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The

C.E.I.S.
(Chief Executive Information System)
Proposal For ICT
Rationalization
After observing and following the development of ICT programs/projects under the State
Government of XXXX, I have conceived the Chief Executive Information System (CEIS), which will
use the Geographical Information System (GIS) as its operating platform.

A quick and convenient description of this system is that it will be a “super” version of the
proposed Executive Information System (EIS), which was earlier called XXXX that has yet to be
rationalized as a do-able and concrete ICT platform for the State Government of XXXX .

Unlike the wide access EIS, the CEIS will provide exclusive and unprecedented access for the
XXXX . The whole range of information in all State Government data banks will be available to the
XXXX as the “mega-user”. He will also be provided with exclusive e-mail, and possibly e-
conference, capabilities to interact with all senior State officials and appointed desk officers who
update the system data bank with their latest information, following a fixed schedule or upon
request by the XXXX himself.

The CEIS will also provide a clear starting point and catalyst for the development of a XXXX ICT
Masterplan because of its intrinsic “push factor” in providing a focused and strategic ICT
development for the XXXX , and subsequently, for the whole population of the administrative
staff and officers in the State Government of XXXX .

The CEIS represents an initiative to rationalize and integrate the different proposed platforms for
ICT development within the administration namely, the GIS system currently in use at the XXXX ,
and the EIS or XXXX development initiative by XXXX . CEIS is the first step towards multi systems
rationalization and will be a motivating force for ICT strategy integration.

I have built the logic behind the CEIS concept to address several outstanding issues and
requirements, which I think will greatly influence the future excellence of any ICT strategy to be
rolled out by the State Government of XXXX . The CEIS is a rationalization solution that will
integrate all separate platforms and provide a rallying point for future hardware, software and
infrastructure development for ICT including the further development of WIFI network support for
the whole of XXXX and its outlying areas.
The CEIS Interface
 Simplified interfaces called “Priority Issue Matrixes” or “Matriks Isu Keutamaan” will
provide a SPOC (Single Point of Contact) for the XXXX to access the hundreds of
layers or topic pages available in GIS.

 The Priority Issue Matrixes will be tagged according to issues and a click of the
mouse will link the XXXX to a layer in GIS with the corresponding information. No
manual browsing of layer by layer is required. For instance, clicking on a Priority
Issue Matrix tagged as “Kawasan Sensitif Alam Sekitar” will link to a corresponding
layer in GIS with the corresponding data in full graphic detail.

 Depending on request from the XXXX , this layer can contain any amount of
information on the specific issue, e.g. activities or proposed projects impacting on
the area, including the full project details which may be accessed by the XXXX
via a link to a central data bank.

 As such, the Priority Issue Matrix for the topic above can be modified and renamed
as “Projek/Aktiviti di Kawasan Sensitif Alam Sekitar” for further focus and ease of
access for the XXXX .

 In real usage, these Priority Matrixes act as “filters” to the hundreds of layers
2005 BSP Priority Issue Matrix

Oil Revenue Impacts


(Clicking
Projek/Aktiviti on the red box
will link user to
Di Kawasan
Potential Impact on Administration

High the GIS layer


Sensitif Alam Sekitar overleaf…)

Proactive
Medium management
required
Active
attention &
preparation

Low

Low Medium High

Likelihood of Shifting to
Negative
Using the Priority Issue Matrix
 The matrix has an optional “alert function” that acts as a proactive
action tool, which is an exclusive XXXX -activated feature. This alert
function enables the user to ‘escalate’ or ‘downgrade’ the
importance and relevance of any issue according to his own
evaluation.

 It works on a simple ‘x’ and ‘y’ axis logic. The further an issue
(represented by a box) is moved along the respective axis, the
more the likelihood of its shifting to negative (‘x’ axis) and the
greater its potential impact on Reputation (‘y’ axis) and vice versa.

 The box representing the specific issue turns to blue upon


escalation to a certain specified quadrant, to alert the user that his
active attention & preparation is required and, upon further
escalation, turns to red to indicate his proactive management on
the issue is required.

 Whether this function is incorporated into the Priority Issue Matrix


by the system programmers, is wholly the XXXX ’s prerogative.
The Logic Underlying CEIS
CEIS is based on an assumed dynamic system that forms the basis of the XXXX’s roles and
responsibilities. The conceptual model on the next page shows the full extent of the XXXX’s
occupational dimension, which is the underlying logic that forms the “CEIS Positive Feedback
Loop”. This “Positive Feedback Loop” is modeled after a natural ecosystem, whereby co-
habitation and co-existence is achieved between diverse organisms within a closed, self-
sustaining environment.

In the centre and innermost circle, the XXXX who is the CEO-designate and “mega-user” of the
system, floats on top of a swirl of 3 elements that are the main factors influencing his position. In
sum effect, the elements balance out each other. The ICT network of the CEIS is a tool for
achieving and maintaining this balance.

The red, black and yellow signifies that all these elements exist within XXXX and syXXXXolizes the
powerful connectivity of the CEIS network within the State – to the extent that it gives the XXXX a
support tool to be on top of Issues, Politics and the Administration.

Brown arrows in the outer circle and red ones in the blue ring indicate the dynamic and interactive
flow of information between the 6 major issue clusters (in boxes), and the inner circle of State
departments, agencies, local councils and action/working committees (in green ring). The
grouping of the 6 issues clusters are as proposed by XXXX.

CEIS provides a system to help moderate the state of equilibrium in the center (as represented by
the interaction of the 3 elements) and represents the creation of a truly ICT-based Change
Management tool for spearheading a Communication for Behavioural Impact (COXXXXI)
revolution in the State.
CEIS Positive
Feedback Loop
INFRASTRUKTUR /
TANAH/ALAM SEKITAR

EKONOMI / SOSIAL/KESELAMATAN
KEWANGAN

POLITICS ADMIN.

CHIEF EXEC*
ISSUES

PERTANIAN / PELANCONGAN
PENTERNAKAN

AGAMA
* MEGA-USER
The 6 Major Clusters of Issues or Areas Covered by the
Administration

EKONOMI / INFRASTRUKTUR /
KEWANGAN TANAH

AGAMA EIS/CEIS SOSIAL

PERTANIAN /
PELANCONGAN
PENTERNAKAN
BREAKDOWN OF ISSUES
CLUSTER (Next 6 Pages)
 Ekonomi/kewangan
 Infrastruktur/tanah
 Pertanian/penternakan
 Pelancongan
 Agama
 Sosial

 Each sub-heading of the issue (in oval boxes) is entrusted to an appointed


Desk Officer attached to the relevant party/department/agency/working
committee. Desk Officers may appoint assistants to help him or her to
gather/update information on the topics below the sub-headings .

 The XXXX will have direct communication access to these Desk Officers
through a dedicated e-mail link, e-conference or an audio link via VOIP
(Voice Over Internet Protocol). The XXXX will have the access to request
updates on any specific Priority Issue Matrix on a 24-7 basis.
MAKLUMAT ASAS MAKLUMAT KEWANGAN
EKONOMI KEWANGAN (UPEN)
(UPEN) (PEJ. KEWANGAN)

• Hasil kerajaan negeri


• Petunjuk asas ekonomi • Kedudukan kewangan
• Peruntukan / Belanjawan • Peruntukan dan perbelanjaan
• KDNK
• Status peXXXXayaran peXXXXangunan
•Petunjuk ekonomi utama
• Perbelanjaan negeri
• Kutipan hasil negeri
• Tunggakan hasil
• Penyata kewangan & laporan tahunan

USAHAWAN KAJIAN RANCANGAN


(UPEN) STRUKTUR EKONOMI
(JPPD)

• Pelan PeXXXXangunan EKONOMI /


• Penyertaan Bumiputera KEWANGAN • Perangkaan ekonomi
• PeXXXXiayaan Perniagaan • PeXXXXangunan tanah pertanian
• Keluaran IKS • Kawasan perdagangan
• Kawasan perindustrian

PELABURAN
(UPEN)
INDUSTRI
(UPEN)
HASIL
• PeXXXXinaan kilang (PTG / PEJ. TANAH)
• Kawasan industri utama
• Perkilangan • Kutipan hasil
• Peruntukan peXXXXangunan industri • Kutipan premium
JALAN RAYA MAKLUMAT UTILITI
(UPEN) BEKALAN AIR (JPPD)
(UPEN)
• PeXXXXentungan
• Peruntukan projek • Perparitan
• Maklumat projek di bawah peruntukan • Kedudukan Empangan beroperasi • Bekalan air PARIT & SALIRAN
Persekutuan (RMK) • Loji-loji air • Bekalan Elektrik (UPEN)
• Projek bekalan air • Telekomunikasii
• Peruntukan projek pengairan
TELEKOMUNIKASI • Bekalan air & penggunaan • Bekalan gas
• Pungutan sisa pepejal & saliran
(UPEN) • Perbelanjaan projek
• Kemajuan fizikal projek
• Ibusawat telefon di NS
• Projek & Kos dilaksanakan
oleh Telekom NS PROJEK JALAN
PERSEKUTUAN
INFRASTRUKTUR / (JKR)
PERMOHONAN TANAH
(PTG/ PEJ. TANAH) TANAH
• Pelupusan • Pelaksanaan projek
• Lesen pendudukan sementara • Kemajuan Fizikal & Kewangan
• Permohonan permit PENGANGKUTAN • Status bayaran projek
• Tanah rizab melayu (JPPD) • Peruntukan dan perbelanjaan
• Jalanraya /jaXXXXatan
• Program keselamatan jalanraya
PEXXXXANGUNAN TANAH • Rangkaian jalanraya
(PTG/ PEJ. TANAH) • Maklumat pengangkutan PEMANTAUAN
• Pengurusan lalulintas
PROJEK PENDAFTARAN TANAH
• Tukar syarat & pecah sempadan (JKR) (PTG/ PEJ. TANAH)
• Meletak syarat tanah
• Tukar syarat tanah
• Pecah bahagian PERANCANGAN FIZIKAL • Statistik kontrak persekutuan • Pendaftaran
• Penyatuan tanah (JPPD) • Maklumat kontrak • Pindah milik
- Butiran • Pajakan
- Bayaran • Hakmilik sementara
• Guna tanah
• Hakmilik gantian
• Taburan bandar & penempatan
• Pindahan
• Kaveat
BAHAN KIMIA & BAJA
TANAMAN PADI PERLADANGAN (JAB. PERTANIAN)
(JAB. PERTANIAN) BERKELOMPOK
(JAB. PERTANIAN)
• Harga jualan runcit & indeks harga
• Keluasan tanaman • Perbandingan harga
• Kerosakan • Pemprosesan PARIT & SALIRAN
• Maklumat amalan kultura • Pengeluaran (UPEN)
• Analisis hasil
• Peruntukan projek pengairan
& saliran
• Perbelanjaan projek
PERTANIAN
• Kemajuan fizikal projek
(UPEN)
PERTANIAN /
• Guna tanah
• Keluasan tanaman getah & kelapa sawit
PENTERNAKAN
• Purata harga
• Guna tenaga
BANCI BUNGA
• Pengeluaran (JAB. PERTANIAN)
• Populasi ternakan
• Penggunaan hasil ternakan RUMAH SEXXXXELIHAN
• Prestasi FAMA (JPH)
• Lokasi kebun / ladang
• Kuantiti & Nilai belian
• Pengusaha
• Operasi pasar tani • Laporan prestasi • SuXXXXer bahan
• Program & aktiviti • Kos output penyeXXXXelihan • Pengeluaran & destinasi hasil
• Peruntukan dan perbelanjaan • Angka penyeXXXXelihan • Bunga / pokok popular
• Program galakan & kempen • Pemeriksaan veterinar
• Promosi agromas
• Pusat pengumpulan ladang
• Ladang kontrak PEXXXXANGUNAN IND. INDUSTRI TENUSU
• Kewangan & kawalan kredit
KESIHATAN TERNAKAN
TERNAKAN (JPH) (JPH)
(JPH)
• Jualan tempatan / kilang
• Program pencegahan • Harga bayaran
• PeXXXXangunan ternakan
• Memindahkan unggas / kankas • Stok ternakan
• Ternakan eksotik
• • Statistik penternak
• PeXXXXangunan padang ragut Kemasukan penternak unggas
• Pengeluaran permit • Permanian beradas
• Program integrasi ternakan
MAKLUMAT
PELANCONGAN
(MTPN)

• Statistik kedatangan pelancong


dan penginapan di hotel

PELANCONGAN

MAKLUMAT
PELANCONGAN
INDUSTRI TERNAKAN
(UPEN)
(JPH)
• Acara promosi & publisiti
• Peruntukan peXXXXangunan pelancongan • Agro-tourisme
• Peruntukan projek pelancongan
persekutuan (RMK)
HUKUM & FATWA
(JAB. MUFTI)
UNDANG-UNDANG
DAKWAH SYARIAH
• Tauliah – mengajar agama
(JHEAINS) • Hukum - pengeluaran hukum (JHEAINS)
• Penyelidikan – kitab-kitab lama
• Saudara baru - terbitan buku • Perkahwinan
• Maklumat masjid • Nikah, cerai & rujuk

PENGURUSAN
FALAK
KEHAKIMAN SYARIAH
(JAB. MUFTI)
(JAB. KEHAKIMAN SYARIAH)
AGAMA
• Tarikh bulan hijrah
• Arah kiblat • Pendaftaran kes
• Takwim hijrah • Perbicaraan
• Penghakiman
• Pengiraan faraid
PENYELIDIKAN • Senarai kes
(JHEAINS)

PENDAKWAAN &
• Sijil halal PERUNDING PENGUATKUASAAN
ACARA AKIDAH (JHEAINS)
(JAB. MUFTI) • Perbicaraan
• Tangkapan
MAKLUMAT
BANTUAN
(JKM) PERLINDUNGAN /
PEMULIHAN
(JKM)
• Firma / kemudahan
• Geran
• Jenis kes
• Elaun
• Kumpulan etnik
• Daftar kes
• Jantina
• Program bantuan
• Daftar kes

PAPA / PENGEMIS
(JKM)
PERKHIDMATAN
• Umur AKHLAK
• Etnik (JKM)
• Kewarganegaraan SOSIAL
• Kanak-kanak bermasalah
NGO • Pengawasan
(JKM) • Kawalan / penjagaan

• Rumah-rumah kebajikan
• Rumah pesakit melarat
• Geran
OKU / PDK
TASKA & KELUARGA (JKM)
PUSAT JAGAAN (JKM)
(JKM) • Jenis kecacatan
• Jenis taska • Daftar kes • Etnik
• Tempat • Warga tua • Jantina
• Pengasuh • Kanak-kanak • Umur
• Jenis latihan • Keganasan rumahtangga
• Bil. Penghuni • Penderaan
• Pekerjaan pendera
CEIS
As mentioned previously the CEIS captures the spirit of the COXXXXI (Communications for
Behavioral Impact) movement to bring change to society’s way of thinking and doing things. The
CEIS puts in the hands of the XXXX a capability to monitor and implement Change Management in
the XXXX administrative engine. Although COXXXXI and Change Management are separate
organizational enhancement initiatives, they are mentioned here to further demonstrate the
advantages of the CEIS system as a top-to-bottom and bottom-to-top ICT administrative tool.

Through its relatively groundbreaking work management approach using ICT, the XXXX is made
into a truly centralized authority that steers the administrative direction in bringing development
and change within the State. The XXXX will be able to exercise his authority within the context of
a Web Community that is interconnected via a faster networking and communication dimension.

The creation of a central authority, a.ka ‘the moderator’, is vital to future success. The moderator
for the CEIS is the XXXX himself and his real-world authority is asserted within the system,
whereby no individual within the Web Community will question this authority and will be
mobilized into action as much as he /she would be mobilized by the XXXX in a real-world work
situation. This will help to alleviate the ongoing problem that we have been facing when it comes
to updating our website. The lack of a strong moderator with a central authority is an obstacle
towards mobilizing the migration of the administrative population to a Web Community that will
become the precursor of a truly paperless e-government.

A simple analogy, and a familiar one, is the hierarchy of the common kampung where the
penghulu exercises a top-to-bottom chain of command on his community. In an ideal situation no
anak buah of the penghulu , or for that matter, no kampung community will go against the
penghulu’s command. They will be compelled to deliver the other half of the chain of command
strategy, whereby they will respond to the directive of the penghulu via bottom-to-top reporting.
INFRASTRUKTUR/
TANAH/ALAM
SEKITAR

SOSIAL/
EKONOMI / KESELAMATAN
KEWANGAN

POLITICS ADMIN

CHIEF EXEC*
ISSUES

PERTANIAN / PELANCONGAN
PENTERNAKAN

AGAMA

For the
C.E.I.S.
Saiful Mahadhir for XXXX of XXXX

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