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HIR Method & Tools for Fit Gap analysis

Based on a Powermax APML example

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Base for all: The Processes

HIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc.

Main processes
Level 1 Alignment of processes & SAP + NN functions

Sub processes
Level 2
Customized Objects Custom Development Objects (RICEFW)

Level 3

Process steps
Level 4

Detailing

Sub processes

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Base for all: The detailed Process list

HIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc. Business Process Master Lists BPML => see Examples 1. The SAP Development Team should deliver the Process lists, covered by SAP releases 1, 2 and 2.1. On the other hand we should collect the existing Process lists of the factories. Based on this existing Process lists we have to complete the missing processes for our factories in one common Excel file. This new complete list is our BPML (= Specification) => Alstom Process Master List = APML Checklist => Release necessary, Process Owner Organization? Based on this APML checklist we manage our Fit GapAnalysis. That means we compare our Requirement Profiles with the Performance Profiles of the different releases R1, R2 and R2.1 (=> Workshops with the Subject Matter Experts SMEs?).
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2.

3.

4.

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Base for all: The detailed Process list

HIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc.

Factory Requirements
Organisation structures

SAP Performance
Data structures

Business processes
Prozess Kundenauftrge erfassen und verwalten

System functions

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Base for all: The detailed Process list

HIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc.

Factory Requirements
Organisation structures

SAP Performance APML checklist

Data structures

Business processes
Prozess Kundenauftrge erfassen und verwalten

System functions

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Base for all: The detailed Process list

HIR-Method for Template Checks, Fit Gap-Analysis, Change-, Quality- & Risk- Management etc.

Factory Requirements APML checklist

Organisationsstrukturen

SAP Performance

Geschftsprozesse
Prozess Kundenauftrge erfassen und verwalten

Systemfunktionen

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Checkvision - the tool for our job

Checklist with Requirement Profiles Checklist with PMx Release-performance Profiles

Analysis / Evaluations
Materialwirtschaft Gesamt

System 1

System 2

System 3

System 4

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Requirement Profiles
In each chapter you can tick/check an own Requirement Profile for each factory and one or more additional common profiles for factory groups: - Not relevant - Nice to have - Important - Very important - Must (KO)

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Performance Profiles
For each process (= question) the Development Team has to deliver the rigth answer: - No, not covered (out of scope or covered in a complete other way) - Yes, but (with comment, e.g. RICEFW - object) - Yes, fully covered (by customized or developed objects)

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Benchmark Analysis
Evaluation on all levels as a summary or specific for each chapter: Result as Degree of Performance %

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Benchmark Analysis
The Star Diagram is one way to show the differences and the gaps of the releases in an overview. Here an other example with FELIOS and Primavera. FELIOS supports Production Planning und Shop Floor processes very much better, but on the other hand PRIMAVERA supports Project Controlling.

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Benchmark Analysis
The Bar Chart is an other way to show the differences on a summarized process level.

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Benchmark Analysis
The Traffic Ligth Chart shows the details on the lowest process level.

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Last Step

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Project Steps

Ok, thats good, but we have to understand that!

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Process - Performance - Indicators KPI`s

Definition / adjustment for Alstom necessary
1. Process definition Ist der Prozess klar definiert und dokumentiert? 2. SAP - Funktionalitt Untersttzt SAP den definierten Prozess gut? 3. NN-System - Funktionalitt Untersttzt das NN-System den definierten Prozess gut? 4. Datenqualitt - Input Ist die Input-Datenqualitt fr den definierten Prozess gut? 5. Nutzung End-User Beherrschen und nutzen die End-User die Tools SAP/NN fr den definierten Prozess gut? 6. Datenqualitt - Output Ist die Output - Datenqualitt des definierten Prozesses gut? 7. Management Involvement Steht das Management hinter dem definierten Prozess und dem Tooleinsatz? 8. Prozess Ownership Ist die Prozess Ownership eindeutig klar und wird sie mit entsprechender Kompetenz gelebt? 9. Key User Gibt es fr den Prozess & die Tools Key User mit fachlicher Kompetenz und zeitlicher Verfgbarkeit? 10. IT & Technik Ist die IT-Infrastruktur und der IT-Support fr den Prozess in Ordnung?
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Project KPIs Draft/Examples

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We have to define the KPIs for central organisation and local interfaces tasks and responsibilities relation to standard line organisation
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Level 2

Its the same APML checklist, but normaly we use a higher level to check the other KPIs

Two Functionality KPIs for SAP and FELIOS

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Project status in form of Degrees of Performance %

Whats the status? Where are the Needs for action?

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Summary BPML & Project - KPI`s

Base for the process oriented Fit Gap-Analysis for

1. 2. 3. Development for Release Waves (Template Releases) Central Deployment Local Deployment for single Pilot- or Roll Out-locations => Localisation necessary

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