Professional Documents
Culture Documents
ORGANISATION STUDY
Time Schedule Date of starting the organisation study Date of completion of organisation study Date of submission of first copy of report to the supervising teacher in the School Date of OS Presentation Date of submission of Final report : : Latest by 01.05.2012 Latest by 31.05.2012
: : :
Note: The duration of the organization should be for minimum of 30 days (including intervening Sundays and Holidays)
Director
Objectives
i. To familiarize the students with a business organization to relate theory with practice. ii. To familiarize the students with an organization structure and its functioning iii. To familiarize them with the different departments in the Organisation and their functions and activities including documentation. iv. To enable the students to understand how the key business processes are carried out in an Organisation. v. Understand how information is used in Organisation for decision making at various levels including data flow diagram. vi. To conduct a SWOT analysis of the organization vii. To study the financial performance of the organization by doing financial analysis viii. To understand the extent of technology adoption including ICT, in the organization for various functions/activities. The major objective of the Organization Study is to better understanding of the area-wise subjects taught in their Business Management Programme. This should also prepare the students with enough understanding about business Organisation to enable them to locate problems to be solved as Final Year Project later in their course. Please Keep in mind the fact that this is NOT intended to be a problem-solving project, which has to be done in the final year. Please bear in mind that processes and functions are your focus and not data from various departments, which should only be used to help you understand the organization.
iii
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Market share analysis Subsidiary departments Marketing intelligence, information systems Operations/Manufacturing - The operations/ Manufacturing process - Raw materials and conversion - Procurement Processes - Stores functions - Production planning and control - Quality control - Inventory Management - Materials Management Accounting and Finance - Accounting systems adopted - Source & application of funds - Management of payables and receivables - Costing system - Pricing system - Budgeting and budgetary control etc Financial analysis of a few previous years statements of accounts Personnel & HR - Recruiting & Selection Process - Induction & Placements - Training & Development types & where used (process of training) - Performance Appriasal - Fringe Benefits/ Incentives - IR Scenario - Grievances & Grievances handling - Discipline IT & Systems Department - Extent of the use IT and other technologies for various activities. Identify the type of hardware and software (SAP, ERP etc) being used in the Organization. Study the extent of technology adoption in each departments including ICT. Do a SWOT analysis Do the Financial analysis of the organization
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f. g. h.
All students should to meet and discuss with your respective faculty supervisor before leaving for organization study. All students should update the progress of the study with your faculty supervisor at least once in a week with written report emailed. All students should submit the duly filled evaluation report in the prescribed format from your organization Guide to the Faculty supervisor. Any changes, if required, in the organization study can be made with the consent of your faculty supervisor. Evaluation On return to SMBS each students will be required to make a presentation of the study and will also have to submit a written report, which will be used for evaluation. The parameters of the evaluation are Organization Understanding, Identification of key/critical/problem areas, Analysis, Presentation and Study Report. Please also make it a point to send a joining report (By the organisation Guide/Co-ordinator) from the organisation within a week of your reporting for the study to the Faculty Supervisor. Please mark your attendance daily with the organisation Guide. The school shall also contact the organisation guide to receive a confidential feedback report about each student at the end of the project. All students are requested to bring the duly filled (sealed) confidential report (the format is enclosed in appendix) from your organization Guide and hand over to your Faculty Supervisor, after completing the study.
Chapter 3:
Organization in detail with all Information includes: General Information Organization Structure & Organization Chart Role and Responsibilities of various Executives Process/activities/products/services Individual Departments and its Structures/functions/activities Decision Making Process in each of the departments with data flow Details of the strategies used for various activities Details of the competitors and the organizations present position/status etc
Details of Financial Analysis with support of Balance sheet and other such documents. Details of extent of Technology adoption including IT for various operations/activities Details of SWOT Analysis Your evaluation of the functioning of the organization. Identification of areas for improvement possible and suggestions for the organization based on your study Report on your Mini Project Problem Objectives Methodology Data Collection and Analysis Findings and Recommendations
Chapter 9: Chapter10:
References
School of Management & Business Studies Mahatma Gandhi University Kottayam June 2012
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SCHOOL OF MANAGEMENT & BUSINESS STUDIES MAHATMA GANDHI UNIVERSITY KOTTAYAM MASTER OF BUSINESS ADMINISTRATION
ORGANISATION STUDY Evaluation Report
Name of Student : ________________________________________________________________
To be filled by your Supervisor at the organization (Kindly tick in the appropriate box)
1. 2. 3. 4. 5. 6. 7. 8.
Punctuality &Regularity Seriousness Courtesy and Manners Ability to Understand Willingness for hard work Working towards an objective Coverage of topics
Interest in linkages among functions
Very Regular Very serious & Dedicated Very courteous Very able Very much willing Does work with complete focus Very much Exhaustive Very much interested
Regular Serious Courteous Able Willing Partially Focused Average Shows some interest
Not regular Calls for improvement Needs to improve Yet to develop Not much willingness shown Needs to focus Patchy Not interested Needs to widen horizons
Can conceive Somewhat business as a comprehensive whole view OVER ALL PERFORMACE 10 (Please put your marks: out of 100) Other Remarks or Suggestions: 9.
Capacity to see business as a whole
Office Seal
Pleas Note: Student is required to bring this form in a sealed envelope, duly filled by the supervisor at the organization .