SPECIAL MEETING OF TOWNSHIP COUNCIL - 23 Mar 2009 - Html 21/03/09 3:08 PM

SPECIAL MEETING OF
TOWNSHIP COUNCIL
Monday, March 23, 2009 at 3:00 p.m.
Fraser River Presentation Theatre
4th Floor, 20338 – 65 Avenue, Langley, BC

AGENDA

A. ADOPTION OF MINUTES
1. Special Council Meeting – March 9, 2009

Recommendation that Council adopt the Minutes of the Special Council Meeting held March 9,
2009.
March 9, 2009 Special Minutes.pdf
2. Special Council Meeting for Budget Purposes – March 10, 2009

Recommendation that Council adopt the Minutes of the Special Council Meeting for Budget
Purposes held March 10, 2009.
March 10, 2009 Special Minutes for Budget Purposes.pdf
3. Special Council Meeting for Budget Purposes – March 11, 2009

Recommendation that Council adopt the Minutes of the Special Council Meeting for Budget
Purposes held March 11, 2009.
March 11, 2009 Special Council for Budget Purposes.pdf

B. APPROVAL OF DELEGATION REQUESTS

4:00 P.M. SPECIAL MEETING

1. Patrick Matiowski
Langley Lodge
File 0550-07

Request by Patrick Matiowski, Langley Lodge, to appear before Council to discuss a financial grant
for a not for profit complex care facility that serves Township of Langley residents.
Patrick Matiowski Delegation.pdf

7:00 P.M. REGULAR MEETING

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1. Richard Bennett
File 0550-07

Request by Richard Bennett, to appear before Council to discuss the Lions Foundation of Canada
Purina Walk for Dog Guides.
Richard Bennett Delegation.pdf
2. Dan Sheel
File 0550-07

Request by Dan Sheel, to appear before Council to discuss the Aldergrove Aquatic facility.
Dan Sheel Delegation.pdf
3. Kathleen Stephany
File 0550-07

Request by Kathleen Stephany, to appear before Council to discuss the Mufford Crescent and 64th
Avenue Overpass and road alignment.
Kathleen Stephany Delegation.pdf
4. Russ Shiels
File 0550-07

Request by Russ Shiels, to appear before Council to discuss the Mufford Overpass.
Russ Shiels Delegation.pdf
5. Fred McNeill
File 0550-07

Request by Fred McNeill, to appear before Council to discuss the Synovate Poll as it pertains to the
Mufford Overpass.
Fred McNeill Delegation.pdf
6. Sonya Paterson
File 0550-07

Request by Sonya Paterson, to appear before Council to present the petition signatures against the
Mufford Crescent Overpass and copies of letters to the Agricultural Land Commission.
Sonya Paterson Delegation.pdf
7. Eric Bysouth
File 0550-07

Request by Eric Bysouth, to appear before Council to discuss the Mufford/#10/Glover/64 Avenue
Alignment.
Eric Bysouth Delegation.pdf
8. Wally Martin
File 0550-07

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Request by Wally Martin, to appear before Council to discuss the Mufford/64 Avenue Overpass.
Wally Martin Delegation.pdf
9. Wesley Mufford
File 0550-07

Request by Wesley Mufford, to appear before Council to discuss the Mufford/64 Avenue Overpass.
Wesley Mufford Delegation.pdf

MOTION TO RESOLVE INTO SPECIAL CLOSED MEETING

That Council now resolve into a Special Closed Meeting according to Section 90 of the Community
Charter for discussion of the following items identified under Section 90:

Item D.1 – Section 90(2) (b) Negotiations; and

Item G.1 – Section 90(1) (a) Personnel.

C. PRESENTATIONS
1. Regional Growth Strategy

Presentation by Johnny Carline, Commissioner/Chief Administrative Officer, Metro Vancouver,

regarding the Regional Growth Strategy.

Clerk’s Note: This was discussed at the February 9, 2009 Special Council Meeting.

D. REPORTS TO COUNCIL
1. 2009 Fee-for-Service Agreement with Tourism Langley
Report 09-37
File CD 6900-20

Recommendation that Council receive this report entitled “2009 Fee-for-Service Agreement with
Tourism Langley,” for information; and further

That Council authorize staff to execute, effective January 1, 2009, the 2009 Fee-for-Service
agreement with Tourism Langley for the provision of tourism services in the Township of Langley
for $51,000, as contained in the draft 2009 budget.
Tourism Langley Fee For Service Agreement.pdf
2. Mowing Maintenance Contract Award 2009 - 2011
Report 09-40
File RCP 2320-20

Recommendation that Council authorize the award of contract for 2009 – 2011 Mowing
Maintenance RFQ #PRE 09-302 to Newlands Landscaping.
Mowing Contract 2009-2011Report to Council Ver 2.pdf

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3. Strategic Community Investment Funds

Report 09-38
File FIN 2250-26

Recommendation that Council endorse the Strategic Community Investments Funds Agreement,
as requested by the Provincial Ministry of Community Development, in order for the Township to
receive the Traffic Revenue payments from the Province.
Strategic Community Investment Funds.pdf
4. 2009 Beer Garden Applications - Parks
Report 09-39
File RCP 8100-20

Recommendation that the Beer Garden applications listed below be approved as requested:

Langley Slo Pitch March 28 & 29

Kwantlen Polytechnic University Eagles Baseball March 28 & 29
Aldergrove United Soccer April 4 & 5
Kwantlen Polytechnic University Eagles Baseball April 11 & 12
Kwantlen Polytechnic University Eagles Baseball April 18 & 19
Langley Slo Pitch April 25 & 26
Willoughby Mixed Slo Pitch April 24,25 & 26
Raiders Flag Football May 16,17 & 18
Langley Slo Pitch May 23 & 24
Langley Meadows Community Association May 30
Aldergrove Festival Days Society June 13 & 14
Langley Slo Pitch June 20 & 21
Langley Slo Pitch July 4 & 5
Willoughby Mixed Slo Pitch July 10, 11, 12 & 13
Langley Mixed Slo Pitch July 11 & 12
Langley Mixed Slo Pitch July 18 & 19
Aldergrove Mixed Slo Pitch July 18 & 19
Langley Mixed Slo Pitch July 25 & 26
Aldergrove Legion #265 July 25 & 26
Langley Slo Pitch August 8 & 9
Langley United Football Club August 15
Fort Langley Lions August 15 & 16
Langley Mixed Slo Pitch September 19 & 20
Langley Mixed Slo Pitch September 26 & 27
Langley Mixed Slo Pitch October 17 & 18

2009 Beer Garden Applications_Parks.pdf

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5. Snow and Ice Control Policy - 2009 Revisions

Report 09-36
File ENG 5400-11

Recommendation that Council receive the “Snow and Ice Control Policy – 2009 Revisions”
report; and

That Council authorize the changes to first and second priorities as outlined in the report,
including the associated capital and operating budget implications; and further

That Council authorize a “condition based” response for third priority roads as outlined in the
report including the associated capital and operating budget implications.
Snow and Ice Control Policy - 2009 Revisions.pdf

E. CORRESPONDENCE
1. 25% Development Cost Charge (DCC) Increase
File 6410-01

Letter received from Peter Simpson, Chief Executive Officer, Greater Vancouver Home Builders'
Association regarding DCC increases and a new neighbourhood parkland dedication policy.

Clerk's Note: Request Council reconsider implementing DCC increases and parkland dedication policy.

25% Development Cost Charge Increase.pdf

2. South Fraser Family Court and Youth Justice Committee - Presentation
File 0540-20

Letter received from Shirley Gust, Chair, South Fraser Family Court and Youth Justice
Committee requesting a presentation to Council to discuss the 2009 Work Plan.

Clerk's Note: Request Council to approve a presentation from the South Fraser Family Court and Youth
Justice Committee.

South Fraser Family Court and Youth Justice Committee - Presentation.pdf

3. Aldergrove Indoor Pool
File 7900-01

Letter received from Gail Aitken regarding the Aldergrove indoor pool.

Clerk's Note: This item is for Council's information.

Aldergrove Indoor Pool.pdf

4. Willoughby Community Hall
File 6410-01

Letter received from Karl Dreise, President, Willoughby Community Hall Society regarding the
proposed Athenry Development.

Clerk's Note: Request Council to clarify a specific time frame with respect to the Athenry Development

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proposal.

Willoughby Community Hall.pdf

5. Proclamations:

In an effort to make the community aware, the following proclamations have been
requested:

Oral Health Month

File 0630-01

Letter received from Melanie Shim, Oral Health Month Coordinator, British Columbia Dental
Association requesting April be proclaimed as Oral Health Month.

Clerk's Note: Policy No. 01-024 Approved by Council, September 18, 2000: No vote or action to be taken on
proclamation requests.

Oral Health Month.pdf

6. Workers Day of Mourning
File 0630-01

Letter received from Carolyn Rice, Secretary-Treasurer, New Westminster & District Labour
Council requesting April 28, 2009 be proclaimed as Day of Mourning for workers killed and
injured on the job.

Clerk's Note: Policy No. 01-024 Approved by Council, September 18, 2000: No vote or action to be taken on
proclamation requests.

Workers Day of Mourning.pdf

F. MINUTES OF COMMITTEES AND COMMISSIONS

1. South Fraser Family Court and Youth Justice Committee - February 5, 2009

Recommendation that Council receive the Minutes from the South Fraser Family Court and
Youth Justice Committee meeting held February 5, 2009.
February 5, 2009 Minutes.pdf

G. ASSOCIATIONS AND OTHER GOVERNMENT ITEMS

1. Glen Valley Dyking District AGM
File 0400-60

Memorandum received from Mike Veenbas, Glen Valley Dyking District inviting Mayor and
Council to the 2009 Annual General Meeting.

Clerk's Note: Request Council to attend the Glen Valley Dyking District AGM on April 7, 2009.

Glen Valley Dyking AGM.pdf

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H. INFORMATION ITEMS FROM SPECIAL CLOSED MEETINGS

I. ITEMS FOR INFORMATION

J. ITEMS FROM PRIOR MEETINGS

K. STAFF ITEMS FOR DISCUSSION WITH COUNCIL

L. ITEMS FOR DISCUSSION BY COUNCIL MEMBERS

M. OTHER BUSINESS

N. TERMINATE

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