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Permissions required
You must be a member of the School Administrator User Group in System Manager to delete a pupil/student
record.
Introduction
IMPORTANT NOTE: This process is irreversible and is only for deleting erroneous records – this process
should NOT be used for pupil/students who are leaving the school or have been permanently excluded.
NOTE: If you are deleting a duplicate record, ensure that (if necessary) any required data is added to the
record you intend to keep.
It is not possible to delete a pupil/student if they have any of the following details recorded against them:
1. Examination Entries
2. Education Maintenance Allowance
3. CONNEXIONS record
Deleting a pupil/student
1. Select Routines | Student | Delete Student to display the Locate Student browser.
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The Current Details are displayed together with a Data Summary which lists whether the
pupil/student can be deleted and shows the number of associated records that will be removed.
The following categories of data are reported on:
Curriculum Data (including timetable and classes)
Performance Data (including assessments, exam entries and results)
Returns and Transfers Data
Concessions Data
Behaviour Data
Exclusions Data
SEN Data
Student Basic Data
Attendance Data (including attendance and lesson marks)
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Indicates whether
the pupil/student
can be deleted.
If specific data is available within a category, an individual section will be displayed on the page as
shown in the following graphic:
Click the View hyperlink to review the detailed information within the category if required.
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NOTE: If there is no information for a particular category, that category will not be displayed.
4. It is advisable to print the contents of the Delete Pupil (or Student) page for future reference by
clicking the Print button on the toolbar.
NOTE: Each category is automatically expanded before printing to ensure the printout contains all
the information stored for that pupil/student. It is therefore not necessary to expand each category
before printing.
5. Once you have reviewed the details and are confident you wish to proceed, click the Delete button
on the toolbar.
6. A message dialog prompts for confirmation that you wish to proceed. Click Yes to proceed (or No to
cancel the process).
7. A dialog appears confirming that the deletion has been completed. Click OK.
Training courses
For information on training courses, please contact your SIMS Support Provider.
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