Steps as follows; 1. Click Dealing with Collectively Late/Early; 2. Select time range for ignore clock in record; 3. Select the modified clock in time 4. Search staff through department or shift; 5. Select staff; 6. ClickOKto confirm. 5.6 Data Maintenance Click Data Maintenanceon the main menu, following springs:

5.6.1 window:

Import Staffer List

Click Import Staffer List inData Maintenance menu. Pop up the following

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Click

to select the personnel list file for importing.

Select the right file which can be in *.txt or MS Excel ( *.xls) formats, then click opento get back to above window, click okto start The definition of *.txt data format as follows: This format of file only can import the staffer info of ID, Name, and department; The format of data must follow: Staffer ID + Tab + Name + Tab + Department; The information each staffer takes one line, no blank line between one another. See following:

The definition of MS Excel*.xls data format as follows: This format of file can import the staffer info includes: Staffer No., Name, Department, position, Employ Date, Telephone, Address, Sex, Language, Comment; 79

put those items on the head line and input the items by order, the order can not be changed.

5.6.2

Import Attendance Record

Click Import Attendance Record in Data Maintenance menu, Springs the following window:

Click 5.6.3 window:

to select the attendance record file for importing, and clickok to start. Clear Obsolete Data

Click Clear Obsolete Data in Data Maintenance menu, springs the following

After your system is used for a long time, you will get a large number of obsolete data in the database. It ties up the hard disk space and influences your system operation speed. At this moment you can use this function to clear these useless data. Select the ending date for your data clearing. And click clear to complete this operation, after the clearance, the system will prompt asking you to compress the 80

database as following shows, select ok to finish. (Note: you can only clear the data of one month ago) 5.6.4 Compress Database Click Compress Database Data Maintenance menu to compress and repair in the database 5.6.5 Backup Database For ensuring the safety of data and recoverability, we advise you to back up the database regularly. Click Backup Database Data Maintenance in menu, then select the route to backup the database. Clicksavewhen ready. Back up the database manually: Copy the Att2003.mdb from the installation directory to the route you want to backup the database, so if the system collapses, you just copy Att2003.mdb to installation directory over again after re-installation. 5.6.6 Initialize System Click Initialize System in Data Maintenance to initialize the system. (Note: After the system is initialized, all information will be lost; the system will get back to the state when just installed. Please make sure that you want to initialize the system. ) 5.7 External Program Management Click External on the main menu, following springs:

5.7.1

External Program Management

We can append external program into time attendance program for convenient operation. ClickExternal-External Program Management, following springs:

Firstly, we can clickAppendto add a new menu. For example, we need 81

calculator when we are operating, input Calculator into the input field of Program name, and then input C:\WINDOWS\system32\cacls.exe into the input field of Executable file or browse to find the calculator program, click Save finish at last. to We will seeCalculatorwhen you openExternal program managementover again:

5.7.2

Connect to Time Attendance Machine

Click External - Connect to Time Attendance Machine springs the communication interface between the software and the machine which can control the current machine connected with the computer, it can collect the records from the machine, upload and download staffer info & clear the old data & modify the time on the machine. Find detail on clause Time and attendance management & communication .

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Chapter6

FAQ

Frequently asked questions and answers

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FQA
6.1 Fingerprint has enrolled but often gets failure in identification Reason 1. The fingerprint was not captured properly 2. Direct sun light or too bright light 3. Too dry finger 4. Too wet finger with oil or cosmetics 5. Low fingerprint quality with callus or peeling 6. Wrong way in placing fingers when punching in/out 7. Latent fingerprint on the surface of sensor 8. Not enough finger pressure 9. Influence by fingerprint image change 10. Fingerprint not enrolled yet 6.2 Solution Enroll the finger again. Please refer to illustration of pressing finger. Avoid direct sun light or other bright light Touch the forehead to increase oily level of the finger. Clean fingers with towel Enroll other fingers with better quality Please refer to illustration of pressing finger. Clean sensor surface adhesive tapes recommended Place the finger evenly on the sensor with moderate pressure Enroll fingerprint again. Please refer to illustration of pressing finger. Place enrolled finger.

The machine can't be connected with pc Reason 1. Communication method not set correctly 2. Cable not plugged firmly or cable hardware problem 3. Not able to connect COM (wrong COM No) 4. Not able to connect TCP/IP (wrong setting) Solution Select the correct communication method Plug the cable firmly or change another cable Please enter the right COM No Refer to the manual for connecting Time Attendance terminal

6.3

No records found though staff have clocked in/out Reason 1. Unit power break for a long time (time turn to zero as default) Solution Synchronize the time

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2. Minority staff fingerprint false accepted

1. Add records manually 2. Adjust fingerprint matching precision 3. Change another finger and enroll again.

6.4

Clocks time works fine, but the FP scanner is off, staffer cannot attendance Reason 1. Unit in dormancy status 2. Fingerprint scanner abnormal Solution Press any key to activate. Restart the machine or change the fingerprint module

6.5

We dont use the ID + fingerprint mode to get verified Reason 1. Wrong ID entered 2. This user has no right to use 1:1 identification method Solution Enter the right ID Set 1:1 identification method for this user.

6.6

The unit beeps automatically when no one punches in/out Reason 1. Direct sun light or too bright light 2. Latent fingerprint surface of sensor on the Solution Avoid direct sun light or other bright light Clean sensor surface adhesive tapes recommended

Please note: Should you have any other problems, please kindly email us the log files in zip or rar (The log files are in Log directory in the installation directory of the software)!

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Chapter7

Appendix

The main theme of this chapter is the additional information of this T & A including access control cable connection and way of pressing finger.

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Appendix
7.1 Interface Illustration
GND 12V COM NC NO GND AL+ ALBUT GND B+ B-

Ground 12V input Dry contact signal public connector Dry contact signal connector (normal close) Dry contact signal connector (normal open) Ground Anti-demolition alarm+ Anti-demolition alarmExit button Ground Bell+ Bell-

485+ 485GND WG0 WG1

RS485+ RS485Ground Wiegand Signal D0 Wiegand Signal D1

7.2

T & A including access control cable connection

1. Set up access control system with T60 and SC021

2. Set up access control system with T60

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7.3

Illustration for pressing fingerprint

Correct method:

Place the center of the finger on the center of scanner window. Wrong method:

Too less valid area

Too left

Too right

Defluxion

Too down

1. Please register the thumb or index finger if possible. 2. Place the center of the finger on the center of scanner window 3. Touch the forehead to increase oily level osf the finger, if the fingerprint is too dry.

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