On Line Course on EU funding: How to access programmes and projects Module 1: An introduction Chapter 1.

4: The basics of participation (proposal preparation) Lecture 1.4.1: The main steps in preparing a project proposal

On Line Course on EU funding: how to access programmes and projects By Raniero Chelli

Lecture Outline
Downloading the documents and analyzing them Making the decision Preparation of a proposal summary Partner search Allocation of responsibilities in the writing of the proposal Collection of the formal documents Proposal writing in collaboration with the partners Finalization of the full documentation set Final check, packaging and submission
On Line Course on EU funding: how to access programmes and projects By Raniero Chelli

Downloading the documents and analyzing them

Main documents: Call for proposals Work programme Guidelines for applicants Application form Evaluation and selection criteria Hint: make sure to download the most recent version of the documents! All documents should be carefully analyzed to decide whether tohow participate or On Line Course on EU funding: to access programmes andnot projects
By Raniero Chelli

Making the decision

A Clear, explicit decision must be made about actual participation Some criteria (examples): Eligible organization Relevance of project idea to call Innovativeness (ref. Existing projects) Complexity, n. of countries Budget (overall and per project) N. of projects to be approved Available time Competition
On Line Course on EU funding: how to access programmes and projects By Raniero Chelli

Making the decision

A Clear, explicit decision must be made about actual participation Do NOT take for granted that it is a good idea to participate Participation is expensive and engaging (also external visibility)

On Line Course on EU funding: how to access programmes and projects By Raniero Chelli

Preparation of a proposal summary

It is necessary to: better define and specify the project Idea

start the partner search activity

On Line Course on EU funding: how to access programmes and projects By Raniero Chelli

Partner search There are no precise and pre-defined rules, only a series of indications, based on experience, on how to do it. The type of partners sought is defined in the call and by the project we are setting up.

On Line Course on EU funding: how to access programmes and projects By Raniero Chelli

Partner search Main channels Network of acquaintances Social Networks Ad hoc WEB based service (if any) Programme Database National Agencies Private agencies

On Line Course on EU funding: how to access programmes and projects By Raniero Chelli

Allocation of responsibilities in the writing of the proposal

A decision must be made on who does what A table must be produced with tasks assigned to each partner in the writing and associated deadlines

On Line Course on EU funding: how to access programmes and projects By Raniero Chelli

Collection of the formal documents

For example approved budget forms, statutes, and more importantly originals of official declarations of participation (for public administrations: delays times!)

On Line Course on EU funding: how to access programmes and projects By Raniero Chelli

Proposal writing in collaboration with the partners

According to the application form and guidelines we must describe: Objectives of the project Contents and organization of work Time diagrams Budget Role and competencies of partners, (this information is needed for the evaluation of the proposal) This is the subject of module 2 of this course
On Line Course on EU funding: how to access programmes and projects By Raniero Chelli

Finalization of the full documentation set Final check, packaging and submission Carefully check the submission rules Deadline (receipt vs post mark) Are originals needed Timing (sometimes the deadline is not 17.00 Hrs) In case of electronic submission do not wait for the last minute
On Line Course on EU funding: how to access programmes and projects By Raniero Chelli

Summary

In this lecture we have given an overview of the main steps in the writing of a project proposal. This is a very complex process and needs further study and discussion

On Line Course on EU funding: how to access programmes and projects By Raniero Chelli

Summary What comes next? In Lecture 1.4.2 we provide the PDF files with the contents of this Chapter. The next Module is called How to make a good proposal and it provides detailed information about how to implement what we have seen in this lecture Please contact me at: r.chelli@sophiaconsulting.eu Thank you
On Line Course on EU funding: how to access programmes and projects By Raniero Chelli