Description: Tags: Appendix D March (565 H)

Appendix D – Edit Comment Codes
and Descriptions
Introduction
This section provides a table to help you interpret the various edit codes
that are used in the RFMS process and their related comments. The
information is grouped according to the following column headings:
• Edit Code – the number that is assigned if the RFMS edit condition(s)
is met. This column also lists one of the three edit types. They are:
W Warning and/or Corrected
E Rejected
D Duplicate
• Message – the explanation that displays for the prescribed edit
condition.
• RFMS Condition and Action – a description of the situation that
caused the edit and the action taken either to resolve it and/or to notify
the school of the potential error.
• What It Means –further explanation of the message in an effort to
make the cause of the edit clearer.
• How to Fix It – what the user must do to resolve the mistaken
condition.
January 2001 (2001-2002) RFMS Technical Reference Appendix D

(261 H) D-1
The following comparison operators are used in performing these edits:
Equals =
Less than <
Greater than >
Less than or equal to <=
Greater than or equal to >=
Not equal to <>
A parameter value that can @
be changed between
cycles, this is the data that
comes from the
ALGORITHM and
AWARD YEAR tables and
can be made year-specific.

(261 H) D-2
Batch Edit/Reject Codes
Edit
Code
and RFMS Condition and
Type Message Action What It Means How to Fix It
201 “Missing/ If ANY of the following Occurs when there is no RFMS:
E Mismatched Grant are true: Grant Batch Header, Resubmit the batch with
Batch Header” • Grant Batch Header when the Batch Number a new batch number in
Record is missing in the header and trailer the Grant Batch Header
• Batch Number in do not match, or when and Trailer.
Header Record does the “GRANT HDR” is *****
not match Batch misspelled or not in EDExpress:
Number in Trailer uppercase. Regenerate the batch and
• Literal “GRANT export again. If problem
HDR” is misspelled still occurs, contact CPS
or not all uppercase Customer Service.
REJECT BATCH
Set edit code 201
202 “Missing/ If ANY of the following Occurs when there is no RFMS:
E Mismatched Grant are true: Grant Batch Trailer, Resubmit the batch with
Batch Trailer” • Grant Batch Trailer when the Batch Number a new batch number in
Record is missing in the header and trailer the Grant Batch Header
• Batch Number in do not match or when the and Trailer.
Trailer Record does “GRANT TLR” is Verify “TLR” is spelled
not match Batch misspelled or not in correctly.
Number in Header uppercase. *****
• Literal “GRANT EDExpress:
TLR” is misspelled Regenerate the batch and
or not all uppercase export again. If problem
still occurs, contact CPS
REJECT BATCH Customer Service.
Set edit code 202

(261 H) D-3
Batch Edit/Reject Codes (Continued)
Edit
Code
203 “Duplicate Grant If the Batch Number Occurs when the Batch RFMS:
E Batch Header” already exists on the Number has been used Resubmit the batch with
database before either with the a new Batch Number in
same batch or a different the Grant Batch Header
REJECT BATCH batch. and Trailer.
Set edit code 203
EDExpress:
First verify that you have
not sent in a duplicate
batch by opening a
student record with this
Batch ID. If the batch is
NOT acknowledged,
regenerate the batch and
export again.
204 Reserved for future use.
206 “Data Record If Data Record Length is Occurs when the record RFMS:
E Length must be nonnumeric length in the Grant Batch Resubmit the batch with
numeric” Header and Trailer is a new batch number in
REJECT BATCH missing or has a the Grant Batch Header
Set edit code 206 nonnumeric character. and Trailer and the
correct record length.
*****
EDExpress:
Regenerate the batch and
export again. If problem
Customer Service.

(261 H) D-4
Edit
Code
207 “Reported Number If reported number of Occurs when the RFMS:
E of Records must records is nonnumeric Reported number of Resubmit the batch with
be numeric” records in the Grant a new batch number in
REJECT BATCH Batch Trailer is missing the Grant Batch Header
Set edit code 207 or has a nonnumeric and Trailer and the
character. correct number of
records.
*****
EDExpress:
Customer Service.
208 “Reported Total of If Reported Total of Occurs when the dollar RFMS:
E Batch must be Batch in the Trailer Total of the Batch is Resubmit the batch with
numeric” record is nonnumeric either missing or has a a new batch number in
nonnumeric character. the Grant Batch Header
and Trailer and a new
REJECT BATCH Reported Total of Batch
Set edit code 208 in the Grant Batch
Trailer.
*****
EDExpress:
Customer Service.

(261 H) D-5
Edit
Code
209 “Invalid/Missing If Batch Number does Occurs when: RFMS:
E Batch Number” not have a length of 26 • the batch number is Resubmit the batch with
missing, a new Batch Number in
REJECT BATCH • is not the proper the Grant Batch Header
Set edit code 209 length of 26 and Trailer.
characters, or *****
• is not properly EDExpress:
formatted. Regenerate the batch and
Customer Service.
210 “Year must be If ANY of the following Occurs when the year is RFMS:
E numeric” are true: missing or nonnumeric. Correct the award year
• Positions 3 to 6 of and resubmit the batch
the Batch ID are with a new Batch
nonnumeric Number in the Grant
• Positions 3 to 6 of Batch Header and
the Batch ID do not Trailer.
equal a valid RFMS *****
Award Year @ EDExpress:
REJECT BATCH export again. If problem
Set edit code 210 still occurs, contact CPS
Customer Service.

(261 H) D-6
Edit
Code
211 “Pell ID must be If Positions 7 to 12 of the Occurs when the Pell ID RFMS:
E numeric” Batch ID are nonnumeric is missing or Resubmit the batch with
nonnumeric. a new Batch Number in
REJECT BATCH the Grant Batch Header
Set edit code 211 and Trailer and also
correct or include the
Reporting Campus Pell
ID in the Batch Number.
*****
EDExpress:
Verify that the correct
Reporting Campus Code
is displayed in the export
screen. If so, regenerate
the batch and export
again. If problem still
occurs, contact CPS
Customer Service.
212 “Pell ID invalid or If Pell ID is not found in If Pell ID is incorrect or RFMS:
E not found” the institution table missing, the batch can Resubmit the batch with
not be returned to the a new Batch Number in
REJECT BATCH school. the Grant Batch Header
Set edit code 212 and Trailer and also
correct or include the
Reporting Campus Pell
ID in the Batch Number.
*****
EDExpress:
First verify you have
created your student
records using the correct
Reporting/Attended
Campus Codes. If yes,
Customer Service.

(261 H) D-7
Edit
Code
213 “Creation date If ANY of the following Occurs if date is missing RFMS:
E must be numeric” are true: or nonnumeric. Correct the date in the
• Positions 13 – 14 of Batch Number and
the Batch ID do not resubmit the batch with a
equal 19 or new Batch Number in the
20(century) Grant Batch Header and
• Positions 15 – 16 of Trailer.
the Batch ID do not *****
equal 00 to 99 (year) EDExpress:
• Positions 17 – 18 of Regenerate the batch and
the Batch ID do not export again. If problem
equal 01 to 12 still occurs, contact CPS
(month) Customer Service.
• Positions 19 – 20 of
the Batch ID do not
equal 01 to 31(day),
based on the Month
value
REJECT BATCH
Set edit code 213
214 “Creation time If ANY of the following Occurs if time is missing RFMS:
E invalid” are true: or nonnumeric. Correct the time in the
• Positions 21 – 22 of Batch Number and
the Batch ID do not resubmit the batch with a
equal 00 to 23 new Batch Number in the
(hours) Grant Batch Header and
• Positions 23 – 24 of Trailer.
the Batch ID do not *****
equal 00 to 59 EDExpress:
(minutes) Regenerate the batch and
• Positions 25 - 26 of export again. If problem
the Batch ID do not still occurs, contact CPS
equal 00 to 59 Customer Service.
(seconds)
REJECT BATCH
Set edit code 214

(261 H) D-8
Edit
Code
215 “Batch Type If Batch Type is not valid Occurs if record type is RFMS:
E Invalid” for the award year @ in invalid or missing. Correct the batch type
the Batch ID of the code and resubmit with a
incoming record new Batch Number in the
Grant Batch Header and
REJECT BATCH Trailer.
Set edit code 215 *****
EDExpress:
Customer Service.
216 “Grantee DUNS If ALL of the following Occurs if “Grantee RFMS Warning Message
W does not match the are true: DUNS Number Does – No Correction
institution’s • DUNS Number is Not Match” for award Necessary.
Reporting Pell ID nonblank years 2000-2001 and
in Batch Number • DUNS Number is prior. It is reserved for EDExpress: N/A
for Award Years not assigned to that future use as of Award
prior to 2001- Reporting Campus Year 2001-2002.
2002” (position 46-51)
• Award Year portion
of batch number
<=2001
Set edit code 216

217 “Discrepancy The Record Length on Occurs when the Grant RFMS:
E between different the header record does Batch Header detail Review Grant Batch
records with not match the Record information does not Header and Trailer and
identical batch Length on the trailer match the Grant Batch correct any
number” record Trailer detail information discrepancies.
for a batch. *****
REJECT BATCH EDExpress:
Set edit code 217 Regenerate the batch and
Customer Service.

(261 H) D-9
Edit
Code
218 “Reported The “Reported Number Occurs when the RFMS:
W Number of of Records” in the reported Number of Warning message – no
Records does not Trailer does not equal the Records does not match correction necessary.
equal count of actual number of detail the actual total of *****
detail records” records in the batch records received. EDExpress:
Contact CPS Customer
Set edit code 218 Service.
219 “Total of Batch The “Reported Total of Occurs when the RFMS:
W does not equal Batch” in the Trailer reported Total of Batch Warning message – no
computed total of does not equal the actual does not match the actual correction necessary.
detail record total of the batch total of batch. *****
amounts” EDExpress:
If Type is #O: Contact CPS Customer
• Use Origination Service.
Award to determine
the total of the batch
If the Type is #D (or

prior to 2001 – 2002
cycle)
• Use the disbursement
amount to determine
the total of the batch
Set edit code 218

220 “Reported Sign If Reported Sign Occurs when the Positive RFMS:
W Indicator must be Indicator is not a “P” or (P) or Negative (N) Warning message,
a valid indicator” “N” indicator is not present. correction applied – no
further action necessary.
Set the Sign Indicator to *****
‘P’ EDExpress:
Set edit code 220 Contact CPS Customer
Service.

(261 H) D-10
Edit
Code
221 “Reporting The Institution’s Campus Occurs when the Pell ID RFMS:
E Campus Pell Type is 3 (School is a number in Grant Batch Change the branch
Institution ID is a Non-funded Branch Header is a branch campus Pell ID to the
branch” campus) campus. Reporting Campus Pell
ID number. If there is no
REJECT BATCH other campus ID number,
Set edit code 221 contact the Federal Pell
Grant Hotline.
*****
EDExpress:
Verify records were
created under the correct
Reporting/Attended
Campus codes. If not,
delete records and
recreate them under the
correct codes. If they are
under the correct codes,
export again.
222 “Institution The Institution’s Eligible Occurs when the Pell ID RFMS:
W School is currently Flag is < > “Y” in the Grant Batch Warning message,
ineligible upon Header is ineligible. contact Federal Pell
receipt of batch at Set edit code 222 Grant Hotline.
RFMS” *****
EDExpress:
Verify the correct
Reporting/Attended
campus IDs are defined
in setup. If they are, then
contact Federal Pell
Grant Hotline.
March 2001 (2001-2002) RFMS Technical Reference Appendix D

(261 H) D-11
Edit
Code
224 “Invalid Message If the message class does Occurs when wrong RFMS:
E Class” not exist on the database message class is selected Resubmit the batch with
by the user when a new Batch Number in
REJECT BATCH submitting a batch the Grant Batch Header
Set edit code 224 through TIVWAN. and Trailer and send in
the correct TIVWAN
OR message class.
When Non-Express users *****
assign an incorrect EDExpress:
message class name to Retransmit the batch in
the batch. EDconn32, making sure
to select the appropriate
message class.
225 “Data Record If Data Record Length is Occurs when wrong RFMS:
E Length is not valid not valid for message message class is selected Resubmit the batch with
for Message class by the user when a new Batch Number in
Class” submitting a batch the Grant Batch Header
REJECT BATCH through TIVWAN. and Trailer and send in
Set edit code 225 the correct TIVWAN
message class.
*****
EDExpress:
Retransmit the batch in
EDconn32, making sure
to select the appropriate
message class.
226 “Batch type code If Batch type code in Occurs when wrong RFMS:
E in Batch Number Batch Number is not message class is selected Resubmit the batch with
must equal record equal to record type for by the user when a new Batch Number in
type for Message Message Class submitting a batch the Grant Batch Header
Class” through TIVWAN. and Trailer and send in
REJECT BATCH the correct TIVWAN
Set edit code 226 OR message class.
Occurs when a non- *****
Express User assigns the EDExpress:
wrong batch type code in Regenerate the batch and
the Batch ID. export again.

(261 H) D-12
Edit
Code
227 “Batch Create If the Batch Create Date Occurs when a future RFMS:
E Date is greater is greater than current date is entered in the Resubmit the batch with
than current system date Batch Number or when a new Batch Number in
system date” the date on the PC that the Grant Batch Header
REJECT BATCH batch was created has a and Trailer and a
Set edit code 227 future date. corrected date.
Verify the date on your
PC is current and
correct.
*****
EDExpress:
If the date on your PC is
current and correct,
export again.
228 “Batch Number If the Message Class is Occurs when the Award RFMS:
E indicates you have not valid for the Award Year in the Batch Verify the batch was
included a batch Year @ in the Batch ID Number is incorrect. created with software for
with data from a of the incoming record the correct award year or
different Award if the wrong Award Year
Year” REJECT BATCH was entered in error.
Set edit code 228 Resubmit the batch with
a new Batch Number in
the Grant Batch Header
and Trailer and a
corrected Award Year.
*****
EDExpress:
Customer Service.

(261 H) D-13
Edit
Code
229 “Batch submitted If Batch Create Date is < Occurs when batch is RFMS:
E prior to system the Process Begin Date submitted prior to Resubmit the batch with
start-up date” @ for the Award Year official start-up date. a new Batch Number in
the Grant Batch Header
REJECT BATCH and Trailer after the
Set edit code 229 system start-up date.
*****
EDExpress:
On or after the system
start-up date, regenerate
the batch and export
again.
230 “Disbursements If Batch Create Date is < Occurs when RFMS:
E submitted prior to Disbursement Begin disbursement batch is Resubmit the batch with
award year start Date @ for the Award submitted too early. a new batch number in
date” Year the Grant Batch Header
and Trailer after
REJECT BATCH Disbursement Start-up
Set edit code 230 date.
*****
EDExpress:
On or after the
disbursement start-up
date, regenerate the batch
and export again.
231 “Reporting If ALL of the following This was “Reporting
E Institution School are true for 2001-2002: School Must Send
must send Special • The school is Special Disbursement”
Disbursement for Reimbursement or for award years prior to
Award Years prior Cash Monitoring 2001 – 2002. It is
to 2001-2002” • Award year is 1999- reserved for future use as
2000 or 2000-2001 of Award Year 2001-
2002.
REJECT BATCH
Set edit code 231

(261 H) D-14
Edit
Code
232 “No detail records No detail records in Occurs if the batch had RFMS:
E in Batch” batch only a Grant Batch Resubmit the batch detail
Header and Grant Batch records with a new Batch
REJECT BATCH Trailer with no data Number in the Grant
Set edit code 232 records. Batch Header and Trailer
and a corrected date.
*****
EDExpress:
Customer Service.
233 “Invalid If Destination Mailbox Occurs if the TG number RFMS:
E Destination ID does not exist on the is invalid or not assigned Verify that the correct
Mailbox ID” database for the Award to send Pell data from TG number was used by
Year @ from the Batch the school. Some contacting TIVWAN.
ID of the incoming schools have multiple
record TG numbers but only
one TG number is
REJECT BATCH assigned to send Pell
Set edit code 233 data. If another number
is used in error, the batch
will be rejected. Also if
the batch is sent from a
TG number assigned to
an attended campus the
batch will be rejected.
The batch must be sent
from the TG number
assigned to the reporting
campus.
January2001 (2001-2002) RFMS Technical Reference Appendix D

(261 H) D-15
Edit
Code
235 “For Award year If ANY of the following Occurred in award year
W 2000-2001 and are true: 2000-2001 when there
prior . Blank • Media Type does not was nothing in the Media
OUTPUT MEDIA = “E”, “Y” or blamk Type field. The default
TYPE. Set to for award year 2000 was the same media type
media type that – 2001 and beyond as was received.
was received” Media Type equals “Y”
and Version Number It is reserved for future
does not equal ‘WEB’ use as of Award Year
2001-2002.
236 “Trailer Message If Trailer Message Class Occurs when the Resubmit the batch with
E Class does not does not match the TIVWAN Transmission a corrected message
match the Header” Header Message Class Header message class class in the TIVWAN
does not match the Transmission Header and
REJECT BATCH TIVWAN Transmission Trailer and a new Batch
Set edit code 236 Trailer message class. Number in the Grant
Batch Header and
Trailer.
238 “Trailer If Trailer Destination Occurs when the Resubmit the batch with
E Destination Mailbox ID does not TIVWAN Transmission a new Batch Number and
Mailbox ID does match the Header Header Destination same mailbox in the
not match the Destination Mailbox ID Mailbox ID does not TIVWAN Transmission
Header” match the TIVWAN Header and Trailer after
REJECT BATCH Transmission Trailer Disbursement Start-up
Set edit code 238 Destination mailbox ID. date.

(261 H) D-16
Edit
Code
239 “Institution If ALL of the following Occurs when the version RFMS:
W School is not using are true: of EDExpress used is not Warning message- no
the latest release • The EDExpress the most current version. further action is
of EDExpress” Version number is necessary.
nonblank
• The Express Version *****
number does not EDExpress:
equal ‘WEB’ Verify you are using the
• The EDExpress latest version of
Version number in EDExpress by clicking
the Header record on Help/About
does not match the EDExpress for Windows.
Most Current If you are not using the
Version Number @ latest version, complete
in the database your installation
following the procedures
Set edit code 239. outlined in your
installation guide.
Subsequent batches
submitted to RFMS
should no longer receive
this type of warning.
240 “OPE ID Number If ALL of the following Occurs when the OPE ID Correct the OPE ID
W does not match the are true: is incorrect or does not number or leave blank.
Institutions • OPE ID Number is match the reporting
Reporting Pell ID nonblank campus ID number.
in the Batch • OPE ID Number is
Number for Award not assigned to that
Years after 2000- Reporting Campus
2001” (position 46 – 51)
• Award Year portion
of batch number >=
2002
Set edit code 240

(261 H) D-17
Origination Edit/Reject Codes
Edit
Code
301 “Invalid Origination If the Award Year portion Occurred for the 2000-
E ID” of the Origination ID is 2001 Award Year when
<=2001 and any of the the Origination ID was
following are true: incomplete, invalid or
• The SSN is missing.
nonnumeric
• The Pell ID is It is reserved for future
nonnumeric for six use as of the 2001-02
positions Award Year.
• The Award <> the
Award Year @ of the
Batch
• The Sequence
Number is not “00”
• The SSN is not
>=001010001 and
<999999999
• The Name Code is
not A-Z or “.” or “’”
or “-” or “ “ or “
`”
REJECT RECORD
Set edit code 301

(261 H) D-18
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message RFMS Condition and Action What It Means How to Fix It
302 “Duplicate • If the Award Year portion of Occurred for Award Year
E Origination for the Origination ID is 2000-2001 when the
Award Year 2001 and <=2001 and ALL of the Origination record was sent
before" following fields on the input to RFMS more than once
Origination record match the with no change in the
values on the database: record.
• Origination ID
• Original SSN It is reserved for future use
as of the 2001-2002 Award
• Original Name Code Year.
• Attended Pell ID
• Award Amount For 2001-2002 edit, code
• Estimated Disbursement 331 is set as a warning
Dates (1 – 15) instead.
• Enrollment Date
• Incarcerated Code
• Low Tuition and Fees Code
• Verification Status Code
• Transaction Number
• Secondary EFC Code
• Expected Family
Contribution (EFC)
• Enrollment Status
• Cost of Attendance (COA)
• Academic Calendar (AC)
• Payment Methodology (PM)
• Weeks of Instructional Time
in Program’s Definition of
Academic Year
(WKSPROG)
• Weeks of Instructional Time
Used to Calculate Payment
(WKSCALC)
• Credit/Clock Hours in
Program’s Definition of
Academic Year (HRSPROG)
• Credit/Clock Hours in all
Payment Periods Expected
to Complete (HRSCALC)
REJECT RECORD
Set edit code 302

(261 H) D-19
Edit
Code
303 “Invalid Original If Award Year >= 2002 Occurs when the SSN Verify that the SSN in the
E SSN resulting in and if ANY of the can not be found on Origination ID is correct;
RFMS being unable following are true: the applicant file. verify that the student is
to match with the • The Original SSN Codes 311 and 312 are Pell eligible.
Applicant record does not have a usually reported at the
for Award Year matching Applicant same time. Correct the record and
2002 and beyond” record resubmit if the student is
• The Original SSN eligible.
does not match the
SSN portion of the
“Invalid Original Origination ID
SSN or Name Code
resulting in RFMS If Award Year <=2001
being unable to and if ANY of the
match with the following are true:
Applicant record • If Original SSN or
for Award Year Original Name Code
2000-2001 and do not have a
before. matching Applicant
record
• The Original SSN
does not match the
SSN portion of the
Origination ID
• The Original Name
Code does not match
the Name Code
portion of the
Origination ID
REJECT RECORD
Set edit code 303

(261 H) D-20
Edit
Code
304 “Attendeding and If ANY of the following Occurs when the Pell RFMS:
E Reporting/Funded are true: reporting campus in the Resubmit the student
campus mismatch or • Attended Pell ID does Grant Batch header Origination record with the
Origination Identifier not match the Pell ID record has no correct Pell Reporting
Pell ID mismatch portion of the relationship with the Campus ID in the Grant
with Attendeding Origination ID Attended Campus in the Batch Header.
campus Pell ID” • The Pell ID does not student Origination *****
exist in the database record. If the Pell EDExpress:
• Attended Pell ID is Reporting Campus ID in Verify the record is created
nonnumeric the Grant Batch Header under the correct
• Attended Pell ID is is different than the Pell Origination ID. If not,
not a Branch of Pell Attended Campus ID in delete record and recreate it
ID in the Batch the student Origination using the correct
Number located in the ID then RFMS checks Reporting/Attended campus
Grant Batch Header that there is a ID. Export new record and
and the Attended Pell relationship in the transmit to RFMS.
ID is not a Reporting RFMS database between
Campus the two campuses. If
there is not, the record is
REJECT RECORD rejected.
Set edit code 304
305 “Invalid Award If ANY of the following Occurs when RFMS Verify that the student’s
W Amount/Correction are true: corrects the calculation EFC, COA, Attendance,
Applied” • Award amount is non- for the Origination and the School’s Payment
numeric award amount. RFMS Methodology and Academic
• Award amount is not calculates the Award Calendar are correct and
in valid range (0 Amount based on the resubmit.
– maximum award @) student’s EFC, COA, If no new Origination
• Award amount is Attendance, and the record is submitted, the
greater than School’s Payment accepted award amount will
calculated/ Methodology and remain the amount that
recalculated award Academic Calendar. RFMS calculated.
amount
Set the Accepted Award

amount to the
Calculated/Recalculated
Award Amount. If the
pennies are greater than 0
set to 0
Set edit code 305

(261 H) D-21
Edit
Code
and
306 “Invalid If ANY of the following are true: Occurs when the Warning Message –
W Disbursement Estimated correction applied,
Date/Correction • If Estimated Disbursement Disbursement Date no action necessary.
Applied” Date 1 is blank or is out of range and
• If Estimated Disbursement RFMS corrects the
Date 1 is not in range date.
((Disbursement Start Date @
– N Days @) to Disbursement
End Date @)
Set it to the Minimum Estimated

Disbursement date if the
Estimated Disbursement date is
less than the range
Set it to the Maximum Estimated

Disbursement Date if the
Estimated Disbursement date is
greater than the range.
• If Estimated Disbursement
Dates 2 – 15 are not in
range ((Disbursement Start
Date @ – N Days @) to
Disbursement End Date @)
Set the Estimated Disbursement

Date to Blank.
Set edit code 306

(261 H) D-22
Edit
Code
307 “Invalid Enrollment If ANY of the following Occurs when the Warning Message –
W Date/Correction are true: enrollment date is out correction applied, no
Applied” • Enrollment date is of range and RFMS action necessary.
nonnumeric corrects it to the batch
• Enrollment date is processed date.
not in valid range
(Enrollment Start
Date @ to
Enrollment End Date
@)
The enrollment dates will

come from the
ALGORITHM table
If Origination record is a
change record then set
Accepted Enrollment
Date to previously
accepted value
Otherwise, set Accepted

Enrollment Date to
Creation Date in Batch
ID located on Pell Grant
Batch Header
Set edit code 307

(261 H) D-23
Edit
Code
308 “Invalid Low If the following is true: Occurs when a school Warning Message –
W Tuition & Fees indicates that they correction applied, no
Code/Correction • If LTF is not in valid qualify for low tuition action necessary.
Applied” range (1 – 3 or but conflicting
blank) information (such as If the school truly is a low
EFC and COA tuition school, the
Then set Accepted LTF information) indicates Origination record must
to previously accepted they are not eligible. be resubmitted with
value if Origination corrected EFC and COA
record is a change; information.
Otherwise set Accepted

LTF to Blank
If ANY of the following

are true:
• Accepted EFC >
LTF minimum EFC
amount for the
Award Year @
• Accepted Cost of
Attendance < LTF
maximum COA
amount for the
Award Year @
Award Year
Set Accepted LTF to
Blank
Set edit code 308

(261 H) D-24
Edit
Code
309 “Invalid If ANY of the following Occurs when the The Origination record
W Verification Code/ are true: Verification Code has must be resubmitted with
Correction Applied” been corrected by a new Verification Code if
• Verification Status is RFMS. This occurs RFMS corrected the
not A, C, N, R, S, T, when Verification Code to “W.”
or W • A code other than If the Verification Code
A, C, N, R, S, T, was corrected to “N” by
Set Accepted Verification or W has been RFMS, no further action
Status to previously submitted, and the is necessary.
accepted value if student was not
Origination is change selected or when
record; “N” is sent and the
student was
Otherwise set Accepted selected.
Verification Status to W • “R” is sent with
if Student is Selected for transaction 01.
Verification by CPS;
Otherwise, set
Verification Status to N.

are true:
• Verification Status is
N and Student is
Selected for
Verification by CPS
• Verification Status is
R and Transaction
Number = 01
Set Accepted Verification

Status code to W
Set edit code 309

(261 H) D-25
Edit
Code
310 “Invalid If Incarcerated Federal Occurs when the Warning message –
W Incarcerated Pell Recipient Code is Incarcerated Pell correction applied, no
Federal Pell not Y, N or Blank Recipient code has further action is
Recipient been corrected because necessary.
Code/Correction Set Accepted something other than
Applied” Incarcerated Federal Pell Y, N or blank was
Recipient Code to Blank submitted.
Set edit code 310

311 “Invalid If ANY of the following Occurs when the RFMS:
E Transaction are true: Transaction Number Verify that the
Number” • Transaction Number and EFC do not match, Transaction Number,
is nonnumeric an incorrect or invalid EFC, Original SSN and
• Transaction Number Transaction Number is Original Name Code are
is not in valid range provided or when the correct and that the
(01 to 99) SSN number is not on student is Pell eligible.
• Transaction Number the applicant file. Correct and resubmit the
does not exist on Often sent with 303 Origination record.
Applicant record and 312. *****
EDExpress:
REJECT RECORD Verify the record is
Set edit code 311 created under the correct
Origination ID using a
valid ISIR. If not, delete
record and recreate using
the correct Reporting
/Attended Campus ID as
well as the correct
Transaction Number,
EFC and Name ID.
Export new record and
transmit to RFMS.

(261 H) D-26
Edit
Code
312 “Invalid Expected If ANY of the following Occurs when the EFC RFMS:
E Family are true: does not match the Verify that the
Contribution” • EFC is nonnumeric Transaction Number, Transaction Number,
• EFC is not in valid an incorrect or invalid EFC, SSN and Name
range (0 to EFC is provided, or Code are correct and that
maximum for Award when the SSN is not the student is Pell eligible.
Year @) on the applicant file. Correct and resubmit the
• EFC does not match Often sent with 303 Origination record.
on Applicant record and 311. *****
for the accepted EDExpress:
transaction number Verify the record is
• If Edit 311 is hit created under the correct
• If Accepted Origination ID using a
Secondary EFC code valid ISIR. If not, delete
is S and Secondary record and recreate using
EFC does not match the correct
on applicant record Reporting/Attended
for the accepted campus ID as well as the
transaction number correct Transaction
Award Year Number, EFC and Name
ID. Export new record
REJECT RECORD and transmit to RFMS.
Set edit code 312

(261 H) D-27
Edit
Code
313 “Invalid Secondary If the following is true: Occurs when Warning message –
W Expected Family • If Secondary EFC something other than correction applied, no
Contribution/ Code is not O, S or O, S, or Blank has further action is
Correction Applied” Blank been submitted and necessary.
RFMS corrects the
Set Accepted Secondary record.
EFC code to previously
accepted value;
Otherwise, set accepted

secondary EFC code to
Blank.

are true:
• If Secondary EFC
Code is S and the
Applicant record for
the accepted
transaction number
does not have a
Secondary EFC
• If Secondary EFC
Code is O and
previous value is not
S
Set Accepted Secondary

EFC code to blank
Set edit code 313

(261 H) D-28
Edit
Code
314 “Invalid Academic If AC is not 1 to 6 Occurs when the Verify that the corrected
W Calendar/ Academic Calendar is Academic Calendar is
Correction Applied” If Origination is change invalid (not 1-6) or correct. If it is correct, no
record set Accepted AC missing and RFMS further action is
to previously accepted corrects. necessary.
value If the Academic Calendar
is incorrect, resubmit the
Otherwise, if Attended Origination record with
Pell ID default value is the correct Academic
populated and valid, then Calendar and make sure
set accepted AC to the Payment Methodology
default value matches the Academic
Calendar.
Otherwise, if Reporting
Pell ID default value is
populated and valid, then
set accepted AC to
default
Otherwise, if Payment
Methodology = 4, then
set accepted AC to “5”
Otherwise, set accepted

AC to “3”
Set edit code 314

(261 H) D-29
Edit
Code
and
315 “Invalid Payment If ANY of the following are true: Occurs when the Verify that the
W Methodology/ • AC = 1 and PM <> 3 or 5 Payment corrected Payment
Correction Applied” • AC = 2 – 4 and PM = 4 Methodology is Methodology is
• AC = 6 and PM <> 4 invalid (not 1-5) or correct.
• AC = 5 and PM = 5 missing and RFMS If it is correct, no
corrects. further action is
If Origination is change record and
necessary. If the
Accepted PM is valid with current
AC then set to previously accepted Payment
value Methodology is
incorrect, resubmit
Otherwise, if Accepted AC = 1 – 4, the Origination
then set Accepted PM to 3 record with the
correct Payment
Otherwise set Accepted PM to 4 Methodology.
Set edit code 315
316 “Invalid number of If Award Year <=2001 and ALL of Occurred for Award
W Payment Periods/ the following are true: Year 2000-2001 when
Correction Applied • Number of Payment Periods is there was an invalid
for Award Year 2001 not in valid range (1 – 9) or missing number of
and before” • Reporting Campus is Cash payment periods and
Monitoring, Reimbursement,
RFMS corrected it.
or Ineligible
This field was only
Set the Accepted Number of required if the school
Payment Periods to 3 if Accepted was on cash
AC = 2 and Accepted PM is 1 – 2; monitoring or
reimbursement.
Otherwise, set the Accepted
Number of Payment Periods to 2 It is reserved for
future use as of the
Set edit code 316
2001-2002 Award
Year.

(261 H) D-30
Edit
Code
317 “Invalid Cost Of If ANY of the following Occurs when there is Warning message, no
W Attendance/ are true: an invalid or missing further action is necessary
Correction Applied” • COA is nonnumeric Cost of Attendance and unless corrected COA is
• COA is not in the RFMS corrects. too high.
valid range RFMS will correct to If this occurs, resubmit
(minimum for the the maximum COA for the record with the correct
Award Year @ to the Award Year. COA.
maximum for the
Award Year)
Award Year
If Origination is change
record, set Accepted
COA to previously
accepted value
Otherwise, set the

Accepted COA to the
maximum COA for the
Award Year @
Set edit code 317

(261 H) D-31
Edit
Code
and
318 “Invalid Enrollment If ALL of the following are true: Occurs when there is Verify that the
W Status/ • Enrollment Status is not 1 to 5 invalid (not 1-5) or correct Payment
Correction Applied” • Accepted AC is 1 to 4 and missing Enrollment Methodology and
Accepted PM <> 5 Status Code and Academic
Set Accepted Enrollment Status to RFMS corrects. Calendar were
previously accepted value if
RFMS will also used and then
Origination is change record;
correct if the verify that the
Otherwise, set the Accepted Payment RFMS adjusted
Enrollment Status to 1 Methodology and Enrollment Status
Academic Calendar is correct.
If ALL of the indicate that the
following are true: school uses Clock If correct, no
• Enrollment Status is not 3 – 4 Hour or Credit further action is
• Accepted AC is 1 to 4 and Hours without terms necessary.
Accepted PM = 5 but Enrollment If not, correct the
Status is submitted, Payment
Set Accepted Enrollment Status to
previously accepted value if or if the school is Methodology,
Origination is change record; term-based and no Academic
Enrollment Status is Calendar, and
Otherwise, set the Accepted submitted. Enrollment Status
Enrollment Status to 3 and resubmit.
If ALL of the following are true:

• Enrollment Status is NOT blank
• Accepted AC is 5 – 6
Set the Accepted Enrollment Status

to Blank
Set edit code 318

(261 H) D-32
Edit
Code
319 “Invalid Weeks of If the following is true: Occurs when invalid or Verify that the Payment
W Inst. Instructional missing Weeks of Methodology and
Time in Program’s • If WKSPROG is not Instruction is included Academic Calendar are
Definition of in valid range (30 – and RFMS corrects. correct and the RFMS
Academic Year/ 78) and PM is 2 – 5 Usually this occurs correction is correct.
Correction Applied” when the Payment If this is correct, no
Set accepted Methodology and further action is
WKSPROG to default Academic Calendar necessary.
value if Attended Pell ID indicate a term-based If it is not correct, correct
default value is program. Credit/Clock the Payment Methodology
populated and valid; Hour schools populate and Academic Calendar
this field only. and Weeks of
Otherwise, set accepted Instructional Time and
WKSPROG to default if resubmit.
Reporting Pell ID default
value is populated and
valid;
Otherwise set accepted

WKSPROG to “30”
If the following is true:
• If WKSPROG is not
Blank and PM = 1
Set accepted
WKSPROG to blank
Set edit code 319

(261 H) D-33
Edit
Code
320 “Invalid Weeks of If the following is true: Occurs when invalid or Verify that the Payment
W Inst. Instructional missing Weeks of Methodology and
Time used to If WKSCALC is not blank Instruction is included Academic Calendar are
Calculate and Accepted PM = 1 and RFMS corrects. correct and the RFMS
Payment/ Set accepted WKSCALC
Correction Applied” to Blank
This usually occurs adjustment is correct.
when the Payment If correct, no further
If the following is true: Methodology and action is necessary.
Academic Calendar If it is not, correct the
If WKSCALC is not blank indicate a term-based Payment Methodology,
and not in valid range (00 program. This field is Academic Calendar and
– 78) and Accepted PM <> only populated by Weeks of Instructional
1 cr/clock hour schools. Time and resubmit.
Set Accepted WKSCALC
to previously accepted
value if Origination is
change record;
Otherwise, set the

Accepted WKSCALC to
the Accepted WKSPROG.
If WKSCALC is not 00 –
29 and Accepted PM = 2

to 29.
If (WKSCALC is not 00 –
78 or greater than
Accepted WKSPROG) and
Accepted PM = 3 to 5

to Accepted WKSPROG
Set edit code 320

(261 H) D-34
Edit
Code
and
321 “Invalid Cr/Credit or If the following is true: Occurs when Clock Verify that the
W Clock Hrs Hours in Hours are invalid or Payment
program’s definition If HRSPROG is not Blank and missing and RFMS Methodology and
of academic year/ Accepted AC = 1 – 4 corrects. Usually Academic Calendar
Correction Applied”
Set Accepted HRSPROG to Blank
this occurs when are correct and the
the Payment RFMS correction is
If the following is true: Methodology and correct.
Academic Calendar If this is correct, no
IF (HRSPROG is < 900 or > 3120) indicate a term- further action is
and Accepted AC = 5 based program and necessary.
this field is only If it is not correct,
Set accepted HRSPROG to default populated by correct the Payment
value if Attended Pell ID default cr/clock hour Methodology and
value is populated and valid;
schools. Academic Calendar
Otherwise, set accepted HRSPROG and Cr/Clock Hours
to default and resubmit.
If Reporting Pell ID default value is
populated and valid;
Otherwise, set Accepted HRSPROG

to 900
If (HRSPROG is < 24 or > 100) and

Accepted AC = 6
Set accepted HRSPROG to default

value if Attended Pell ID default
value is populated and valid;
Otherwise, set accepted HRSPROG

to default
If Reporting Pell ID default value is
populated and valid;
Otherwise, set Accepted HRSPROG

to 24.
Set edit code 321

(261 H) D-35
Edit
Code
and
322 “Invalid Cr/ Credit or If the following is true: Occurs when invalid or Verify that the
W Clock Hrs Hours in all If HRSCALC is not blank and Accepted AC missing Clock hours are Payment Methodology
payment periods is 1 – 4 included and RFMS and Academic
expected to complete corrects. Usually this Calendar are correct
this school year/ Set Accepted HRSCALC to Blank occurs when the and the RFMS
Correction Applied” If the following is true: Payment Methodology correction is correct.
If (HRSCALC is NOT between 0000 AND and Academic Calendar If this is correct, no
Accepted HRSPROG) and (Accepted AC is indicate a term-based further action is
5 or 6) program. Only cr/clock necessary. If it is not
Set Accepted HRSCALC to Accepted hour schools populate correct, correct the
HRSPROG this field. Payment Methodology
and Academic
Set edit code 322
Calendar and
CR/Clock Hours and
resubmit.
323 “Origination is “Over If ALL of the following are true: Occurs when a new Send a negative
W Paid” and Negative • Origination is change record Origination record for a disbursement for the
Disbursement is • Student has previous disbursements lower award amount is overpaid amount.
Expected” • Recalculated accepted Origination submitted and the
amount already In the future, when the
award amount is less than the total
disbursed to the student award amount
amount disbursed
exceeds the new award decreases, adjust the
Set the Negative Disbursement Amount to amount. School must disbursement record
(Recalculated Accepted Origination Award submit negative not the Origination
Amount – Total Amount Disbursed) disbursement within 30 record.
If ALL of the following are true: days or RFMS will send
• Origination is change record a system-generated
negative disbursement.
• Student has previous disbursements
• Student has negative pending
disbursement amount < 0
• Recalculated award amount is less
than or equal to the total amount
disbursed
Set the Negative Disbursement Amount to
(Recalculated Accepted Origination Award
Amount – Total Amount Disbursed)
• Origination is change record
• Student has previous disbursements
• Student has negative pending
disbursement amount < 0
• Recalculated award amount is greater
than or equal to the total amount
disbursed
Set the Negative Disbursement Amount to
0
Set edit code 323

(261 H) D-36
Edit
Code
324 “Invalid Name Code If Award Year is >= 2001-2002 Occurs when RFMS:
E resulting in RFMS and subsequent years and if RFMS is not able Verify that there is a name
being unable to ANY of the following are true: to match the for the number used on the
match with the • The Original Name Code Original Name Origination record. If not,
Applicant Record, or does not have a matching code with the resubmit the Origination
does not equal the applicant record Applicant record record with a Blank space in
name code in the • The Original Name Code or it does not the Name Code field.
Origination ID, for does not match the Name match the Name *****
Award Year 2002 and Code portion of the code in the EDExpress:
beyond” Origination ID Origination ID. Resubmit the Origination
record with a BLANK in the
REJECT RECORD Name Code Field.
Set edit code 324
325 “Invalid Origination If ALL of the following are Occurs when the Correct the Origination ID
E ID - Pell ID is non- true: Origination ID has and resend the record.
numeric for Award • Award Year portion of the a Pell ID that is
Year 2001- 2002 and Origination ID is >= 2002 nonnumeric.
beyond” • The Pell ID is nonnumeric
for six positions
REJECT RECORD
Set edit code 325
326 “Invalid Origination If ALL of the following are Occurs when the RFMS:
E ID - Invalid Award true: Origination ID has Resubmit the record with a
Year for the Batch • The Award Year portion of an Award Year that corrected Origination ID.
for Award Year 2001- the Origination ID is >= is different from *****
2002 and beyond” 2002 the Award Year in EDExpress:
• The Award Year <> the the Batch Number. Verify the record is created
Award Year @ of the under the correct Origination
Batch ID. If not, delete record and
recreate using the correct
Reporting/Attended campus
ID. Export new record and
REJECT RECORD transmit to RFMS.
Set edit code 326

(261 H) D-37
Edit
Code
and What It
Type Message RFMS Condition and Action Means How to Fix It
327 “Invalid Origination If ALL of the following are Occurs when RFMS:
E ID -Sequence true: the Resubmit the record with a
Number is not “00” • The Award Year portion Origination corrected Origination ID.
for Award Year of the Origination ID is ID has a *****
2001-2002 and >= 2002 sequence EDExpress:
beyond. • The Sequence Number is number that Verify the record is created
not “00” is not ‘00’. under the correct Origination
ID. If not, delete record and
REJECT RECORD recreate using the correct
Set edit code 327 Reporting/Attended campus
ID. Export new record and
transmit to RFMS.
328 “Invalid Origination If the Award Year portion of Occurs when RFMS:
E ID - SSN is non- the Origination ID is >= the Resubmit the record with a
numeric, or is not 2001-2002 and subsequent Origination corrected Origination ID.
>=001010001 and years and ANY of the ID has a SSN *****
<= 999999999 for following are true: that is EDExpress:
Award Year 2001- • The SSN is nonnumeric nonnumeric Verify the record is created
2002 and beyond” • The SSN is not >= or is not under the correct Origination
001010001 and <= within the ID. If not, delete record and
999999999 allowable recreate using the correct
SSN range. Reporting /Attended Campus
REJECT RECORD ID. Export new record and
Set edit code 328 transmit to RFMS.
329 “Invalid Origination If ALL of the following are Occurs when RFMS:
E ID - Name Code true: the Resubmit the record with a
not • The Award Year portion Origination corrected Origination ID.
A-Z or of the Origination ID is ID has a *****
“ . ” or >= 2002 Name Code EDExpress:
‘‘ ’ ” or • The Name Code is not that is not Verify the record is created
“ - ” or A-Z or “ . ” or “ ’ ” or valid. under the correct Origination
“ ” “ - ”, or “ ” ID. If not, delete record and
for Award Year recreate using the correct
2002 and beyond” REJECT RECORD Reporting /Attended Campus
Set edit code 329 ID. Export new record and
transmit to RFMS.

(261 H) D-38
Edit
Code
and
330 “Duplicate SAR ID may be If ALL of the following are true: Occurs when the Verify the SSN number and
W shared by two students for • The Award Year portion of the SSN is submitted to name code are correct on the
Award Year 2001-2002 or Origination ID is >= 2002 RFMS more than ISIR for the student. If a
beyond”
• The SSN and Pell ID match one on file once for a student correction is necessary, have
• The first name on the associated with different name the student complete a new
applicant record is different than the codes. FAFSA so that new SAR ID
one on the STUDENT record for that will be generated. Submit a
origination new Origination record under
Set SHARED SAR ID ED USE FLAG to ‘1’ the corrected SAR ID.
on the Origination Acknowledgement Record
Set edit code 330
331 “Duplicate Origination for If ALL of the following are true: Occurs when the This is a duplicate record. No
D Award Year 2001-2002 and The Award Year portion of the Origination ID record sent has been further action is necessary.
beyond” is >= 2001-2002 and subsequent years and
ALL of the following fields on the input previously
Origination record match the values on the submitted and
database: accepted.
• Origination ID
• Original SSN
• Original Name Code
• Attended Pell ID
• Award Amount
• Estimated Disbursement Dates (1 – 15
• Enrollment Date
• Incarcerated Code
• Low Tuition and Fees Code
• Verification Status Code
• Transaction Number
• Secondary EFC Code
• Expected Family Contribution (EFC)
• Enrollment Status
• Cost of Attendance (COA)
• Academic Calendar (AC)
• Payment Methodology (PM)
• Weeks of Instructional Time in
Program’s Definition of Academic Year
(WKSPROG)
• Weeks of Instructional Time Used to
Calculate Payment (WKSCALC)
• Credit/Clock Hours in Program’s
Definition of Academic Year
(HRSPROG)
• Credit/Clock Hours in all Payment
Periods Expected to Complete
(HRSCALC)
Set Action Code = ‘D’
Set edit code 331

(261 H) D-39
Edit
Code
and
399 “New Origination If ALL of the following are Occurs when a Contact the Federal Pell
E Award or increase true: new Origination Grant Hotline for
received after end • The Batch Date is > the record or an assistance.
of processing year Award Year Processing Origination
and institution has Cycle End Date@ record for an
not been granted • The school has not been increased Award
Administrative granted administrative Amount was
Relief” relief based on the submitted after
Administrative relief table the processing
or has not been granted an deadline for the
audit adjustment Award Year and
• The Origination record is the school has
currently not in RFMS or not been granted
the Origination Award administrative
amount is an increase to relief.
the amount in RFMS
REJECT RECORD
Set edit code 399

(261 H) D-40
Disbursement Edit/Reject Codes
Edit
Code
401 “Invalid If the Award Year portion Occurred for Award Year
E Origination ID” of the Origination ID is 2000 – 2001 when the
for Award Year <=2001 and ANY of the Origination ID was not
2000 – 2001 following are true: formatted correctly or
• The Pell ID is was missing data.
nonnumeric for six
positions
• The Award Year <>
the Award Year @ of
the Batch
• The Sequence
Number is not “00”
• The SSN is not
>=001010001 and
<=999999999
• The Name Code is
not A-Z or “.” or “’”
or “-” or “ ” or “`”.
@ Award Year
processing comes from
the AWARD_YEAR
table
REJECT RECORD
Set edit code 401

(261 H) D-41
Disbursement Edit/Reject Codes (Continued)
Edit
Code
402 “Origination ID If the Origination ID is Occurs when the RFMS:
E does not match on not found on RFMS Disbursement record is Before resubmitting the
RFMS” database or the Award received before the Disbursement record,
Year <> the Award Year Origination is accepted verify that the
of the Batch or when there is a Origination record has
Reporting/Attended been accepted.
REJECT RECORD Campus mismatch. Verify before submitting
Set edit code 402 that the proper Pell ID is
in the Grant Batch
Header record.
*****
EDExpress:
Resave the rejected
Disbursement record
after receiving the
Accepted Origination
Acknowledgement
record. This will reset
your disbursement status
back to ‘Ready’ so the
record will export again.
403 “Disbursement If Award Year is <=2001 Occurred for Award Year
E Reference Number and ANY of the 2000-2001 when the
Already on File” following are true: disbursement reference
• Disbursement number was repeated, no
Reference Number is number was sent, or a
nonnumeric number other than 01-90
• Disbursement was sent.
Reference Number is
NOT between 01 to It is reserved for future
90 use as of the 2001-2002
• Disbursement Award Year.
Reference Number
already exists Award Year
REJECT RECORD
Set edit code 403

(261 H) D-42
Edit
Code
and
404 “Debit/Credit If the Debit/Credit Indicator Flag Occurs if a value other RFMS:
E Indicator Flag is not ‘P’ or ‘N’ than P-Positive or Resubmit the disbursement
Not Valid” N-Negative is sent. record with a “P” or “N.”
REJECT RECORD *****
Set edit code 404 EDExpress:
Resave the disbursement
record so the status will
reset back to ‘Ready.’ If
rejects again, contact CPS
Customer Service.
405 “Disbursement If the Disbursement Amount is Occurs if Disbursement RFMS:
E Amount Not nonnumeric amount is not numeric. Resubmit the
Valid because Disbursement record with
amount is non- REJECT RECORD a numeric amount.
numeric” Set edit code 405 *****
EDExpress:
Resave the Disbursement
record so the status will
reset back to ‘Ready.’
Export and transmit record
again. If rejects again,
contact CPS Customer
Service.
406 “Disbursement If ALL of the following are true: Occurs if the full Verify, on the Origination
W Amount Is Not • The Debit/Credit flag is ‘P’ amount of the record, the total award
in Valid Range” • The Disbursement Amount + disbursement is not amount.
the Total Amount Disbursed allowed because the If the amount is incorrect,
for the Origination ID is > Origination award verify that the Payment
Award Amount on the amount has been Methodology, Academic
Origination Record reached. Calendar, COA, EFC and
Attendance are correct,
Set the Accepted Disbursement and correct if necessary.
Amount to the Award Amount – Submit the corrected
the Total Disbursed Amount Origination record and
then submit a new
Set edit code 406 Disbursement record with
a new disbursement
reference number.

(261 H) D-43
Edit
Code
407 “Disbursement If the Disbursement Date Occurs if a nonnumeric RFMS:
E Date is Not Valid is nonnumeric date is submitted, the Resubmit the
Date because date date is not in the Disbursement record
is non-numeric” REJECT RECORD CCYYMMDD format or with a numeric date.
Set edit code 407 the Calendar day is *****
invalid for the month. EDExpress:
For example, 20000931 Resave the Disbursement
is not a valid date. record so that the status
will reset back to
‘Ready’. Export and
transmit record again. If
record rejects again,
contact CPS Customer
Service.
408 “Disbursement If ANY of the following Occurs if a School sends RFMS:
E Date is Not Valid are true: a date prior to June 21st Resubmit the
for Processing • The RFMS of the first year of the Disbursement record
Date, not in a processing date is Award Year or a date with a corrected
Valid Range, or less than N days over 30 days in advance disbursement date.
not a valid RFMS prior to the of the batch creation *****
Date format” disbursement date date. EDExpress:
• The disbursement Resave the Disbursement
date is not a valid record so that the status
RFMS date format will reset back to
• The disbursement ‘Ready’ after verifying
date is not in the your system date is
valid range correct. If record rejects
again, contact CPS
* N is 5 days for JIT, 30 Customer Service.
days for Advance
Funding, and 0 days for
Reimbursement
REJECT RECORD
Set edit code 408

(261 H) D-44
Edit
Code
E
410 “Potential If ALL of the following Multiple Reporting Warning Message.
W Concurrent are true: Records that are sent Review the MRR record
Enrollment – • The Disbursement separately occur when at for details concerning the
Multiple record is not rejected least one other school other school(s) involved.
Reporting. Sent • Other Origination has submitted a
separately” records exist for the Disbursement record for
student at different the same student and the
attended campuses enrollment periods are
for the current Award within 30 days of each
Year other. A MRR is sent to
• The total amount the school in addition to
disbursed for any of this edit code on the
the other Origination Disbursement
records is > 0 Acknowledgement
• The Enrollment dates record.
on any two
Origination records
with Total
Disbursement
amounts > 0 are less
than 30 days of each
other
Generate “CE” Multiple
Reporting Records to all
Attended campuses
involved
Set edit code 410

(261 H) D-45
Edit
Code
and
411 “Potential Over If ALL of the following are true: Occurs when Warning message.
W Award Overaward • Disbursement record is not RFMS receives Review the
Project – Multiple rejected student disbursement
Reporting. Sent • Other Origination records exist disbursement amount for changes
separately” for the student at different records from two and the MRR
attended campuses for the or more schools record for details
current Award Year that exceed the concerning the other
• Total amount disbursed for any Award Amount for school(s) involved.
of the other Origination records the Entire year.
is > 0
• Total of the Percentage Used is An MRR is sent to
> 100.00 the school in
addition to this edit
Refer to Total Percentage code on the
Calculations to determine Total disbursement
Percentage Used acknowledgement
record.
Set the Accepted Disbursement
Amount so that the Total Percentage
used is 100.00, rounded to the
nearest penny
Generate appropriate Multiple

Reporting Records (PB, PR, BC or
RC) to all attended campuses
involved
Set the POP Flag on the Origination

record to one of the following
values, depending on the situation:
• ‘Y’ – If POP-blocked
• ‘B’ – If POP-blocker
• ‘U’ – If PU is generated
• ‘N’ – If disbursement received
and accepted after PU and no
longer POP blocked
Set edit code 411

(261 H) D-46
Edit
Code
412 “Negative If ALL of the following Occurs whenever a RFMS:
E Disbursement are true: school sends a negative Resubmit the
cannot be accepted • The Debit/Credit disbursement and there is Disbursement record
without a previous flag = ‘N’ no accepted positive with a positive
accepted positive • No positive accepted disbursement on file at disbursement amount.
disbursement” disbursement exists RFMS. *****
EDExpress:
REJECT RECORD Delete the negative
Set edit code 412 Disbursement record and
create a positive
disbursement.
413 “Insufficient If ALL of the following Occurs if an updated Submit a new negative
W Negative are true: Origination is sent that disbursement in the
Disbursement • The Origination reduces the award to an amount of the over
amount. Negative record has an “Over amount that is less than payment. In the future,
Disbursement is Paid” status Total Accepted do not send update
expected for • The Debit/Credit Disbursements. Origination records with
difference Flag is ‘N’ lower award amounts.
amount” • The disbursement Send a new negative
amount is < the disbursement to adjust
negative pending the award paid to the
disbursement amount student.
Update the negative

disbursement amount
with reported negative
disbursement amount
Set edit code 413

(261 H) D-47
Edit
Code
414 “Origination is in If ALL of the following A school has submitted a RFMS:
E “Overpaid” status. are true: disbursement for a Send a Negative
Positive • The school is record that is in Disbursement record for
Disbursement Advance Funded or Overpaid status. the overpaid amount. In
cannot be Just in Time (JIT) the future, do not adjust
accepted” • The Debit/Credit the award amount down
flag is ‘P’ by updating the
• Disbursement Origination Award
Amount is > 0 Amount; instead send a
• The Attended Disbursement record to
campus is Eligible adjust the amount paid.
• The Origination *****
record has an “Over EDExpress:
Paid” status Either update the positive
Disbursement record to a
REJECT RECORD negative amount and
Set edit code 414 resubmit or delete the
positive disbursement
record from the
Disbursement tab.

(261 H) D-48
Edit
Code
and How to Fix
Type Message RFMS Condition and Action What It Means It
415 “Institution If Award Year is prior to or equal to Occurred for Award Year
E Eligibility Status 2000 – 2001 and ANY of the following 2000-2001 when an
indicates the are true: institution’s eligibility
Institution must • Institution’s eligibility end date is had expired and the
submit a Special < the processing date
Disbursement
school was required to
• Institution has full eligibility, but
Record and Award submit Special
the flag on the Institution
Year is 2000 – 2001 Characteristics table is S for Disbursement records.
or prior” Special Disbursements It is reserved for future
use as of the 2001-2002
Institution refers to the Attended Pell Award Year.
ID component of the Origination ID
REJECT RECORD
Set edit code 415
416 “Negative If the following is true: The amount of the Warning
W Disbursement negative disbursement Message - No
adjusted to reflect If the negative disbursement amount on has been reduced to the further action
accepted Previous the input record is greater than the lower amount already is necessary.
Disbursement total amount disbursed to date for the
Balance” current Origination
accepted on the
disbursement records.
Decrease the Disbursement Amount to
equal the YTD Disbursement Amount
on the Origination record

• The Origination record has an
“Over Paid” status
• The Debit/Credit Flag is ‘N’
• The Reported Disbursement
amount is > (the negative pending
disbursement amount + the YTD
disbursement amount for that
Origination record)
Reduce the Disbursement Amount to
the Difference between (Negative
Pending Disbursement Amount + the
YTD amount) – (the Reported
Disbursement Amount).
Set edit code 416

(261 H) D-49
Edit
Code
and
417 “Disbursement If ALL of the following are true: Occurs if the Contact Federal
E submitted after end • The Debit/Credit Flag is ‘P’ Disbursement is sent Pell Grant Hotline
of processing year • The Processing Date is > the after the Award Year concerning
and institution Award Year Processing Cycle deadline. requesting
school has not been End Date@
granted
Administrative
• The school has not been
Administrative Relief.
granted administrative relief
Relief” based on the Administrative
relief table
• This is not an audit adjustment
• POP Flag <> ‘U’ or Blank
REJECT RECORD
Set edit code 417
418 “Origination If ALL of the following are true: This occurred during the
W indicates • Award Year is prior to or equal 2000-2001 Award Year
Verification Status to 2000 – 2001 for Verification Status of
‘W’, Disbursement • The Verification Status is ‘W’ “W”.
adjusted to the on the Origination record
Origination Award • Disbursement Amount is >50% It is reserved for future
Amount or 50% of of the Scheduled Award use as of the 2001-2002
the Scheduled Amount Award Year
Award Amount,
whichever is lesser, Set the Accepted Disbursement
and Award Year is Amount to the lesser of either the
2000 – 2001 or Origination Award amount or 50%
prior” of the Schedule Award Amount
Set edit code 418

419 “Origination If ALL of the following are true: This occurred during
W indicates • Award Year is prior to or equal the2000-2001 Award
Verification Status to 2000 – 2001 Year for Verification
‘W’. Verification W • The Verification Status is ‘W’ Status of “W”.
needs to be on the Origination Record
updated on the It is reserved for future
Origination record Set edit code 419 use as of the 2001-2002
in RFMS.” , and Award Year.
Award Year is 2000
– 2001 or prior”

(261 H) D-50
Edit
Code
and
420 Origination If ALL of the following are true: This occurred during
E indicates • Award Year is prior to or equal to the 2000-2001 Award
Verification Status 2000 – 2001 Year for Verification
‘W’, only one • The Verification Status is ‘W’ on Status of “W.”
disbursement the Origination Record
allowed, and • The Debit/Credit Flag is ‘P’ It is reserved for
Award Year is • The Batch Date is <=the Award future use as of the
2000 – 2001 or Year Verification Date @ 2001-2002 Award
prior” • This is not the first disbursement Year.
@ The Verification W Decrease date

is defined as the date the program is
run to reclaim the money for records
that still have a Verification W status.
See Verification W specification for
more information
REJECT RECORD
Set edit code 420
421 “Disbursement If ALL of the following are true: This occurred for a
E generated after • Award Year is prior to or equal to “Disbursement that
Verification 2000 – 2001 was generated after
Deadline Date and • The Verification Status is ‘W’ on the verification
Award Year is the Origination record deadline” for 2000-
2000 – 2001 or • The Debit/Credit Flag is ‘P’ 2001 and prior.
prior” • The Processing Date is >the
Award Year Verification Date @ It is reserved for
future use as of the
2001-2002 Award
Year
REJECT RECORD
Set edit code 421

(261 H) D-51
Edit
Code
and
422 “Institution If ALL of the following are true: The school has sent a This is warning
W School is eligible, value in the Payment message,
Payment Period • Award Year is 2001 – 2002 or Period Start Date RFMS has
Start Date is beyond field that is not valid corrected the
invalid or not in a • School is eligible or not in the valid date to blank
valid range and • Payment Period Start Date@ is date range. because an
Award Year is invalid or not within the range invalid value
2001 – 2002 or defined in the ALGORITHM was submitted.
beyond” table
Set the Accepted Payment Period

Start Date to blank
Set edit code 422

423 “Institution If ALL of the following are true: The school is Resend the
E School is not Award Year is 2001 – 2002 or beyond ineligible and has sent record with a
eligible, Payment School is NOT eligible a date in the Payment corrected
Period Start Date Payment Period Start Date@ is Period Start Date Payment Period
is invalid or not in invalid or not within the range defined field that is not valid Start Date.
a valid range and in the ALGORITHM table or not in the valid
Award Year is date range.
2001 – 2002 or REJECT RECORD
beyond” Set edit code 423
424 “Institution If ALL of the following are true: The school is Resend the
E School is not Award Year is 2001 – 2002 or beyond ineligible and has sent record with a
eligible, Payment School is NOT eligible a date in the Payment corrected
Period Start Date Payment Period Start Date is not in Period Start Date Payment Period
is not in the the range of eligibility field that is not in the Start Date.
eligible range and range of eligibility.
Award Year is REJECT RECORD
2001 – 2002 or Set edit code 424
beyond”

(261 H) D-52
Edit
Code
425 “Invalid If ALL of the following are Occurs if the RFMS:
E Origination ID - true: Origination ID has a Correct the Origination
Pell ID is non- • Award Year portion of Pell ID that is ID and resubmit the
numeric for Award the Origination ID is >= nonnumeric. disbursement record.
Year 2002 and 2001-2002 and ******
beyond” subsequent years EDExpress:
• The Pell ID is Verify the disbursement
nonnumeric for six record was created using
positions the correct Origination
ID. If not, delete
REJECT RECORD disbursement record and
Set edit code 425 recreate using the correct
Origination ID.
E Origination ID - true: Origination ID has Correct the Origination
Invalid Award • The Award Year portion an Award Year that ID and resubmit the
Year for the Batch of the Origination ID is is different from the disbursement record.
for Award Year >= 2002 Award Year in the *****
2002 and beyond” • The Award Year <> the Batch Number. EDExpress:
Award Year @ of the Verify the Disbursement
Batch record was created using
the correct Origination
ID. If not, delete
REJECT RECORD disbursement record and
Set edit code 426 recreate using the correct
Origination ID.

(261 H) D-53
Edit
Code
and
E Origination ID true: Origination ID has a Correct the
- Sequence • The Award Year portion of Sequence number that is Origination ID and
number is not the Origination ID is >= not “00.” resubmit the
“00” for Award 2002 disbursement record.
Year 2001- • The Sequence Number is *****
2002 and not “00” EDExpress:
beyond” Verify the
REJECT RECORD Disbursement record
Set edit code 427 was created using the
correct Origination
ID. If not, delete
Disbursement record
and recreate using the
correct Origination
ID.
E Origination ID true: Origination ID has a Correct the
- SSN is not • The Award Year portion of SSN that is nonnumeric Origination ID and
>=001010001 the Origination ID is >= or is not within the resubmit the
and <= 2002 allowable SSN range. disbursement record.
999999999 for • The SSN is not >= *****
Award Year 001010001 and <= EDExpress:
2002 and 999999999 or is non Verify the
beyond” numeric disbursement record
was created using the
REJECT RECORD correct Origination
Set edit code 428 ID. If not, delete
disbursement record
and recreate using the
correct Origination
ID.

(261 H) D-54
Edit
Code
and
429 “Invalid If ALL of the following are true: Occurs if the RFMS:
E Origination ID - • The Award Year portion of Origination ID Correct the Origination
Name Code not the Origination ID is >= has a name code ID and resubmit the
A-Z or 2001-2002 and subsequent that is invalid. disbursement record.
“ . ” or years *****
‘‘ ’ ” or • The Name Code is not A-Z EDExpress:
“ - ” or or “ . ” or “ ’ ” or “ - ” or Verify the disbursement
“ ” “ ” record was created
for Award Year using the correct
2002 and beyond” REJECT RECORD Origination ID. If not,
Set edit code 429 delete disbursement
record and recreate
using the correct
Origination ID.
430 “Duplicate If ALL of the following are true: Occurs when a This is a duplicate, the
D Disbursement • Award Year is >= 2001-2002 duplicate record has already been
reference number. and subsequent years disbursement has processed, and no
Reference number • Disbursement Reference been sent on a further action is
already at RFMS” number already exists record, usually necessary.
for Award Year when a batch is
2001-2002 and Set the record to a Duplicate processed more
beyond. status; than once.
Set the Action Code to ‘D’ and

create the full acknowledgement
record with the data stored on
RFMS.
Set edit code 430

(261 H) D-55
Edit
Code
and
431 “Award Year is If Award Year is >= 2001- 2002 and Occurs if the Correct the
E 2002 or greater subsequent years and ANY of the Disbursement Disbursement
and the following are true: Reference Number is Reference
Disbursement Disbursement Reference Number is not valid. Number to a
Reference number nonnumeric number 01-90
is nonnumeric or Disbursement Reference Number is that has not
not between 01 to NOT between 01 and 90 been previously
90” used for this
REJECT RECORD Origination ID.
Set edit code 431
432 “Disbursement If ALL of the following are true: Occurs if the school Verify the total
E amount would The Award Year is >= 2001-2002 and has submitted a award amount
have been subsequent years disbursement record on the
corrected to zero Reported Disbursement Amount does that RFMS has Origination
by RFMS <> Accepted Disbursement Amount corrected to $0. record.
calculations so the Accepted Disbursement Amount = 0 Usually occurs when If the amount is
disbursement the amount on this incorrect, verify
record was REJECT RECORD Disbursement record the Payment
rejected” Set edit code 432 and the amount Methodology,
already paid to this Academic
Origination ID exceed Calendar,
the Origination Award COA, EFC and
Amount. Attendance and
correct if
necessary.
Submit the
corrected
Origination
record; then
submit a new
disbursement
record with a
new
disbursement
reference
number.

(261 H) D-56
Edit
Code
and
440 “CMO rejected this CMO rejected this student for Occurs if insufficient Contact the
E student for inadequate/missing eligibility data is submitted to the CMO for
inadequate/missing documentation / information CMO. additional
eligibility information
documentation/ REJECT RECORD about correcting
information” Set edit code 440 this record.
inadequate/ documentation / information CMO. additional
missing fiscal information
documentation/ REJECT RECORD about correcting
information” Set edit code 441 this record.
inadequate/ documentation / information CMO. additional
missing award or information
disbursing REJECT RECORD about correcting
documentation/ Set edit code 442 this record.
information”
E student for not inadequate/missing eligibility data is submitted to the CMO for
meeting reporting documentation / information CMO. additional
requirements” information
REJECT RECORD about correcting
Set edit code 443 this record.
E student for failure inadequate/missing eligibility data is submitted to the CMO for
to comply with documentation / information CMO. additional
requirements” information
REJECT RECORD about correcting
inadequate or documentation / information CMO. additional
missing information
documentation” REJECT RECORD about correcting

(261 H) D-57
Data Request Edits/Reject Codes
Edit
Code
and
601 “Invalid If ANY of the following are true: Occurs if the RFMS:
E Attended • The Attended Pell ID is nonnumeric Attended Pell ID Resubmit data request
Pell ID” • The Attended Pell ID does not exist on is either missing with valid Attended
the RFMS database or invalid. Campus Pell ID.
• The Attended Pell ID is not a branch *****
of the Reporting or Central Funded ID EDExpress:
(only if the attended campus is not Verify your
also the Reporting Campus) Reporting/Attended
• The Award Year <=2001 and Attended Campus codes are
Pell ID is all zeros defined correctly in
setup. If not, correct
REJECT RECORD and export Data
Set edit code 601 Request Record again.
602 “Invalid If ANY of the following are true: Occurs if invalid RFMS:
E Data • The Data Request Code is <> ‘M’ or or missing data Resubmit data request
Request ‘S’ or ‘R’ or ‘Y’ for Award Year 2001 request type: M- with valid data request
Type” – 2002 and beyond Multiple type.
• The Data Request Code is <> ‘M’ or Reporting *****
‘S’ or ‘Y’ for Award Year 2000 – 2001 Record, EDExpress:
and beyond S-Statement of Contact CPS
• The Data Request Code is <> ‘M’ or Account, Y-Year Customer Service.
‘S’ or ‘Y’ or ‘B’ for Award Year 1999 to Date, or R
– 2000 (Reconciliation).
REJECT RECORD
Set edit code 602
603 “Invalid If ANY of the following are true: Occurs if school’s RFMS:
E Requested • The Media Type is <> ‘E’ or blank for Output Media Resubmit data request
Output Award Year 2000 – 2001 and beyond type is invalid. with BLANK or E.
Media • The Media Type is <> ‘C’, ‘R’, ‘E’ or *****
Type” blank for Award Year 1999 – 2000 Must submit EDExpress:
REJECT RECORD BLANK or E. Contact CPS
Set edit code 603 Customer Service.

(261 H) D-58
Data Request Edits/Reject Codes (Continued)
Edit
Code
and What It
Type Message RFMS Condition and Action Means How to Fix It
604 “Invalid Pell If ALL of the following are true: Occurs if an RFMS:
E Batch • The Request Type = ‘B’ invalid Batch Resubmit the data
Number” • Batch ID is Blank or Batch ID type is ID has been request with a valid
not #O, #D, or #S requested. Batch ID.
• Award Year is equal to 1999 – 2000 *****
EDExpress:
REJECT RECORD Contact CPS
Set edit code 604 Customer Service.
605 “Invalid If ALL of the following are true: Occurs if an RFMS:
E Multiple • The first position of the Data Request invalid MRR Resubmit data request
Reporting Type = ‘M’ code is entered with O or D.
Request • MRR Code 1 <> ‘O’ or ‘D’ on data *****
Code 1, request. Must EDExpress:
should be REJECT RECORD submit O- Contact CPS
‘O’ or ‘D’” Set edit code 605 Origination or Customer Service.
D-
Disbursement.
606 “Invalid If ALL of the following are true: Invalid MRR RFMS:
E Multiple • The first position of the Data Request code entered Resubmit data request
Reporting Type = ‘M’ on data with A, S, or I.
Request • MRR Code 2 <> ‘A’ or ‘S’ or ‘I’ request. Must *****
Code 2, submit A (All), EDExpress:
should be REJECT RECORD S (Single), or I Contact CPS
‘A’, ‘S’ or Set edit code 606 (Institution). Customer Service.
‘I’”
607 “Invalid MR If ALL of the following are true: Occurs if an RFMS:
E Student ID” • The MRR Code 2 = ‘S’ invalid or Resubmit data request
• Positions 1 – 9 of the Student ID are incomplete with corrected
nonnumeric Student ID is Student ID.
entered on a *****
REJECT RECORD Data request EDExpress:
Set edit code 607 for a specific Verify first that this is
student. a record that has been
processed by RFMS.
If it has, contact CPS
Customer Service.

(261 H) D-59
Data Request Edits/Reject Codes (Continued)
Edit
Code
608 “Invalid MR If ALL of the following are Occurs if an RFMS:
E Institution ID” true: invalid Institution Resubmit data request with
• The MRR Code 2 = ‘I’ Pell ID is entered the corrected institution
• The MR Pell ID is on a Data Request Pell ID.
nonnumeric for MRR records. *****
EDExpress:
REJECT RECORD Verify your
Set edit code 608 Reporting/Attended
Campus codes are defined
correctly in setup. If not,
correct and export data
request record again.
609 “Requested/ If no data is found for the Occurs if no data Create a different request;
E Matching Data Request is found for otherwise, no further action
Not Found” request. is necessary.
REJECT RECORD
Set edit code 609
610 “Student Not If no data is found for the Occurs if a RFMS:
E Originated at transaction being sought Student ID is Verify the correct Student
Requesting (Only applies to MRR) requested on MRR ID was entered. If correct,
Institution but the ID was not school must submit an
School” REJECT RECORD originated at the Origination for student
Set edit code 610 requesting school. prior to requesting MRR
information.
*****
EDExpress:
Verify you have an
acknowledged Origination
record on file before
submitting this type of data
request.
611 “Invalid If all the following are true: Occurs if the Resubmit the Data Request
E Reconciliation • Request type = ‘R’ Student ID is with the correct identifier.
Origination • Positions 1-9 of the incomplete or not
Student ID” Student ID are valid.
nonnumeric
REJECT RECORD
Set edit code 611

(261 H) D-60
Institutional Data Record Edit/Reject Codes
Edit
Code
701 “Invalid Attended If ANY of the following Occurs if an invalid Pell RFMS:
E Pell ID – an is true: ID number is submitted. Resubmit the
invalid Pell ID • The Attended Pell ID Institutional Data Record
number was is nonnumeric for six with the correct Attended
submitted” positions Campus Pell ID.
• The Attended Pell ID ******
is not found in the EDExpress:
RFMS Institution Verify the Reporting
Table Campus Code selected
• Attended Pell ID on the export dialog has
does not have the correct Attended
relationship with Campus Pell ID defined
Reporting Pell ID in setup and export
institution data record
REJECT RECORD again.
Set edit code 701
702 “Invalid State In If the state code is not a Occurs if a missing or RFMS:
E Mailing Address – valid code in the STATE invalid state was Resubmit the
a missing or table submitted in the mailing Institutional Data Record
invalid state was address. with the corrected State
submitted in the REJECT RECORD in the mailing address.
mailing address” Set edit code 702 *****
EDExpress:
Verify the state code in
setup is correct for the
Reporting Institution and
export institution data
record again.

(261 H) D-61
Institutional Data Record Edit/Reject Codes (Continued)
Edit
Code
703 “FAA Telephone If ANY of the following Occurs if the FAA RFMS:
E Number Not is true: Telephone Number Resubmit the institutional
Numeric – the • The FAA Telephone contained blanks or data record with a corrected
telephone Number is not nonnumeric telephone number.
number spaces, or is characters, such as a *****
contained blanks nonnumeric, for ten dash. EDExpress:
or non-numeric positions Verify the telephone number
characters (such • The last four is completed in setup and
as a dash)” positions of the FAA export institution data
Telephone Number record again.
are not spaces, or are
nonnumeric
REJECT RECORD
Set edit code 703
704 “FAA Fax If the FAA Fax Number Occurs if the FAA RFMS:
E Number Not is not spaces, or is Fax Number contains Resubmit the institutional
Numeric – the nonnumeric, for ten blanks or nonnumeric data record with a corrected
telephone positions characters, such as a fax number.
number dash. *****
contained blanks REJECT RECORD EDExpress:
or non-numeric Set edit code 706 Verify the fax number is
characters (such completed in setup and
as a dash)” export institution data
record again.
705 “Invalid Institution If ANY of the following Occurs if the School RFMS:
E Type – institution is true: type is not 1-6. Resubmit the institutional
type was not 1-5” • Institution Type is data record with a corrected
not blank school type.
• Institution Type is *****
not 1 to 6 EDExpress:
Verify the institution type is
REJECT RECORD completed in setup and
Set edit code 705 export institution data
record again.

(261 H) D-62
Edit
Code
706 “Invalid Financial If ANY of the following Occurs if the Financial RFMS:
E Control Code – is true: Control Code is invalid. Resubmit the
financial control • Financial Control institutional data record
code is invalid” Code is not blank with a corrected
• Financial Control Financial Control Code.
Code is not 1 to 3 *****
EDExpress:
REJECT RECORD Verify that the Financial
Set edit code 706 Control number in setup
is 1, 2 or 3 . Then
export institution data
record again.
707 “Invalid Academic If ANY of the following Occurs if the Academic Resubmit the
E Year Code – is true: Year Code is invalid. institutional data record
academic year • AC is not blank with correct Award Year.
code is invalid” • AC is not 1 to 6
REJECT RECORD
Set edit code 707
708 “Invalid Weeks In If ANY of the following Occurs if the Number of RFMS:
E Institution is true: Weeks in the Academic Resubmit the
Academic Year – • Weeks is not blank Year is invalid. institutional data record
the number of • Weeks is not 30-78 with this field blank.
weeks in the (Payment Methodology *****
academic year is REJECT RECORD and Academic Calendar EDExpress:
invalid (payment Set edit code 708 indicate a term-based Verify the information in
methodology and school, not a Clock Hour setup is correct and
academic school). export institution data
calendar indicate record again.
a term based
school, not a
clock hour
school)”

(261 H) D-63
Edit
Code
709 “Invalid If ANY of the following Occurs if the Number of RFMS:
E Credit/Clock is true: Clock Hours in the Resubmit the
Hours In • Credit/Clock Hours Academic Year is invalid. institutional data record
Institution is not blank and AC (Payment Methodology with this field blank.
Academic Year – <> 5 or 6 and Academic Calendar *****
the number of • AC=5 and range <> indicate a term-based EDExpress:
clock hours in 0900-3120 (must school, not a Clock Hour Verify the information in
the academic year exist in Algorithm school). setup is correct and
is invalid table where export institution data
(payment PARM=Clock Hours record again.
methodology and for Award Year in
academic Batch Record)
calendar indicate • AC=6 and range <>
a term based 0024-0100 (must
school not a exist in algorithm
clock hour table where
school)” PARM=Credit
Hours for Award
Year in batch record)
REJECT RECORD
Set edit code 709
710 “No Input Data If ANY of the following Occurs if there is no data Warning message - no
W Or Data Matched is true: sent or data had no further action necessary.
Current Data – no • No data sent changes to the data on
data sent or data • No changes to file file.
had no changes
with data on file” Warning message
Set edit code 710

(261 H) D-64

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Appendix D – Edit Comment Codes

January 2001 (2001-2002) RFMS Technical Reference Appendix D

January 2001 (2001-2002) RFMS Technical Reference Appendix D

January 2001 (2001-2002) RFMS Technical Reference Appendix D

January 2001 (2001-2002) RFMS Technical Reference Appendix D

January 2001 (2001-2002) RFMS Technical Reference Appendix D

January 2001 (2001-2002) RFMS Technical Reference Appendix D

January 2001 (2001-2002) RFMS Technical Reference Appendix D

January 2001 (2001-2002) RFMS Technical Reference Appendix D

Set edit code 216

January 2001 (2001-2002) RFMS Technical Reference Appendix D

If the Type is #D (or

Set edit code 218

January 2001 (2001-2002) RFMS Technical Reference Appendix D

March 2001 (2001-2002) RFMS Technical Reference Appendix D

January 2001 (2001-2002) RFMS Technical Reference Appendix D

January 2001 (2001-2002) RFMS Technical Reference Appendix D

March 2001 (2001-2002) RFMS Technical Reference Appendix D

January2001 (2001-2002) RFMS Technical Reference Appendix D

March 2001 (2001-2002) RFMS Technical Reference Appendix D

Set edit code 240

March 2001 (2001-2002) RFMS Technical Reference Appendix D

January 2001 (2001-2002) RFMS Technical Reference Appendix D

January 2001 (2001-2002) RFMS Technical Reference Appendix D

March 2001 (2001-2002) RFMS Technical Reference Appendix D

Set the Accepted Award

Set edit code 305

March 2001 (2001-2002) RFMS Technical Reference Appendix D

Set it to the Minimum Estimated

Set it to the Maximum Estimated

Set the Estimated Disbursement

Set edit code 306

January 2001 (2001-2002) RFMS Technical Reference Appendix D

The enrollment dates will

Otherwise, set Accepted

Set edit code 307

January 2001 (2001-2002) RFMS Technical Reference Appendix D

Otherwise set Accepted

If ANY of the following

Set edit code 308

January 2001 (2001-2002) RFMS Technical Reference Appendix D

If ANY of the following

Set Accepted Verification

Set edit code 309

January 2001 (2001-2002) RFMS Technical Reference Appendix D

Set edit code 310

January 2001 (2001-2002) RFMS Technical Reference Appendix D

January 2001 (2001-2002) RFMS Technical Reference Appendix D

Otherwise, set accepted

If ANY of the following

Set Accepted Secondary

Set edit code 313

January 2001 (2001-2002) RFMS Technical Reference Appendix D

Otherwise, set accepted

Set edit code 314

January 2001 (2001-2002) RFMS Technical Reference Appendix D

January 2001 (2001-2002) RFMS Technical Reference Appendix D

Otherwise, set the

Set edit code 317

January 2001 (2001-2002) RFMS Technical Reference Appendix D

If ALL of the following are true:

Set the Accepted Enrollment Status