Course Syllabus

HCR210 HCR 210: Medical Records Keeping It Real! Course Start Date: 3/11/2013 Course End Date: 5/12/2013

Please print a copy of this syllabus for handy reference. Whenever there is a question about what assignments are due, please remember this syllabus is considered the ruling document. Copyright Copyright 2009 by University of Phoenix. All rights reserved. University of Phoenix is a registered trademark of Apollo Group, Inc. in the United States and/or other countries. Microsoft, Windows, and Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries. All other company and product names are trademarks or registered trademarks of their respective companies. Use of these marks is not intended to imply endorsement, sponsorship, or affiliation. Edited in accordance with University of Phoenix editorial standards and practices.

Facilitator Information
Monica Feigert mfeigert@email.phoenix.edu (University of Phoenix) monicafeigert@gmail.com (Personal) 503-791-1667 (PST) Facilitator Availability I am available from 2 p.m.- 8 p.m. Pacific Time on most days, but I attempt to reserve Sunday for my family. During the week, I am online most of the time during that 2 p.m. - 8 p.m. time frame. On Saturdays, I tend to be online in the evening only. If these times are not convenient for you, please let me know. I will be happy to accommodate your schedule, if possible. I provide you with these times to make it easier to communicate with me, and not to limit our contact. I want you to know that, should you need to contact me outside these time frames, you should not hesitate to do so. For emergencies, when you are not able to gain access to messages on the Online Learning System (OLS), please send a message to my personal email address. In the event a third party needs to contact me, please direct them to my contact information listed under "facilitator information." No third party should use your login credentials to gain access to the classroom. Where to Go to Class Main: This is the main forum for the class and is where discussion is conducted. It has read-and-write access for everyone. Chat-Room: This is a read-and-write access forum. It is designed as a place to discuss issues not related to the course content. This is the forum to which we will send our bios. Course-Materials: This is a read-only forum, which means you can read messages here but cannot send any. This is where I will post the course syllabus and materials. Individual Forum: You will see one forum with your name on it. This is a private forum, shared only by you and me, the facilitator. Your classmates will not have access to this forum. You can also ask questions here. However, if you have general questions about instructions of assignments, please post those in the Main forum, since other students may benefit by that exchange as well.

Policies For class policies, please see the Policies link on the left side of the Materials page for the course on eCampus. Faculty and students/learners will be held responsible for understanding and adhering to all policies contained within that link. University policies are subject to change so please be sure to read them at the beginning of each class as it may have changed since your last class. Policies may be slightly different depending on the modality in which you attend class. If you have recently changed modalities it is important you read the policies governing your current class modality. Technical Support Technical Support is available 24 hours a day, 365 days a year. Call 1-877-832-4867, or use the email support form. Answers to the most common issues are found in the Knowledge Base by clicking Help, found at the top of every student Web site. Feedback Each week, I will provide grades or scores and comments on your assignments. Please let me know if you have questions about the course schedule.

Course Description See eCampus. Course Topics & Objectives See eCampus. Course Materials
See eCampus.

Point Values for Course Assignments

ASSIGNMENTS Week One: Discussion Questions Week One: Participation Week One: CheckPoint: Patient Self-Determination Act Week Two: CheckPoint: Medical Records Clerk, Medical Records Technician, and Medical Records Administrator Week Two: Assignment: U.S. Health Care Settings Week Three: Discussion Questions Week Three: Participation Week Three: CheckPoint: Record Formats Week Four: CheckPoint: Patient Reports Week Four: Exercise: Career Self-Reflection I Week Four: Assignment: Interviews Week Five: Discussion Questions Week Five: Participation Week Five: CheckPoint: Alphabetical Filing Week Five: CheckPoint: Numeric Filing Week Six: CheckPoint: Record Organization Week Six: Assignment: Record Controls Week Seven: Discussion Questions Week Seven: Participation Week Seven: CheckPoint: Internet Databases Week Eight: CheckPoint: Legal Terms Week Eight: Exercise: Career Self-Reflection II Week Eight: Assignment: Releasing Protected Health Information Week Nine: Capstone Discussion Question Week Nine: Participation Week Nine: Final Project: Records Management Presentation Point Totals Points 10 15 20 20 100 10 15 20 20 15 100 10 15 20 20 20 100 10 15 20 20 15 100 25 15 250 1000

Week One
Week One The Relationship of Patient Records to Health Care
Determine the effect of accrediting organizations upon hospital records operations. Discuss various standards for medical records. Describe the role of modern legislation on health records management.

ASSIGNMENTS 1. Read objectives and welcome. 2. Read instructors bio and post your own bio. Due Date: Day 1 [post to the Chat Room forum]

3. Read Appendix A regarding the final project requirements. 4. Read Appendix B regarding the Week 4 assignment requirements. 5. Read Ch. 1, 2, and 3 in Essentials of Health Information Management: Principles and Practices. 6. Discussion Question 1 Due Date: Day 1 [post to the Main forum] Post your response to the following: Select an accreditation agency and name an area of records management that is affected by its guidelines. Please discuss how and why this is significant/noteworthy. How does accreditation affect the practical activities of record management in hospitals? Please be specific. Word count will be graded with a target between 150 300 words. If you do not write the minimum of 150 words, the highest score you can start with is one half of the total points possible. The rationale for grading word count is the goal to write in a concise and quality filled informative manner. Respond to classmates by discussing how the handling of medical records may differ in a hospital that follows accredited procedures from a hospital that adopts its own policies.

7. Discussion Question 2 Due Date: Day 3 [post to the Main forum]

Post your response to the following: Using the Internet for information about medical records standards, what are three ways you can ensure that you maintain standard measures of performance when you work in records management? Please be specific with examples and explanations. You may use Web sites of your own choosing. Please only use scholarly resources and avoid websites such as eHow.com, Wikipedia.com, ask.com and answers.com (these are not the only non-scholarly resources out there so please be mindful of your resources and if you have questions call me or send me an Individual Forum message).

Please include the Web site you selected within your post. Word count will be graded with a target between 150 300 words. If you do not write the minimum of 150 words, the highest score you can start with is one half of the total points possible. The rationale for grading word count is the goal to write in a concise and quality filled, informative manner. Respond to classmates by noting what consequences patients might suffer if their records were not maintained according to standards.

8. CheckPoint: Patient Self-Determination Act Resource: P. 10 of Essentials of Health Information Management: Principles and Practices Due Date: Day 5 [post to the Assignments tab on the eCampus navigation tool bar] Discuss, in 250 to 300 words, the effect of the Patient Self-Determination Act on health care delivery. Consider how you think records management procedures have had to respond to this piece of legislation. Word count will be graded with a target between 250 300 words. If you do not write the minimum of 250 words, the highest score you can start with is one half the total points possible. The rationale for grading word count is the goal to write in a concise and quality filled, informative manner.

Weekly Reminders
Discussion Questions Discussion question responses will not count towards the class participation requirement and will be evaluated separately.

Only posts in the Main classroom forum will count towards your class participation score.
Summary of Week 1 Deliverables Assignment Discussion Question One Discussion Question Two Participation CheckPoint: Patient Self Determination Act Location Main Forum Main Forum Main Forum Assignments Tab Day One Day Three 8 Substantive posts within Days One Seven will earn maximum points possible Day Five Due

Week Two
Medical Settings and Records Storage Research Medical Records Clerk, Medical Records Technician, and Medical Records Administrator. Illustrate the functions of U.S. health care settings.

ASSIGNMENTS 1. CheckPoint: Medical Records Clerk, Medical Records Technician, and Medical Records Administrator Research: Research job titles, such as Medical Records Clerk, Medical Records Technician, and Medical Records Administrator or others that are involved in medical records maintenance. Please use scholarly resources only. (Please do not use non-scholarly resources such as Wikipedia, eHow, or Ask.com)

Due Date: Day 4 [Assignments tab on the eCampus navigation tool bar ] Research the information at the Web sites above.

Explain in 250 to 500 words the various aspects of the role and elaborate on potential opportunities that exist in your community. Answer the following questions:

1. 2. 3.

What is the position that you are researching? What are the job requirements and duties? Where are the employment opportunities in your community?

2. Assignment: U.S. Health Care Settings Resources: Ch. 3 of Essentials of Health Information Management: Principles and Practices ; Presentation Guide Due Date: Day 7 [Assignments tab on the eCampus navigation tool bar ] Review presentation guidelines given in your Presentation Guide, located on your student website. Create a PowerPoint presentation of at least 9 slides outlining the major functions that distinguish the following U.S. health care settings, with an appropriate introduction and conclusion: o Hospital categories

o Ambulatory care settings o Behavioral health care facilities o Types of long-term care o Managed-care models o Home-care service o Government health care facilities (federal, state, and local) Include speaker notes on main talking points. Follow APA guidelines for any citations and references that you include. Reference artwork/images. Have your name, course title, date, and assignment title on the first slide. Post your presentation as an attachment [Assignment Tab]

Weekly Reminders
Discussion Questions Discussion question responses will not count towards the class participation requirement and will be evaluated separately.

Only posts in the Main classroom forum will count towards your class participation score.
Summary of Week 2 Deliverables Assignment CheckPoint: Medical Records Clerk, Medical Records Technician, and Medical Records Administrator Assignment: U.S. Health Care Settings Location Assignment Tab Assignment Tab Due Day Four Day Seven

Week Three
Data Collection and Information Management Distinguish differences between administrative data and clinical data. Recognize the importance of knowing why and how incident reports are handled. Review record formats.

ASSIGNMENTS 1. Read Ch. 4 and 5 in Essentials of Health Information Management: Principles and Practices. 2. Discussion Question 1 Due Date: Day 1 [Main forum] Post your response to the following: How might a novice confuse the following advance directives within the Patient Self-Determination Act when distinguishing information as administrative or clinical? Try to be as specific as possible. o Do Not Resuscitate Order o Durable Power of Attorney for Health Care o Health Care Proxy o Living Will o Organ or Tissue Donation Word count will be graded with a target between 150 300 words. If you do not write the minimum of 150 words, the highest score you can start with is one half of the total points possible. The rationale for grading word count is the goal to write in a concise and quality filled, informative manner. Respond to classmates by describing ways that these advance directives affect clinical work.

3. Discussion Question 2 Due Date: Day 3 [Main forum] Post your response to the following: What do you think is the reasoning for not filing incident reports in medical records? Provide examples of three incidents and explain why they could be problematic in patients files. Word count will be graded with a target between 150 300 words. If you do not write the minimum of 150 words, the highest score you can start with is one half of the total points possible. The rationale for grading word count is the goal to write in a concise and quality filled, informative manner.

Respond to classmates by elaborating the consequences that could occur if the incident examples they discuss were kept in patients records.

4. CheckPoint: Record Formats Resource: Ch. 4 of Essentials of Health Information Management: Principles and Practices Due Date: Day 6 [Assignments tab on the eCampus navigation tool bar ] Summarize, in 250 to 300 words, the differences among source oriented records, problem oriented records, and integrated records. Word count will be graded with a target between 250 300 words. If you do not write the minimum of 250 words, the highest score you can start with is one half the total points possible. The rationale for grading word count is the goal to write in a concise and quality filled, informative manner. Include how you think the advantages and disadvantages of each record format affect everyday work remember to think about retrieving records as well as filing them.

Weekly Reminders
Discussion Questions Discussion question responses will not count towards the class participation requirement and will be evaluated separately.

Only posts in the Main classroom forum will count towards your class participation score.
Summary of Week 3 Deliverables Assignment Discussion Question One Discussion Question Two Participation CheckPoint: Record Formats Location Main Forum Main Forum Main Forum Assignment Tab Day One Day Three 8 Substantive posts within Days One Seven will earn maximum points possible Day Six Due

Week Four
Medical Records Information Documentation Define acute care, inpatient reports. Determine career interests in medical records settings. Conduct interviews with medical records personnel.

ASSIGNMENTS 1. Exercise: Career Self-Reflection I Resource: Appendix D Due Date: Day 1 [Assignments tab on the eCampus navigation tool bar ] Complete Appendix D. Post your completed Appendix D as an attachment. Please explain your reasons for your answers with three to four sentences or more to substantially explain and support your choices. Rationale: This will help you in this course as well as future job interests and interviews.

2. CheckPoint: Patient Reports Resources: Appendix C and Ch. 5 of Essentials of Health Information Management: Principles and Practices Due Date: Day 4 [Assignments tab on the eCampus navigation tool bar ] Complete Appendix C. Post your completed Appendix C as an attachment.

3. Assignment: Interviews Your instructor will post a roster in the Main forum that assigns students in groups of up to four for this assignment. Follow the instructions below carefully because the interview data must be inserted cumulatively, meaning that information will be misplaced if you are not careful to use the correct post. To receive full credit, follow directions carefully. Please be mindful to post your Interview Data Results in the Assignment Tab as well as the Main Forum. Resources: Appendix B; Interview Data Thread Roster and Interview Data Threads posted by your instructor in the Main forum Due Date: Day 7 [Main forum & Assignment Tab] Facilties names, individuals, and phone numbers required as references, grades will not be earned if references are not provided. Locate the Interview Data Thread Roster to find the Interview Data Thread in which you are assigned for this assignment, in the Main forum. Your Interview Data Thread contains a chart with the same interview questions you investigated in Appendix B.

Open the most recent post in your assigned thread by checking the day and time. This is extremely important because: o If your classmates have already entered their interview data and you select the instructors original post, then you will not see what your threadmates have posted. o If you are unable to post all of your data at one sitting and decide to return to finish later, using the most recent post in the thread ensures that your and everyone elses data are preserved each time the chart is accessed.

Click Reply. Click Quote Original and scroll down to the quoted section of the message. You will be adding information to the table in the quoted section. Notice that every interview question has four colored response areas. Select a colored response area that none of your threadmates has used. Insert your interview information as concisely as possible, using the same color for each interview question. In this manner, your classmates can clearly connect the information about each facility you interviewed. Ensure that you do not change or delete the information contributed by the other members of your thread. (If you accidentally change or delete something that another member of your thread inserted, immediately click Cancel.) Post the chart as soon as you have finished inserting your information so that your threadmates can access the most current version of it. Verify, when you can see that someone else has accessed the chart in your thread, that all of your data are in the most recent post. There is a small chance that two students may insert data at the same time, and then one or the other may have to go back and reinsert information. If this occurs, you can show your instructor that your data were simply in a previous postas long as you reinsert them, there is no penalty.

Weekly Reminders
Discussion Questions Discussion question responses will not count towards the class participation requirement and will be evaluated separately. Only posts in the Main classroom forum will count towards your class participation score. Summary of Week 4 Deliverables Assignment Exercise: Career Self-Reflection I CheckPoint: Patient Reports Assignment: Interviews Location Assignment Tab Assignment Tab Main Forum & Assignment Tab Day One Day Four Day Seven Due

Week Five
Numbering and Filing Systems Distinguish types of filing systems used by different sized facilities. Evaluate the difficulty of managing neonatal medical records. Apply alphabetic and numeric filing procedures.

ASSIGNMENTS 1. Read Ch. 6 in Essentials of Health Information Management: Principles and Practices. 2. Discussion Question 1 Due Date: Day 1 [Main forum] Post your response to the following: Recall the Interview Data Threads from the Week Four assignment where you posted the information from your interviews. Review the information for interview questions 2-3 from your assigned thread and from at least one other thread of your classmates, to answer the following: o Do most medical facilities seem to have transferred to electronic records, do they still maintain paper files, or do they use some combination of both? o Do small, medium or large facilities seem most prone to use numeric versus alphabetic systems? o Do small, medium or large facilities seem most prone to use a particular type of numeric system? Word count will be graded with a target between 150 300 words. If you do not write the minimum of 150 words, the highest score you can start with is one half of the total points possible. The rationale for grading word count is the goal to write in a concise and quality filled, informative manner. Respond to your classmates by noting how similar or different your perceptions are from theirs.

3. Discussion Question 2 Due Date: Day 3 [Main forum] Post your response to the following: A common filing difficulty is the situation where newborns are given different names after they leave a hospital, and records management personnel must try to locate the correct paperwork when the baby returns for follow-up examinations. Respond to the question at the end of this scenario: Maria Diaz delivers her baby girl at your hospital. After an uncomplicated stay, Ms. Diaz and her baby girl are discharged. The babys medical record is labeled with her medical record number and the name Diaz, Baby Girl (Maria) and filed according to your hospitals procedure. Two weeks later, Ms. Diaz brings her baby back to the hospitals emergency room where the baby is admitted to the pediatric ward under the name Angel Gonzales. This is the babys given name, and the name reflected on her

birth certificate that Ms. Diaz completed and mailed in to the State. The Pediatrician on the ward calls your department. He states that the baby, Angel Gonzales, was born at your hospital 2 weeks ago and he would like to see the old record. You have difficulty finding a record for Angel Gonzales because it read, Diaz, when it was previously filed. What processes might you implement to make neonatal files easier to manage? Word count will be graded with a target between 150 300 words. If you do not write the minimum of 150 words, the highest score you can start with is one half of the total points possible.

4. CheckPoint: Alphabetic Filing Nothing comes before something is a common and helpful rule for filing that means a space precedes letters or numbers when sequencing filing units. Compare the names: Lou Ann and LouAnn. The space after Lou in Lou Ann precedes the A after Lou in LouAnn. Therefore, in a filing system that follows the nothing comes before something guideline, Lou Ann comprises two filing units whereas LouAnn comprises one filing unit. Lou Ann precedes LouAnn in the filing sequencethe space comes before the letter. Resource: Ch. 6 of Essentials of Health Information Management: Principles and Practices Due Date: Day 5 [Assignments tab on the eCampus navigation tool bar ] Use the nothing comes before something guideline as you put the following names in alphabetical order, showing the order of filing units (last name, first name, suffix.). o Norman Bailey-Jones o Norman Bailey Jones o Robert DAngelo o Robert D. Angelo o Robert DeAngelo o Judith delaCroix o Judith Dela Croix o Franklin M. Haney o Franklin Mac Haney, Jr. o Franklin MacHaney, Jr. o Franklin Mac Haney Sr. o Roberta Lee o Roberta Lee-Smith o Roberta Lee Smith o Roberta Smith-Lee

5. CheckPoint: Numeric Filing Resource: Ch. 6 of Essentials of Health Information Management: Principles and Practices Due Date: Day 7 [Assignments tab on the eCampus navigation tool bar ] Complete Appendix E. Post your completed Appendix E as an attachment.

Weekly Reminders
Discussion Questions Discussion question responses will not count towards the class participation requirement and will be evaluated separately.

Only posts in the Main classroom forum will count towards your class participation score.
Summary of Week 5 Deliverables Assignment Discussion Question One Discussion Question Two Participation CheckPoint: Alphabetical Filing CheckPoint: Numeric Filing Location Main Forum Main Forum Main Forum Assignment Tab Assignment Tab Day One Day Three 8 Substantive posts within Days One Seven will earn maximum points possible Day Five Day Seven Due

Week Six
Records, Storage Retrieval Compare and contrast record organization across different sized facilities. Compare and contrast record controls across different sized facilities .

ASSIGNMENTS 1. CheckPoint: Record Organization Resources: Interview Data Threads, Ch. 6 of Essentials of Health Information Management: Principles and Practices, and Week Three CheckPoint Due Date: Day 4 [Assignments tab on the eCampus navigation tool bar ] Recall the Interview Data Threads from the Week Four assignment where you posted the information from your interviews. Review the information for interview questions 4-5 from your assigned thread and from at least one other thread of your classmates, to answer the following in 250 to 300 words: o What conclusions can you draw about similarities and differences in the organization of patient files and the handling of loose reports within small, medium, and large facilities? If applicable, you may want to review the information about record formats from the Week Three CheckPoint. o Word count will be graded with a target between 250 300 words. If you do not write the minimum of 250 words, the highest score you can start with is one half the total points possible. The rationale for grading word count is the goal to write in a concise and quality filled, informative manner. 2. Assignment: Record Controls Resources: Interview Data Threads and Ch. 6 of Essentials of Health Information Management: Principles and Practices Due Date: Day 7 [Assignments tab on the eCampus navigation tool bar ] Recall the Interview Data Threads from the Week Four assignment where you posted the information from your interviews. Review the information for interview questions 6-12 from your assigned thread and from at least one other thread of your classmates, to answer the following in a 750- to 1,050- word paper: o What conclusions can you draw about similarities and differences in circulation, tracking and security measures for records handling and storage within small, medium, and large facilities? Discuss reasons for these differences,

o Consider how these differences affect other aspects of records management, and postulate consequences of staff not following those procedures properly. Use APA formatting guidelines. Word count will be graded with a target between 750 1050 words. If you do not write the minimum of 750 words, the highest score you can start with is one half the total points possible. The rationale for grading word count is the goal to write in a concise and quality filled, informative manner.

Post your paper as a Microsoft Word attachment. [Assignment Tab]

Weekly Reminders
Discussion Questions Discussion question responses will not count towards the class participation requirement and will be evaluated separately.

Only posts in the Main classroom forum will count towards your class participation score.
Summary of Week 6 Deliverables Assignment CheckPoint: Record Organization Assignment: Record Controls Location Assignment Tab Assignment Tab Due Day Four Day Seven

Week Seven
Indexes, Registers and Health Data Collection Discuss the advantages and disadvantages of master patient indexes. Apply a personal policy of information sharing to the use of medical records by registers and registries. Argue for or against an Internet-based health care information database.

ASSIGNMENTS 1. Read Ch. 7 and 8 in Essentials of Health Information Management: Principles and Practices. 2. Discussion Question 1 People are sometimes shocked to realize how much personal data can be maintained in master patient indexessuch as marital status and problematic payment histories or cancellations. People are also surprised to realize how much medical information may be sharedfor example, a doctor you are visiting for pneumonia may see that you are taking medications for mental illness. Due Date: Day 1 [Main forum] Post your response to the following: Do you think the benefits of master patient indexes outweigh the disadvantages, or have medical records gone too far in documenting and sharing private information? Explain your reasons. Word count will be graded with a target between 150 300 words. If you do not write the minimum of 150 words, the highest score you can start with is one half of the total points possible. The rationale for grading word count is the goal to write in a concise and quality filled, informative manner. Respond to classmates by suggesting the kind of policy for master patient indexes you feel would be appropriate for your concerns.

3. Discussion Question 2 Due Date: Day 3 [Main forum] Post your response to the following: Recall the difference between registers and registries. If you had the authority, what policy would you put in place regarding the availability of medical information for registers and registries? Word count will be graded with a target between 150 300 words. If you do not write the minimum of 150 words, the highest score you can start with is one half of the total points possible. The rationale for grading word count is the goal to write in a concise and quality filled, informative manner. Respond to classmates by noting whether their policies seem to expand or curtail the current availability of medical information to registers and registries.

4. CheckPoint: Internet Databases Resource: http://www.apollolibrary.com/ERR/goerr.aspx?frmCourse=1717&frmWeek=7 Due Date: Day 5 [Assignments tab on the eCampus navigation tool bar ] Read the articles in the Electronic Reserve Reading. Discuss in 250 to 300 words the benefits and the concerns of having medical information electronically stored in an Internet database which does not limit the use of patient records to a doctors office. Word count will be graded with a target between 250 300 words. If you do not write the minimum of 250 words, the highest score you can start with is one half the total points possible. The rationale for grading word count is the goal to write in a concise and quality filled, informative manner. Include your position for or against such a network.

Weekly Reminders
Discussion Questions Discussion question responses will not count towards the class participation requirement and will be evaluated separately.

Only posts in the Main classroom forum will count towards your class participation score.
Summary of Week 7 Deliverables Assignment Discussion Question One Discussion Question Two Participation CheckPoint: Internet Databases Location Main Forum Main Forum Main Forum Assignment Tab Day One Day Three 8 Substantive posts within Days One Seven will earn maximum points possible Day Five Due

Week Eight
Legal Aspects of Health Information Management Identify legal terms relevant to medical records. Determine career interests in medical records compliance. Outline restrictions on the disclosure of protected health information.

ASSIGNMENTS 1. Exercise: Career Self-Reflection II Resource: Appendix F Due Date: Day One [Assignments tab on the eCampus navigation tool bar] Complete Appendix F. Post your completed Appendix F as an attachment. Please explain your reasons for your answers with three to four sentences or more to substantially explain and support your choices. Rationale: This will help you in this course as well as future job interests and interviews.

2. CheckPoint: Legal Terms Resource: Key Terms on pp. 253-254 of Essentials of Health Information Management: Principles and Practices Due Date: Day 4 [Assignments tab on the eCampus navigation tool bar ] Complete the Legal Terms CheckPoint. Select 15 terms from the list of Key Terms on pp. 253-254 of your textbook. In your own words, write a brief definition for each of the terms you selected. Post your definitions as an Microsoft Word attachment in your Assignments tab on the eCampus navigation tool bar.

3. Assignment: Releasing Protected Health Information Resource: Ch. 8 of Essentials of Health Information Management: Principles and Practices Due Date: Day 7 [Assignments tab on the eCampus navigation tool bar ] Summarize when covered entities may release protected health information only with a patients consent and when they may release it without consent, for each category:

o Government agencies o Legal agencies or representatives o Research Groups Discuss the principles that permit disclosure of protected health information without a patients consent, and state whether or not you feel privacy safeguards are adequate to support those principles. Include at least two outside references. Use APA formatting guidelines. Post your paper of 750 to 1,050 words as a Microsoft Word attachment. [Assignment Tab] Word count will be graded with a target between 750 1050 words. If you do not write the minimum of 750 words, the highest score you can start with is one half the total points possible. The rationale for grading word count is the goal to write in a concise and quality filled, informative manner.

Weekly Reminders
Discussion Questions Discussion question responses will not count towards the class participation requirement and will be evaluated separately.

Only posts in the Main classroom forum will count towards your class participation score.
Summary of Week 8 Deliverables Assignment Exercise: Career Self-Reflection II CheckPoint: Legal Terms Assignment: Releasing Protected Health Information Location Assignment Tab Assignment Tab Assignment Tab Due Day One Day Four Day Seven

Week Nine
Health Records Management Review record management issues that typically differentiate different sized facilities. Create record management guidelines for a new, medium-sized medical facility.

ASSIGNMENTS 1. Capstone Discussion Question: Records Systems Challenges Resource: Interview Data Threads Due Date: Day 1 [Main forum] Recall the Interview Data Threads from the Week Four assignment where you posted the information from your interviews. Review the information for interview questions 1 and 13 from your assigned thread and from at least one other thread of your classmates. Post your answer to the following: Do larger companies handle more records than smaller companies? How are the challenges different in large, medium and small companies? Do the challenges vary according to the size of the company or the volume of records it handles? Word count will be graded with a target between 500 750 words. If you do not write the minimum of 500 words, the highest score you can start with is one half the total points possible. The rationale for grading word count is the goal to write in a concise and quality filled, informative manner. This is the Capstone Discussion Question and warrants an exhaustive explanation with examples.

2. Final Project: Records Management Presentation You have been hired as the records manager for Happy Health Medical Clinic, a medium-sized, general practice about to start up business. Whereas this medical facility hopes to have everything computerized at some point in the future, that is not currently the case. Therefore basic patient information is located on the computer, but medical information is only found in paper files. Your facility stores, circulates and updates patient records internally for six doctors, and traffics them up one floor to an X-ray departmentin other words, you loan records, but you do not borrow them. Because the X-ray facility is in partnership with Happy Health, you send actual patient files up to X-ray, not copies, and it is important to get the files back. Resource: Appendix A, Presentation Guide Due Date: Day 7 [Assignments tab on the eCampus navigation tool bar ] Create a 12-to-15-slide PowerPoint presentation outlining standard records management procedures for the employees who work for Happy Health Medical Clinic. Your presentation should include introduction and conclusion slides, as well as detailed speakers notes. The speakers notes must describe the bulleted items on the slide and provide rationale for policy decisions. Include one or more complete paragraph of speakers notes

per slide; cite outside references used, if any, according to APA format. Reference artwork/images. Provide Reference page. Include the following information in your presentation: o The importance of getting new information into a patients record as timely as possible o Not duplicating medical records for the same person o Being able to know at all times where a record is located as you write practical, how-to procedures to cover the following aspects of records management: Indexes for administering health care information Centralized or decentralized records management

Creation of new recordsrecord format Type of filing system: o Basic rules of the system o Examples to clarify names or numbers that might be confusing in that system

Temporary and permanent insertion of loose forms and care reports: o Handling clinical data that a doctor needs to see o Handling administrative data that a doctor does not need to see

Storage for patient files: o Short-term (patient returns in 2-3 days) o Permanent (patient is not due back soon but is currently under care) o Archive (patient record has not been used for some time)

The physical circulation of records within your facility, and between your facility and X-ray: o Routing and tracking records within areas of your department and out to X-ray o Storing lab reports that come in when a patients file is at X-ray

Retention scheduledestruction of records File security Legal and ethical responsibilities

Post your presentation as an attachment. [to the Assignments tab on the eCampus navigation tool

bar]

Weekly Reminders
Discussion Questions Discussion question responses will not count towards the class participation requirement and will be evaluated separately.

Only posts in the Main classroom forum will count towards your class participation score.
Summary of Week 9 Deliverables Assignment Capstone Discussion Question Location Main Forum Day One 8 Substantive posts within Days One Seven will earn maximum points possible Day Seven Due

Participation

Main Forum

Final Project: Records Management Presentation

Assignment Tab