Application Form Programme Urban Planning and Design

 pplication number A (to be filled in by the Netherlands Architecture Fund)

1. Organization
Organization

A grant application must include: the application form, a project plan, a budget and, if applicable, a communication plan and the necessary compulsory enclosures. If you are not applying by email, the application and enclosures must be submitted on separate pages and only printed on one side. Those applying by email must fully complete and sign the last page of the form and send it to the Netherlands Architecture Fund by post with the necessary enclosures and include a reference to the email application. Grant applications are submitted to the Funds Advisory Committee as blackand-white copies and in standard A4 format. The following list serves as a guidline for enclosures: - Work plan/visual material/policy plan/ synopsis/programme, maximum 10 pages - Communication plan, maximum 2 pages - Budget, maximum 4 pages

Adress

Postcode and town

Country Telephone Email Bank account number Name of bank account holder Website Contact person  treet and house number S Contact person  ostcode and town P Contact person Telephone Email

Please enclose a copy of the statutes if applicable.

Legal Status Foundation Association Other, namely Government Educational Institution

Please enclose a copy of the Chamber of Commerce certificate (maximum one year old)

Chamber of Commerce registration number

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2. Project Details
Within the Programme Urban Planning and Design you can apply for a project grant, a programme grant or a start-up grant. For further information see the explanatory notes to the application form.

What is your application for?  Urban Planning and Design Project  Urban Planning and Design Programme  Urban Planning and Design Start-up Grant

Project title

A project/programme cannot start until 10 weeks after the closing date. The maximum duration of a project/ programme is 24 months.

Start date Finishing date

Project type
For a programme please indicate which sections it covers.

Research Design-based research Presentation Area vision/spatial plan Audiovisual production Urban planning and design critique Other, namely:

Start-up grant Programme Start-up grant Project Publication Expert meeting/workshop Symposium/debate Methodology/strategy development

3. Financial details
Do not forget to include an itemized budget of income and expenditure, as well as copies of offers and confirmation of co-funding. Specify the hourly rate of paid employees and other costs.

Total project costs

 equested grant sum from the R Netherlands Architecture Fund  equested grant sum from other R bodies Own contribution (if applicable)

For publications you must complete the publications costing form.

Own income (e.g. from sales)

If you are BTW (VAT) registered, the budget should be drawn up exclusive of BTW (VAT).

Are you BTW (VAT) registered for this project? yes no

BTW (VAT) number

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4. About your project

What is the aim of the project or programme? Tell us the motives for implementing the project/ programme.

Please give as specific a description as possible of the structure of the project or programme.
Please give an outline of your project. For a programme please give a brief explanation of the different sections/ phases. You can provide further information in the enclosed work plan, schedule, visual material or summaries.

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Tell us why your project or programme can serve as a model.

Tell us in what way your project or programme will complement regular activities or current projects.

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Tick one category. For further information see the explanatory notes to the application form.

The Netherlands Architecture Fund divides projects into the following categories: knowledge development, knowledge exchange and public outreach. These form the basis for the criteria on which grant applications are assessed for eligibility.

Which category is the most applicable?

Applicants for a start-up grant need not answer the following questions but go straight to question 6.

Knowledge development Knowledge exchange Public outreach

What is the significance of the project for the urban planning and design profession? Please outline how designers, administrators and commissioning bodies can make use of this knowledge.
Please pay particular attention to the aims of the programme. For further information see the explanatory notes to the application form.

Which people and organizations are taking part in the project or programme and what is their role?
Programmes must involve at least one Dutch design School and one commissioning body.

Please outline how the named experts and other bodies will collaborate on the project or programme.

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5. Communication and publicity

Which target groups do you hope to reach?

What activities are being undertaken to publicize your project?

Please enclose a communication plan if applicable.

What is your anticipated outreach (in numbers)?

For a programme please indicate what the anticipated outreach is for each section.

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If you have previously received a grant from the Netherlands Architecture Fund, are there any outstanding reports still to be submitted?
Title(s) project(s)

6. Checklist enclosures
 Budget and financial plan (compulsory)  Brief CVs or description of experts or organizations involved (compulsory)  Copy of registration Chamber of Commerce (compulsory)  Copy of statutes (compulsory if applicable) Other, namely Project plan/Programme Policy plan Visual essay Synopsis Confirmation of co-funding Declaration of intent

7. Signature
I the undersigned declare that to the best of my knowledge all answers to questions in this application form are accurate and that I accept the procedure and formal criteria as outlined in the explanatory notes to the application form, in the Contribution Programme and in the Programme Urban Planning and Design. Name

Function

Place

Date

Signed by the direction / Chamber of Commerce authorized signatory

Signature

Those applying by email must fully complete and sign the last page of the form and send it to the Netherlands Architecture Fund by post with the necessary enclosures and include a reference to the email application.

Please send the completed form to: Netherlands Architecture Fund Postbus 29066 3001 GB Rotterdam Netherlands

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Explanatory notes to the application form

a funding deficit. Moreover there must be evidence of co-funding. Contributions cannot be awarded to projects/programmes where there is no evidence of a reasonable personal contribution, personal income, sponsorship and/or other funding. Only legal bodies or organizations that are registered with the Chamber of Commerce are eligible for funding. Only those activities that have a direct bearing on the implementation of a project/programme are eligible for funding. The Netherlands Architecture Fund may decided to refuse an application without further consideration or advice if the same applicant has failed to submit the required reports, or submitted insufficient reports, concerning a previous project for which the SfA provided a financial contribution. Grant applications will not be considered in cases where the project/programme is not scheduled to start within 12 months. The Netherlands Architecture Fund may decide not to consider a grant application if the accompanying details and documentation are insufficient for the application to be assessed on its content. In such cases the applicant is requested to provide the relevant details and documentation within a period of two weeks. Applications for grants for a publication must include a completed costing form. There should be a guaranteed national (or international) distribution network for the circulation of the publication. The maximum grant for an audiovisual production is 25,000 euros. The guideline for internal hourly rates is 65 euros.

Formal criteria
Contributions are only awarded to:

 project: a one-off autonomous actiA vity that takes place within a maximum period of 24 months.  A programme: a series of activities that are interconnected in form and content and that take place within a maximum period of 24 months. Applications must be submitted at least ten weeks before the start date of a project/programme, in compliance with the submission dates determined by the Board. Contributions are not awarded to:

 fficial Dutch contributions to exhibiO tions and biennials;  Study trips;  Running and maintenance deficits;  Viability research;  Acquisition of freehold property;  Dutch Higher Education (HBO) and university related research;  Construction and renovation costs;  Drawing-up of plans for interior design, restoration and refurbishment;  Projects or a series of projects with a duration of longer than 24 months;  Projects/programmes that form part of the applicants regular activities;  Projects that involve national heritage and the preservation of historic and listed buildings;  Repeat projects or a publication reprint;  Projects that take place within the framework of study or education. Only fully completed application forms accompanied by the required details, information and documentation will be considered. Handwritten applications cannot be considered. Grant applications can only be considered for projects/programmes that show
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Assessment
Aims Programme Urban Planning and Design The Advisory Committee looks for evidence of the following aims when assessing the content of an application.

of international urban planning and design. Project grants urban planning and design A project must set an example and concern a current spatial question and focus on at least one of the above- mentioned aims. Programme grants urban planning and design A programme consists of several projects that are connected in terms of form and content. A programme should set an example and concern a current spatial question and focus on at least one of the above-mentioned aims. A programme must also:  Involve at least one Dutch design School;  Involve at least one commissioning body. Start-up Grant For a project or programme you can apply for a start-up grant to set-up a project plan or programme. The aim is to simplify the starting process leading to a project or programme. An applicant can look for the relevant expertise and/ or partners, and conceptually develop the aim/brief. A maximum start-up phase should last 6 months. The end result of the start-up phase should be a fully developed project or programme proposal for which funding can be applied.

 he development or exchange of T knowledge with respect to design tasks, strategies, methods and planning forms employed at all scales of Dutch urban planning, in which special attention is devoted to multidisciplinary collaborative ventures, including collaboration in the field of: landscape design, infrastructure, architecture, civil engineering. In addition the project/programme should serve to enhance existing theory and/or practice, and/or by its exceptional model-acting character be expected to stimulate new developments in the field of spatial design. And/or it should foster discussion about current insights and working methods;  exchange of knowledge between practice, research and education through, among others, co-operation between Dutch Colleges of Design and urban designers working for: Dutch (local) government, (semi-) public commissioning authorities or design offices. In addition the project/programme should serve to enhance existing theory and/or practice, and/or through innovative partnership foster model-acting practice cases, and/or stimulate the degree to which underexposed or urgent spatial issues are addressed. The results should be significant to Dutch design practice;  increasing public and professional interest for and insight into the significance of urban planning and design. This involves an interaction with current spatial issues. Infrastructure for the project should be evidenced in the anticipated public interest and the collaboration with and/or contribution from third parties;  International reflection; learning from groundbreaking elements in the field
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 he maximum sum for a start-up T grant, which leads to a project, is 7,500 euros.  The maximum sum for a start-up grant, which leads to a programme, is 15,000 euros. With regard to the procedure governing an assessment and the award of a grant, the Netherlands Architecture Fund may decide to give priority to a specific application in connection with:

 he Funds available budget T The Funds specific priorities as laid  out by the Board.

Applicants will be advised of this, and of the date when the applicant can expect a decision on the application, in the acknowledgment of receipt of the application. Applications are submitted to the Advisory Committee for recommendation. In general the Advisory Committee examines the application for consistency. The Advisory Committee can give a negative recommendation in cases where the aim, format and outreach do not conform with each other. In such cases it is judged that the applicants aim cannot be achieved.

Decision
The applicant will be notified of the decision approximately nine weeks after the closing date for applications. The decision includes an account of the recommendation, the conditions under which the grant sum is awarded, the requirements the applicant must fulfil, the end date of the project, the maximum grant, and the applicants responsibilities subsequent to the projects completion. The decision can become null-and-void if the project has not been started within twelve months of the grant award. The decision can be revoked in cases where the project is either not implemented, or is differently or partially implemented. It is imperative therefore that any changes are made known to the Netherlands Architecture Fund as soon as possible.

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