AGENDA TOWN OF ATHERTON CITY COUNCIL APRIL 17, 2013 7:00 P.M. REGULAR MEETING 1.

PLEDGE OF ALLEGIANCE

http://www.youtube.com/watch?v=sEPYWGJalcI#t=10s
2. ROLL CALL LEWIS, DOBBIE, WIDMER, WIEST, CARLSON

http://www.youtube.com/watch?v=sEPYWGJalcI#t=37s
3. PRESENTATIONS

PROCLAMATIONS FOR: - DISPATCHER WEEK http://www.youtube.com/watch?v=sEPYWGJalcI#t=1m14s - NATIONAL POLICE WEEK http://www.youtube.com/watch?v=sEPYWGJalcI#t=4m50s

- WEST NILE VIRUS AND MOSQUITO AND VECTOR CONTROL AWARENESS WEEK http://www.youtube.com/watch?v=sEPYWGJalcI#t=8m40s
4. PUBLIC COMMENTS

http://www.youtube.com/watch?v=sEPYWGJalcI#t=11m20s Comments included criticism of the recent letter from the Atherton Police Officers Association, including that the requirement of having 3 officers patrolling the Town. Another member of the public spoke later in the meeting about the APOA because he was late to the meeting. Dobbie also made a comment in response to the APOA letter. The Mayor clarified that the Council was not consulted about the letter before it was mailed. She said the APOA is an independent organization not under the Council purview. She said she was not consulted about the response postcard that was included with the letter. Regarding the City Manager being required to live in the house in Holbrook Palmer Park, the Mayor sought to clarify a misconception. The City Attorney told the audience that it is unconstitutional to require an employee to reside in Town.

5. REPORT OUT OF CLOSED SESSION

6. CITY MANAGERS R EPORT

http://www.youtube.com/watch?v=sEPYWGJalcI#t=28m18s The Mayor noted the analysis regarding the Charter City and questioned whether the City Charter Ad-Hoc Committee had concluded. The City Attorney said that the proposed Charter was 90% completed. He said he expected a draft within the next two meetings. He said it was pretty preliminary and it would require a great deal of citizen involvement, including a ballot measure.
7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (ITEMS 8-14)

8. APPROVAL OF MARCH 13 SPECIAL MEETING, MARCH 20 REGULAR MEETING, AND APRIL 3 SPECIAL MEETING MINUTES

9. APPROVAL OF BILLS AND CLAIMS FOR MARCH, 2013 IN THE AMOUNT OF $917,445

10. APPROVAL OF CONTRACT WITH CMS SOLUTIONS TO IMPLEMENT THE INSTALLATION OF SHORETEL VOIP TELECOMMUNICATIONS SYSTEMS

Dobbie said he was concerned about the long term viability of ShoreTel. He said he was concerned that they were running through cash and did not think they would be in business long term. 11. ADOPTION OF A RESOLUTION REVISING THE APPOINTMENT OF DIRECTORS TO REPRESENT THE TOWN OF ATHERTON TO ABAG PLAN CORPORATON BOARD OF DIRECTORS

12. CONSIDERATION TO SEND LETTER OF SUPPORT FOR SENATE BILL 557

13. AWARD OF CONTRACT FOR THE 2013 CAPE SEAL PROJECT

14. ADOPT RESOLUTION APPROVING DESTRUCTION OF RECORDS RETAINED BY ADMINISTRATION

PUBLIC HEARINGS - NONE

REGULAR AGENDA (ITEMS 15-20) 15. ACCEPTANCE OF FISCAL YEAR 2011-2012 BASIC FINANICAL STATEMENTS, REPORT ON COMPLIANCE WITH THE AGREEMENT FOR DISTRIBUTION OF SAN MATEO COUNTY MEASURE A FUNDS FOR LOCAL TRANSPORTATION PURPOSE, AGREED UPON PROCEDURES REPORT ON COMPLIANCE WITH THE PROPOSITION 111 APPROPRIATIONS LIMIT, AND MEMORANDUM ON INTERNAL CONTROL AND REQUIRED COMMUNICATIONS

Part 1 - http://www.youtube.com/watch?v=sEPYWGJalcI#t=35m10s Part 2 - http://www.youtube.com/watch?v=PL2CJL_aE08 Carlson said the financial report did not contain some of the long term liabilities that will need to be recognized in future years. Carslon asked if the best guess number is $16 million dollars. Dobbie said it seems like the Town doesnt have a full balance sheet like private companies would have that includes the liabilities that he observes are huge. They Mayor said she believes Dobbie is referring to the unfunded liabilities. The Finance Director said the current accounting policies dont require those liabilities to be shown in the balance sheet, but they will be included in the footnotes. Mark Wong, the Third Party Auditor, spoke. Dobbie said he didnt see any documentation of the physical inventory. He said the Town should be doing routine inventory. Wong said the current standard is every 5 years. Staff clarified that the Town does have maintained inventory that is verified at year end.

16. SPECIAL EVENT ROAD CLOSURES

http://www.youtube.com/watch?v=PL2CJL_aE08#t=17m10s Carlson asked what triggered the request. The Chief indicated that the Atherton Dames requested Middlefield Rd be closed for a fun run from HP Park. Carlson questioned why Fair Oaks Av was not included. Dobbie wanted to know if there was any consideration for charging these groups for the Police costs. Wiest also wanted to make certain that groups compensate the Town for any costs. He suggested that some mechanism be put in place that allowed residents to speak. The City Attorney said streets could be added easily, since this is a resolution.

17. RESPONSE TO GRA ND JURY REPORT WATE R RECYCLING AN IMPORTANT COMPONENT OF WISE WATER MANAGE MENT

http://www.youtube.com/watch?v=PL2CJL_aE08#t=27m17s Dobbie said he didnt believe water recycling would be high on Athertons priority. He conceded its a good idea, but its low on the priority list. 18. DISPOSITION OF THE ARTS COMMITTEE / AMENDMENT OF RESOLUTION NO. 13-08 GOVERNING COMMITTEES AND COMMISSIONS

Part 1 - http://www.youtube.com/watch?v=PL2CJL_aE08#t=35m7s Part 2 - http://www.youtube.com/watch?v=2bmvDh9Odfs Dobbie says he believes in the golden rule; he who provides the gold makes the rules. He says he doesnt believe the Town should be giving th em money unless the Council makes the rules.

19. APPROVAL OF REQUEST FOR PROPOSAL FOR DRAINAGE STUDY

http://www.youtube.com/watch?v=2bmvDh9Odfs#t=2m10s The conversation evolved to an (un-agendized) discussion of undergrounding utilities. The Council discussed how to fund such a vision. The Public Works director said that if Atherton were to expand its underground system, it would lead to concrete gutters, changing the Towns rural chacter.
20. APPROVAL OF REQUEST FOR PROPOSAL FOR PARK MASTER PLAN

http://www.youtube.com/watch?v=2bmvDh9Odfs#t=12m32s Carlson questioned how the responders to the RFP would be able to quantify the users of the park. He mentioned in 2010 he was involved with the Easter Egg Hunt. 871 people attended; 13% were from Atherton. He said a census would reveal that users are largely not Atherton residents. He seeks numbers and a profile. Dobbie wants the little league grandstands and storage re moved from the RFP. The City Attorney reminded him that the voters approved putting in grandstands. He said it was not up to Dobbie to remove it.

21. AGREEMENT AMENDMENT WITH BIGGS CARDOSA ASSOCIATES, INC. FOR MARSH ROAD CHANNEL REPAIRS ADDITIONAL SERVICES

http://www.youtube.com/watch?v=2bmvDh9Odfs#t=24m10s Dobbie said piping and covering the channel. He doesnt see how putting a pipe in the channel and covering it would cost as much as the suggested changes.
22. COUNCIL REPORTS/COMMENTS

The Mayor spoke about the SF Airport Round Table. Dobbie said he did not have any report for the committees.
23. FUTURE AGENDA ITEMS

A. INFORMATION ON RELATIONSHIP BETWEEN THE TOWN OF ATHERTON AND THE SAN MATEO COUNTY LIBRARY JPA

JERRY CARLSONS ANNO UNCEMENT

24.

PUBLIC COMMENTS

Only a reporter and videographer remained .

25. ADJOURN