WESTERN AUSTRALIA

OFFSHORE PETROLEUM OPERATIONS (EXPLORATION & PRODUCTION) EMERGENCY MANAGEMENT PLAN

(WESTPLAN - OFFSHORE PETROLEUM)

DECEMBER 2004 ISSUED BY THE DEPARTMENT of INDUSTRY and RESOURCES ON BEHALF OF THE STATE EMERGENCY MANAGEMENT COMMITTEE

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Document No.: Full Title: Short Title: Custodian: Original

DOIR-PD-SE5100 Offshore Petroleum Operations (Exploration & Production) Emergency Management Plan WESTPLAN - Offshore Petroleum

General Manager Safety and Environment, Petroleum and Royalties Division, Department of Industry & Resources DoIR and WAOPEMC Members

Amendments Proposed amendments/additions to the text of this Plan should be forwarded to the General Manager Safety & Environment, Petroleum Division, Department of Industry & Resources, 100 Plain Street, EAST PERTH WA 6004. (Telephone (08) 9222-3622. Facsimile (08) 9222-3799)

REVISION HISTORY
REV 0 0a 0b 0C 0D 1 1a 1.1 DESCRIPTION Issued PS7 AL4 Review Peer Review Comments External review and comments Jul-04 Agency Comments 12-Aug-04 For Distribution 22-Oct-04 DPC amendments Dec-04 For Distribution DATE 1-Aug-01 23-May03 1-Sep-03 9-May-04 EDITOR AP PH/TR PH PH PH PH AP Review AP AP AP AP AP PH RC APPROVAL

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CONTENTS
REVISION HISTORY........................................................................................................ ii CONTENTS ........................................................................................................................ iii DISTRIBUTION LIST ...................................................................................................... iv INTRODUCTION ....................................................................................................... 1 1.1 GENERAL ............................................................................................................. 1 1.2 AIM...................................................................................................................... 1 1.3 OBJECTIVES ......................................................................................................... 1 1.4 APPLICATION ....................................................................................................... 1 1.5 TITLE ................................................................................................................... 2 1.6 RELATED DOCUMENTS ........................................................................................ 2 1.7 AUTHORITY AND PLANNING RESPONSIBILITY ...................................................... 2 1.8 RELEVANT LEGISLATION ..................................................................................... 2 2 PLAN PRINCIPLES ................................................................................................... 4 EMERGENCY MANAGEMENT ARRANGEMENTS .......................................... 5 3.1 GENERAL ............................................................................................................. 5 3.2 PREVENTION ........................................................................................................ 5 3.3 PREPAREDNESS .................................................................................................... 6 3.4 RESPONSE ............................................................................................................ 9 3.5 RECOVERY......................................................................................................... 11 4 ROLES AND RESPONSIBILITIES ....................................................................... 13 4.1 FACILITY OPERATOR.......................................................................................... 13 4.2 DEPARTMENT OF INDUSTRY & RESOURCES (PETROLEUM AND ROYALTIES DIVISION) ...................................................................................................................... 14 4.3 WAOPEMC...................................................................................................... 15 4.4 AUSSAR (AMSA) ............................................................................................ 15 4.5 STATE COMMITTEE FOR COMBATING MARINE OIL POLLUTION ......................... 15 4.6 WESTERN AUSTRALIA POLICE SERVICE ............................................................. 16 5 ABBREVIATIONS, DEFINITIONS & GLOSSARY............................................ 17 APPENDIX 1 APPENDIX 2 ORGANISATION - OFFSHORE PETROLEUM EMERGENCIES19 WAOPEMC MEMBERSHIP............................................................... 20 3 1

APPENDIX 3 CONTACT LIST ................................................................................... 21 AFTER HOURS & EMERGENCIES .......................................................................... 21 AGENCIES................................................................................................................... 21 OPERATORS............................................................................................................... 21 OPERATOR ORGANISATIONS................................................................................ 21 APPENDIX 4 DoIR MEDIA PROTOCOL ................................................................. 22 APPENDIX 5 Flow Charts 1 - 4.................................................................................... 23

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DISTRIBUTION LIST
Master Copy Custodian: Retained by: Latest Version The latest version of this document can be downloaded and printed from the DoIR web site. http://www.doir.wa.gov.au/documents/mineralsandpetroleum/WestPlan.pdf. Amendments and revisions are sent to those listed in Table 1. Table 1 WestPlan Distribution State Government Ministers
Minister for State Development Minister for Police & Emergency Services Minister for Planning and Infrastructure Federal Minister for Industry, Tourism and Resources

General Manager Safety & Environment Safety & Environment Branch, Petroleum and Royalties Division, Department of Industry & Resources.

AGENCIES AMSA (Australian Maritime Safety Authority) Emergency Management Australia, Coordination Centre (NEMCC)
Emergency Services

National

Emergency

Management

FESA (Fire & Emergency Services Authority) Regional Director Pilbara/Kimberley, WA State Emergency Service Department of Planning & Infrastructure
Marine Safety

All Operating Companies (Production & Exploration) operating under petroleum legislation Western Australian Offshore Petroleum Emergency Management Committee (WAOPEMC)
All members

Western Australian Police Service

Emergency Operations Unit and District Officers

State Emergency Management Committee (SEMC)

All members

Australian Emergency Management Institute - Library

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1 INTRODUCTION
1.1 General

Western Australia has no emergency management legislation in place, however, emergency management arrangements are outlined in Policy Statement No 7, Rev AL4 (Nov 2001) as issued by the State Emergency Management Committee (SEMC). This identifies Hazard Management Agencies (HMA) who have a legislative responsibility for ensuring that emergency management activities are undertaken for hazards or emergencies, which because of their characteristics or magnitude can result in a number of differing response activities being required. Included in these are offshore petroleum emergencies. The Western Australian Department of Industry and Resources (DoIR) is nominated as the HMA for offshore petroleum emergencies. Contact details are in Appendix 3, Contact List. 1.2 Aim

The aim of this plan is to outline the arrangements for the management of emergencies in offshore petroleum operations. 1.3 Objectives outline the concepts and principles of operation for the prevention of, preparedness for, response to and recovery from (PPRR) offshore petroleum emergencies; and identify the roles and responsibilities of facility operators, DoIR, Combat Agencies and support organisations when responding to an offshore petroleum emergency.

The objectives of this plan are to:

1.4

Application

The emergency management arrangements detailed in this plan apply to departments and agencies of Commonwealth and State Governments and to operators of offshore petroleum facilities that are involved in exploration and production operations. The plan shall apply to emergencies occurring at or associated with offshore petroleum exploration and production facilities within Western Australian state waters and throughout the Commonwealth Adjacent area, and includes facility oil spills. This plan does not apply to offshore emergencies that occur on vessels engaged in marine transport operations, including Mobile Offshore Drilling Units (MODU) whilst in tow. However, should an emergency or disaster result from a terrorist threat or an act of terrorism, the State Government may establish a State Crisis Centre (SCC), which would be responsible for overseeing, in consultation with the Commonwealth, a whole-ofgovernment approach to managing and/or resolving the incident.

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1.5

Title

The Plan is titled the Western Australian Offshore Petroleum Operations (Exploration & Production) Emergency Management Plan, and henceforth be known by the abbreviated title WESTPLAN - OFFSHORE PETROLEUM. 1.6 Related Documents

This Plan is complemented by: (a) Emergency response plans of facility operators for petroleum sites, facilities and / or operations covered by Petroleum legislation. (b) Western Australian Emergency Management Arrangements, SEMC Policy Statement No 7, Rev AL4 (Nov 2001) (c) Western Australian Marine Oil Pollution Emergency Management Plan (WESTPLAN MARINE OIL POLLUTION) (d) Western Australian State Marine Search and Rescue Emergency Management Plan (WESTPLAN - WAMSAR); (e) Hazard Management Plans (f) State, District and Local Emergency Management and Support Plans 1.7 Authority and Planning Responsibility

The Authority for the Plan is vested in SEMC under Cabinet approval. The responsibility for the development, maintenance and testing of this Plan is assigned to DoIR. 1.8 1.8.1 Relevant Legislation Commonwealth

Petroleum (Submerged Lands) Act 1967 Petroleum (Submerged Lands) (Management of Safety on Offshore Installations) Regulations 1996 Petroleum (Submerged Lands) (Management of Environment) Regulations 1999 Petroleum (Submerged Lands) (Pipelines) Regulations 2001 Petroleum (Submerged Lands) (Diving Safety) Regulations 2002 Schedule of Specific Requirements as to Offshore Petroleum Exploration and Production 1995 (with amendments 1SL/96-7, 2SL/96-7 or 1999 electronic version only)Petroleum (Submerged Lands) (Pipelines) Regulations 2001 1.8.2 Western Australia Petroleum Act 1967 Petroleum Pipelines Act 1969 Petroleum Pipelines Regulations 1970 Petroleum (Submerged Lands) Act 1982 Pollution Of Waters By Oil And Noxious Substances Regulations 1993

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Schedule of Specific Requirements as to Offshore Petroleum Exploration & Production 1995 (with Amendments 1T/96-7 and 2T/96-7)

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2 PLAN PRINCIPLES
This Plan is based on the following principles for management of offshore petroleum emergencies. DoIR as the designated HMA is responsible for ensuring that all emergency management activities pertaining to the prevention of, preparedness for, response to and recovery from (PPRR) offshore petroleum operations emergencies are undertaken; The operational responsibility for activating and managing the response to an offshore petroleum emergency, through a designated Incident Controller, will be undertaken by the Facility Operator; Petroleum legislation requires operators to have emergency management arrangements for offshore facilities, and includes specific requirements for preventing, or minimising the potential for the occurrence of emergencies. In addition Operators are required to establish the organisation and command structure for managing emergency response, developing Emergency Response Plans and testing the adequacy of the arrangements; The principal role of DoIR is to ensure that the emergency management arrangements for an offshore facility conform with the legislative requirements and are adequate for the types of emergencies likely to arise; and If required by the scale or nature of the emergency, the Facility Operator may seek assistance from Government Agencies in responding to the emergency, but the overall responsibility for the emergency response shall remain with the Facility Operator. In addition, DoIR, in their opinion, may request a Government Agency to assist.

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3 EMERGENCY MANAGEMENT ARRANGEMENTS

3.1 General

The application of the principles of PPRR (Prevention, Preparedness, Response and Recovery) to offshore petroleum emergencies is addressed in Commonwealth and State petroleum legislation. This legislation has specific requirements pertaining to emergency management for offshore facilities. These include: identifying the hazards and potential emergencies facing the Facility and their impacts; taking action to minimise the potential for their occurrence and escalation; establishing an organisation and command structure that can respond to these emergencies; providing training to personnel and testing the emergency response procedures and capabilities; and ensuring adequate resources are available to implement and maintain an effective emergency response.

The Facility Operator is required to prepare Emergency Response Plans that encompass these activities. Chart 1 in Appendix 5 depicts the roles, responsibilities and lines of communication for prevention and preparation strategies under this plan. 3.2 3.2.1 Prevention Petroleum Legislation

Commonwealth and State Legislation covering offshore petroleum activities have specific requirements pertaining to management of safety on offshore facilities. These are intended to assure the safety of personnel on these facilities by identifying the hazards associated with the activities, minimising the frequency of such events and reducing the impacts of their consequence. In particular, the Facility Operator is required to develop the Safety Case for the Facility. 3.2.2 Safety Case The Safety Case for a facility is, among other things, a demonstration that the Facility Operator has: established a safety management system that can identify and manage hazards to personnel throughout the life of the facility; carried out a detailed risk assessment to identify potential hazards that may lead to a major accident event and the consequences of this eventuality; taken action to reduce these risks to as low as reasonably practicable (ALARP) to minimise the likelihood or consequence of a major accident event; and provided for the safe evacuation, escape and rescue of personnel on the facility in the event of a major accident event.
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Where changes to the Facility or its operating process have the potential to significantly alter the level of risk identified previously in the Safety Case, the Facility Operator is required to obtain the consent of DoIR for these changes. An updated Safety Case is required to be submitted every 5 years, following major changes or numerous minor changes, or at any time requested by DoIR. 3.3 3.3.1 Preparedness Types of Emergencies

The hazard identification processes conducted during preparation of the safety case identify a range of events for which an emergency response will be required. These can generally be classed as two separate types of incidents: (a) those which have no potential to escalate to a point at which there is a need for evacuation, escape and rescue arrangements (eg man overboard, helicopter ditching); and (b) those which may require evacuation, escape and rescue arrangements (eg fire and explosion). The emergency response arrangements for a facility must address both types of emergencies and provide for appropriate responses to these, including the nature and level of support that may be needed from Government Agencies. This support will vary depending on a number of factors, including the type and scale of the emergency and the resources available to the Facility Operator. In all likelihood security issues would be under 3.3.1 (b), above, with the potential for escalation. 3.3.2 Security Issues

The National Counter-Terrorism Plan (NCTP) outlines responsibilities, authorities and the mechanisms to prevent, or if they occur manage, acts of terrorism and their consequences within Australia. Under the NCTP, the Police Service has operational responsibility for preventing, responding and investigating terrorist activity, threats and incidents in this State. However, should an incident occur the State Government may establish a State Crisis Centre (SCC). The SCC Executive, which will be chaired by the Premier or the Minister responsible for Police and Emergency Services, will determine broad policy strategies for security and consequence management response. It also becomes the high-level communications link between the police command, other State/Territories, the Commonwealth and facility owners/operators. Operators and Contractors of facilities should consider the risks (likelihood and consequence) associated with a potential security threat and assess them to ensure that they are ALARP (As Low As Reasonably Practicable), and that adequate emergency response and evacuation plans are in place.
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Aspects of such plans dealing with security emergencies should not be in the public arena, and DoIR (not being directly involved in the security crisis response) should not be directly assessing these. DoIR does however under the current requirements of the legislation need assurance that these risks have been assessed and managed by the Operator. Operators should liaise with the State Security Unit (WA Police) for information and advice concerning security issues. Information concerning security threats and or events should be communicated to the WA Police. 3.3.3 Organisation and Command Based on the plan principles (as outlined in Section 2), the relationship between the emergency management arrangements of the Facility Operator and the States Emergency Management Structure is shown in Appendix 1. A Facilitys Emergency Response Plan is required to identify a person on the facility as Incident Controller and include provision for the transfer of control of the emergency to another trained and competent leader (eg. onshore emergency response team leader) in the event that the emergency develops such that the nominated Incident Controller on the facility is unable to exercise the necessary emergency response management. An Operations Area Manager (or equivalent operator representative) shall also be identified to provide additional support (in consultation with the relevant District Emergency Coordinator[s]) for the Incident Controller where there is potential for escalation. Unless requested to assume control of a specific aspect of an emergency, in accordance with WAOPEMC, Government Agencies will function as Combat Agencies under the overall control of the Incident Controller or Operations Area Manager nominated by the Facility Operator. Where a Government Agency is notified of an emergency at an offshore facility through a third party, the declaration of an emergency should be verified with the facility or with the Facility Operators shore-based management. The roles and responsibilities of participants in the response to offshore petroleum emergencies are outlined in section 4, ROLES AND RESPONSIBILITIES. 3.3.4 Training Personnel and Organisations likely to be involved in the emergency must know what their roles are and how they should respond. Petroleum Legislation requires that personnel on an offshore Facility and those involved in emergency response onshore, are provided with training appropriate to their role in the emergency response. The Facility Operator is responsible for the provision of this training, including exercising of the plan. The Operators Safety Case (see section 3.2.2) is required to describe the safety training programme for the Facility. Emergency safety training must be relevant to the potential emergencies identified for the Facility through the hazard identification and risk assessment processes. Where the Emergency Response Plan identifies the involvement of Government Agencies, the process to activate and manage their involvement under the Facility Operator must be included in the plan and in emergency exercises. Personnel from Government Agencies who may be required to participate in coordinating the response to an offshore petroleum emergency should be given training that may include familiarisation and involvement in exercises so that they are aware of the types of
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offshore emergencies that can occur and the emergency response arrangements of the Facility Operators. Agencies and organisations meet their own expenses for involvement in exercises under State or National Plans. When requested to attend exercises by the Facility Operator, the Operator will provide or meet the costs of travel and accommodation for Agency personnel involved in the exercise. 3.3.5 Resources The provision of resources to respond to offshore petroleum emergencies is the responsibility of the Facility Operator. For most types of emergencies, the resources required will be provided from within those available to the Facility Operator for normal operations at the Facility. This includes access to emergency services normally provided through Government Agencies (such as AMSA/RCC) for small scale, single event emergencies. When required by the scale of the emergency, these resources may be supplemented: through access to other resources within the operators parent organisation or affiliates; through mutual aid agreements, industry cooperative ventures, specialised service providers; from equipment and service providers in non-petroleum industries; and from Government, non-government combat Agencies and emergency support Organisations.

The Facility Operators Emergency Plans must identify the likely sources of these supplementary resources and the processes that will be used to activate and manage these in the event of a large scale emergency. 3.3.6 State Emergency Management Plans The States emergency management arrangements include plans to manage the response to a variety of hazards and emergencies. While only a few of the plans are directly relevant to offshore petroleum emergencies, the States Emergency Management Structure facilitates the application of these Emergency Plans to offshore petroleum emergencies. Where an offshore facilitys emergency arrangements identify the possible involvement of a Government Agency, non-government combat Agency or support Organisation in the response to an offshore emergency, the process for the activation of the Agencys response and its consequent coordination with the Facilitys emergency response must be detailed in the Facilitys Emergency Response Plan. 3.3.7 Western Australian Offshore Petroleum Emergency Management Committee (WAOPEMC)

WAOPEMC advises SEMC on the development and review of arrangements for the management of offshore petroleum emergencies and, if necessary, to provide advice and support to DoIR during emergency response operations. WAOPEMC is chaired by DoIR and meets at a frequency determined by DoIR to ensure performance of its functions. See Appendix 2 for a list of member organisations. The functions of the WAOPEMC are:

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(a) to make recommendations to SEMC so that the States preparedness to manage emergencies involving offshore petroleum operations can be improved; (b) to prepare, test and maintain WESTPLAN - OFFSHORE PETROLEUM; (c) to monitor the implementation of this Plan throughout Western Australia; (d) to assist DoIR with exercising the response capabilities, and monitor the preparedness, of organisations contributing to this plan; (e) to review post-operation and exercise reports of emergencies involving offshore petroleum operations, with a view to amending the arrangements of this plan as required; and (f) to provide advice and support to DoIR during offshore petroleum emergency response operations. The Committee is comprised of representatives of the offshore petroleum industry, the States Emergency Management Structure and Government Agencies. 3.3.8 Media Policy In DoIR, the Petroleum and Royalties Division plays a lead role in collating and disseminating information for an offshore petroleum emergency situation because a large scale offshore emergency attracts intense media and public interest. Therefore, it is imperative that the HMA, in this case, the DoIR, deal with the communication issues relating from such an incident, working with other agencies and the Facility Operator. Therefore it is important that the Department' s Media Policy be followed and forms the basis for media release protocol for offshore petroleum emergencies which is described in Appendix 4. 3.4 3.4.1 Response General

The response to an emergency at an offshore Facility will be activated and managed by the Facility Operator in accordance with the Emergency Response Plan for the Facility. Subsequent response activities will depend on the scale and nature of the emergency. Charts 2, 3 & 4 in Appendix 5 depict the roles, responsibilities and lines of communication for response and recovery under the plan. Roles and responsibilities in responding to an offshore petroleum emergency are detailed in Section 4, Roles and Responsibilities. 3.4.2 Facility Operator The Facility Operator is responsible for the management of the response to emergencies associated with the Facilitys operations. Management of the emergency response will be carried out in accordance with the facilitys Emergency Response Plan. The Facility Operators nominated Incident Controller assumes responsibility for the initial emergency response. If the emergency develops such that the control of the incident can not be undertaken by the nominated personnel on the Facility, control of the emergency will transfer in accordance with the procedures detailed in the Facility Emergency Response Plan. In such a case, the Facility Operator must advise DoIR of the person, and location of the person, assuming the responsibilities of Incident Controller for the emergency.
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If a Government Agency receives notification of an offshore petroleum emergency at a facility from a source other than the Facility Operator, immediate confirmation of the declaration of emergency should be obtained from the Facility Operator before proceeding with any response. This does not preclude any Agency from responding immediately where vessels/or aircraft associated with offshore operations issues a distress signal regarding their own safety. Where the support or active involvement of Government Agencies is required in the response, the Facility Operators Incident Controller contacts the relevant agencies and requests support in accordance with the procedures detailed in the facilitys Emergency Response Plan. The Facility Operator retains overall management of the response throughout the emergency even when certain Government Agencies assist by assuming a significant coordination role. This is aimed at ensuring available resources are used effectively and minimises potential for resource conflicts. The Facility Operator should have plans and resources allocated to handle media and family enquiries, which may extend to the provision of counselling services for personnel and their family(s). The Facility Operator is required to notify the DoIR of the emergency and provide details of: the emergency; its immediate impacts; and the response undertaken. Regular status updates (written or facsimiled) should be provided, including copies of any public statements made by the Facility Operator. 3.4.3 DoIR Petroleum Legislation requires that DoIR must be notified of all emergencies occurring in offshore petroleum operations. Regardless of any statutory reports required to be submitted by the Facility Operator to DoIR, the nature or scale of the emergency will determine the subsequent contact required between the operator and DoIR. Where considered necessary by DoIR during any offshore emergency, DoIR may advise WAOPEMC of the emergency and the possible need for support during the emergency operations. DoIR monitors the performance of the participants in the emergency response and, in particular, the coordination between the Facility Operator and any Government Agencies involved. If necessary, DoIR facilitates resolution of conflicts between the parties where these have adverse impact on response efforts. Throughout the emergency, DoIR is responsible for providing situational reports on the overall response efforts to SEMC, and relevant State or Commonwealth ministers. Any specific briefings required to be given to these parties are planned and coordinated by DoIR. DoIR activates the media protocol for the emergency and ensures each Government Agency participating in the response is aware of the protocol requirements. Information release should be controlled by the Facility Operator and DoIR. Other Government Agencies should only release information that is consistent with the information made available through a media liaison protocol and agreed to by DoIR. 3.4.4 Combat Agencies Where the Incident Controller, nominated by the Facility Operator, requests and is provided with assistance from Combat Agencies, these agencies operate under the Facility
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Operators overall management for the duration of their involvement in the facilitys emergency response operations. Within the overall objectives and control of the emergency response, these agencies retain command and coordination responsibilities for their resources, and shall provide progress reports to the designated Incident Controller or Operations Area Manager, as well as for their internal organisation. All involved Combat Agencies shall be required to contribute to a post operations report. 3.4.5 Support Organisations Where the Facility Operator has requested and is provided with onshore support during the emergency, this support should be organised by the District Emergency Coordinator nominated under the States Emergency Management Structure. For offshore petroleum emergencies, the role and responsibilities of the District Emergency Coordinator should be clearly identified to ensure that there are no conflicts with the offshore emergency response. Within the overall objectives and control of the emergency response, these agencies retain command and coordination responsibilities for their resources, and shall provide progress reports to the designated Incident Controller or Operations Area Manager, as well as for their internal organisation. All involved Combat Agencies shall be required to contribute to a post operations report. 3.5 3.5.1 Recovery General

Recovery encompasses those activities that are intended to restore normality as soon as possible, following the impact of the emergency. DoIR as the HMA is responsible for ensuring the Facility Operator activates appropriate recovery arrangements. Recovery issues following a major offshore petroleum emergency can be complex and the recovery process usually of long duration. These may include: 3.5.2 the return of the offshore Facility to a safe condition; the abandonment and/or removal of seriously damaged facilities; providing for the physical and psychological effects on the people involved in the emergency; addressing the impacts of the emergency on the environment; investigating the reasons for the occurrence of the emergency to prevent a recurrence; safe resumption of normal operations; evaluation of costs relating to emergency response resources; and assessing and responding to the long-term effects on the community and industry in Western Australia. Debriefing

The Facility Operator should coordinate the debriefing of personnel, organisations and agencies that participated in the emergency response within a reasonable time following the completion of the response. Following a large scale offshore emergency, DoIR should be involved in the debriefing of participants and in particular, the debriefing of Government Agencies involved in the emergency response operations.
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The results from such a debriefing provide valuable input to the evaluation of the emergency response process and should be carried out as soon as practicable. 3.5.3 Evaluation Notwithstanding any investigation of the emergency and the management of response activities conducted by the facility operator or any other body authorised for that purpose, DoIR is responsible for evaluating the role of this plan and its participants in the emergency with the aim of improving the States emergency response arrangements. The evaluation should include : 3.5.4 a review of this plan' s processes, procedures and requirements; the effectiveness of contact and coordination arrangements; the identification of deficiencies; and recommendations for improvement. Post Operational Reports

DoIR will provide a post operational report on the effectiveness of this plan and the participants in responding to the emergency. This report will be provided to: the Minister for State Development; Tourism; Small Business; SEMC; Ministers with responsibility for other participating Government Agencies; and the Facility Operator.

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4 ROLES AND RESPONSIBILITIES

4.1 Facility Operator

Role Management of the offshore facility and its emergency arrangements, including activating and managing the response to and recovery from offshore petroleum emergencies occurring on or associated with the Facilitys operations. Although DoIR reviews and accepts an Emergency Response Plan (and the Oil Spill Contingency Plan), the adequacy, maintenance and implementation of the plan is solely the responsibility of the Operator. It should be noted that the acceptance and/or approvals given are not an advice that the ongoing use of the facility Emergency Response Plans will in fact be safe. Whilst relevant safety aspects are considered in making the decision under the legislation, the responsibility for the safe operation and implementation of the Plan remains at all times with the Facility Operator. Responsibilities (a) Identify the types of emergencies that can occur. (b) Establish an effective emergency response organisation for these emergencies, and assign responsibilities and authorities. (c) Nominating competent person(s) as Incident Controller(s) and Operations Area Manager for offshore petroleum emergencies with responsibility for: Activating the relevant hazard plan; Assuming control of the situation; Assessing the situation and determining priorities; Preparing the tactical plan to respond to the event; Liaising with all participating agencies; Tasking and coordinating participating agencies in accordance with the tactical plan; Commanding own resources; Ensuring the preparation and approval of media releases; Ensuring the activation of appropriate recovery arrangements; Monitoring the performance of all participants; Ensuring the safety of all participants; Providing situation reports to the Emergency Coordinator and DoIR; Submitting a post operation report.

(d) Provide suitably trained and competent personnel for the emergency response organisation. (e) Prepare an Emergency Response Plan for the Facility, including an Oil Spill Contingency Plan (OSCP).
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(f) Ensure that the Emergency Plan and organisation are adequately tested by drills and exercises. (g) Ensure resources are available to maintain the planned emergency response capability and pre-arrange outside assistance by mutual aid agreements through Operators and other service providers. (h) Demonstrate that suitable onshore facilities and resources can be made available from which to control and coordinate a major offshore emergency. (i) Provide situational reports to DoIR and other relevant agencies during an emergency. 4.2 Department of Industry & Resources (Petroleum and Royalties Division)

Role In accordance with Commonwealth and State Petroleum Legislation and SEMC Policy Statement No 7, the Petroleum and Royalties Division ensures that appropriate arrangements are made for the management of offshore petroleum emergencies in Western Australia. Responsibilities (a) Ensure, as far as reasonably practicable, the Safety Case for an offshore facility adequately addresses emergency arrangements for the Facility. Continue ongoing assessment of the adequacy of the Operators drills, training and resources. (b) The Operators Emergency Response Plans are reviewed as part of the Facility Safety Case assessment procedure and require acceptance or approval, dependent upon the applicable legislative regime (Commonwealth or WA), before operations may commence; this includes the OSCP, which DoIR forward to Marine Safety, Department of Planning and Infrastructure for advice and comment. (c) Prepare a State Emergency Management Plan for offshore petroleum emergencies (Westplan). (d) Administer the monitoring, testing, exercising, reviewing and updating of the State Emergency Management Plan (Westplan). (e) Monitor the performance of participants in offshore emergency response and assist the Incident Controller / Operations Area Manager if other organisations fail to respond in accordance with the State Emergency Management Plan. (f) Ensure, as far as reasonably practicable, that emergency management activities pertaining to the prevention of, preparedness for, response to and recovery from a particular emergency are undertaken. (g) Facilitate the coordination of the Facility Operators emergency response operations and the response activities of Government Agencies. (h) Provide situational reports through the Director (Petroleum and Royalties Division) to the Director General (DoIR), relevant Ministers, agencies and SEMC. (i) Facilitate the transfer of information between Facility Operators and Government Agencies.

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4.3

WAOPEMC

Role Advise SEMC on the development and review of arrangements for the management of offshore petroleum emergencies and, if necessary, provide advice and support to DoIR during emergency response operations. Responsibilities (a) Assess the States arrangements for offshore petroleum emergencies and assist SEMC in the development and implementation of policy related to offshore emergencies. (b) Assist DoIR to develop, test and maintain WESTPLAN - OFFSHORE PETROLEUM. (c) Provide advice and support to DoIR during offshore petroleum emergency response operations. 4.4 AusSAR (AMSA)

Role In accordance with Australia' s National Search and Rescue (SAR) Plan, provide advice and support to the HMA, Incident Controller or Operations Area Manager on search and rescue of personnel involved in an offshore petroleum emergency. In each State and Territory the Police are the search and rescue authority. Responsibilities (a) Notify WA Police for searches in WA state waters. (b) Provide technical advice and support to the Incident Controller / Operations Area Manager on search and rescue operations. (c) Upon request from the Incident Controller / Operations Area Manager, assume responsibility for the coordination of search and rescue operations relevant to the incident. (d) Provide regular situational reports to the Incident Controller / Operations Area Manager. (e) Participate in emergency response exercises. (f) Provide information in relation to its scope of operation for release to the media, in accordance with the Media Protocol. 4.5 Role In accordance with The Western Australian Marine Oil Pollution Emergency Management Plan, the Facility Operator will normally be the Incident Controller / Operations Area Manager (combat agency) for oil spills in relation to an offshore facility, with support from industry and the WA (National Plan) Marine Pollution Committee. (a) Review the adequacy of the contingency plans for oil spill response submitted by the facility operator to DoIR. State Committee For Combating Marine Oil Pollution

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(b) Provide technical advice and support to the Incident Controller / Operations Area Manager on management of oil spill response operations. (c) Upon request from the Incident Controller / Operations Area Manager, coordinate oil spill response operations associated with an offshore petroleum emergency. (d) Liaise with AMSA; who have responsibility for oil spills (Marine Transport) in Commonwealth areas under the National Plan to Combat Pollution of the Sea by Oil and other Noxious and Hazardous Substances. (e) Participate in emergency response exercises. (f) Provide information in relation to its scope of operation for release to the media, in accordance with the Media Protocol. 4.6 Western Australia Police Service

Role Coordinate the activities of onshore support organisations activated in accordance with State Emergency Management Plans which may include Commonwealth Combat and Support Agencies.. Responsibilities (a) Upon request from the Incident Controller / Operations Area Manager, coordinate the reception and welfare of personnel evacuated from the offshore facility using resources available under the States emergency plans. (b) Liaise with Incident Controller / Operations Area Manager on progress. (c) Provide a Liaison Officer to join the onshore Operators emergency response group (or Team) to provide the link to the District Emergency Coordinator if required. (d) Chair the Incident Management Group on behalf of the HMA. (e) Participate in emergency response exercises. (f) Other responsibilities as described in Policy Statement No. 7. (See Western Australian Emergency Management Arrangements, SEMC Policy Statement No 7, Rev AL4 (Nov 2001)). Activation The District Emergency Coordinator (DEC) is primarily activated by the Operator. This person may also be activated by DoIR (as the HMA). The DEC will operate within their district to chair the Incident Management Group (IMG) and with an appropriate Liaison Officer representing them at the Operators office, effectively joining the Operators Emergency Response Management Group where required. The DEC, in consultation with the Incident Controller / Operations Area Manager, will determine if the State Emergency Coordination Group (the Operational Coordination Group) should be activated.

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5 ABBREVIATIONS, DEFINITIONS & GLOSSARY

1. 2. 3. 4. 5. 6. ALARP: AMSA: APPEA: AusSAR: CO: As Low As Reasonably Practicable Australian Maritime Safety Authority. Australian Petroleum Production and Exploration Association. Australian Search & Rescue (AMSA) Communications Officer, DoIR.

Combat Agency: An organisation which has the expertise and resources for performing a task or activity such as fire-fighting, rescue, temporary building restoration, evacuation, containment of oil spills, monitoring of radioactive materials, etc. An emergency operation may involve a number of combat agencies. Combat: Control: To take steps to eliminate or reduce the effects of a hazard on the community. The direction of emergency management activities in a designated emergency. Authority for control is established in legislation or in an emergency management plan and carries with it the responsibility for tasking and coordinating other organisations in accordance with the needs of the situation. The bringing together of resources to ensure effective emergency management response, primarily concerned with the systematic acquisition and application of organisations, personnel and equipment. Refers to the Petroleum Division in the Department of Industry and Resources, Western Australia.

7. 8.

9.

Coordination:

10. 11.

DoIR:

Emergency Coordinator: That Police Officer designated by the Commissioner of Police to be the District or Local Emergency Coordinator, for the purposes of coordinating support to the Incident Controller. Emergency Management: The systems, procedures and practices that have been established to prevent, prepare for, respond to and recover from the impact of emergencies. Emergency: An event, actual or imminent, which endangers or threatens to endanger life, property or the environment and which requires the coordination of a number of significant emergency management activities.

12.

13.

14.

Facility Operator: The representative of the titleholder of the petroleum permit responsible for management and control of operations in that tenement and/or associated with a facility. Facility: GMSE A vessel, structure or pipeline as defined in petroleum legislation, this also includes installations on offshore islands. General manager safety and environment, Petroleum Division, DoIR.

15. 16. 17.

Hazard Management Agency (HMA): That organisation which, because of its legislative responsibility or specialised knowledge, expertise and
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resources is responsible for ensuring that all emergency management activities pertaining to the prevention of, preparedness for, response to and recovery from a specific hazard are undertaken. Such organisations are either designated by legislation or detailed in State level emergency management plans. 18. 19. 20. Hazard: IADC: A potential or existing condition or situation that may cause death or injury to life, or damage to property and/or the environment. International Association of Drilling Contractors - Australasian Chapter.

Incident Controller: That person designated by the Hazard Management Agency to exercise control for a particular emergency. Some organisations use the term emergency controller for this position. MAE: Major Accident Event means an event connected (whether immediately or after delay) with work activities that, should it occur, would cause, or pose a significant risk of causing, multiple fatalities (for example, by reason of hydrocarbon releases);. Corporate Communication and Marketing Branch Manager, DOIR. Provision of resources, and or technical support to assist the affected facility operator by non-affected operators through a mutual management agreement.

21.

22. 23.

MCCMB: Mutual Aid:

24.

Operations Area Manager: That person delegated by the operator, responsible for the overall management of an Operation and provision of strategic direction to agencies and Incident Manager(s) in accordance with the needs of the situation. designated by the Hazard Management Agency. Operator: OSCP: Policy No 7: PPRR: RCC: In relation to a facility, means the person from time to time registered or recorded by the Designated Authority. Oil spill contingency plan Western Australian Emergency Management Arrangements, SEMC Policy Statement No 7 Rev AL4 (Dec Nov2001) Prevention of, preparedness for, response to and recovery from emergencies. Rescue & Coordination Centre located in Canberra and operated by AusSAR on a 24-hour basis. Its prime function is coordinating all Search and Rescue for which AMSA is responsible. Search & Rescue The State Government may establish a State Crisis Centre when an terrorist incident occurs or a significant terrorist threat is manifest, to ensure a high-level, coordinated whole-of-government response.

25. 26. 27. 28. 29.

30. 31.

SAR: SCC:

32. SEMC: State Emergency Management Committee.33. State Committee: The WA (National Plan) Marine Pollution Committee, also known as the State Marine WAOPEMC: Pollution Committee.34. Western Australian Offshore Petroleum Emergency Management Committee.

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APPENDIX 1

ORGANISATION - OFFSHORE PETROLEUM EMERGENCIES

MINISTER FOR STATE DEVELOPMENT; TOURISM; SMALL BUSINESS

MINISTER FOR EMERGENCY SERVICES

STATE EMERGENCY COORDINATION GROUP

DoIR HMA WAOPEMC

(OPERATIONS AREA MANAGEMENT GROUP)

OPERATORS EMERGENCY RESPONSE MANAGEMENT GROUP

Escalating Emergency Event (includes Perth Based Activity)

DISTRICT EMERGENCY COORDINATOR
(INCIDENT MANAGEMENT GROUP)

Emergency Event with no Potential to Escalate (Offshore Facility and Local Community Infrastructure Based Activity)

INCIDENT CONTROLLER
(OFFSHORE FACILITY)

LOCAL EMERGENCY COORDINATOR(s)

SUPPORT ORGANISATIONS GOVT DEPTS, LOCAL GOVT, OTHER AGENCIES

STATE COMBAT AGENCIES

COMMONWEALTH AGENCIES

OPERATOR' S EMERGENCY RESPONSE RESOURCES

etc

etc

etc

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States Emergency Management Arrangements

Commonwealth Agencies

Operators emergency arrangements

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APPENDIX 2
Membership Contact via:

WAOPEMC MEMBERSHIP
March 2004 DoIR, Petroleum and Royalties Division, Safety and Environment Branch 100 Plain Street East Perth WA 6004 Tel: 08 9222 3622 Fax: 08 9222 3799 08 9480 9096 (pager) Representative
Petroleum and Royalties Division - General Manager Safety & Environment - DoIR officer Emergency Management Services - Director - Manager Policy & Planning Officer in Charge Emergency Operations Unit Marine Safety Representative 3 delegates representing members 1 delegate Adviser (Cospas-Sarsat)

WA Offshore Petroleum Emergency Management Committee

After hours Emergency: Organisation

Dept of Industry & Resources - Chair - Secretary Fire & Emergency Services Authority (FESA)

WA Police Service Dept of Planning & Infrastructure APPEA (Australian Petroleum Production & Exploration Association) IADC (International Association of Drilling Contractors - Australasian Chapter) AMSA (Australian Maritime Safety Authority)

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APPENDIX 3

CONTACT LIST

AFTER HOURS & EMERGENCIES

DoIR, Petroleum and Royalties Division, Safety & Environment Branch Duty Officer can access emergency & after hours contacts

(08) 9480 9096 (pager)

AGENCIES Agency Name

DoIR, Petroleum and Royalties Division, Safety & Environment Branch http://www.doir.wa.gov.au/PD_SEB_contacts Department of Planning & Infrastructure, Marine Safety, http://www.dpi.wa.gov.au/imarine/ Fire & Emergency Services Authority FESA Communication Centre (24hr access) http://www.fesa.wa.gov.au/ FESA Emergency Management Services FESA State Emergency Service (08) 9323 9304 1300 1300 39 (08) 9323 9462 (08) 9479 4890 (Metropolitan Regional Office) (08) 9323 9333 (08) 9321 2044 (08) 9216 8999 (08) 9169 8979 (business hours) (08) 9222 3622

Telephone

Facsimile
(08) 9222 3799

Western Australian Police Service Police Operations Centre Communications Controller Australian Maritime Safety Authority (AMSA) http://www.amsa.gov.au/

(08) 9222 1111 (All Hours)

1800 641 792

(02) 6230 6868

OPERATORS
Emergency contact numbers are contained in operators' emergency response plans and accessible through DoIR duty officer.

OPERATOR ORGANISATIONS
APPEA (Australian Petroleum Production & Exploration Association) http://www.appea.com.au/ IADC - Australasian Chapter http://www.iadc.org/chapters/austrasa/index.htm

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APPENDIX 4

DOIR MEDIA PROTOCOL

For offshore petroleum emergencies, falling under this plan, it is essential that External Affairs are notified if there is an emergency or incident. This includes outside normal working hours (see Contact List, Appendix 3). There should be NO public comment until there is a nominated spokesperson. If media call refer them to External Affairs. Once notified DoIR External Affairs will manage or arrange: coordination and approval of media releases, statements, maps, or other relevant information; handling of media enquiries; establishment of web site; government spokesperson (eg Director, Petroleum and Royalties Division); media conference or interviews as required; and liaison with relevant counterparts in industry, government and Minister' s Office.

MEDIA RELEASE POLICY The Department has the responsibility for release of information pertaining to offshore emergencies. The information to be released will be factual and consistent and involve information from the operator and other agencies. The offshore operator involved in the incident would be informed of the release and a copy sent to them prior to issue. The offshore operator may also issue a public statement. External Affairs will liaise with other government agencies involved in the incident. As a general rule no other agency should issue information until it is cleared by the Hazard Management Agency, in this case the Director, Petroleum and Royalties Division.

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APPENDIX 5

FLOW CHARTS 1 - 4

CHART 1 Prevention and Preparation This applies principally to the operator and DoIR. The operations are conducted under the requirements of a safety case which includes prevention strategies and emergency response plan(s) for the operations. CHART 2 Non-Escalating Incident managed on-site by the facility operator This applies to incidents that do not require external assistance and can be controlled by the resources available at the facility or site. Notification is made to DoIR (and/or other agencies) in accordance with statutory requirements, voluntary guidelines or a co-regulatory approach with DoIR. The facility operator' s onshore operational support group is notified but will not be called out, used to make agency (DoIR & or other) notifications. The facility operators strategic response group is not activated. Typical incidents include: Non-urgent medivac Minor oil spill, isolated & nonescalating Person overboard Minor incident

CHART 3 Non-Escalating Incident managed by facility operator with minimal assistance This applies to incidents that require external assistance from the facility operator' s onshore operational support group and possibly other agencies identified in the facility emergency response plan. The facility operators strategic response group is notified. Typical incidents include: Serious casualty/ies Person overboard & missing 1000 m Minor fire Well control incident Cyclone

Oil spill between 10 (consequences dependent

CHART 4 Escalating Incident managed by facility operator with external assistance This applies to incidents that are beyond the resources of the facility and external assistance is required. The operator' s onshore operational support group and the facility operators strategic response group are activated immediately. Typical incidents include: Major fire / explosion Aircraft overdue or crash Blowout Major oil spill > 1000 m, maybe less depending upon consequences Major gas leak Collision or vessel loss Bomb threat Fatality

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CHART 1 Preparation

Prevention and
Other Combat Agencies Facility Operator DoIR WAOPEMC SEMC / Minister

Process Description

Start.

FO prepares ERP & OSCP and liaises with CA, including contractors and authorities.

FO EST COMMS Liase

Liases

FO submits completed ERP & OSCP, as part of safety case to DOIR. DoIR assess ERP & OSCP. Can also include bridging documents for drilling and seismic operations. Copy OSCP to DPI on behalf of State Combat Committee for comment/advice. Decision by DoIR whether to accept plans. If not acceptable, DoIR initiates clarfication/ammendment process with FO. DoIR accpets plans and designate FO as the Incident Controller. FO implements plan. DoIR monitor implementation of plans. FO informs DoIR of ERP & OSCP exercise(s) & includes participants from appropriate agencies. FO conducts exercise debrief and improves plans.

FO ERP OSCP

OSCP DoT

5 Yes 6

Monitor

Observe

Observe

Observe

Notify

Notify

Audit of FO ERP & OSCP by DoIR as well as internal/external. Plans revised or amended following audits and/or significant changes. A significant change may require formal re-submission.

Audit

Audit

10

10

Link to flow chart 2.

chart 2
CA - Combat Agency

Key
1
start/end action

Abbreviations ERP - Emergency Response Plan

OSCP - Oil Spill Contingency Plan FO - Facility Operator DoIR - Petroleum Division WAOPEMC - West Australian Offshore Petroleum Emegency Management Commitee SEMC - State Emergency Management Commitee CA - Combat Agency IC - Incident Controller ERP - Emergency Response Plan DoT - D OSCP - Oil Spill Contingency Plan IC - Incident Controller DPI - Department of Planning and infrastructure Minister - Minister for Mines

support

decision

notification

link

possible path

Flow Chart 1

possible process

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CHART 2 Non-Escalating Incident managed on-site by the facility operator

Process Description Other Combat Agencies Facility Operator
chart 1

DoIR

WAOPEMC

SEMC/ Minister

From flowchart 1

Incident occurs at an offshore facility or offshore petroleum activity.

Facility designated IC responds according to facility ERP.

IC assesses incident including need for assistance or possible escalation. Is onshore support required or is there potential for escalation? No FO notifies DoIR and/or other agencies. DoIR provides further notifications, as required.

Yes

chart 3

Notify

Notify

Notify

Minister

FO investigates incident. DoIR may initiate a separate investigation, participate in FO's or receive a report. FO provides incident debrief to DoIR. Are changes to the ERP/OSCP required? If yes go to chart 1 step 1. If no continue chart 1-1 Yes

FO implement recovery plans. DoIR assess and monitor recovery phase. The end of the recovery phase FO returns to normal operation.

Monitor

10

Resumption of normal operations

Key
1 action

Abbreviations
FO - Facility Operator DoIR - Petroleum Division WAOPEMC - West Australian Offshore Petroleum Emegency Management Commitee SEMC - State Emergency Management Commitee CA - Combat Agency ERP - Emergency Response Plan OSCP - Oil Spill Contingency Plan IC - Incident Controller DPI - Department of Planning and Infrastructure Minister - Minister for Mines

start/end

support

decision

notification possible path

link

possible process

Flow Chart 2

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CHART 3 Non-Escalating Incident managed by facility operator with minimal assistance

Process Description Other Combat Agencies Facility Operator
chart 2-5

DoIR

WAOPEMC

SEMC / Minister

From flowchart 2, step 5

Is there potential for escalation of the incident or are the required agencies outside the scope of the ERP/OSCP? If yes got to chart 4. If no continue Onshore support activated. Notifications made, as required.

2 No Notify 3

Yes

chart 4 Minister Notify Notify

SEMC

FO, CA and other support organisations combine ER capabilities.

4 Minister

DoIR monitor incident response & briefs WAOPEMC members, reporting and liaising, as required. FO provides further notification to DoIR as required.

Notify

Notify

SEMC

Notify

FO investigates incident. DoIR may initiate a separate investigation, participate in FO's or receive a report. FO provides incident debrief to DoIR. Are changes to the ERP/OSCP required? If yes, go to chart 1 step 1. If no, continue.

chart 1-1

Yes

FO implement recovery plans. DoIR assess and monitor recovery phase. The end of the recovery phase. FO returns to normal operations.

Monitor

10

Resumption of normal operations

Key
Abbreviations
FO - Facility Operator DoIR - Petroleum Division WAOPEMC - West Australian Offshore Petroleum Emegency Management Commitee SEMC - State Emergency Management Commitee CA - Combat Agency ERP - Emergency Response Plan OSCP - Oil Spill Contingency Plan IC - Incident Controller DPI - Department of Planning and Infrastructure Minister - Minister for Mines

1 start/end action

support

decision

notification

link

possible path

possible process

Flow Chart 3

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CHART 4 Escalating Incident managed by facility operator with external assistance

Process Description Other Combat Agencies Facility Operator
chart 3-2

DoIR

WAOPEMC

SEMC / Minister

From flow chart 3 step 2.

Onshore support activated. Notifications (of incident escalation) made as required.

Minister
Notify Notify 2 Notify Notify SEMC

FO, CA and other support organisations combine ER capabilities. DoIR convenes WAOPEMC who provide advice and support as required. DoIR and WAOPEMC assess the response coordinated by FO. FO is responsible for coordinating the incident response of CA's and other support organisations'. DoIR support SEMC & WAOPEMC. FO investigates incident. DoIR may initiate a separate investigation, participate in FO's or receive a report. FO provides incident debrief to DoIR. Are changes to the ERP/OSCP required? If yes, go to chart 1 step 1. If no continue.

Minister 4 4

Activate

SEMC

Minister 5 ER ER 5 SEMC

chart 1-1

Yes

FO implement recovery plans. DoIR assess and monitor recovery phase.

Monitor

The end of the recovery phase. FO returns to normal operations.

Resumption of normal operations

Key
Abbreviations
FO - Facility Operator DoIR - Petroleum Division WAOPEMC - West Australian Offshore Petroleum Emegency Management Commitee SEMC - State Emergency Management Commitee CA - Combat Agency ERP - Emergency Response Plan OSCP - Oil Spill Contingency Plan IC - Incident Controller DPI - Department of Planning and Infrastructure Minister - Minister for Mines

1 start/end action

support

decision

notification

link

possible path

possible process

Flow Chart 4

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