Accomplishment Report Office of the Secretary-General

As of November 23, 2012

Objectives
1.Attain integrated moral formation

Key Result Areas

1. Moral Formation
1.1 Intensify Religious Formation 1.2 Strengthen Attendance in Liturgical Services 1.3 Integration of Ethics in All Areas of Instruction 1.4 Conceptualize and implement Programs Inspired by Social Teachings of the Church 1.5 Revive and Re-energize Pastoral Council 1.6 Organize BEC 1.7 Monitor Religious Education Courses (All Levels) and Ethics Classes in All Colleges 1.8 Development of Culture/Best Practices

SPECIAL ACTIVITIES & TASKS

Participation in religious activities

PERFORMANCE INDICATORS (PI)

Attendance in religious activities

TIME FRAME
June 2012 to May 2013

PERSON (S) INVOLVED

OSG and ORP personnel

RESOURCE REQUIREMENT
(Minimal)

ACCOMPLISHMENT
Participated in Holy Masses and Marian Visitation to offices

Revival of the Commission on Ethics and Advocacy (ComEtA)

June 2012 to May 2013

Sec-Gen ORA

(Cost of snacks)

Spearheaded the formation of a committee to address the draft city ordinance on e-games

Staff meeting to discuss work ethics

Office ranking in punctuality of staff raised

June 2012 to May 2013

(Cost of snacks)

Held 1 staff meeting

1. Realize the unique character of the Universitys Program offerings in knowledge development and production. 2. Integrate research, instruction, formation and extension services in competency-based curricula and syllabi. 3. Ladderize professional courses and/or establish specialization tracks. 4. Implement concretely the vision-mission goals of the University in the curriculum, syllabi, instruction, research, programs and projects, and extension services. 5. Put competency-appraisal system in all program offerings supported by remediation/enhancement, guidance, counseling, retention, and placement mechanisms. 6. Use effectively scarce resources and highlight the Universitys unique contribution to national development. 7. Develop the expertise of faculty members in their disciplines. 8. Organize and develop the knowledge base of the University as one of its foremost contribution to regional/national development as an academic institution. 9. Align the integration of instruction, research, extension services and formation according to the academic disciplines and fields of specialization of the Universitys program offerings. 10. Establish the leadership of the University on liberating and transformative education among academic institutions in the Bicol Region. 11. Integrate extension services of the different colleges and departments 12. Develop self-reliance of partner communities hand-in hand with the

2. Academic Formation
2.1 Instruction 2.1.1 Program Offering 2.1.1a Strengthening of Priority and Flagship Programs 2.1.1b.1 Evaluation of Program Status Chair the committee on non-academic concerns in the GS and HS accreditation PAASCU and PACUCOA recommendations 100% complied with June to September 2012 Sec-Gen HS Principal GS Dean VP for ASSF

(Cost of snacks)

Sec-Gen visited the HS and submitted a report to OAFA; needs of GS for PACUCOA accreditation supported

2.1.1c Alternative Learning Programs 2.1.1d Planning, Monitoring and Evaluation of Instruction 2.1.1e Development of Instructional Materials 2.1.1f Integration of Formation in Instruction 2.1.1g Knowledge Development and Production 2.1.1h Integration of Bicol Studies in Instruction 2.1.1i Development of Internet-based Instruction 2.1.2 Faculty Profile/Complement 2.1.3 Performance of Students and Graduates 2.2 Research 2.2.1 Knowledge Base Development 2.2.2 Establishment of Bicol Studies Center 2.2.3 Enhancement of Instructional Methodologies and Research 2.3 Extension Continuation of the watercar experiments Electrolyzer fabricated and hydroxygen gas efficiently produced October 2012 Sec-Gen Mr. Obet Toledo

P 20,000

institutional linkage provided by the Universitys extension services. 13. Organize the interface of students, faculty and personnel in extension programs, projects and activities according to defined learning objectives for the students and communities. 14. Develop volunteer program and provide for community development initiatives of students, graduates, faculty members, and personnel.

2.3.1 Development of Program-based Community-based Community Extension Services

Preparation of manuscript of Saving

Manuscript updated

May 2013

Sec-Gen

Rapu-Rapu Island: The Korean Episode

Engagement with civil society groups, government agencies and organizations, school associations* Aquinas represented in resolution of community issues June 2012 to May 2013 Sec-Gen OPAO

(Cost of ink and paper)

(Transportation expense)

Part II of the book is subject of masteral thesis of the Sec-Gen Attended meetings of and penned articles in support of the ALECO MSSC, Smoke-Free Albay Network; Convened the third Traffic Summit on Nov 23, 2012

2.3.2 Strengthening of Community Engagement Programs

1. Ensure that instructional facilities direct support to academics

3. Support Services 3.1. Instructional Facilities 3.1.1 Library Development Monitoring of progress and drumbeating of accomplishments Monitoring of progress and drumbeating of accomplishments Monitoring of progress and drumbeating of accomplishments Monitoring of progress and drumbeating of accomplishments Sec-Gen All other administrators Sec-Gen All other administrators Sec-Gen All other administrators Sec-Gen All other administrators

(Minimal)

Action taken on any problem that arises Action taken on any problem that arises Action taken on any problem that arises Action taken on any problem that arises

June 2012 to May 2013 June 2012 to May 2013 June 2012 to May 2013 June 2012 to May 2013

(Minimal)

3.1.2 Development of PS Campus 3.1.3 Upgrade, Alignment and Expansion of Facilities in the Rawis Campus 3.1.4 Upgrade of Laboratories 3.1.5 Building Expansion and Improvement
1. Maintain University Status 2. Establish clear lines of organization 3. Sustain efficient and appropriately qualified administrators and employees 4. Institute adequate staff, well-defined non-teaching personnel employment procedures, just terms of employment and good working conditions 5. Establish competitive salaries and compensation in conformity with the demand of the profession 6. Maintain development program for administrators, faculty and support staff 7. Manage student and other institutional records efficiently and effectively 8. Perform effective administrative and fiscal management

(Minimal)

Checked the items declared for disposal by the Main Library; recovered more than 10 boxes of books, magazines, etc Supervised the uploading of information regarding the College of Law, CCE, GS Particiapted in drafting policies on systems and procedures on optiization of use of facilities

(Minimal)

4. Administration 4.1 Administrative Organization 4.1.1 Strengthening of Faculty Bench per Program 4.1.2 Faculty Compensation and Welfare 4.1.3 Enhancement of Faculty Formation 4.2 Administrative Performance 4.2.1 Administrators Profile 4.2.2 Admin Promotion Processing of cases involving discipline and offenses against the good name of the University Supervision over disaster management program Resolution of every case within one month University assets and personnel not severely affected by typhoons, fires, earthquakes, strikes, etc. June 2012 to May 2013 Sec-Gen Concerned Admin UDC ALERT CDRRMC PDRRMC Simbahang Lingkod ng Bayan Chairmanship of and membership in committees and councils** Committees and councils accomplish tasks on schedule June 2012 to May 2013

(Cost of snacks)

Sec-Gen is chair and member of several committees and councils

(Cost of snacks)

Sec-Gen conducted investigation of HM and Tourism OJT complaints

4.3 Administration of Non-Teaching Personnel

4.4 Student Personnel Administration

4.5 Administration of Records

Review and enhancement of the AQ Filing System Identification of permanent area for archives and repair of cabinets for institutional records Digitization of hardcopies of institutional records Trafficking of communication to the concerned divisions Preparation of executive orders, letters, memoranda, commendation, recommendations, appointments, certifications for signature of the Rector and President Issuance of memoranda and certifications by the Sec-Gen Preparation of institutional report Review and enhancement of the Material Recovery and Cost Reduction Programs

5S conducted by all offices Archives for records established and well maintained Databank of digital institutional records set-up Zero backlog in forwarding of communications No delay in preparation of documents for signing by the Rector and President No delay in the issuance of memoranda and certifications Institutional report ready by May 2013

June 2012 to May 2013

Sec-Gen All staff members in charge of records

(Cost of snacks and documentation)

Supervised the work of a new hiree, Mrs. Rowena Velasco, who was tasked to restore damaged files; Digitization is ongoing, and coordinated with ITC Trafficking of communications is routinely done; Memorabda, certifications, appointments were prepared;

4.6 Financial/Business Administration

University regains the financial equivalent of the materials Expenses for electricity, water, telephone, supplies, etc reduced by 10%

June 2012 to May 2013

Material Recovery Team

(Minimal)

Provided the OAFA with documents on the Material

Recovery and Cost Reduction Programs; observance of the programs in office monitored

4.7 Institutional Planning and Development 4.8 Alumni Relation 4.9 Public Relation * ALECO Multi-Sectoral Stakeholders Coalition, Save Rapu-Rapu Alliance, Pangataman Bikol, Simbahang Lingkod ng Bayan, RDC, NEDA, DILG, CHED RQAT, Legazpi ICT Council, AICTA, PATLEPAM, BACS ** Management Panel of the LMC, Traffic Committee, Research Review Committee, Student Handbook Review Committee, University Discipline Committee, Pay for Performance Committee, Ranking and Promotion Committee, Technical Committee on Organizational Development, Honesty Committee, Omaw sa Oragon Committee) Prepared by: Virgilio S. Perdigon, Jr. Secretary-General