OYSTERPONDS U.F.S.D.

IN ORIENT 23405 MAIN ROAD ORIENT NY 11957

Telephone 631 323-2410 Fax 631 323-0058 Website: www.oysterponds.org Board of Education OYSTERPONDS UNION FREE SCHOOL DISTRICT IN ORIENT BOARD OF EDUCATION REGULAR MEETING May 14, 2013 immediately following the Budget Hearing BOARD OF EDUCATION MEMBERS Janice Caufield Krista de Kerillis Jeffrey Demarest Deborah Dumont Linda Goldsmith Thomas Gray Dorothy-Dean Thomas Call to Order Pledge of Allegiance Presidents Remarks Consent Items Resolved a motion by __________ seconded by __________ that the Board of Education approves the following consent items: Approval of Minutes of April 16, 2013 Regular Meeting. Approval of Minutes of April 17, 2013 Special ESBOCES Board Election and Administrative Budget Vote. Approval of Bill Payments for the period April 1, 2013 to April 30, 2013, Warrant #20 (A Fund) Total Warrant = $306,575.09 Warrant #7 (C Fund) Total Warrant = $168.00 Approval of Appropriation Status Report for April 2013 Total Expenditures to date $3,969,861.27 Approval of Revenue Status Report for the month of April 2013 Earned to date $5,232,657.71 Approval of Financial (Treasurers) Report for the month of April 2013 Cash Balance $1,094,548.54 Cash Flow Summary April 2013 ELECTED 2011 2012 2011 2010 2012 2010 2010 TERM EXPIRES June 30, 2014 June 30, 2015 June 30, 2014 June 30, 2013 June 30, 2015 June 30, 2013 June 30, 2013

CONSENT: _____ Yes; _____ No; _____ Abstain Information Items & Committee Reports Correspondence and Communication Building Use Approvals PTA-5/3/13Movie Evening/Afternoon: 2:45-9:30PM (Afternoon PreK-2; Evening 3-6) PTA Report Principals Report Superintendents Report There will be a presentation by Switch Technologies with regard to the Technical Infrastructure. Greenport Board of Education May 14, 2013 Budget Hearing & Meeting (Same Day as Oysterponds) Old Business Items
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Audience & Communications During this time, the President of the Board will recognize you to speak. Speakers will be required to come to the podium to speak. Please state your name, residence and agenda topic you wish to address. You will have (3) minutes to speak. All speakers are to conduct themselves in a civil and courteous manner. There will be no audience participation once the Board commences with board resolutions until the end of the meeting. (Remarks of a personal nature will not be permitted) Board Resolutions The Board President will call for the following motions: 1. Resolved a motion by _____ seconded by ______ that the Board of Education, upon the recommendation of the Superintendent of Schools, perform second reading and adopt Policy 9270.1, Teacher Substitutes. First reading of the policy was done at the April 16, 2013 Board of Education Meeting. _____ Yes; _____ No; _____ Abstain Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of Schools, Mr. Malone, that the Board of Education authorizes a contract between Oysterponds Union Free School District and Center Moriches Union Free School District for services provided to two (2) students, case #053350001 & #053350002, of the Oysterponds School District for the period September 5, 2013 to June 30, 2014 at an estimated tuition cost of $77,559.00 per student. ____ Yes; ____ No; ____ Abstain Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of Schools, Mr. Malone, that the Board of Education authorizes a contract between Oysterponds Union Free School District and Mattituck-Cutchogue Union Free School District for services provided to one (1) student, case #080900001 of the Oysterponds School District for the period July 1, 2013 to June 30, 2014 at an estimated tuition cost of $60,704.00. ____ Yes; ____ No; ____ Abstain Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of Schools, Mr. Malone, that the Board of Education authorizes a contract between the Oysterponds Union Free School District and Eastern Suffolk BOCES for shared services for the 2013/2014 school year in the amount of $251,243.41. ____ Yes; ____ No; ____ Abstain

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5. Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of Schools, Mr. Malone, that the Board of Education authorizes the purchase of three (3) cafeteria tables from Hertz Furniture (BOCES Cooperative Bid Purchase) for a total cost including shipping of $3,856.67 (A2110.2). ____ Yes; ____ No; ____ Abstain 6. Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of Schools, Mr. Malone, that the Board of Education approve the following budget transfers in accordance with Policy #6150 (Budget Transfers): $33,005.00 from budget lines A2110.408-3 (Enrichment Program), A2110.45 (Teaching Materials & Supplies), A2110.48 (Electronic Texts K-6th), A2630.401 (Tech Support Services), & A9010.8 (State Employee Retirement) to budget line A2250.491 (BOCES Special Education Tuition)

$10,500.00 from budget lines A9010.8 (State Employee Retirement) & A9030.8 (Social Security) to budget lines A2250.151-0 (Teacher Assistant I) & A2250.150-4 (Teacher Assistant III).

____ Yes; ____ No; ____ Abstain 7. Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of Schools, Mr. Malone, that the

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Board of Education accepts, with regrets, the retirement of Mr. Craig Osmer as Physical/Health Education Teacher, effective June 30, 2013. ____ Yes; ____ No; ____ Abstain New Business Items: Audience & Communications (other than agenda items) You will be called upon by the Board President. Once again, please come to the podium to speak, state your name, residence and topic. You will be allowed (3) three minutes to speak. However, the Board will not take action on items not on the agenda. (Remarks of a personal nature will not be permitted) Anticipation of entering into executive session at 8:30PM, prior to adjournment, for the purpose of discussing Contract Negotiations and Personnel history. Adjournment

Upcoming Events: Last Day to Register for May 21st Budget Vote and BOE Election is 5/16/13 at 3PM. Outdoor Spring Concert & Art Show, 5/15/13, 6:30PM. Greenport Honor Society Induction, 5/15/13, 12:15PM BOE Candidate Forum, Poquatuck Hall, Orient, 5/16/13 at 7PM. Budget Vote and BOE Election, Oysterponds School, 5/21/13, 3PM to 9PM. Peconic Landing Spring Concert, 5/22/13, 12:30PM NYS Science Exam (Performance), 5/22/13-5/24/13 Memorial Day (School Closed), 5/27/13 6th Grade Washington D.C. Trip, 5/28/13 5/30/13 Kindergarten Screening, 5/28/13 5/30/13 NYS Science Exam (Written), 6/3/13 Grades 5 & 6, Historical Society Field Trip, 6/5/13, 9:30AM Grades 3-5, Montauk Lighthouse, 6/6/13, 8:30AM New Kindergarteners Visit- 6/6/13 Next BOE Meeting, 6/11/13 (6:30 PM EXE, 7:30 Regular)

5/14/13 Regular Meeting

OYSTERPONDS U.F.S.D. IN ORIENT 23405 MAIN ROAD ORIENT NY 11957

Telephone 631 323-2410 Fax 631 323-0058 Website: www.oysterponds.org

Board of Education OYSTERPONDS UNION FREE SCHOOL DISTRICT IN ORIENT BOARD OF EDUCATION BUDGET HEARING May 14, 2013 @ 7:00 p.m. BOARD OF EDUCATION MEMBERS Janice Caufield Krista de Kerillis Jeffrey Demarest Deborah Dumont Linda Goldsmith Thomas Gray Dorothy-Dean Thomas Call to Order Pledge of Allegiance Presidents Remarks Proposition for Budget Vote on May 21, 2013
To adopt the annual expense budget of the School District for the fiscal year 2013/2014 in the amount of $5,350,310.00 and to authorize the requisite portion thereof to be raised by taxation on the taxable property of the School District. Proposition for Capital Reserve on May 21, 2013 RESOLVED, shall the Board of Education of the Oysterponds Union Free School District be authorized pursuant to Section 3651 of the Education Law to establish a Capital Reserve Fund for the purpose of building improvements, renovations, technology upgrades and facilities for educational programs. The ultimate amount of the aforesaid Capital Reserve Fund is $2,500,000.00 including interest thereon, and the probable term shall be ten (10) years; the funds are to be transferred from unassigned fund balance remaining in the general fund beginning with the 2012/2013 school year and for each succeeding school year of the probable ten (10) year term. Announcement of Board Member Candidates and their placement on the ballot: 1. Betsy Dzenkowski 2. Dorothy-Dean Thomas 3. Thomas Stevenson 4. Charles Squire 5. Alison Lyne Information Items: Election Workers The following is a list of Election Inspectors hired at the rate of $75.00 each to work the 2013/2014 Budget Vote & Board Election: Marietheresa Austin

ELECTED 2011 2012 2011 2010 2012 2010 2010

TERM EXPIRES June 30, 2014 June 30, 2015 June 30, 2014 June 30, 2013 June 30, 2015 June 30, 2013 June 30, 2013

5/14/13 Regular Meeting

Frances Ketchum Jay McKasty

Public Commentary Questions relating to the 2013/2014 Budget

Board Resolutions The Board President will call for the following motions:
1. Resolved a motion by __________ seconded by __________ that the Board of Education, upon the recommendation of the Superintendent of Schools, Mr. Malone, approves the 2013/2014 budget as presented in the 2013/2014 Budget Brochure in the mandated Three Componet style: Administrative, Capital and Program, which has been mailed to all community members and questions concerning the 2013/2014 budget have been answered at the budget hearing. _____ Yes; _____ No; _____ Abstain

2. Resolved a motion by _________ seconded by __________ upon the recommendation of the

Superintendent of Schools, Mr. Malone that the Board of Education authorizes the Six Day Budget Notice, mandated by the State (which contains the Contingency Budget) and mailed to the residents of the Oysterponds Community. _____ Yes; _____ No; _____ Abstain Adjournment

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