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WELLINGTON CITY (OIJHCIL - -
Wellington Mountain Bike Club- Brooklyn Trail
Builders
MEMORANDUM OF UNDERSTANDING
Between Wellington City Council (WCC) and the
Wellington Mountain
Bike Club- Brooklyn Trail Builders (WMTBC)
1. PURPOSE
This document defines the relationship and roles of Wellington City Council ,
henceforth called WCC (the landowner) and Wellington Mountain Bike Club
- Brooklyn Trail Builders henceforth called WMTBC (the local community
group) for the purpose of enhancing the recreational activities and assisting in
the habitat restoration work within Polhill Reserve and Te Kopahou Reserve .
These include:
Building multi use tracks
Building mountain bike priority tracks where appropriate
Maintaining built tracks
Assist with enhancing the habitat within the area weed
removal, rubbish removal and tree planting
This is in line with Council policies, Open Space Access Plan 2008, The
Wellington Town Belt Management Plan 1995*, Outer Green Belt
management Plan 2004 and the Biodiversity Action Plan 2007.
WELLINGTON
CITY
COUNCIL
1 01 Wakefield Street,
PO Box 2199,
Wellington 6140, New Zealand
p +64 4 499 4444
F +64 4 801 3138
Wellington.govt.nz
Wellington Mountain Bike Club - arooklyn Trail Builders
MEMORANDUM OF UNDERSTANDING
Between Wellington City Council (WCC) and the Wellington Mountain
Bike Club - Brooklyn Trail Builders (WMTBC)
1. PURPOSE
This document defines the relationship and roles of Wellington City Council ,
henceforth called WCC (the landowner) and Wellington Mountain Bike Club
-Brooklyn Trail Builders henceforth called WMTBC (the local community group) for
the purpose of enhancing the recreational activities and assisting in the habitat
restoration work within Polhill Reserve and Te Kopahou Reserve. ThE3se include:
Building multi use tracks
Building mountain bike priority tracks where appropriate
Maintaining built tracks
Assist with enhancing the habitat within the area including weed removal,
rubbish removal and tree planting
This is in line with Council policies, Open Space Access Plan 2008, The Wellington
Town Belt Management Plan 1995*, Outer Green Belt management Plan 2004 and
the Biodiversity Action Plan 2007.
2. SITE DESCRIPTION
2.1 Area -approximately 1000 Ha
2.2 Status - Wellington Town Belt* and Outer Green Belt.
2.3 Location- Polhill Reserve, George Denton Park and Te Kopahou Reserve. This
area will be referred to as Polhill , Te Kopahou for the rest of the document
2.4 Map -simple location map attached as Appendix one.
3. AGREED OBJECTIVES
3.1 The objectives in managing the Brooklyn trails are to be consistent with the
Reserves Act (1977) and Local Government Act (2002), the Town Belt Deed and
consistent with the policies and actions described in the Wellington Outer Green Belt
Management Plan 2004, Wellington Town Belt Management Plan (1 995), the Capital
Spaces: Open Space Strategy for Wellington (1998), Open Space Access Plan
(2008) and Biodiversity Action Plan (2007). In summary, the objectives
are to:
provide accessible open spaces close to people's homes which provide a flexible
range of recreational opportunities and which provide green spaces that contribute to
the identity of the suburb
ensure that tracks provide for a range of user interests, skills, and fitness
levels within each area
ensure that tracks are shared use (i.e. pedestrian and cycle) wherever this is
appropriate
ensure that tracks are physically sustainable and have minimal environmental
impact.
protect important ridgelines, landscapes, open space and views
protect indigenous biodiversity by conserving Wellington's biodiversity values,
actively protecting sites that collectively represent the full range of Wellington's
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biodiversity, motivating, inspiring and educating communities to get involved in
conserving biodiversity
restoring indigenous habitats to a healthy state and ensuring biodiversity is a
common experience for all Wellingtonians.
3.2 These objectives will largely be advanced by providing and maintaining suitable
recreational trails, respecting all reserve users, encouraging natural plant
regeneration, replanting, reducing pest plants and animals and providing educational
material about how to protect the natural environment with the MOUI area.
4. ROLE OF wee
4.1 Legal responsibility as owner or Trustees on behalf of the people of Wellington.
4.2 Work with WMTBC as partner in implementing the agreed objectives, with full
consultation on all proposed work in Brooklyn.
4.3 Specific tasks to implement the objectives include- planting/tree care,
plant/animal pest reduction, facility monitoring and maintenance, recreational use,
promotion, mitigation of external concerns/damage and administration issues. The
execution of these tasks will be discussed regularly between WCC and WMTBC,
with the most practical division of labour agreed. Typically this will be: WCC will be
responsible for plant and animal pest management, monitoring, administration, and
all major maintenance except where WMTBC may wish to contribute.
4.4To provide up to 500 eco-sourced native plants each year upon request or as
number agreed. WCC will also provide a seed collection permit if WMTBC wish to
collect seed from wee land with the purpose of growing plants for the local
reserves.
4.5 Chemical use will only be carried out by WCC or its contractors, except for the
use of "Vigilant" which may be applied by WMTBC members who have completed
the relevant "Growsafe" training course.
4.6 Health and safety. The overall responsibility to ensure that hazards to reserve
users are minimised within the natural wilderness character of the reserve rests with
wee.
4. 7 Provision of guidance and support as required for WMTBC members to achieve
the agreed objectives. This will primarily be delivered by the WCC officer (designated
Park Ranger) delegated to work closely with WMTBC.
4.8 Provision of training to undertake key practical tasks in the reserve (e.g. use of
plate compactors, power barrows, weed eaters, "Vigilant" chemical) .
4.9 Provision/facilitation of training and educational material to promote planting,
pest control , community based monitoring and other WCC environmental initiatives.
4.9 Attendance at regular meetings of WMTBC.
4.10 Actively facilitate and encourage communications with WMTBC and the other
stake holders in the Polhill , Te Kopahou area. See appendix five for stakeholders.
5. ROLE OF WMTBe
5.1 Recognition as key community stakeholder and partner with WCC to implement
the agreed objectives.
5.2 Ears and eyes role in general care of the reserve, including safety issues, and
close liaison with wee for mitigation as required.
5.3 Partnership with WCC in facility design and delivery.
5.4 Specific tasks to implement the objectives include: Bike trail maintenance of
selected trails (see appendices four). This will include ensuring intersection points
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with shared tracks are safe for all users; intersections with shared trails are not
causing erosion damage, vegetation control to ensure safe riding.
5.5 WMTBC will be responsible for the development of new tracks in accordance
with proposals (see Appendices three), WCC track specifications and Health and
Safety guidelines. Involvement within capability to carry out operations in the reserve
such as tree planting/care, rubbish collection, pest plant reduction, recreational use
promotion/field guidance and administration tasks as required. Such operations are
to be discussed and agreed with wee.
5.6 WMTBC liaise and assist with any other interested parties with native plant
restoration work. WMTBC may also plant and care for plants provided by WCC, until
they are established. WMTBC may also supply trees grown by themselves or
supplied by others for planting in the reserve; these trees should be grown from eco-
sourced seed.
5.7 For safety reasons, volunteers are not permitted to use mechanical equipment
_(e.g. "power barrows", weedeaters or chainsaws) unless they have the necessary
training certificate and sign-off from WCC. Such work can be carried out by WCC
staff or contractors.
5.8 To obtain resources (especially finance, personnel and equipmemt) to advance
the agreed objectives.
5.9 WMTBC will supply an annual record of volunteer hours carried out for the
purpose of Council annual reporting.
5.10 WMTBC will conduct regular meetings (6 to 10 per year) of the group, to carry
out all business necessary.
5.11 Expert local voice to advise/advocate to WCC and community on reserve
management issues.
5.12 Actively communicate with WCC as land managers and all other stake
holders in the Polhill , Te Kopahou area. See appendix five for stakeholders.
6. HEALTH AND SAFETY
The overall responsibility to ensure that hazards to reserve users are minimised
within the natural wilderness character of the reserve rests with WCC.
6.1 Work organisation
6.1.1 There must be a Community Group Coordinator (CGC) or nominee on
site at all times who has responsibility for health and safety. The CGC must have
completed the wee health and safety induction process and the nominee must have
been briefed on the contents of the health and safety induction.
The current Community Group Coordinator for Brooklyn Trail Builders is:
- Kevin O'Donnell
- Craig Starnes
6.1.2 Any health and safety issues or concerns of CGCs can be escalated to the
WCC Park Ranger.
6.1.3 The CGC will be responsible for carrying out the health and safety brief to
volunteers at the start of each working bee, referring to the SSA and Health and
safety guide for Wellington city community environmental projects.
6.2 Requirements for all volunteers
6.2.1 Volunteers will ensure that they:
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Perform the required task safely
Keep an eyes-and-ears approach for hazards at all times and report to the
appropriate person.
Let the CGC know if they feel they cannot safely undertake a task.
6.2.2 No volunteer is allowed to work if they are under the influence of drugs or
alcohol.
6.2.3 All volunteers are required to be continually aware of each other's work
practices. If any volunteer considers an operation by a single operator or by a group
to be hazardous they should stop that person or person from working and contact
the CGC immediately. The CGC can then re-evaluate the situation and explain any
changes to be made to all volunteers.
6.3 Hazard Management
6.3.1 There will be a Site Safety Assessment (SSA) in place prior to work
commencing.
6.3.2 All volunteers will be briefed on the content of the SSA prior to them
commencing work.
6.3.3 Group coordinators are expected to be involved in this process and remain
aware of the contents of the SSA.
6.3.4 An annual review of the SSA will be carried out on site in consultation with
WCC and GWRC as applicable.
6.3.5 All new hazards that are found should be acted on and must be reported to the
CGC and recorded in the SSA.
6.4 Accidents and
6.4.1 All accidents or near misses of a serious nature must be rep011ed to the WCC
Park Ranger as soon as practicable.
6.4.2 Any accidents involving serious harm must be reported to the WCC Park
Ranger on duty immediately via the contact centre: 499 4444
6.4.3 Where a person has been seriously harmed, no person shall alter the accident
scene without the permission of the Department of Labour, except to:
Save life or prevent harm to any person.
Maintain access for emergency services.
Prevent serious damage or loss of property
6.4.4 Any accidents involving serious harm will need to be investigated by WCC with
the cooperation of the volunteers.
6.4.5 Wellington City Council will supply first aid kits and can assist with first aid
training if requested. It is recommended that each group have a designated person
on site who has basic first aid training and is responsible for the first aid kit.
6.4.6 A cell phone must be available on site at all times in case of an emergency or
an alternative to obtaining emergency help in case of accident requiring assistance.
6.5 The use of contractors by volunteer groups
6.5.1 All contractor work must be approved by WCC prior to commitment to the work.
6.5.2 Contractors must meet Parks and Gardens compliant contractor status before
work can be undertaken.
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7. COMMUNICATION PROCESS .
7.1 An effective working relationship between WCC and WMTBC requires direct
communication with a specific WCC officer (designated Park Ranger) to li aise
closely with WMTBC.
7.2 Each year the two parties will provide each other with their proposed plan of
works for the following 12 months.
7.3 WCC will inform WMTBC prior to any major works commencing in the reserve.
7.4 On the WCC side the designated Park Ranger is responsible for assisting
WMTBC to achieve its roles. In various operational matters other WCC officers may
work with WMTBC -these personnel are required to advise the designated Park
Ranger of their association with WMTBC.
7.5 On the WMTBC side, members are responsible for working closely with the
designated Park Ranger to carry out tasks required, including advising these officers
if they are undertaking a specific assignment with other wee staff.
7.6 This Memorandum of Understanding will continue until either WCC or WMTBC
wishes to make any amendments - at such time the two partners will act in good
faith to prepare a revised document.
8. APPROVAL
A review of this Memorandum of Understanding shall be undertaken in
three years if required by either party.
Signed for WCC: Signed for WTMBC
Name: David Halliday Name: David Preece
Title: Reserves and Walkways. Title: President Wellington Mountain
Project Officer Bike Club
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APPENDIX One- Site map Polhill, Te Kopahou.
Area of Memorandum of Understanding
Polhill Gully, George Denton Park & Te Kopahou Reserve
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MAP PRODUCED BY
WtllingtQn City Counci
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Wa1mapihi Reserve
Other Council Reserves
........
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AUTHOR 24'0V2013
DATE rution2t
REFEREUCE: -...::.."'f.':li::
6
APPENDIX Two - Current track proposals
1) Serendipity
2) Clinical
3) George Denton Track post completion of Clinical.
1 ). Serendipity
This track start is located one kilometre up Transient, it will finish on the green park
where Transient begins off Aro St. It is a downhill only MTB track- approx 800
metres in length, grade 4. The aim is to reduce downhill MTB traffic over the last 1
kilometre of Transient. It will include short advanced-expert lines off the main track.
This track will also provide service access for revegetation work in tl11e Durham
Street gully area.
Serendipity shown in blue, Transient in red
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2) Clinical
Approx 1.5 km in length, this track starts in Brosnahan Tee (off Holloway Road) and
heads up to the junction of existing tracks. Grade 2-3. It is two way for walkers,
runners and uphill only for MTBers. Shown in blue (red tracks are existing) with
alignment subject to change and final confirmation.
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MAP PROOUCI!O OV
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3) George Denton Track- (Downhill MTB track to Holloway Road.)
This track will only proceed once after the completion of Clinical.
Approximately 0.5 km grade 4, following the general alignment of the section of red
track above that is between the ends of the blue track.
APPENDIX Three -Track network development plan.
The following points need to be adhered to with the development of the track
network.
The track phases as outlined are the agreed order of works. Generally, unless
agreed, one phase must be finished before any further track work is untaken.
All trail building is to be to the I MBA standards of sustainability.
New trails will be surfaced with an agreed track surface metal.
. Any taller shrubs/trees on the track are to be maintained as a point of interest but
also to provide a speed reduction tool for downhill bike riders.
Any sensitive vegetation is to remain in situ or transplanted. If nec1essary (because
the track is unsafe for users) minor deviations of the track may be required.
Ferns growing on the track are to be transplanted where practical (can be used to
assist with retaining the sides of track) .
All new track work would require agreement of alignment from the Walkways
Officer before proceeding .
wee will only assist financially when possible.
APPENDIX Four- Bike trail maintenance network.
The following bike trails are the agreed trails that WMTBC will maintain
Transient
Highbury Fling
Windmill
Carparts
Carparts Extension
All new community tracks
APPENDIX Five- Pol hill, Te Kopahou Area Stakeholders.
Includes but is not exclusive to:
Aro Valley Restoration Project Group- (Dennis Asher)
The Waimapihi Trust
Revolve Cycling Group
Russell Taylor
John Bryce- Private land owner
Mark Alban - Private land owner
David and Linda White - Private land owner
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