~~1AlI"qy

~~fT trmr -=
H.A.ND BOOK

ON
RECRUITMENT RULES

<fiTf1:rOfi afr~ m-Ofi f~1;f 1;f~ q.~ 'ffll'~ ifirf'f<fi an~ srf~lJf fcr~{)'
(~VfT'l'iT ~T{)')

1993
Ministry of Personnel, Public Grievances and Pensions Department of Personnel & Training (Establishment Division)

1993

The revised and updated version of 'Handbook on Recruitment Rules' as on 31st December. 1993 is in your hands. In this compendium an attempt has been made to update and consolidate various instructions on framing/amending the recruitment rules issued from time to time to serve as a handy/ guide to the users. To make this task still easier, various orders having bearing on recruitment/recruitment rules have also been included for easy reference.

It is expected that the users will find this compilation as a comprehensive reference book and will now feel the task of framing/amending recruitment rules much ea.>ier. With this the delay in getting the recruitment rules/amendments approved is also expected to be cut-down to a great extent. 3. There could still be some gaps and we welcome any suggestions by users to make the Handbook still more useful. HARINDBR SINGH SECRET AR Y (ESTABLISHMENT)

JOINT

SUWECT '-----

Transfer on deputation/transfer CSL-14017/1j82-Estt. (RR)

(including short term contract) Implementation of recommendation contained in paragraphs 54-57 of the Twelth Report of the Committee on Subordinate Legislation (Seventh Lok Sabha) re; the Air Headquarters (Senior Design Engineer) Rectt. Rules 1972 (SRO 229 of 1972)-Paragraph 55 of the Twelth Report Fifth Lok Sabha. Transfer of Central Govt. employees on deputation-Counting of period of deputation in more than one ex-cadre post-Amendt. to Recruitment Rules. Period of deputation to be specified in rectt. rules-Recommendation of Committee on Subordinate Legislation. Crucial date for determining the age limit for rectt-Inc1usion of 'note' in the rectt. rules-Recommendation of the ,Committee on Subordinate Legislation. Implementation of recommendation contained in paragraph~ 54-57 of the Twelth Report of Committee on Subordinate Legislation (Seventh Lok Sabha) re :the Air Headquarters (Senior Design Engineer) Rectt. Rules 1972 (S.R.O. 229 of 1972) (Paragraph 55 of the Twelth Report-fifth Lok Sabha). Eligibility of Departmental pointment by deputation. officers for ap-

Column 13 (Circumstances in which UPSC i~ to be consulted in making the recruitment) of the rectt. rules for isolated posts-Amendment to. Rectt. Rules for organised Services- ..Provisions regarding Probation. 18-8-84 25/27-8-1984 AB-14017/15/84-Estt. (RR) No. 28/15/Pension Unit/84 Recruitment Rules-Approval of UPSC.

Benefit of added years of Service under Rule 30 of the CCS (Pension) Rules, 1972-incorporation/amendment to the Recruitment Rules. Providing Saving Clause in the Recruitment Rules-Recommendation No. 73 of the 26th Report of the Commissioner for SCIST.

lS012/1/88-Estt. (0) lS012/8/87-Estt. (0)

Framing of Recruitment Rules for Group C and D posts-Delegation of powers. Framing of Rectt. Rules for Gp. C and D posts-Delegation of powers. Typing knowledge for the post of LDC and other clerical posts. Introduction of a revis~d Saving Clause in the Principal Notification to the Rectt. RulesRecommendation of the High L~vel Committee on problems of Fx-servicemen regarding modification of Rectt. Rules for incorporation of age and education relaxations. Procedure to enable expeditious communication of their recommendation by UPSC on Draft Rectt. Rules for Gp A & B posts. Review of Recruitment Rules framed in 1975 or before. Appointment of Home Guards and Civil Defence volunteers having 3 years training to posts/service under Group C and D. Guidelines for prescribing transfer on deputation/transfer as a method of recruitment and the procedure to be followed in case" where appointment is to be made by Transfer on deputation (including short-term contract) or transfer basis. Guidelines on Departmental Promotion COtl1mittee. Promotion of Officers to Selection postsRigorous Selection by DPC. Eligibility of officers to be considered for promotion by DPC-fixing of crucial date of.~ Consideration of seniors who have not completed the qualifying service for promotion incases where the juniors who have completed the requisite service are being considered. Non-promotion of officers to posts falling within the purview of the Appointment Committee of the Cabinet with less than three months service left before superannuation. Revision of pay scale/upgradation of the posts-Date of regular appointt. of the incumbent to the upgraded posts. Relaxation of upper age limit for Oeptt. candidates for Group C & D posts. Relaxation of upper age limit for departmental candidates for appointment to Group A & Bposts. RelaxatiOn of upper age limit for meritorious sportsmen/sportswomen for appointment in Central Govt. Filling up of vacancies reserved for SC/ST falling in the promotion quota.

21-5-91 30-5-86

14023/1/90-Estt. (Df 22011/6/86-Estt. (D)

39036/6/88-Estt. (B) 39011/8/88-Estt. (B)

Age relaxation for widows, divorced wonen and women separated from their husbands. Concession given to Ex-servicemen. Scrutiny and furnishing of complete information/records while sending proposals to UPSC for promotion/selection on transfer and transfer on deputation. Cutting down the delay in the issue of advertisements for direct recruItment to various posts under the purview of UPSC. Crucial dl;"1te for determining !age limits for competitive examinations conducted in parts by the UPSC/SSC. Elen1nation of delays in issuing offer of appointment-Issue of formal offer of o:tppomtmeut to the sele~ted candidat~s by the M/Deptt. and cancellation thereof before requesting the Commission for replacementprocedure reg. Operation of reserve list prepared on the basis of selections made by .UPSC. Form of requisition to be sent to the lJPSCfor rectt-Printing of. Notifying of proper vacancies to the Commission for conducting recruitments-Issue of general instructions regarding. Notification of proper vaclncies to the. commission for conducting recruitments of general instructions. lnter-se-seniority of pro:notees from more !han one feeder grades-clarification re~ardmg.

AB-14017/73/86-Est1, (RR) 28017/1/87-Est1, (C)

23-5-90 14-3-91 4-2-92

AB-14017/38/90-Estt. (RR) 14011/1/91Estt. (D) 22011/1O/84-Estt. (D)

Ad-hoc appJintment-Revision of instructions on. Recommendations of the Fourth Pay Commission-Increase in promotion quota from Group B to Gp A and earmarking of promotion quota in relation to posts and not to vacancies. Recommendation of Fourth Pay Commission Rect1, in Service (Para 29.6). Filling up of the ex-cadre posts on the Commission/Committees set up by the' Govt. of India. Selection of candidates on direct rect1, basisconsideration of Confidential Reports for selection of candidates-Instructions on. Guidelines relating to isolated posts in Grp. A in various M/Deptt. of Govt. of India. Rectt. to Junior Gp C pJsts in Central Sectt. Revision of pay scale/upgradation of the posts-Date of regular appointment of the incumbents to the upgraded posts. Re:;ruitnent Rule3 for neNly created post:; avoidance of any delay in framing the same.

s.
No. 1. 2. Accounts Officer, Assistant Accounts Officer and Junior Accounts Officer/Accountant Computer Programming & Information System (a) Director (b) Joint Director/System Supervisor/Principal System Analyst (c) Sr. Programmer/Sr. System Analyst/Data Processing Manager (d) Programmer/SYstem Analyst . (e) Jr. Programmer/Assistant Programmer System Security Officer. Assistant (f) Programme Assistant-cum-Console Operator/Programming
110

115 115
118 120 122

125
127

3. Data Entry Operators

(a) Grade A (b) Grade B (c) Grade C (d) Grade D (e) Data Processing Assistant Grade A

130
130

131
133 134

135

4. Library Discipline
(a) Junior Library Attendant (b) Library Attendant. (c) Senior Library Attendant (d) Library Oerk (e) Library & Information Assistant

137 137
138 139

140

141 152
156 162

5. Hindi Officer 6. Junior & Senior Hindi Translator 7. Senior Personal Assistant 8. Stenographers
(a) Grade-I (b) .Grade-II (c) Grade-III

164

164 164
164 168 168

9. Store Supervisors
(a) Grade-I (b) Grade-II (c) Store Keeper Grade-I (d) Store Keeper Grade-II
(4)

170
173

174

1-'

S. No.

Name of the Post

PAGES

10. Draftsmen
(a) Grade-I (b) Grade-II (c) Grade-III U.D.C. L.D.C. Junior & Senior Gestetner Operator Staff Car Driver Despatch Rider Zamadar Daftry Peon Administrative Officer (a) Senior Analyst (Works Study) (b) Junior Analyst (Works Study) (c) Research Assistant (Works Study)

11. 12. 13. 14. 15. 16.

17.

18. 19.
20.

180 180 182 184 186 188 189 192 195 198 201 204 205 214 215 215 211 225
..

21. (a) Welfare Officer

(b) Labour Officer/Labour Welfare Officer

22. Laboratory Attendant

..

---

233

PART I ~.1$ G"~ ,,~..... s" ':',~~~~

LDEPARTMENT qgJ?ERSONNEL
.LNG's OFHCE

A,ND TRAU~~

U/1n~Estt
~:nQN

Mf:-lV1UkANDUJVl No.AB-14U17/ (.k.N.) dated 1~-3-19~HS.l '

(JUIDlELINES ON FRAMING/AMENDMENT / OF R.hCRUHMbNT RULES -,., PART-I GENERAL" GUIDELINES INlRODUCTION ! ',<

Ch~ge" unllfSS~ Miojs~r h~ by generaL or s~ CfdCf, ,a~ris~sqC~ appwval at .a,lowe~ r levriW. The MinistriesJl?,epm;:4nents~ay p~~ up prop~ f~r sllitable delegatio 1.or ~pprqv~ of the ~ter-inCharge~ The followi4lg sCheme qf delegatiQ.Q. suggested :.

is

OF
.

GENERAL

PRlNCll'LES

Posts J Services, Groups C&D-Joint

GroUp6 A&B
f

Authority ~cret,ary

1.1 As soon as decision is taken to create a ne~

post/service or 'to upgrad~ any post or re-structure any Service, action should be ' taken immediately' byt,he Administrative Ministry/Department concemed tQ frame Recrui.tment Rules therefor. 1.2.. R~ruitment Rules should be framed for . all POlits which are likely to last for one year 9r more. Posts which are created for a lesser duration may be filled ~ depu,tation' by drawing officers frolli other offices of the Central Government, holding posts of appropriate level and possessing necessary qualifications required for the performance ofduucs attached to the post. Posts in Commi~tees or ConlluissiO'ns set up' fur a lim.i,~eddUl:atioll, may be 1ix~d in tlle manner indicated below : "The Administrative Miniiitry Depaltmept conc'::llled with the setting' up of lPC Commission/Committee should make available statt on deputation to the Commissions/Committees to the maxnnum extent possible by drawing persons from within their own Iv.Linistry / ~partment tailing that by circulation on all Sf;Cretariat basis and failillg both by re-employment of retirt:.d pensioners belonging 'to the same or some other Departments. Where necessary, t,he services of surplus employees on the rolls of the Central (Surplus Staff) Cell of this Department can also be utilised by obtaining tl!e no~atio~ of sU<;.h staff from the Cell.
If the sources above are tapped, there should not be any l1eed 10 resort to direct recruitment through Employment Exchange or otherwise. Where, bow~ ever, direct recruitm~nt is made, it should be <;m . a clear understanding tha~ their appointment will be co-termibus with the life of the Commission and that they will not have any claim for regular absorption in GoverllDlej1t."

,ppsts / services-Secrctary (excepting theSe indicated below)

Framing of or important . illllendments to recruitment rules fo~ posts of'Heads of-Minister Depa.rtillents &' Orgapjsed :Services ,The above ~ ol,l1y suggestion and the Ministries/ , Departments are free to .follow .a different p~ttern depending on the loca1 situation. DELEGATIONS TO THE MINIST~ The Administrative- Ministries/Department.s, are empowered to frfullc/amend recruitment rules in respcct of Groups 'C & D' pasts keeping in view th~" guidelines. issued by the Department qn. various as-" pocts from time to timf;.dn case of devia~o1lS. from the existing guidelines, the concurrence of this Department is to be obtaiped in cases of framing/amendment of recruitment rules even for Group' 'c' & 'D' posts. The Ministries/Depart,ments are competent to 'Ielax the recruitment rules for Groups 'c' & 'D' posts.
2.1.2

[CD. 14017/1O/85-Estt.

(RR) dt. '21 ... 3-85 & 5-6~85].

The provisions of the recruitment rules governing upper age limit or qualifications for direct 'recruitment which :are geljerally"basetl on the policy guidelines issued by tihe Department of Perso1l#1el& Training, should not, however, be relaxed without prior concurrence of that Department. FORMATS & FORMS 2.2 Recruitment Rules for Groups 'A' & 'B' posts/ services as approved by the Administrative Ministry / Department should be referred to the DeparqneJ,lt. of Personnel & Training first for clearance as. early. as possible and not later than one month from th~ dat~ of

PART-II PROCEDURE AUTHORITIES COMPETENT TO APPROVE DRAFT RULES 2.1 All recruitmMt rules including their amend- ments, should be ~pproved at *e level of Millister-in-

the creation of post/service. This is- gellOHUydQJ1.8: by referring the file to the administrative Ministry :with a self-contained note, accompanied by inter-alia, the following: (i) Draft recruitment rules (for pasts other than those in the established service8) in tJ1e pr0forma i#:l Annexure'.!. (ii) SUPl-'lOrting particulars in Annexure II. (iii) Recruitment Rules for the feeder and the higher post, if any. poif(a)

CONSULTATION WIlli

D. P. & T.

2.5 Ordinarily, the dr~ recruitment rulei will be returcned by the Department of Personnel and Train~ IDg;;\"iththeir comments, withip a month from the date of reference to that Department. If tIle circumstances of ~ cue require more time for scrutiny / diiCl.lSloion, the administrative Mini~tryIDepartment will be informed of the same and where there are many poinl~ for ch.fication, tpe Ministries may also be requested to discuss the case with the officers of tho Depar;uncnt of Per&oo,1el& Trainin&. CONSULTATION WITH UPSC 2.6 After obtainjng tile concurrence of the Dep~rtment of Personnel & Training, the Admillistrative Ministry/Department should refer the draft recruitment rules for pos.tsl services which are within the purview .of the UPSC in a self<qntained letter 1,0 the Commission, alongwith the infOIllUltion in the pre;scribed proforma (Annexure II). It should be stated in the letter to the Commission whether t,he clearance of the Department of Personnel & Training (and also the Department of P~ion & Pensioners' Welfare where required) has been obtained in respect of the proposals in question. Where the procedure for conSUlt.atiOll with theCommi"sion hast?een followed and information necessary for consideration of the proposal has been fully given, it should be possible for the Commission to convey their advice ordinarily within 4 to 5 weeb. If tlJ,e Commission's advice is not ra-.eived within this time, the administrative Ministry / Department may settle the matter by personal discussion with the officers cOllc~med in the Commission. PART-III GUIDELINES ON NOTIFICA TlON PREPARING A. GENERAL INITIAL CONSTITUTION 3.1.1. In cases where a new service is formed and the recruitment rules are framed for the first time and that there are officers aiready hwdipg different categories of posts proposed to be included in the service on,a regular/long term basis, a suitable 'Initial Constitution' Clause may be inserted in the Notification so as to count the regular s~rvice rendered by such officers before the date of notification of the Rules. CONSIDERATION OF SENIORS SCHEDULE &

(iv) Present sanctioned strength of the po.t for which rules are being framed as also of the lower and higher paitS. 2.3 Mood Recruitment rules for a number of posts ill consultation with the Uilion Public Service Commi~jon have been circulated to all Ministries. These have bcen included in Part III of this compilation. While framing recruitment rules for such Posts, the Model Rules should be adhered to.

2.4 In respect of framing of recruitment rules for pOjts-~which are not covered by any of the organised Services. the format of a Notification accompanied by the 14 Column Schedule as given in Annexure I will be used As for organised Services, Comprehensive service. l\lIes shall be framed covering inter-alia, the following aspects :Short Title and Commencement

t. Definitions
3. Co~titution 4. Grades, Authorised Strength 3I1d its review 5. Members of the Service 6. Intitial Constitution of the Service 7. Future maintenance of the service 6. Initial Constitution of the Service9. Seniority 10. Probation 11. Appointment to the service 12. Liability for service in :my part of Ipdia- ~nd other conditions of service. 13. Disqualificatione 14. Power to relax 15. Savings 16._Interpretation 17. Repeal.

3.1.2. It may 10 happen that in SIOme casCi of pr0motion. tlae senior oiicer& would IlOt have completed tlle required .ervioe whex:~all the juniors would have

,,~pl11pkted the prescribed eligibill,ty condition for pro..('motion. In such cases, seniors will be left out from . consideration for the higher post. To avoid snch a ~situation, a suitable Note may be inserted in the ~recruitment rules so that the seniors who have com":,'pleted the probation period, are also be considered ,\ whe~~ the juniors wh~ have comP.I..eted the requisite ~i~ sel'Vlce are bCIJlg consIdered.

3.3 Column 2: (No. of posts) The exact number of posts (with the relevant year in brackets) may be indicated. The number of posts is an integral basis for determining the method of recruitment to any category of posts in as much as the quota of direct recmitment, promotion etc., is to be decided after taking into account the number of posts. Therefore, whenever there is a substantial change in the number of posts, the administrative Ministry should initiate action to review the existing rules, particularly the method of recruitment. The effect of the change in the strength on the method prescribed in the rules for the next higher and lower categories of posts should also be studied. There should be an asterisk and in a foot note below the asterisk, it should be stated "Subject to variation dependent on workload".

l RETENTION : SERVICE

OF

EXISTING

ELIGIBILITY

3.1.3 Where the eligibilitLY service for promotion ',pres~ribed in the existing rules is being enhanced (to be in conformity with the guidelines issued by this Department) and the change is likely to affect adversely some persons holding the ft:.eder grade posts on regular basis, a note to the, effect that' the eligibility 'SGJ:Vieeshall continue. to be the same for pers<\us .h~l9ing the feeder posts Qn regular basis the date 6f notification of the revised rules, could be included in the revised rules.

on

CONSIDERATION OF WHILE UPGRADA nON

,TIIE

3.4 Column 3 : (Classification) Classification of the post/service may be shown in the order indicated below :l(a) If it is a Service, Central Civil Service, Group A, B, C or D as specified in Rule 4 of the Central Civil Service (Classification Control and Apeal) Rules (not its nomenclature as Indian Meteorological Service Group A). (b) If it is a post, General Central Service Group A, B, C or D as specified in rule 6 of CCS (CCA) Rules, [D.P. & A.R. Notification No. 21/1I74-Est1, (D) dated 11-11-75]. 2. Whether Gazetted or Non-Gazetted. 3. Whether Ministerial or Non-Ministerial. SCALE OF PAY 3.5 Column 4 : (Scale of pay) The full scale of pay should be indicated. Special payor non-practising allowance (in respect of medical posts), if any, should also be mentioned.

3.1.4. When the posts are upgraded and consequently the recruitment rules are being amended, a suitable provision may be made to the effect that the fitness of the iiucumbent in the feeder grade with the requisite service shall be considered by the competent authority or Commission (in respect of Group 'A' & 'B' posts). In case he is considered fit, he shall be deemed to have been promoted to the higher grade. In case he is not! considered fit, his case will be reviewed every year, till such time, he will continue to hold ~he pos~ in the lower grade. REVIEW OF RECRUITMENT RULES 3.1.5 The Recruitmcnt Rules should be reviewed once in 5 years with a view to effect such changes as are ,necessarv to bring them in conformity with the .changed position, including additions to or reductions in the strength of the lower and higher level posts. SAVING CLAUSE 3.1.6 A revised "Saving Clause" as given below may be inserted in the covering Notification. "Nothing in these rules shall affect reservations, relax3.tio.n of age-limit and other concessions required to he provided for the Scheduled Casts, the Scheduled Tribes, Ex-servicemen and other sepedal categories of persons, in accordance with the orders issued by the Central Government from time to time in this regard". B. SCHEDULE NAME OF POSTS 3.2. Column 1: (Name of posts) Name of the oost may (with sub-title, if any) be, clearly specified.' . 'if

3.6 Column 5 : (Whether Selection post).

s~lection post

or non-

When promotion is proposed to be made on the basis of merit, the word "Selection" may be used and when promotion is to be made on the basis of seniority subject to the rejection of the unfit, the word "NonSelection" may be used. In the case of direct recruitment or deputation or transfer, the entry should be

"Not Applicable". In the case of composite method of recruitment (i.e. Promotion/transfer 011 deputation), the words 'Not Applicable' may be used. (MHA OM No. l/4/55-RPS dated 16-5-57). BENEFITS OF ADDED YEARS OF SERVICE 3.7 Column 6: (Whether the benefit of added year, of service is admissible under rule 30 of the CCS (Pension) Rules, 1972. In cases where ror the scientific, medical, technological and other professional posts and services, the benefit of added years of service for pension under Rule 30 of the CCS (l?ension) Rules, 1972 is considered essential such posts should be identified in consultation with the Department of Pension and Pen. sioners' Welfare and the Union Public Service Commission and a suitable provision shcmld be incorporated in the relevant :ecruitment rules so that the benefit is automatically available to all the candidates who are recruited in accordance with the provisions of these rules and it does not become necessary to take a decision in each individual case at the time of recruitment. In cases where it is desired to allow this benefit in respect of a post for which recruitment rules a~ .. already existing, the administrative MinistryjDeptts. concerned may examine the admissibiilty of this benefit and refer the file to the Department of Pension & Pensioner's Welfare with a specific recommendation. If the proposal is approved by the Department of Pension & P.W., the administrative Ministry may take up the case for formal amendment of the recruitment rules (in Annexure-TII) direct with the tJPSC. Reference to Estt. (RR) Section of the Department of Personnel & Training is not rquire<:l. In other cases where new rules are being framed, the administrative Ministry/ Deptts. may examine and make their recommendations in regard to the entry to be made in column 6 along with other columns of the draft rules. Such cases should be referred to as usual to the Estt. (RR) Section of the DP&T and after examining the draft rules, Estt. (RR) Section will refer the case to the Department of Pension & Pensioner's Welfare for approval for grant of the benefit of "added years of service", wherever a proposal to this effect has been made. Thereafter, the approval of the Department of Personnel & Training will be conveyed to the draft rules as a whole. The administrative Ministry may then take up the draft rules with UPSC for their concurrence. as a whole including the entry in column 6. (No. 28jl5/Pension Unitj8,4, dated 25-8-84). AGE LIMIT FOR DIRECT RECRUITS 3.8 Column 7 : (Age for direct recruits). This' column may he filled by anyone
4-237 P & Trg./94

methods indicated below:-(a) "Up to Years". (Where only the maximum agelimit is intended to be prescribed). (b) "Between " and Years".

(c) "Preferably , Years". (Where it is proposed not to prescribe any fixed upper ag~-limit but to keep it elastic).

RELAXATION FOR DEPARTM:NTAL DATES

CANDI-

3.8.1 A provision may be mad~ in the rules for relaxation of the upper age-limit for departmental candidates upto 35 years for appJi:'1tmen~ by direct recruitment to Groups 'C' & 'D' posts. Provision on agerelaxation in favour of Government servants for appointment by direct recruitment to Groups 'A' & 'B' postll may be made hy ins."rting the following note : "(Relaxable for Government servants upto 5 years in accordance with the instructions or orders issued by the Centr31 Government). [DOP&AR a.M. No. (RR), dated 3-9-82]. In case the existing recruitment rules do not contain a relaxation of age-limit clause on the abOVelines for direct recruitment, the concerned administrative Ministries Deptts. may notify the amendment of this clause without further reference to thp. Department of Personnel & Trg. or Union Public Service Commission. After getting it vetted by the Legislative Department, notification for amending the recruitment rules so as to incorporate the age-relaxation clause on the above lines may be sent direct to the Manager, Government of India Press. A copy of the Notification may, however, be endorsed to the Department of Personnel & Training and the Commission for information. [DOP&AR O.M. No. CSL 14017/1I82-Estt (RR), dt. 4-6-83]. CRUCIAL DATE FOR CALCULATION OF THE AGE LIMIT . ~.8.2 In the case of recruitment through the UPSC and the Staff Selection Commission, the crucial date for determining the age-limit shall be as advertised by the UPSCjSSC. In the case of other recruitment. tlI~

of the

following Note may be inserted according to the quirements;

re-

Note :-The crucial date for determining the agelimit shall be ~he closing date for receipt of applications from candidates in India. (and not the dosing dat~ prescribed for those in Assam, Meghalaya,. Arunachal Pradesh, Mizoram, Manipur, Nagaland, Tripura, Sikkim, Ladakh Division of J &K State,

Lahaul & Spiti districL:and Pangi Sub Division of Chamba district of Himachal Pradesh, Andaman & Nicobar Islands or Lakshadweep).

3.8.3 The Upper age limits for different posts depend upon the nature of duties, educational qualifications and experitmc~ requirements. Broadly, the following criteria may be followed:

(i) Posts in the scale of pay having a maximum of more than Rs. 5000/(ii) Posts in the scale of pay having a maximum of Rs. 5000/(iii) Posts in the scale of pay having a maximum of more than 4500 but less than Rs. 5000/- . (iv) Posts in the scale of pay having a maximum of Rs. 4500/(v) Posts in the scale of pay having a maximum of Rs. 4000 or more but less than Rs. 4500/(Vi) Posts in the scale of pay havin~ a maximum of Rs. 2900 or more but less than Rs. 4000 (Vii) Group

Preferably below 50 years. 50 years 45 years. 40 years

30 years Between 18 and 25 years.

'c'

& 'D' posts

EDUCATIONAL AND OTHER QUALIFICATIONS REQUIRED FOR DIRECT RECRUITS 3.9.1 Column B: (Educational and other qualification'Srequired for direct recruits). The minimum educational qualifications and experience required for dir~ct recruitment may be indicated as precisely as possible, if necessary, these may be divided into two parts, viz., "Essential Qualifications" and "Desirable Qualifications". These requirements vary from post to po:,t depending uP9n ~e scale of pay and the nature of duties. But they should be d~t~rmined, as. far as possible, keeping in view the provisions in the approved recruitment rules for similar pos~s and higher and lower posts in th~ ~ame liierarchy. PRESCRIBING CLASS OR DIVISION 3.9.2 Prescribing class or division: Prescribing first or second class/division in respect of an educational qualification e.g. Degree may be avoided. A simple Degree/Masters' Degree may be prescribed as there is difference in the assessment by various Universitie!l/Boards and there may not also be any unifor-

mity in the percentage of marks for deciding a classj division. It should hQwever be ensured that qualifications and experience prescribed should be the minimum required for th~ post. The mere fact that persons with higher qual!fications are available should not be the ground f()r stepping up the minimum r~~ quired qualification/ ~xperience.

3.9.3. The relaxation clause on the foHowing lines may also be incorporated below the essential qualifications: Note 1: Qualifications are relaxable at the discretion of the UPSCjSSC in the case of candidates other~ wise well qualified. Note 2 :-The qualification(s) regarding experience isjrelaxable at the discretion of the Union Public Service Commission/Staff Selection Commission/Competent Authority in th~ case of candidate') belonging to Scheduled Castes or S~heduled Tribes if at any stage of selection the UPSC/Staff Selection Commission/ Compe~ent Authority is of tha opinion that sufficient

number of candidates fro!.!l these communities possess~ ing tile requisite experience are not likely to be available to fill up the vacancy reserved for them.

3.9.4. Home Guard Volunteers are t~ail1ed iaUaarmed combat, crowd controi, guard duty, patrolling, Map reading, weapon training etc. Their training may be useful in Group 'C' & "D' posts like Constables; Security Guards, Despatch Riders, Peons, Orderlies, Firemen etc. Similarly, the Civil Defence Volunte~rs who are trained in r~scue, fire fighting, first-aid and casuality care, nursing, senitation and Public Health etc. may be preferred to posts like Nurse, Attendant, Stretcher-bearer, Medical Attendant, Health Visitor, Postmen etc. In cases where the admininstraive Ministries/Departments consider that the service/training of the Home Guards and the CivH Defence Volunteers will be useful in performance of duties of posts inen~ tioned above, 3 years' servic3 as Home Guard/Civil. Defence Voluntetfs and training in at leat 'Basic' and 'Refresher' courses in Home Guards and Civil Defence may be prescribed as 'desirable' qualihcatiolJ.. [DP&AR 5-U-83]. O.M. No. 14034/5/82-Estt.(D), dt.

for direct recruits are not insisted upon in the cas9 of pl;omotees. Regarding educational qualifications, these are not generally insisted upon in the case of promotion to posts of na:n-technical nature; but for scientific and technical posts, these should be insisted upon, in the interest of administrative efficiency, at kac;~in the case of senior Group 'A' posts in the scale of Rs. 3000- 4500 and above. Sometimes the quali~ fications for junior Group 'A' and Group 'B' posts may not be ipsisted upon in fulll but only the basic qualification in the discipline may be insisted upon, for example, if a degree in Civil Engineering is the qUCl.lification prescribed for direct recruits, the promotees may be required to possess at least a Diploma in Civil Engineering. In such cases, the entry under thi~ column ma~T be edited as "Educational Qualifications : No, but must possess at least ",

In the case of Organist'd standard provision may be ment rules :-

Services, the following inserted in the recruit~

1. Every officer on app;Jintlllent to the Service, either by direct recruitment or by promotion in Junior Scale shall be on probation for a period of two years. Provided that the Controlling Authority may extend the period of probation in accordance with the iTJ.structions issued by Government from time to time. Provided further that any decision for extension of a. probation period shall be taken ordinarily within eight weeks after the expiry of the previous probationary period and communicated in writing to the concerned officer together with the reasons for so doing within the said period. 2. "On completion of the probation or any extension thereof, officers shall, if considered fit, may be confirmed against the post, if not already confirmed in the' entry grade". [Substituted vide DPT OM No. AB 14017/16/90Estt.(RR) dated 31-7-1990].

3.9.5. In respect of Group 'C' posts, if the Ministries/Departments consider typing knowledge as essential, typing speed of 30 words per minute in English or 25 words per minute in Hindi may be provided as an 'essential' qualitkation. [DP&AR 1-7-85]. O.M. No. 14017/26/85-Estt.(RR), dt.

EDUCATIONAL MOTEES

QUALIFJCATION

FOR

PRO

3.10 Column 9 (whether age and educational qualifications prescribed for direct recruits will apply in the qase of promotees). It should precisely be stated whether age and educational qualifications prescribed for direct recruits should also apply in the case of promotees. Unless there are any specific grounds, the age limit prescribed

3. If, during the period of probation or any extension thereof, as the case may be Government is of the opinion that an officer is not fit for permanent appointment, Government may discharge or revert the officer to the post held by him prior to his appointment in the Service, as the case may be. 4. During the period of probation, or any extension thereof, candidates may be required by Government to undergo such courses of training and instructions and to pass such examinations and tests (including examination in Hindi) as Government may deem fit, S. No. Method of appointment

as a condition to satisfactory completioR of tll. PI-Htion. 5. As regards other matters relating to prob4tiolt. the members of the Service will be governed by tit. instructions issued by the Government in thit from time to time.

r...,
.atH

[DP&AR a.M. 7-5-1984].

AB. 14017 j5/83-Estt(RR)

3.11.2 In the case of other posts, the perioe.

et

bation, may be prescribed on the following linos :

1. Promotion from one grade to another but within the same group of posts e.g. from Group 'e'to Group 'e' 2. 3. Promotion from one Group to another .e.g. Group 'B'to Group 'A' For direct recruits to posts carrying a pay scale the minimum of which is Rs. 5000 or above or to posts for which the maximum age-limit is 35 years or above and (a) where no training is involved (b) If probation includes 'on the job' or 'Institution training' 4. Officers re-employed before the age of superannuation basis, re-employment ..after

No probation.
2

y=ars.

I yMr.

2 years. 2 years.

5. Appointment on contract basis, tenure superannuation and permanent transfer

and ,the percentage of vacancies to be filled by eatlt 3.12.1 Column 11 (Method of recruitment, whether by direct recruitment or by promotion or by deputation/transfer and percentage of the vacancies to be filled by various methods). method that may be prescribed for a particular POit of Service depend on a judicious blending of considerations, e.g. (i) the nature of duties, experience required. qualifteatiolll vera!

(ii) the availability of suitable personnel poaec. sing the requisite qualifications and experience within a cadre; (iii) the need for ensuring that suitable ineenUvtI exists for the maintenance of an adequate standard of efficiency in the cadre; (iv) consideration of the question whether, kava, regard to the role to be performed by a

specific cadre or Service, it is necessary to provide for direct intake of officers at an appropriate level with a view to injecting fresh knowledge and experience that may not be normally available in a particular Service or Department etc. (v) the proper mix of the six months of recruitment mentioned at (a) to (f) above.

(ii) with years regular service in posts in . (b) Possessing the qualifications and experience prescribed for direct recruits under col. 8 [DP&T O.M. No. 14017/8/84-Estt (RR) dt. 19-6-86].
TRANSFER

3.12.2 Promotion may be kept as a method of recruitment depending upon the availability of the field of consideration. Care should be taken to see that the base for promotion is strong, i.e., the departmental candidates are fully qualified for the responsibilities of the higher post and the field is also adequate, i.e., normally the feeder grade should range from 3 to 5 times the number of sanctioned posts in the higher grade, in case the post in the higher grade is to be filled on selection basis. For posts which are to be filled by seniority-cum-fitness, i.e. by non-selection, it is not necessary that the feeder grades should consist three times of posts in the higher grade. For computing the base for promotion and determining the ratio of higher grade to the feeder grade, the number of sanctioned posts in the two grades (and not the number of vacancies at anyone point of time) should be taken into consideration.

3.12.3 1 direct recruitment is the only method of recruitment, it may so happen that the Ministries/ Departments may not be able to fill up the vacancies caused by the incumbents being away for a duration of one year or more due to proceeding on deputation, , study leave etc. In order to avoid such a -:ontingency, the following "note" may be inserted :-

3.12.4 "Transfer" may be kept as a method of recmitment when it is possible to get the services of suitable officers h-avingthe requisite qualifications and experience within the Central Govt. Deptts. and State Govts. "Short-term contract" is also a form of deputation and this applies to officers from non-Govt. bodies. e.g. Universities, recognised Research Institutions, Public Undertakings, etc. for teaching, research, scientific and technical posts. This method may be included in the ndes if it is considered desirable that the above noted non-Govt. bodies are also tapped. Tn the case of isolated posts, it will be desirable to keep the method of ~ecruitment of transfer on deputation/short-term contract, as, otherwise, the incumbents of the lower posts, if directly recruited, will not have any -avenue of promotion. In fact, it may be worthwhile to bring such posts into an org21nised cadre/service rather than fill them by deputation from outside for limited periods from time to time. Car~ should always be taken to ensure that the officers holding posts, other than in an organised Service, have enough prospects for 'advancement in their own line. For this purpose, the administrative Ministry JDepartment should bring wgether all such isolated posts requiring similar educational qualifications, experience involving similar functions etc. into different groups to provide enough channels of promotion.

Vacancies caused by the incumbent being away on transfer on deputation or long illness or g+udy leave or under other circumstances for a duration of one year or more may be filled on transfer on deputation baSIS from officers of Central Government. holding s1'Ytllogous posts en basis; or 5--237 P & Trg./94 (a) (i) regula:

3.12.5 "Transfer" 'and "deputation" are not synonymous and there is a substantial difference between "transfer" and "deputation". Under the provision "transfer", the officer who will come, may be permanently absorbed in the post/grade. Such a "transfer" can be effected only in the case of officers from the Central/State Governments. lJ noer "deputation including short-term contract", an officer from outside can come for a limited period, by the end of which he willhave to revert to his parent cadre.

Composite MetJwd of Recruitment 3.12.6 In cases where the method of promotion is by 'selection' and the field of promotion consists of only one post, the methOd of recruitment by "transfer" on deputation (including short-term contract) /promotion" is prescribed so that the depl!1"tmental officer is considered alongwith outsiders. If the departmental candidate is selected for appointment to the post; it is to be treated as having been filled by promotion; otherwise, the post is to be filled by deput~tion/contract for the prescribed period of deputation/ contract at the end of which the departmental officer will again be afforded an opportunity to be considered for appointment to the post.

years service in the grade rendered after appointment thereto on a regular basis". The field for 'transfer on deputation/short-term contract/transfer' should. as far as possible, consist of officers holding analogolU posts on regular basis but may be widened to includ. officers working in the next lower grade also with the qualifying service on regular basis normally prescribed for promotion. In some cases, different periods of qU'alifying services in the respective grade/post on account of different scales of pay are prescribed for promotion in the recruitment rules. In order to facilitatepreparatioJl of an eligibility list for promo+ion, in cases where no separate quotas for each different grade have bee. prescribed. -a "Note" as under may be added : "NOTE:-The eligibility list for promotioJ! shall be prepared with reference to the date of completion by the officers of the prescribed qualifying service in the respective grade/

3.12.7 In cases where there are two or more feeder grades, a separate percentage for promotion may be prescribed to each of the feeder grade. Fields of Selection 3.13.1 Column 12 : (Grade from which recruitment by proll1otion/deputation/transfer/short-term contract r~-employment is to be made) The fields of selection under the various methods should be clearly specified. If promotion is kept as :a method of recruitment, it is also necessary to lay down the number of years of qualifying service before the persons in the field become eligible for promotion. Only regular, and not ad hoc, period of service is taken into account for purposes of computing this service. With a view to making the position clear, the field may be specified as '''with _

pos!."
Qualifying Service for Promotion 3.13.2 The qualifying service for promotion from one grade to another is necessary so that there is no premature promotion or undue jump in pay and also to ensure that the officer has sufficient opportunity to demonstrn!e his competence/potential for holding the higher post. The period of qualifying service varies from post to POSt depending upon the scale of pay and the experience, required for manning the higer post. Broadly, the following qualifying service for promotioli from one grade to another may be followed as ,

guide:

1. 1. Rs. 8000 (Fixed) 2. Rs. 7600 (Fixed) 3. Rs. 7300-7600/Rs. 7300-8000/*3(a). Rs. 7300-7600

2.
Rs. 9000 (Fixed) Rs. 8000 (Fixed) Rs. 8000 (Fixed) Rs. 760) (Fixed)/
Rs. 730D-iOOO

3 years 2 years 2 years service in that irade. O"'ficers in the grade of Rs. 73007600 without any minimum service in that grade failing which three years regular service in the grade of Rs. 5900-6700. 3 years

5. Rs. 5100-5700 6. Rs. 5100-5700 7. R5. 4500-5700 8. R5.4500-5700 9. Rs. 4100-5300 *9(a) Rs. 3700-5000 10. Rs. 3700-5000 11. Rs. 3000-5000 12. Rs. 3000-4500 13. Rs. 3000-4500 14. Rs. 2200-4000 *~4(a)Rs. 2375-3500 15. Rs.2375-35oo 16. Rs. 2000-3500 17. Rs. 2000-3500 18. Rs. 2000-3200 *18.(a) Rs. 1640-2900 19. Rs. 1640-2900 20. Rs. 1640-2900 21. Rs. 1600-2660 *21(a) Rs. 1400-2300/2600 22. Rs. 1400-2300/2600 23. Rs. 1400-2600 24. Rs. 1400-2300 25. Rs. 1350-2200 26. Rs. 1320-2040 27. Rs. 1200-1800 28. Rs. 1200-2040 29. Rs. 1150-1500 30. Rs. 975-1540 31. Rs. 950-1500 32. Rs.950-1500 33. Rs.950-1400 34. Rs. 825-1200 35. Rs. 800-1150 36. Rs. 800-1150 37. Rs. 775-1025
---~---------

Rs. 5900-7300 Rs. 5900-6700 Rs. 5100-5700 Rs. 5900-6700 Rs.45OO-5700 Rs. 4500-5700 Rs.41OO-5300 Rs. 3700-5000 Rs. 3700-5000 Rs. 3000-5000 Rs. 3000-4500 Rs.3000-45oo Rs.2200-4000 Rs. 2200-4000 Rs. 2375-3500 Rs. 2000-3500 Rs. 2200-4000 Rs. 2000-3500 Rs. 2000-3200 Rs. 1640-2900 Rs. 2000-3500 Rs. 1640~2900 Rs. 1600-2660 Rs. 1400-2600 Rs. 1400-2300 Rs. 1350-2200 Rs. 1200-2040 Rs. 1400-2300/2600 Rs. 1200-1800 Rs. 975-1660 Rs. 1200-2040 Rs. 975-1540 Rs.950-15oo Rs. 950-1400 Rs.950-1400 Rs. 825-1200 ~s. 825-1150
_._._-"----_._---------------._--------

2 years 2 years. 2 years. 3 years. 3 years. 5 years. 3 yeats. <4 years. 5 years. 2 years. 5 years. 7 years. 2 years. 3 years. 2 years. 2 years. 7 years. 3 years. 2 years. 2 years. 8 years. 5 years. 4 years. 2 years. 3 years. 2 years. 2 years. 5 years. 3 years. 2 years. 8 years. 2 years. 2 years. 2 years. 3 years. 2 years. 2 years.
-_._-. ._--- .. ~_._-_.~.
__

38. Rs. 750-940

Rs.775-1025

2 years.

__

._'~_._.~--

"'Amendedvide DPT a.M. No. AB-14017/12/87-Estt. (RR)dt. 28-10-88). + AmcndeQ vide DitTO. M. No. AB-14017/56/90-"E&tt. (RR)dt. 7-8-92.)

Preference to Horne Guards 3.13.3 11J the recruitment rules for the post of Peon, an additional provision may be made that after appointment, training in Home Guard will be obligatory, saVe in the case those wt.;) are physically handicapped to undergo such training. Deputation 3.13.4 III cases where 'transfer on deputation/ short-term contract' has been prescribed as a method of recruitment, the following provision may be made in respect of the period of deputation : "(The period of deputation including the period of deputation in another ex-eadre post held immediately preceding this appointment in the same or some other organisation/ department of the Central Government shall ordinarily not exceed years)". (AB-14017/21/85-Est1, (RR), dated 282-86).

(iii) isolated ex-cadre posts and specialised tecl!nieal posts for which persons> aro,q,;awn from all fields 9n. the basis d~\J~ti~, transfer, direct recruitment ana ,in _ sOme cases ~n pro~otion -dependitIg {ipon the availability of suitable persons -for these posts.

at

3.qA.2 So far as posts (i) are20nc!ined, theperiad of deputation for them maYbe preseri6ed ai" "3

~an.

' .

In respect of category (ii) the periolof deputation may be prescribed in accordance with the tenure fixed
for such posts. The posts which fall in category (iiD viz., the pOsts which are in the highly specialised fields like,' agriculture, irrigatisn, power, health pl~nning -etc. where too frequent replacements; would affect continuity in the organisation as well as render the ~ccum~lative wealth of experience redundant, the period -of deputation for such posts may be prescribed '38"5 years.

The period of deputation for a particular grade or cadre is dependent upon the pay scale of the post to which deputation is being made. For the top level i.e. for posts having a pay scale the maximum of which is R~. 5700 or above, the period prescribed is '5 years', for the Middle Manag-ement level i.e. for posts having a pay scale with 'a maximum of Rs. 4500 or above but below Rs. 5700/-, the period is '4 years' and for all other lower levels it is normally '3 years'. However, the Ministries/Departments, depending upon their requirements, the field of availability and the qualifications prescribed, should decide the period of deputation in consultation with the Department of Personnel and Training and the Union Public Service Commission. 3.13.4.1 For the uurpose of determining the nefiod of deputation, the posts may be broadly divided into the following 3 categories :(i) posts where deputation allowance is admissible and the personn::l are drawn from an identical rrade or '1l grade below but with the rei1uisite qunlificatio'ls and exp~rience
to man sucb pili:ts; (ii) posts which are manned by officers on de-

_ Besides, in some cases, the personnel are given specialised training in short spurts over a period to make them capable of handling the job adequately. [n such cases '~l;o 'tB p~riod -of'de~tati6H may be prescribed as 5 years. ';f' 3.13.4.3 With a view to remove any ambiguity r4garding determination of eligibili1Y/prp"~sfer/transfer on deputation, the fQllowing ._guidelin~s may be followed .. - : -,
'C

(i) In the case of a vacancy already existing at the time of issue of the _ communication illviting nominations, the eligibility may b~ determined "lith reference to the last date prescribed for receipt of nominations in the Ministry /Departm p.nt/ Organisation responsible for making appointment to _the post i.e. originating Ministry etc. (ii) In the case where a vacancy il'lanticipated, the crucial date for determining eligibility should be the date on which the vacancy is expected to arise. (DPT O.M. No. AB-14017/11/86-Est1,
22-1-1987)

(RRj"dt.

putation from various

have fixed tenure such as 3 y;~ars for lTnder Secf1ry. 4 years for Dep:Jty Se~retary ~nd 5 veal'S for Director/Joint Secretary in Central Secretariat;

Services and

17f,l('l,

3.13.4.4 In: respect of(Jorops 'A' 'B~ po8fI are rC>.f1u;'"d fn be filled by ,~tra)lsfer_on.depu .. , tadon' Only of Gcvernment serv:u;ts belonging to more. than one senlict'\ 8. provision should 00 made in the recruitment ru1c~ '_"hereby the Armed Forces Personel
-. .".It-'.": '

due to retire or to be ransferred to reserve within a period of one year and having requisite experience and qualifications can also be considered for appointment to such posts. (DPT O.M. No. AB-4017/13/85-Estt. 31-5-85) (RR), dt.

vice Commission shall also be associated; this poiritioJi may be mad e clear as follows : GROUP'A'DPC According to requirement in each case :(i) Chairman or Member of the UPSCChairman -Member (ill)
(iv)

3.13.4.5 All the Ministries/Departments should examine and identify the posts in which military experience either in general or in specific fields or posts would be of distinct advantage, and incorporate necessary provisions in the recruitment rules for lateral induction of Armed Forces Personnel The above instructions were reiterated vide this Department's O.M. No. AB-14017/13/85-Estt. (RR) dated 31st May, 1985 (page 10 ibid). With a view to ensuring that this decision is implemented, the Ministries were called upon to make suitable amendment to the respective recruitment meso In order to have uniformity in amendin~ the Rules it has been decided, in consultation with the UPSC, tb-at the necessarv orovisions for lateral induct'on of tIle Armed Forces Personnel Wl11 be incorporated in the recruitment roles as given below : In Col. 10 : (Method of recruitment) "For Ex-Servicemen Transfer on deputation/rCHmployment-" In Col. 11 : tlF<Jr Ex-Servicemen
Trtllf!l/er on deputationlre-employment

Member Member

The total strength of DPe inc1udin$!Chairman need not necessarily be an odd number, as the decision is to be taken as a joint one. (DP&AR O.M. No. Cell dt. 27-11-75) AB-14017/1/75-Estt. (D) .~

3.14.2 Memhers included in DPCc; for Groun's fA & 'D' oosts shoul'd be officers who are at If'ast one step above the DOstitl which the oromotion/confirmation ;s to be made. In resoect of DPr<: for Gronnc; 'CO &: '0' oosts. the O1ainnan of the DPe should he an officer of a sufficientlv hi~h level and one of ~he Members of the DPC should be an officer from a Deoartment not connected with the one in which nromotions are considered. The other Mcmher !'honM he an officer of the Den~rtment familiar with tl,e work of fho persons whose suitability is to be assec;sed. 3.143 Endp,avour ~ho111d also he ml'd~ to Tlominate SC/ST officers on the DPe consfihlf"d for "a~u!l posts/services. However. the recruitment mlee; nf'ed not indicate the SC/ST officer as a D'PC Memher a's inclusion of such an officer is covered by executive instructions. 3.14.4 The u.PS.C. need not be as~ociated in respect of oosts where the promotion is based on senia-

:-

The Armed Forces Personnel due to retire or who are to be transferred to reserve within a period of one year and having the reoui~;te experience and qualifications prescribed shalt also be con!lidered. Such ~ons would be ~ven del)Utafion tenns upto the date .on which fhey are due for release from the Armed Forces; thereafter they may be continued on re-employ-

ment'. (DPT O.M. No. fated.t-~-1986) !'.P.C.

3.14.1 Column 13 (omp08ition)

'j

rity-com-fttne!!ls.
(RR)

AB-14018/13/8S-&tt.

(If i DPe exists, whit is the

When promotioii is kept as a method of recruitment, t~,e detailed compOSition of the Departmental Promotion Committee may be indicated. In the case of promotion to Group 'A' posts the Unioo Public Ser',.;4~"lP & Tig./94

3.14.5 The DPe consisfs of Chairman and Members only. The term "MemberSecretary" should not, therefore, be used. In some CMes, in :\ccordance with provisions of tho recruitment rules, the :\ppointment to a post is required to be made only hy deoutation (including short-term contract) or re-emoJovrnent. In such cases, the selection is not to be made by a DPC. The comoosition of the D'PC need 110t.thertfore. be indicated and the entry shown as "Not applicable".

3.14.6 The Uaion Public Service Commillion iI now not required to be associated with D.P.Cs. for considering cases of confirmation of Group 'A' and Gr~p 'B' officers. It would be necessary to indicate sepefately tht? co1UposiJ.on of the, DPC for considenng ckses of confirmation in the case of appointment by promotion/direct recruitment/transfer. In such cases' the heaomg may read as "Group 'A' or Group '.1:f DPC (for considenng cases of contirmatIou)" and composition ot LheDPC mentioned thereunder. The proceedmgs of all Group 'A' DPCs are required to be sent to the UPSC. However, the proceeliings of Group 'B' DPCs are requued to be sent only in the case of posta in which direct recruitment has been laId down as a method of . recruil1Ilent in the relevant recrUltment rules. In such cases, a 'Note' as under may be added. Note: The proceedings of the DPC relating to cofirmation shall be sent to the Commission for apprOvaL If, however, these are not approved by the Com. mission a fresh meeting of Lhe.DPCto'bepresided over by the Chairman or a Member of the UPSC shall be held." . CONSULTATION WITH U.P.S.C.
!

(iv) When the composite method of recruitment :is prescribed i.e. the deparimental candIdate is to be considered along with oULsiders,the selection shall be made by the CUJUmi~IOn only. (v) For purpose of promotion from one Group 'A' post to WOlner Group 'A' post, consul,ation WIththe CommiSSIOn ISnot n"cl;ssary as per UPSC (Exempllon from ConsultaLon) Regulauons, bl;,8.But, as the DPC tor COl1S!Oermg promo.ions Wlthlll Group 'A' posts Shall be preSided over by Cnalrman/ Member of the CommISsion,necessary provisions may be made ill tile DPC cui, (I.e. Co!. 13) (vi) When the field of deputa:..ionfor Group 'A' posts conSIStsof Central Group 'A' ollicen only, consuhaiion WIth the Comrlllssion for selection of an officer'is not necessary. If the field for consideration inculdes State ,Government officers or Group 'A' & 'B' officers of the Central Government simultaneously, selection for the post shall be done through the UPSC. When the field for consideration is made more broad-baseo and consists of not only Central/State Govem.. ment officers but also officers from nonGovernment institutions, the selection shall always be done through the Commission. This is tantamount to direct recruitment and the Commission would ensure that the post has been circulated to all the authorities laid down in the field and the best person ia sele,cted. (vii) Any relaxation or amendment of the provi lIions of the recruitment rules.

3.15 Column 14: (Circumstances in which UPSC to be consulted in making recruitment) The circumstances in which the Uillon Public Service Commission are to be consulted in making recruitment to the posts within their purview should be dearly indicated. Cases in which the Commission are to be consulted are illustrated below : .(i) Direct Recruitment. (ii) Re-employment. (iii) In all cases of 'transfer', the Commission shall be consulted. Su~h consultation is necessary because permanent arrengements are being made without resorting to the method of open direct recruitment and the Commission would en.sure that the post has .been circulated widely as per the provisions of tIle rules and the best peIlOll is aelected.

AMENbMENtS AN]) RELAXATIONS

4.1 Amendment proposals should be sent to this Department and UPSC in the format as given in Annexure-III. The reasons for making amendments should be clearly indicated. A copy of the recruitmtnt rules in which amendments are made should always be enclosed, duly referenced and flagged. 4.2 All recruitment rules should contain a 'Power to relax' clause in the covering notification or in the body itself (in th~',case of organised services). 4.3 Relaxation of recroitment roles is to be resorted to in respect of a class or category of persons. Relautionabould not1be reaorted to in respect of an iDdivi-

dual except in cases where an individual treated as a Class or Category of persons.

can

be

4.4 Relaxation of rules i3 to be resorted to on r~ occasions. Such a. relaxation should not be a regular

feature.
4.5 Before resorting to relaxation of recruitment rules, the Ministries/Departments should explore the feasibility of filling up a post by other methods of Ie. cruitment provided in the rules. In the case of 'deputation', the vacancies should have been circulated in the Employment News before consideration of retWiti'on. \ '. : ' iii,

4.6 Relaxation pr~als should be aent to thia Department in Annexure-IV after obtaining the approval of at least Joint Secretary level officer in the Ministry/Department concerned.

PART-Y FOLLOW UP ACTION

of the final recruitment rules as approved by the Commission are at variance With the drift rules as concurred in by the Department of Personnel and Training, the changes should be brought to the notice of the Department of Personnel & Training. TIME lIMIT FOR NOTIFICATION 5.2 The recruitment rules or amendment(s) thereto as finally approved by the Union Public Service Commission are required to be notified within a period of 10 weeks from the date of receipt of their advice letter. This time limit should be strictly adhered to. LAYING HOUSES ON

5~1 . In case' the provisions

the vacancy on urgent ballis, a shorter time limit, which should not be l~ than 6 weeks may be prescribed witla the approval of the Joint Secretary concerned. When a reference is made to UPSC for selection on 'deputation', the Ministries/Departments lIhould enclose a certificate to the effect.that the vacancy circular hat been despatched to all the agencies . prescribed iD the rules and that the gist of the Circular has appeared in the Employment News. REPORTS & QUARTERLY RETURNS 5.5 Quarterly returns in respect of the recruitment rules for service should be sent in time to the Depart ment of Personnel & Training and the Union Public Service Commission (for Group-'A' & 'B' posts) to enable them to keep a watch on the progress made in fimi.lisingthe recruitment rules. (D.P.8rA.R. O.M. No. 2/24/74-Estt. 17-10-74) INFORMATIONAL AIDS (D) dated

TIm TABLE

OF

BOTH

THE

5.3 Although the recruitment rules are statutory in nature, the copies of the notification of the same need not be placed on the Table ,of both the Houses of Parliament. (CSL 14017/2/81-Estt. (RR) as Article 309 of

the' Constitution, under which these are framed, does

,not prescribed this being done.) PUBLICATION IN THE EMPLOYMENf NEWS 5.4 In order to have adequate number of officers for posts whicliare to be filled by 'deputation', t:he vacancy circulars should invariably be published in the 'Employment News'. This will be in addition to the normal method. of circulation to various Ministries/ Departments and other agencies mentioned in the recruitment rules. The minimum time allowed for receipt of nominations should be 2 months. If in a few caseawherc there are compelling reUODJ to fU1

5.6 In order to facilitate framing of draft recruitment rules, the Ministries/Departments are requested to make use of the following materials : (i) Handbook'on Supplement. Recruitment Rule. and with-

(ii) Instructions on probation of DPCs.

Constitution Re-

.(iii) UPSC (Exemption from consultation) gulations, 1958 .

(iv) Model Recruitment Rules issued by the Department of Personnel & Training in respect of vanoul categories of p<lI~.