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TABLE
VIEW
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TABLE TABLE
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Select this
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Resource Calendar
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Resource Calendar
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A Simple Project
project 1 2.1
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3 2.3
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3.WBS Code
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Now enter work packages (not the summary tasks) which are given to you in the Assignment
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Now enter work packages (not the summary tasks) which are given to you in the Assignment
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Now enter work packages (not the summary tasks) which are given to you in the Assignment
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Sub Project
Sub Project
Sub Project
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Note how initially a WBS code of 9 is automatically assigned. This will change when Indent operation is complete. Select the tasks that will make up the summary task, right-click and select Indent.
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Generally, for complex projects with many levels, letters are used for upper levels of the WBS hierarchy. It is very important that you set the WBS structure correctly in the beginning : Once you set the it, it it would be difficult to change it. Clearly defined WBS means that the project is already solved in the mind.
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Displaying WBS
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These make up the summary task. You can hide them by clicking on the minus sign.
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2.You may change the cell layout (# rows & # columns) by clicking this icon.
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Reports
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1.Select View
2.Select Reports
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1.Select Overview
2.Enter Select
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2.Enter Select
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2.Edit...
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2.Select Months
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2.Select Days
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You can follow the changes in the timescale by observing this area.
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2.Click OK.
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Milestones
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Creating a Milestone
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Creating a Milestone
2.Select Advanced.
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Creating a Milestone
1.Give a name to your milestone 2. Give zero duration.
Creating a Milestone
1.Click on Predecessors.
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Creating a Milestone
NOTE: Pay attention to Predecessors column. When you add any new task these numbers are changed automatically; therefore you do not need to change predecessors of each activity.
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Creating a Milestone
1.Select Network View. Milestone 1 is in the network. Note that its shape is different from regular activities.
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Resources
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Entering Resources-1
1.Click on View
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Entering Resources-2
2.There are two types of resources. One is labor, the other one is material. In this example project we just have workers as a resource.
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Entering Resources-3
3. Enter the number of units in this cell. 100% means that resource or department is used fully.50% means that half capacity of that resource is used.
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Entering Resources-4
2.Overtime Rate: Write the hourly overtime rate. If a resource is used overtime, this rate is used to calculate the cost of overtime work.
3.Cost per use: A set fee for the use of a resource.(e.g. Travel cost, insurance) It is not related with the working hours.
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Entering Resources-5
This cell is used for accounting purposes. There are 3 types of entering the cost of resources.In this example we will use Prorated
Start: Cost at the beginning of the work. Prorated: Cost accrues while activity progress. If 30% of the work is finished, 30% of the cost related with that work accrued. End:Cost is accrued at the end of the work.
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Entering Resources-6
Through Base Calender cell, you can assign different calendars to different resources. In this example, Standard calendar is used: 5 working-days in a week, 8 hours a day. There are 2 more default base calendars which are 24 Hours and Night Shift. Other than these, you can create resources own calendars from Tools, Change Working Time.... In the appeared dialog box choose New... icon.
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Resource Information box will appear You can also enter resourse details using this dialog box instead of Resource Sheet. There are lots of details in this dialog box, Do Not Be Lost in these details.
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Rates for different periods can be given here Different Cost tables A-F
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100% means that this resource, A in this case, is used at full capacity.
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A Simple Project
project 1 2.1
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2 2.2
3 2.3
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Resource Leveling
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By scrolling to the right, you can see when each resource is used, how much it is used and whether it is overloaded (indicated with red colour)
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By scrolling this cursor to the right, you can see other resources.
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By scrolling this cursor to the right, you can see resource load over time.
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1.Go to Tools
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Automatic: Automatic
1.Check Manual
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2.Click on Apply
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1.Go to Toolbar
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Keeping the amount of work constant in effortdriven scheduling can have varying effects on duration and units depending on the task type
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Change these and find out Impact ie Change duration and Resources to see the impact. Can cause confusion
Fixed Duration
Fixed Duration Set the task to Fixed Duration if you want the task duration to remain constant, regardless of any change in assignment units or work for the task. For fixed-duration tasks: If you revise units, Microsoft Project recalculates work. If you revise duration in a fixed-duration task, Microsoft Project recalculates work. If you revise the amount of work, Microsoft Project recalculates the units
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Fixed Units
Fixed Units Set the task to Fixed Units if you want the number of assignment units to remain constant, regardless of any change in duration or work for the task. This is the default. For fixed-unit tasks: If you revise units in a fixed-unit task, Microsoft Project recalculates duration. If you revise duration, Microsoft Project recalculates work. If you revise the amount of work, Microsoft Project recalculates the duration.
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Fixed Work
Fixed Work Set the task to Fixed Work if you want the amount of work to remain constant, regardless of any change in duration or resource assignment units for the task. Because, by definition, fixedwork tasks are effort-driven, the Effort driven check box is automatically selected for fixed-work tasks. For fixed-work tasks: If you revise units, Microsoft Project recalculates duration. If you revise duration, Microsoft Project recalculates units. If you revise the amount of work in a fixed-work task, Microsoft Project recalculates the duration.
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Resource Management
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Resource Management-1
1.Click on an empty area in the tool bar
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Resource Management-2
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1.Double-click on the relationship between activities which you want a delay. 2.Set how many days will you delay.
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In addition to reducing over-allocations, splitting a task is useful when you need to interrupt work on a task. For example, your project may include a task that requires materials that are ordered but that won't be received for two weeks.
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Create a project and only model all Resources in that project which are common. (say Common_Resource) (For other projects that shall use the common resources Tools Resources Share ResourcesSelect the name as Common_Resource
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PERT Calculations
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Enter PERT Durations (Opt/Pess/Likely) and Calculate PERT You can view all 3 Gantt Opt/Pess/ Likely
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Base Lines
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If Save with a baseline option does not appear, Base Line means the details of the Previous Version of the Plan
1.Choose Tools
3.Click on SaveBaseline...
2.Select Tracking
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Display the Tool Bar for Tracking View Tool Bars - Tracking
3 Activities A, B and C Duration 6,4,4. A & B FS relation. All use resource AR. Cost per hour of AR = 10/hr (Resource Sheet)
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3 Activities A, B and C Duration 6,4,4. A & B FS relation. All use resource AR. Cost per hour of AR = 10/hr (Resource Sheet)
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Update the Task Status using the buttons on the Tool Bar (0-100% buttons) or Task Update Button (or Tools Tracking)
Buttons for Task Status 3 Activities A, B and C Duration 6,4,4. A & B FS relation. All use resource AR. Cost per hour of AR = 10/hr (Resource Sheet)
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Update Tasks and Add Progress Lines (Button on Tool Bar or Tools Tracking Progress Lines)
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Black bars Indicate Progress Progress Line (Line to left indicates Slow Progress, to Right Ahead of Schedule)
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Menu
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Menu
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Menu
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4.Update Tasks...
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Change the durations using the data provided in the Excel file. Note: Although we changed the actual and remaining durations, baseline dates are not affected by changes you made.
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Select the tasks that you want to update (press CTRL key and click on Task Name).
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2.Select Tracking
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1.Go to View
Dark Blue Bar shows the completion percentage of the tasks. Light Blue Bar shows the remaining percentage of the tasks. Gray Bar shows the base line of the tasks.
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Select Critical As you can see Tracking Gantt Chart does not show the completed tasks on the critical path. Therefore we have only remaining critical activities as indicated by the Red Bar.
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Step 1 Create a Network with one Task A Duration 10 Resource AR Set Std Rate for Resource as 10/hr (View-Resource Sheet) Step 2 Set the Status Date appropriately (Project Project Information) Step 3 Save the Base Line (Tools Tracking Save Base Line)
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Set the Tables to Earned Value View Tables More Tables Earned Value
EVM terms
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To see the BCWP/ACWP Set the Tables to Earned Value View Tables More Tables Earned Value Update the Progress of the job also (for BCWP)
1.Select View
2.Choose Report
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3.Click on Costs...
4.Click Select
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2.Click on Select
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Description Budgeted cost of work scheduled, through the project status date Budgeted cost of work performed, through the project status date Actual cost of work performed, through the project status date Earned value schedule variance, through the project status date Earned value cost variance, through the project status date Budgeted at completion (the baseline cost of the task/project) Estimate at completion, (estimated cost of the task/project) Variance at completion, (=BAC EAC)
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Cost calculations for activity 5: Uses 100% of resource B whose fixed cost is $450 & variable cost is $12/hr. BCWS = 450 + 13 (12*8) = $1698 BCWP = 450 + 13 (12*8)*(13/14) = $1608.86
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If BCWS is larger than BCWP, then that task is behind schedule. Hence there is a negative schedule variance. Total ACWP is larger than BCWP; that is money spent on tasks performed has been larger than the budgeted amount.
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EAC for activities that are not yet started (7, 8, 9, and 11) is set equal to BAC. It is presumed that the fact that there has been deviations in the started activities does not necessarily mean that there will be deviations in the future activities.
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1.Select Definition
You can change the format and details of cost schedule report by changing the items within Crosstab Report view. For the monthly cost report change the time unit to months.
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