Please complete highlighted areas only.

Not all highlighted areas would require an entry This is an assumptions tab - please refer to the next tab sheet for revenue and cost budget estimates Conference name: Sample conference template Start date: 12/21/2006 End date: 12/23/2006 REVENUE ESTIMATE Conference registration revenues: Conference registration fees per head: Early bird discount: (registrations before eg. 60 days) Single Day registration fees: UWS staff/contractor registration discount: Number of conference registrants attracting 'early bird' discount: Number of conference registrants attracting 'UWS' discount only: Number of conference registrants attracting 'early bird and UWS' discount: Number of conference attendees registering 'on the day': Number of conference attendees registering for part of conference only: one day attendees two day attendees (if applicable) three day attendees (if applicable) four day attendees (if applicable) five day attendees (if applicable) Conference registration fees: Early bird discounted registration revenues (external only): UWS staff/contractor discounted registration revenues: Registration on day of conference: Revenue from registrations for part of conference only: Registration revenues: Sponsorship No of sponsors Amount per sponsor Conference sponsorship revenues: Trade show revenues: (1) from rental of floor/advertising space: Trade show lettable space sq.m.(if applicable): Lease rate per sq.m(if applicable): Revenue from trade show lease of space: (2) from percentage of sales receipts if option available: Trade show sales: Trade show percentage of sales: Trade show revenues from % of total trade show sales: Conference facilities and accommodation revenues: Conference facilities (if on campus) Accommodation (if on campus) Conference facilities and accommodation revenues: Other revenues: $ Total revenues: $ $ $ Estimate Likely Estimate Pessimistic $ $ $ 0 0 0 0 0 0 0 0 0

assumptions No of days:

2 days

Estimate Optimistic $ $ 0 0 0 0 0 0 0 0 0

$ $ $ $ $

$ $ $ $ $

$ $ $ $ $

$ $

Expenditure assumptions Conference marketing: Publicity: promotions & advertising (% revenue) printing - cost per brochure No of brochures Posters & signage to advertise conference, venue & exhibitors Web site development (if required) Web site hosting (if required) Conference facilities Facility hire Signage inclusive of stands and signs Communications: Telephone & Network Connections at facility Trade Show costs Photocopier/Printer/other equipment lease Conference trade show Exhibitors floor space Security and other services specific to exhibitors requirements Conference administration: Registration - administration fees per head Credit Card booking fees (% of card booking revenue) Card booking revenue (% total registration revenue) Card booking expenses Papers printing/binding costs Programs: No of programs cost of printing per program Program Printing On line abstract/conference paper submission/review Key-Note payments/ gifts Video taping of keynote speakers Delegate Conference Kit /head Courier Catering, transport, entertainment Meals: Lunch per head Dinner per head Welcome reception Entertainment (if required eg. at conference dinner) Tour Airport Transport Hire buses for activities Cleaning Security Labour Costs *1 : Additional Staff Costs related to conference: Permanent staff: Casual staff Other expenses:(please specify) item 1 item 2 item 3

Contingencies (%) Sensitivity drivers to review pessimistic and optimistic scenarios: Change in key drivers for pessimistic and optimistic scenarios: registration fees (insert percentage number eg. 20% decrease/increase insert '80' or '120' respectively) attendees (insert percentage number eg. 20% decrease/increase insert '80' or '120' respectively)

1.00 1.00

Note: 1. Please provide details below on incremental staffing involved, inclusive of labour rates & on costs to derive total labour costs to be completed above on labour costs for permanent and casual staff.

Budget

Please complete highlighted areas on previous 'assumptions' sheet Conference name: Start date: End date:

Sample conference template 12/21/2006 12/23/2006 Budget Estimate Estimate (Likely) Pessimistic $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ -

No of days:

2 days

Estimate Optimistic $ $ $ $ $ $ $ $ $ $ -

Revenues: Early Bird Registration revenues Registration on day of registration: Revenue from registrations for part of conference only: UWS staff/contractor discounted registration revenues: Sponsorship Revenue from trade show lease of space: Trade show revenues from % of total trade show sales: Conference facilities and accommodation revenues Other revenue eg. parking, signage etc.: TOTAL INCOME EXPENDITURE Conference marketing: Publicity: promotions & advertising printing - brochures Posters & signage to advertise conference, venue & exhibitors Web site development (if required) Web site hosting Conference facilities Facility hire Signage inclusive of stands and signs Communications: Telephone & Network Connections at facility Trade Show costs Photocopier/Printer/other equipment lease Conference trade show Exhibitors floor space incremental costs Security and other services specific to exhibitors requirements Conference administration: Registration - administration fees Credit Card booking expenses Papers printing/binding costs Program Printing On line abstract/conference paper submission/review Key-Note payments/ gifts Video taping of keynote speakers Delegate Conference Kit Courier Catering, transport, entertainment Meals: Conference Lunches Conference Dinner Welcome Reception Conference entertainment Tour Airport Transport Hire buses for activities Cleaning Security Labour Costs: Additional Staff Costs required for conference: Permanent staff: Casual staff

$ $ $ $ $

$ $ $ $ $

$ $ $ $ $

$ $ $ $ $

$ $ $ $ $

$ $ $ $ $

$ $

$ $

$ $

$ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $

$ $

$ $

$ $

Other expenses:(please specify) item 1 item 2 item 3 Contingencies TOTAL EXPENDITURE NET SURPLUS/LOSS

$ $ $ $ $ $

$ $ $ $ $ $

$ $ $ $ $ $