APPENDIX 8 (FINANCE SUPPORT) TO ANNEX S (PERSONNEL) TO XVIII AIRBORNE CORPS FIELD SOP 1. References. a. b. c. d. e. DOD 7000.

14-R, DOD Financial Management Regulation, Volume 7A, Military Pay Policies and Procedures DOD 7000.14-R, DOD Financial Management Regulation, Volume 5, Disbursing Policy and Procedures DOD 7000.14-R, DOD Financial Management Regulation, Volume 4, Accounting Policy and Procedures Joint Federal Travel Regulation (JFTR), Volume 1 Joint Travel Regulation (JTR), Volume 2

f. AR 37-104-4, Military Pay and Allowances Procedures Active Component g. AR 37-100-XX, Army Fiscal Code

h. DFAS Regulation 37-1, Finance and Accounting Policy Implementation i. Automated Data Systems Manual (ADSM), DJMS for Active Component j. Automated Data Systems Manual (ADSM), Book 1 of 2, DJMS for Reserve Component k. FM 14-100, Financial Management Operations

l. Ft Bragg Regulation 37-2, Class A Agent and Ordering Officer Procedures m. 18th Finance Group Field SOP

2. Purpose. This appendix describes available financial services, provides financial guidance, and documents operational procedures for obtaining finance support during XVIII Airborne Corps (ABC) field operations. 3. Scope. Information and policies obtained in this appendix apply to all subordinate Finance Battalions (FBs) of the 18th S-8-1

APPENDIX 8 (FINANCE SUPPORT) TO ANNEX S (PERSONNEL) TO XVIII AIRBORNE CORPS FIELD SOP Finance Group (FG). Listed services are available to all XVIII ABC units. Selected services may be available to non-Corps units or agencies operating in the Corps AO. 4. General. The 18th Finance Group (FG) provides finance support on a Direct and General Support basis. Direct Support consists of all finance support provided to a Division by the FB which habitually supports that Division. During field operations, FBs with a direct support mission normally will continue to provide finance support to their respective Division. General Support consists of all finance support provided to non-divisional units. Support provided may consist of Military Pay Services, Disbursing and Central Pay Services, Local National (LN) Payroll Support, Local Procurement and Contracting Support, Commercial Accounts Support, Check Cashing and Emergency Payment Services, Enemy Prisoner of War (EPW)\ Civilian internee (CI) Financial Processing Support, NEO Financial Processing Support, Financial Support for Host Nation Support, Assistance in Kind, and Weapons for Cash Programs, Currency Control, and Accounting Support. Commander, 18th FG, will determine the appropriate types of provided support. 5. Finance Services.

a. Finance Battalions will provide full financial support throughout the XVIII ABC area of operations (AO) through the use of Finance Support Teams (FSTs). Upon request, FSTs are capable of providing the full range of services listed in paragraph 4 above. Unit commanders or their representatives can request FST support by contacting their servicing FB. If the unit cannot contact the servicing FB, it should contact the 18th FG S2/3 Section or the XVIII ABC G1 Finance Liaison. Requestors need to provide the following information: type of desired support, number of personnel requiring service, location(s) for support , point of contact (POC), and FM frequency or MSE phone number for the POC. Units may be responsible for providing some logistical support for the FST (examples: location protected from elements with controllable access, tables, or chairs). The servicing FB will coordinate this type of support, when applicable, through the requesting unit's POC. b. Military Pay Services. S-8-2

APPENDIX 8 (FINANCE SUPPORT) TO ANNEX S (PERSONNEL) TO XVIII AIRBORNE CORPS FIELD SOP 1) All soldiers will have Sure Pay before they deploy. Finance units will not deliver paychecks to the AO. Any soldiers with a check-to-address option must ensure arrangements are made to gain access to the check(s) (i.e. power of attorney to individual responsible for depositing check or mail forwarding to self or other designated individual) prior to deployment. 2) Commanders should ensure their service members deploy with a supply of personal checks or traveler's checks. Due to currency control considerations and financial management guidelines the Corps Commander may limit the availability of Casual Payments (CPs) in theater. 3) Home station finance offices will release original Leave and Earnings Statements (LESs) only to persons possessing valid powers of attorney. Serving finance units will deliver duplicate LESs to service members in the AO. 4) The 18th FG Commander will submit requests to implement entitlements as applicable. He will implement entitlement to Hostile Fire/Imminent Danger Pay and other incentive pays when directed by the Secretary of Defense. He will implement entitlement to Combat Zone Tax Exclusion when directed by Executive Order. 6. Check Cashing Services.

a. As appropriate, 18th FG Commander will request authorization from the Defense Finance and Accounting Service (DFAS) to cash negotiable instruments. The Corps Commander will establish a check cashing limit which reflects currency control considerations and financial management policies. Finance units will normally cash personal checks, treasury checks, U.S. Postal money orders, and traveler's checks upon presentation of valid identification. Be aware, the Corps Commander, local commander, or the 18th FG Commander will normally establish restrictions upon the cashing of negotiable instruments (i.e. no two-party checks, no starter checks, no federal or state tax return checks, and no money orders or traveler's checks in amounts above established limits). Finance units will not cash personal checks for soldiers who are within 90 days of their ETS. The Corps Commander, local commander, or the 18th FG Commander may S-8-3

APPENDIX 8 (FINANCE SUPPORT) TO ANNEX S (PERSONNEL) TO XVIII AIRBORNE CORPS FIELD SOP waive this policy upon implementation of a Stop Loss program. All soldiers cashing a personal check will sign a statement on the back of the check authorizing immediate collection from the endorsers' pay if the bank returns the check for insufficient funds or other reasons. b. The Defense Finance and Accounting Service (DFAS) will usually grant authority to cash negotiable instruments for other DOD services (i.e. Navy, Air Force, and Marines) and U.S. government civilians. They will grant authority to cash personal checks for foreign service members only if the service member's government and the U.S. State Department have negotiated an agreement for reciprocal finance support. Upon request, they may also grant authority to cash negotiable instruments for other credentialed civilians (e.g. members of the press, USO, Red Cross, and U.S. contract personnel). 7. Currency and Credit Controls.

a. US Currency is the medium for exchange used for pay and allowances for U.S. forces and for conducting monetary transactions in military operated or controlled establishments in the AO. If the 18th FG Commander requests and receives approval from the Assistant Secretary of Defense (Comptroller), finance units may use local currency as the medium of exchange in lieu of U.S. currency. b. The 18th FG will request the U.S. Army Finance Command (FINCOM) negotiate host nation bank support and an exchange rate with Federal and Host Nation banking officials. U.S. Army FINCOM may delegate this authority to a Theater Finance Command (TFC) or FG commander in the AO. c. The 18th FG Commander will provide guidance for the procurement and disposition of local currency. d. Normal currency control measures prohibit soldiers from spending U.S. currency in local economies. Unless otherwise directed, finance units will make all payments to local nationals and local vendors in local currency. e. Soldiers finding or confiscating currency or bullion will report this event through their chain of command. Units S-8-4

APPENDIX 8 (FINANCE SUPPORT) TO ANNEX S (PERSONNEL) TO XVIII AIRBORNE CORPS FIELD SOP will count, safeguard, and transport to the nearest FB any confiscated or found currency or bullion of any type. If the unit is unable to transport the currency or bullion to the nearest FB, it will arrange for the FB to pick up the currency or bullion at an agreed upon location. The FB will issue the unit a receipt (DD Form 634) in exchange for the currency or bullion. 8. Class A Agent Services. Commanders of major subordinate commands, brigades, and separate battalions/companies may appoint commissioned officers, warrant officers, NCO's (SFC and above), and civilians (GS-6 and above) as Class A agents for and in the name of the unit's supporting FB Commander. Class A Agents may disburse funds to support Ordering Officer procurements (paying officer) or to cash personal checks (conversion officer). One agent cannot perform both duties. The unit commander or adjutant will appoint Class A Agents on orders for a specified purpose and period of time (See Tab A of this appendix). Upon receiving appointment orders, the Class A Agent should contact their servicing FB to arrange a funding appointment. During this appointment the FB will provide detailed instructions on responsibilities specific to the agent's mission. The Class A Agent should become familiar with these detailed instructions and with DOD 7000.14-R, Volume 5, chapters 2 & 3. The Class A Agent's unit commander is responsible for ensuring their designated Class A Agent(s) receives proper training IAW DFAS-IN Regulation 37-1. The U.S. Army may hold agents pecuniarily liable for failure to properly settle their account with finance or for failing to properly secure their funds. 9. Procurement Operations Support.

a. Unit commanders may use local procurement procedures to supplement the logistical system (See Appendix 6 to Annex L). b. Contracting Officers will locally procure, through contracts, high dollar supplies costing in excess of $2,500 within the AO. The unit commander may request a FST to travel with and support contracting cells making local purchases. c. Ordering Officers will procure small emergency purchases costing less than $2,500 through the use of Standard Form 44s. S-8-5

APPENDIX 8 (FINANCE SUPPORT) TO ANNEX S (PERSONNEL) TO XVIII AIRBORNE CORPS FIELD SOP Unit commanders will appoint Class A Agents to travel with each Ordering Officer to make payments for these supplies. 10. Local National Payroll Services.

a. Appendix 8 to Annex M of the XVIII ABC Field SOP outlines procedures for obtaining Local National (LN) labor (e.g. host nation employees or day laborers). b. To pay LN laborers unit commanders must first appoint a Civilian Labor Pay Witness Officer and a Class A Agent. The Civilian Labor Pay Witness Officer will prepare FB Form 1410-R in five copies for each LN laborers on the payroll. He then observes the Class A Agent's paying process and ensures the correct LN receives payment. This function is particularly important in cases where the LN Laborer can not provide the Class A agent positive identification. Upon making payment, the Class A Agent will obtain each LN laborer's signature on all five copies of the FB Form 1410-R. c. After all payments are made the Class A Agent will provide their servicing FB four copies of the FB Form 1410-R (three for the FB and one for the supported unit one) and retains the remaining copy. The servicing FB will process the payment IAW appropriate regulations. 11. Weapons for Cash Support. When the Secretary of Defense approves implementation of a Weapons for Cash program Class A Agents or FSTs will provide funding support at designated Weapons For Cash turn in sites. The U.S. FINCOM commander, in coordination with DFAS and the Department of State, will provide instructions on specific program payment policy and procedures. Class A Agents will issue the individual turning in a weapon a copy of the DA Form 4137, Evidence/Property Custody Document, as a receipt. 12. Enemy Prisoner of War (EPW) Civilian Internee (CI) Support. Servicing FBs are responsible for providing pay support for EPWs and CIs. EPW/CI camp commanders should contact their servicing FB for advice and training on EPW/CI financial matters. Camp commanders may request FST support to make required payments.

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APPENDIX 8 (FINANCE SUPPORT) TO ANNEX S (PERSONNEL) TO XVIII AIRBORNE CORPS FIELD SOP 13. Claims Support. Claims for personal property damage will be submitted to the local Staff Judge Advocate (SJA) Office for processing. The SJA will submit valid claims for payment on a Standard Form 1034 to the local FB for payment.

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TAB A (CLASS A AGENTS) TO APPENDIX 8 (FINANCE SUPPORT) TO ANNEX S (PERSONNEL) TO XVIII AIRBORNE CORPS FIELD SOP Class A Agent Appointment Order 1. The following is a sample memorandum format for Class A Agent appointment orders. This format complies with all requirements in the DODFMR vol. 5 and FB Regulation 37-2. Appointments must contain ALL the following information or the servicing FB will consider the orders invalid. Replace underlined and italicized information with actual data. Class A Agent must provide FB at least three copies of the appointment order. OFFICE SYMBOL OF ACTION OFFICE (MARKS) DATE

MEMORANDUM FOR Class A Agent's Last Name, First Name, MI, RANK, SSN, Unit, Complete Unit Address with Zipcode SUBJECT: Class A Agent (Paying or Conversion - Specify Only One Type) Appointment Orders 1. Effective DDMMYY , you are hereby appointed as: Class A Agent to the Finance and Accounting Officer, FAO's Last Name, First Name, MI, Rank, DSSN #### - Specify FAO's DSSN, FAO's Complete Unit Address with Zipcode. 2. Authority: DODFMR 7000.14-R, Volume 5, AR 37-1 and FB Reg. 37-2. 3. Purpose: Making cash payments in support of for Paying Agents in support of Local Procurement state Ordering or Contracting Officer's full name and SSN, Unit designation and title (i.e. either Ordering or Contracting Officer); for Paying Agents in support of Local National Laborer Payments state Local Nation Labor Support of designated unit; for Paying Agents in support of Weapons for Cash programs state Weapons for Cash Program in specify country or region; for Conversion Agents state parameters of mission (ex: cashing personal checks and/or making foreign currency conversions from U.S. dollars to local currency for soldiers of the 18th FG)

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TAB A (CLASS A AGENTS) TO APPENDIX 8 (FINANCE SUPPORT) TO ANNEX S (PERSONNEL) TO XVIII AIRBORNE CORPS FIELD SOP 4. Period: Specify DDMMYY of Advance through Specify DDMMYY Agent Must Return Funds - This date cannot exceed mission end date plus 5 days. 5. Total Funds Required: $Specify dollar amount is entrusted to the Class A Agent under Accounting Classification: specify Accounting Classification. 6. Special Instructions: Class A Agents will not entrust funds to others for any purpose. The Class A Agent will familiarize himself with the contents of FB Reg. 37-2 and DODFMR 7000.14-R, Volume 5, Chapters 1 & 2. Class A Agents will properly protect public funds at all times as provided in FB Reg. 37-2. Class A Agents will convert checks received from the FAO, drawn in the Agent's favor, to cash only as needed. Finance will hold Class A Agents pecuniarily liable for all accountable items upon receipt of funds from the FAO. The Class A Agent will turn in all accountable items in exact change to FAO NLT the date of return listed above. This date does not exceed five (5) days after the scheduled completion of the mission/training. After this date the FAO may collect the funds from the Class A Agent's military pay account. Funds returned will be in U.S. currency only unless the Class A Agent received foreign currency from the FAO. 7. I have familiarized myself with the contents of FB Reg. 37-2 and this appointment order. I have been counseled by my commander concerning my pecuniary liability and responsibilities as a Class A agent for the Finance and Accounting Officer, DSSN ### - Specify FAO's DSSN. I fully understand and accept all duties and responsibilities of a Class A Agent. I agree to hold myself accountable to the United States for all public funds I receive. ______________________ Signature of Agent 8. POC is specify name, rank and method of contact for POC.

Commander's Signature Block S-8-A-2