Sapbpcnw7 5 Journalinconsolidatedbalancesheetandpl 110927010441 Phpapp02 PDF

Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.
Journal in Consolidated BS and P&L

SAP BPC NW 7.5
A Step by Step Guide
Applicable Releases:
SAP BPC NW 7.0/7.5 SAP BPC MS 7.0
Version 1.0 July 2011
Authors: Jiju (Jay) Nair, PMP SAP EPM/BPC Consultant E-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy
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Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5
Document History
Version Version 1.0 Version 2.0 Version 3.0 Date 04/23/2011 07/31/2011 09/25/2011 Description Initial Creation Review & Formatting Added More Content Author Jiju (Jay) Nair Jothi Periasamy Jothi Periasamy
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Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5 Table of Contents
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Business Scenario.......................................................................................... 4 Document Objective ....................................................................................... 5 Prerequisites/Assumptions ............................................................................. 6 Implementation Steps ..................................................................................... 9 Journal Template Fundamentals .................................................................. 12 Scenario 1: Journal entry and POST ........................................................... 20 Scenario 2: Journal UNPOST...................................................................... 33 Scenario 3: Journal Query ........................................................................... 36 Scenario 4: Journal Report .......................................................................... 41 Scenario 5: Multi Journal Entry .................................................................. 43 Journal entry options ................................................................................... 46
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1. Business Scenario
Journal entries play an important part in a Businesss consolidation process. They are utilized to manage reporting inconsistencies arising out of currency conversion on intercompany transactions, to carry forward balances into a new year and other consolidation operations. The consolidation process includes the collection of data from the underlying Systems which will usually include ECC. (ERP Central Component). After the data is collected, it is prepared by carrying out manual adjustments, reclassifications, and currency translations. Validation can be run at any time in the overall process. Eliminations are the last part of the process where inter unit activities as well as consolidation of investments are performed. Using BPC administration console and BPC for Excel, business users can create, post, UN post, repost and manage journals. As a onetime effort, users need to setup a journal template using BPC administration console and perform the journal operations using the BPC for Excel interface.
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2. Document Objective
This guide will provide all the steps necessary to create a journal template and perform different journal operations. Three journal scenarios are explained in this guide. There are other scenarios not covered by this guide. They can be explored once the fundamentals given in this guide are understood. Following scenarios are covered by this guide: Journal operations Journal Template Creation Journal Enter Creation Journal Entry Posting, Un-Posting , Re-Posting Journal Reporting Journal Multi Entry
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3. Prerequisites/Assumptions
Model your business scenarios in BPC (Ex : Balance Sheet Modeling) Model Includes Application Set Application Reporting Financial Non Reporting Rate Dimensions Category Account Time Entity Data Source Inter Company Report Currency Dimensions Properties Dimensions Members Configure Appropriate security settings Application Data for Balance Sheet Application Data for P&L Reports Balance Sheet P&L Input Schedules
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Sample Journal Entries for Consolidated Balance Sheet:
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SAP BPC NW 7.5 Journal Architecture:
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4. Implementation Steps
Steps listed below apply to all the scenarios with minimal adjustments. Step # 1- Balance Sheet verification report using EVFDRE report of application data
before Journal operation
Step # 2- Create Journal Templates Step # 3- Create and Save Journal Entry Step # 4- Post , Un-Post , Re-Post Journal Entry Step # 5- Balance Sheet verification report using EVFDRE report of application data
before Journal operation
Log into BPC Admin and BPC Excel:

All the exercises in the guide are performed via BPC Administration Console and BPC Excel. See below the screenshots on how to log in. There is more than one way to log in:
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a) Login to BPC Admin (For Journal template creation)
Step # 1 Login into SAP BPC NW Systems
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b) Login to BPC Admin (For Journal template creation)
SAP BPC NW Admin Screen After Login Into BPC Admin
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5. Journal Template Fundamentals

Journal template is used for entering Journal data for consolidation purposes. An application can have one Journal template defined on it. Journal templates are created using BPC Administration console and required Journal operations are completed using BPC for Excel. See the screenshots in order below for navigation to access/create a Journal template in the BPC Administration Console: c) Create Journal Template though Journal Wizard
a. Navigation Path : BPC Admin Application Journal Wizard
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Select Journal Wizard from the Action Pane
Fig 1 - Journal Wizard d) Create Journal Template though Journal Wizard , Define Journal Template Header and Summary Details
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Select the header dimensions for the Journal template
Fig 2 Journal template creation The Journal Wizard guides the user through the creation of the Journal template by asking for the header and detail dimensions and their order.
e) Create Journal Template though Journal Wizard , Define Journal Template Header and Summary Details
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Select the header dimension order for the journal template
Fig 3 Journal template creation The header dimensions appear at the top (header) of the Journal template once specified. Please note the Detail dimensions specified here only one dimension specified.
f) Create Journal Template though Journal Wizard , Define Journal Template Header and Summary Details
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Select the detail dimension for the Journal template
Fig 4 Journal template creation
g) Create Journal Template though Journal Wizard , Define Journal Template Header and Summary Details
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Review the summary screen for the Journal template
Fig 5 Journal template creation After the Journal entry parameters are specified for the template, summary is displayed and is saved.
h) Create Journal Template though Journal Wizard , Define Journal Template Header and Summary Details
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Journal entry template being created
Fig 6 Journal template creation i) Create Journal Template though Journal Wizard , Define Journal Template Header and Summary Details
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Journal entry template completed
After the successful save, the Journal template is displayed in the BPC Administration tool
Journal entry template being displayed
Fig 7 Journal template display
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6. Scenario 1: Journal entry and Posting

Journal Entry in Excel for BPC
Select the Journal entry option for creating the journal
Fig 8 Journal Entry Option
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Enter Data in Journal Template or Create Journal Entry

Journal entry screen appears as shown below. Please note the highlighted input areas for this particular Journal template.
Journal entry fields
Fig 9 - Entry fields in the Journal entry screen
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Dimension Member Selection for Creating Journal Entry:
Click on each field to select the members
Fig 10 - Member selection When a field is selected, you can see the members of the dimension with a right click.
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Dimension Member Selection for Creating Journal Entry:
Click on each field to select the submembers
Fig 11 - Member input process in the Journal entry screen using menus
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Debit and Credit Entry for Creating Journal Entry:
Enter the debit and credit values in the journal template
Fig 12 - Journal entry screen after data input into the key performance idicators (debit/credit)
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Validate Journal Entry for Selected a Data Region:
Invalid member entry produces an error message
Fig 13 - BPC error indicating invalid (non-base member) entry
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Save Journal Entry:
Journal entry successfully saved
Fig 14 - Message indicating successful save of the Journal
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Post Journal Entry:
Fig 15 - Journal is posted using the Post Journal option

Click on the post journal option for posting the journal
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Fig 16 - BPC confirmation message on the Journal post
Review Journal posting through validation report - BPC for Excel:
Use the EVDRE report for observing the changes made by the journal entries
Fig 17 - EVDRE report showing posting thoruhg Journal entry
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Observe the result of journal entry
Fig 18 - EVDRE report when changed to reflect non-base dimensions In this example, the EVDRE () is reviewed using high level members for INTCO and P_CC. As there was no data in the application, $1000 will be displayed for all Inter companies under all cost centers as entered by the earlier Journal entry (DEBIT $1000)
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Journal posting- CREDIT
New entry after posting
Fig 19 - Journal entry reflecting the new post In this example, a Credit is posted to a different Intercompany and Cost center
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Post a credit to a adifferent company and cost center
Fig 20 - EVDRE() report showing the new POST The EVDRE () report showing $1000 for the US Inter Company for Advertising costs.
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Non-base member report
Fig 21 - EVDRE() report showing the new POST for non-base members In this example, the EVDRE () report shows the collective result of the CREDIT and DEBIT Journal entries for all Inter Companies transactions.
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7. Scenario 2: Journal UNPOST

Search Journals for Un-Posting:
Use Manage Journals from Action Pane to bring up a specific Journal to screen
Enter the journal id for searching for a specific journal
Fig 22 : BPC Excel screen showing Journal Search Use the Un-post Journal option in the Journal Options to Un-post the selected Journal
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Un-Post Journal:
Select the unpost option for unposting a journal,
Fig 23 : UNPOST option Use EVDRE() in BPC for Excel to query the results of the UNPOST operation
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Select the BPC Excel to review the results of the UNPOST operation
Fig 24 : EVDRE() verification for the UNPOST function
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Scenario 3: Journal Query

Existing journals can be queried using the Excel for BPC tool. Select Journals from the Action Pane.
Select the journals option from the action pane
Fig 25 : Journal Entry action pane
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Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5 Open an Existing Journal:
Select Open an existing journal option
Select the open existing journal option
Fig 26 : Selection of opening an existing journal Journal query screen entry can be used to query for an existing journal
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Search and Query Journal Entries:
Enter the journal id for querying journals with different status
Fig 27 : Journal Query Screen
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Search and Query Journal Entries:
Enter the journal id
Fig 28 : Journal Query Screen with data entered Journals can be queried using multiple parameters like Id, APP, Description, Created By, Modified By, Posted By, Posted Status, Entry Date. In this example, Journal Id is used to query the existing journal. Journal status can be chosen as Posted, Un-posted, Deleted or All.
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Select Journal Entries:

The queried journal appears that can be selected to be opened.
Click the journal query result to
open
Fig 30 : Opening the selected journal After selection, the Open option opens the selected Journal.
Observe the values in the journal entry screen
Fig 31 : Journal entry display
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8. Scenario 4: Journal Report

To create Journal reports, select the Report on Journals from the action pane.
Choose the report on journals from journal options in action pane
Fig 32 : Journal report option in the action pane Users can create HTML or Excel report from existing journal entries.
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Select the Journal report option as HTML for browser
Fig 33 : Journal report format selection screen Note: The Excel report format is available only for Office XP 2003 version.
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9. Scenario 5: Multi Journal Entry

In a multi journal entry scenario, different entries (Credit & Debit) are entered into the same Journal screen. In the following example, the Consulting cost for US entity is entered as a sequence of credits and debits.
Enter multiple lines on Credit and Debit in one journal entry screen
Fig 34 : Multiple entries in a Journal
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After the entries are completed, the Post journal option is selected for posting the entries. A dialog box asks for confirmation to save the journal. The journal status now appears as Updated.
Select the post journal option to save all the entries
Fig 35 : Confirmation message for saving the entries
Observe the save journal message
Fig 36 : Journal saving message
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Select the yes option for posting the journal
Fig 37 : Dialogue box prompting for Journal Post/Unpost
Observe the results of the journal post
Fig 37 : Journal post confirmation message The dialogue box confirms that Multiple entry journal has been posted.
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10.
Journal Operation UNPOST REPOST DELETE REOPEN Advance Operations Business Alignment
Journal entry options

Function
The original entry to the application is reversed Journal values are reentered to the InfoCube if the data was deleted. Journal entries that are posted or un-posted are changed to delete status. When these journals are saved, they are deleted permanently. Reopens one or more Journal entries into a new Journal in the subsequent period Please feel free to contact us directly Please feel free to contact us directly
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Journal Advanced Options and Business Alignment: This document has been created as a Jump Starting guide for business users/SAP BPC technical consultants to better understand SAP BPC NW 7.5 journal implementation steps end-to-end. This document may or may not provide enough functional and technical details for Journals Advanced Options and also Business Alignment with Journals for such details please feel free to call or mail us. Please feel free to contact us for any deeper detailed discussion around Journals implementation in SAP BPC
Jiju (Jay) Nair, PMP

SAP EPM/BPC Consultant E-mail: jaynair@mail.com
Jothi Periasamy Chief Architect SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy
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Disclaimer: These materials strictly discuss our implementation expertise, and sample coding used our implementation or other information that does not include us official interfaces and therefore is not supported by us. Changes made based on this information are not supported and can be overwritten during an upgrade. We will not be held liable for any damages caused by using or misusing the information, code or methods suggested in this document, and anyone using these methods does so at his/her own risk. We offers no guarantees and assumes no responsibility or liability of any type with respect to the content of this technical article or code sample, including any liability resulting from incompatibility between the content within this document and the materials and services offered by us. You agree that you will not hold, or seek to hold, we responsible or liable with respect to the content of this document.
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Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.

Journal in Consolidated BS and P&L

A Step by Step Guide

Version 1.0 July 2011

Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5

Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5

Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5

Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5

Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5

Sample Journal Entries for Consolidated Balance Sheet:

Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5

SAP BPC NW 7.5 Journal Architecture:

Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5

Log into BPC Admin and BPC Excel:

Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5

a) Login to BPC Admin (For Journal template creation)

Step # 1 Login into SAP BPC NW Systems

Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5

b) Login to BPC Admin (For Journal template creation)

SAP BPC NW Admin Screen After Login Into BPC Admin

Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5

5. Journal Template Fundamentals

Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5

Select Journal Wizard from the Action Pane

Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5

Select the header dimensions for the Journal template

Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5

Select the header dimension order for the journal template

Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5

Select the detail dimension for the Journal template

Fig 4 Journal template creation

Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5

Review the summary screen for the Journal template

Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5

Journal entry template being created

Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5

Journal entry template completed

Journal entry template being displayed

Fig 7 Journal template display

Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5

6. Scenario 1: Journal entry and Posting

Select the Journal entry option for creating the journal

Fig 8 Journal Entry Option

Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5

Enter Data in Journal Template or Create Journal Entry

Journal entry fields

Fig 9 - Entry fields in the Journal entry screen

Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5

Dimension Member Selection for Creating Journal Entry:

Click on each field to select the members

Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5

Dimension Member Selection for Creating Journal Entry:

Click on each field to select the submembers

Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5

Debit and Credit Entry for Creating Journal Entry:

Enter the debit and credit values in the journal template

Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5

Validate Journal Entry for Selected a Data Region:

Invalid member entry produces an error message

Fig 13 - BPC error indicating invalid (non-base member) entry

Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5

Save Journal Entry:

Journal entry successfully saved