Document Number: <QMS Ref. No.

>

Copy Number: <1>

<Client Logo if available>

<NAME OF CLIENT>
<Location>

E recruitment
User Manual

March 14, 2013

A Division of Tata Sons Limited

Version 1

<Name of client> <name of software>

User Manual Ver. <Number>

PF3020

DOCUMENT RELEASE NOTICE

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<Name of client> <name of software>

User Manual Ver. <Number>

PF2060C

DOCUMENT REVISION LIST

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Project
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<Name of client> E-Recruitment System

User Manual Ver. 1

PREFACE
Purpose: For online recruitments of candidates.
Audience: End User who will use application.
Prerequisites

Knowledge of Windows.
Knowledge of Software.

About this volume

Introduction of application, Software tools used, Tables used, Modules and roles of users.

Organisation of the Manual

The User Manual for the E-Recruitment System is contained in volume-1 as follows:
Volume Number
I

Contents
Chapter 1 provides a brief introduction to E-Recruitment System. It
also details the hardware and software requirements.
Chapter 2 takes you on a quick tour of E-Recruitment System. It gives
a brief introduction about the general working features of E-Recruitment
System that you should keep in mind while working.
Chapter 3 describes the System Administration functions. These
activities are to be performed by the system administrator.
Appendix A <Include appropriate text here> A Sample <lists the
various messages displayed by <name of software> and the actions to
be taken in each case.>

II

Appendix B <Include appropriate text here> A Sample <which can be

used as a reference presents the report layouts module-wise.>

Note: Chapters 2 and 3 are particularly important for the system administrator who has to carry
out the installation and administration processes.

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<Name of client> E-Recruitment System

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Typographical Conventions Used

<Typographical Conventions Table>
Type

Description

Bold

Used for Headings

Italics

Useful Content

Abbreviations and Acronyms Used

BGC
ID

Background Check
Identity

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<Name of client> E-Recruitment System

User Manual Ver. 1

CONTENTS
CHAPTER-1 .................................................................................................................................... 1
INTRODUCTION........................................................................................................................... 1
1.1 Welcome to E-Recruitment System........................................................................................1
1.2 E-Recruitment System modules............................................................................................... 1
1.2.1 Login................................................................................................................................ 1
1.2.2 BGC Administrator........................................................................................................... 1
1.2.3 BGC and Compliance ID Generation...............................................................................1
1.2.4 Employee Details............................................................................................................. 2
1.3 E-Recruitment Environment..................................................................................................... 2
1.3.1 Hardware Environment.................................................................................................... 2
1.3.2 Software Environment...................................................................................................... 2
1.3.3 Network Environment....................................................................................................... 2
1.4 Interfaces with other Systems.................................................................................................. 2
SETTING UP

E- RECRUITMENT SYSTEM............................................................................................ 1

1.1 Before Installing <Software>..................................................................................................... 1

1.2 <Software> Distribution Diskettes............................................................................................. 1
1.3 Installing <Software>................................................................................................................. 1
1.3.1 About the <Software> Setup Screen................................................................................1
1.4 <Software> Components.......................................................................................................... 1
1.5 Startup Settings........................................................................................................................ 1
CHAPTER -2 ................................................................................................................................... 1
A QUICK TOUR OF

E-RECRUITMENT................................................................................................... 1

2.1 Starting and Quitting E-Recruitment......................................................................................... 1

2.1.1 Starting E-Recruitment..................................................................................................... 1
2.1.2 Quitting E-Recruitment..................................................................................................... 1
2.2 E-Recruitment Menu Options................................................................................................... 1
2.2.1 Login Menu...................................................................................................................... 1
2.2.2 E-Recruitment Menu........................................................................................................ 1
2.2.2.1 BGC Administration................................................................................................... 1
2.2.2.2 BGC and Compliance ID Generation.........................................................................1
2.2.2.3 Employee Details....................................................................................................... 1
2.2.3 Admin Menu.................................................................................................................... 1
2.2.4 Windows Menu............................................................................................................... 1
2.2.5 Help Menu...................................................................................................................... 2
2.3.1 Definition of Key Terms.................................................................................................... 2
2.3.2 Using Short Cut Keys....................................................................................................... 2
2.3.3 Navigating across Fields.................................................................................................. 2
2.3.4 Printing Reports............................................................................................................... 2
2.4 Using Online Help.................................................................................................................... 2
2.4.1 ToolsBars and Tool Tips.................................................................................................. 2
CHAPTER 3................................................................................................................................... 1
SYSTEM ADMINISTRATION................................................................................................................. 1

3.1 Introduction.............................................................................................................................. 1
3.2 Transferring Data..................................................................................................................... 1
3.2.1 Downloading Data........................................................................................................... 1
3.2.2 Uploading Data................................................................................................................ 1
3.3 Maintaining System Security.................................................................................................... 1
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3.3.1 Maintaining Roles............................................................................................................ 1

3.3.1.1 Adding Roles............................................................................................................. 1
3.3.1.2 Modifying Roles......................................................................................................... 2
3.3.1.3 Deleting Roles........................................................................................................... 2
3.3.2 Maintaining Users............................................................................................................ 2
3.3.2.1 Adding User Details................................................................................................... 2
3.3.2.2 Modifying User Details............................................................................................... 2
3.3.2.3 Deleting User Details................................................................................................. 2
3.3.3 Maintaining Security Access............................................................................................ 3
3.4 Maintaining Inputs.................................................................................................................... 3
3.4.1 Maintaining Login_G6 Table............................................................................................ 3
3.4.2 Maintaining BGC_TestAdmin_G6 Table..........................................................................3
3.4.3 Maintaining BGC_Check_G6 Table.................................................................................3
3.4.4 Maintaining Employee_G6 Table.....................................................................................3
3.4.5 Maintaining CandidateProfile Table.................................................................................3
3.5 Maintaining Inputs.................................................................................................................... 3
3.5.1 Maintaining <...........>...................................................................................................... 3
3.5.2 Maintaining <...........>...................................................................................................... 3
3.5.3 Maintaining <...........>...................................................................................................... 3
3.6 Generating Reports.................................................................................................................. 4
3.6.1 Generating Employee details........................................................................................... 4
3.6.2 Generating BGC administrator details............................................................................4
3.6.3 Generating Candidate details.......................................................................................... 4
APPENDICES
A
<Enter name of appendix here. If you only have a single appendix, do not assign
an alphabet to it (like Appendix A); just call it Appendix. >

The total number of pages in this document, including the cover page is <total number>

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E-Recruitment System- User Manual ver 1

Chapter 1 - Introduction

CHAPTER-1
INTRODUCTION
1.1 Welcome to E-Recruitment System.
Recruitment is a process of searching applicants to staff vacancies in any
organization. To meet the demands of the expanding industry, Company ABC has been
increasing the recruitment of new employees by almost 20% every six months. It is thus
very important to Company ABC that its recruitment process is efficient, robust and
effective. The Recruitment process of Company ABC involves taking into account many
parameters under consideration in order to recruit the right candidate. It is key to the
success of the growth of Company ABCs professional services. Company ABC
proposes e-recruitment process is to meet the needs of a rapidly growing business in
the age of internet. E-recruitment

solves some of the challenges faced by rapidly

growing organizations.

1.2 E-Recruitment System modules

1.2.1 Login
User can login to access this application. If it is their first login they will be prompted with
the change password page to change the default password. Otherwise according to their
role they will be redirected to their homepage.

1.2.2 BGC Administrator

In this module HR will add an existing employee as BGC administrator. Further this
administrator will be approved by Unit Head. Both HR and Unit Head can view the list of
BGC administrator.

1.2.3 BGC and Compliance ID Generation

In this module candidate profile is updated with a unique BGC ID and each candidate is
assigned to a particular BGC administrator who will be responsible for conducting the
BGC of that respective candidate. Their schedule is generated by HR and candidate
details can be viewed by HR and BGC administrator on basis of their status.

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Chapter 1 - Introduction

1.2.4 Employee Details

Employee Details will be added by HR after they have successfully completed their
BGC. It can also be edited and viewed by HR.

1.3 E-Recruitment Environment

1.3.1 Hardware Environment

Pentium 3 processor
256 MB RAM
10 GB Hard Disk

1.3.2 Software Environment

Any Browser
Windows 98 and above

1.3.3 Network Environment

Connection to Internet

1.4 Interfaces with other Systems

Insert text here

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E-Recruitment System - User Manual Ver. 1

Chapter Setting Up

SETTING UP E- RECRUITMENT SYSTEM

1.1 Before Installing <Software>
Include running text here

1.2 <Software> Distribution Diskettes

Include running text here

1.3 Installing <Software>

1.3.1 About the <Software> Setup Screen
Include running text here

1.4 <Software> Components

Include running text here

1.5 Startup Settings

Include running text here

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E-Recruitment System- User Manual Ver. 1

Chapter 2- A Quick Tour

CHAPTER -2
A QUICK TOUR OF E-RECRUITMENT
2.1 Starting and Quitting E-Recruitment.
2.1.1 Starting E-Recruitment
Enter the URL. <http://localhost:8080/Er_System>

2.1.2 Quitting E-Recruitment

Logout and close the browser.

2.2 E-Recruitment Menu Options

2.2.1 Login Menu

Login button to enter into the application main page.

Forgot Password to regain the password.

2.2.2 E-Recruitment Menu

2.2.2.1 BGC Administration

Add BGC administrator.

Approve BGC administrator.
View BGC administrator.

2.2.2.2 BGC and Compliance ID Generation

Create BGC ID.

Edit the details of BGC schedule.
View the candidate profiles.

2.2.2.3 Employee Details

Add employees.
Edit their CTC and designation.
Display employee's details.
Delete employees.

2.2.3 Admin Menu

Include running text here

2.2.4 Windows Menu

Include running text here

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Chapter 2- A Quick Tour

2.2.5 Help Menu

Include running text here

2.3 Working with E-Recruitment System.

2.3.1 Definition of Key Terms
Include running text here

2.3.2 Using Short Cut Keys

Include running text here

2.3.3 Navigating across Fields

Include running text here

2.3.4 Printing Reports

Include running text here

2.4 Using Online Help

2.4.1 ToolsBars and Tool Tips
Include running text here

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E-Recruitment System - User Manual Ver. 1

Chapter 3- System
Administration

CHAPTER 3
SYSTEM ADMINISTRATION
3.1 Introduction
This process will help the company ABC as follows:Reduces the burden of managing incoming resumes without losing candidates who are interested
in applying to a company.

Empowers HR to accurately process candidates profiles in depth in order to find the right
candidates.

Help company find new employees,employ them in positions that suit their
capabilities,promote their professional development and retain them in long term.

Offers effective means for tracking compliance with anti discrimination policies and laws.

Integrate work flows to automate information flow and multiple processes, such as the
approval process.

3.2 Transferring Data

3.2.1 Downloading Data
Include running text here

3.2.2 Uploading Data

Include running text here

3.3 Maintaining System Security

3.3.1 Maintaining Roles
Our module comprises of the following roles:
HR
Unit Head
BGC Administrator

3.3.1.1 Adding Roles

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Chapter 3- System
Administration

1. HR
HR is already existing in the table.
2. Unit Head
Unit Head is already existing in the table.
3. BGC Administrator
Added by HR
Approved by Unit Head.

3.3.1.2 Modifying Roles

1. HR
HR cannot be modified.
2. Unit Head
Unit Head cannot be modified
3. BGC Administrator
Added by HR
Rejected by Unit Head.
4. Employee
Employee can be converted into BGC admin.

3.3.1.3 Deleting Roles

No roles can be deleted.

3.3.2 Maintaining Users

Our module comprises of the following users:
HR
Unit Head
BGC Administrator
Employee

3.3.2.1 Adding User Details

Each user will be provided with a unique user id and password through which they can
login.

3.3.2.2 Modifying User Details

Every user can modify his/her respective password with the help of forgot password by
setting a security question and answer.
User Ids cannot be modified.

3.3.2.3 Deleting User Details

Every user is added to the employee table.

And employee table has a provision of deletion.
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Chapter 3- System
Administration

3.3.3 Maintaining Security Access

While logging in every user will be checked for its designation, according to which they will be
directed to a specific homepage. On every homepage they will be provided with their specific
functionalities.

3.4 Maintaining Inputs

3.4.1 Maintaining Login_G6 Table

Whenever any employee is added its user-id and default password will be generated and
stored in login table.
Employee will be asked to change its password whenever they login for the first time.
Also they will be prompted for security question and answer.

3.4.2 Maintaining BGC_TestAdmin_G6 Table

Whenever the HR short lists an employee for conducting BGC his details will be added in
this table.
Later this employee is approved by Unit Head.

3.4.3 Maintaining BGC_Check_G6 Table

Background Check is scheduled by HR which cannot be altered.

3.4.4 Maintaining Employee_G6 Table

Employees will be added by HR.

HR can alter CTC and Designation.
Employees can be deleted.

3.4.5 Maintaining CandidateProfile Table

Candidate Profile is updated by BGC Id and BGC administrator.

Candidates can be viewed by HR.

3.5 Maintaining Inputs

3.5.1 Maintaining <...........>
Include running text here

3.5.2 Maintaining <...........>

Include running text here

3.5.3 Maintaining <...........>

Include running text here

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E-Recruitment System - User Manual Ver. 1

Chapter 3- System
Administration

3.6 Generating Reports

3.6.1 Generating Employee details.

Employee details can be viewed by HR.

3.6.2 Generating BGC administrator details.

BGC administrator details can be viewed by HR.

3.6.3 Generating Candidate details.

Candidate Details can also be viewed by only HR.

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Chapter <name>

<Include other contents as required>

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