Fixed Asset Program Manual

Reports
Fixed Asset Program Manual Copyright 2013 Rupert Parsons This document is licensed under the Creative Commons Attribution Share Alike License version 3. You may copy, distribute and/or modify it under the conditions stipulated in the copyright licence. Click the link below to view the details of the copyright licence which applies to this publication: http://creativecommons.org/licenses/by-sa/3.0/deed.en

Rupert Parsons 2013

Introduction
This chapter contains the following sections (each section starts on a new page): Reports available & how they can be accessed How to configure the reports for printing

Rupert Parsons 2013

Reports available & how they can be accessed

This section is divided into the following sub sections: Detailed Fixed Asset Reports Summary Fixed Asset Report Error Report Detailed Fixed Asset Reports Click the button 'Fixed Assets' on the home page. Select the fixed asset category that corresponds to the detailed reports you want to view / print. The detailed fixed asset reports are accessed from the buttons as detailed in the image & table below:

Report Name (additional details in brackets) Fixed Asset Cost Movements Fixed Asset Depreciation Movements (accumulated depreciation) Fixed Asset Net Book Values Fixed Asset Register (location and document details) Depreciation Journal (debit & credit entries for the dep. charge) Depreciation charge calculations Depreciation charge by cost centre

Press the following button: FA Cost Report Depreciation Report NBV Report FA Register Report Dep. Journal Report Dep. Charge Report Cost Centre Report

Summary Fixed Asset Report This report provides a summary, by fixed asset category, of the movements between the brought forward and carried forward amounts (cost, accumulated depreciation, & net book values). It can be used to prepare the fixed asset schedules (notes) for your published accounts. To access the summary report: Click the button 'Fixed Assets' on the home page. Click the button 'Summary of fixed asset movements'.

Rupert Parsons 2013

Summary fixed asset report:

Error Report This report details the number of fixed assets that register input errors identified by the program and negative net book value amounts. It is a quick and easy way to confirm whether or not these type of errors exists. The report also identifies in which fixed asset categories the errors are located. To access the error report: Click the button 'Procedure' on the home page. Click the button '1. Check for errors'. The error report will only appear if errors have been identified:

Rupert Parsons 2013

How to configure the reports for printing

To adjust the reports to take into account the paper size and other printing preferences: Click the button 'Setup' on the home page. Click the button 'Print Setting (reports)'. You can change the paper size, orientation, & scaling. If the report is a 'detailed fixed asset report' (see previous page), the settings will be applied to the reports for all fixed asset categories. The default print settings are optimised for A4 paper.

Rupert Parsons 2013