B1AIP30 BlueprintConfig

SAP Business One
PUBLIC
Blueprint Configuration
Release Family 8.8
August 2011
Blueprint Configuration
Introduction Reference Documents Company Creation Company Details General Basic Initialization Accounting and Tax Data General Settings Document Settings General Per Document Settings Document Numbering Predefined Text Alerts G/L Account Determination G/L Account Determination Sales G/L Account Determination Purchasing G/L Account Determination Inventory G/L Account Determination General Financials Currencies Account Code Segments Period Indicators Transaction Codes Projects Tax Codes Withholding tax Recurring Postings Transaction Templates Banking Bank Information Bank Charge Allocation codes Payment Methods Payment Run Defaults Inventory Item Groups Item Properties Warehouses Warehouse Locations Stock Cycle SAP AG 2011 2
Package Types Duty Groups Price Lists Freight Manufactures Shipping Types Recurring Transaction Templates for Inventory Business Partners Payment Terms Credit Card Information for Incoming Payments Company Credit Card Information for Outgoing Payments Customer Groups Vendor Groups BP Priorities Dunning Terms Payment Blocks Users Sales Territories, Commission Groups & Salespeople Activity types Recurring Transaction Templates for Sales Purchasing Recurring Transaction Templates for Purchasing Landed Costs Localization Specific Information Customer-specific Customizations Copyrights, Trademarks, and Disclaimers
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Blueprint Configuration ________________________________________________________________________________
Introduction
The Business Blueprint Configuration document is a key implementation document for SAP Business One. This document shows the list of global customization settings. You should add any important configuration settings for the localization. This document can be used in multiple ways: During the Blueprint phase business requirements workshops, use this document to capture the required setup and configuration changes needed to implement the business process During the Realization phase, use this document as a checklist when making the setup and configuration changes Provide a copy of this completed document to the support organization
Important Verify the contents of this document with the functional team leads of the customer before you make the setup and configuration changes.
Reference Documents
For implementations in US and EU countries, reference the document How to Configure the Initial Settings in SAP Business One for a step-by-step guide to making the setup and configuration changes. https://service.sap.com/~sapidb/011000358700002906862005E/
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Company Creation
Company Name Posting periods Enter earliest prior period needed to allow for Comparative Financial Statements Fiscal Calendar Date From: ________to _______ Number of Periods: 1 (year), 4 (quarters) 12 (months) Start of Fiscal Year: _____________
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Company Details
Note: In SAP Business One release 8.82 and later, you can export a report showing this information.
General
Company Name Address
Internet Address Phone 1 Phone 2 Fax E-Mail
Basic Initialization
Local Currency System Currency Default Account Currency Display Credit Balance with Negative Sign Note: Irreversible after documents posted. Use Segmentation Accounts Localization specific. Note: Irreversible after documents posted. Use Negative Amount for Reverse Transaction Permit More than One Document Type per Series Note: Irreversible after documents posted. Multi-Language Support Yes (default) No Yes No Yes No Yes No Yes No
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Blueprint Configuration ________________________________________________________________________________ Use Continuous Stock (Perpetual Inventory) Note: Irreversible after documents posted. Item Groups Valuation Method for new items Yes No Moving Average:
Choose this option to calculate the inventory value by the item's cost price. This field is updated dynamically by every stock receipt posting.
Standard Price:
Choose this option to calculate the inventory value by a fixed price. The item's standard price should be set before you start working in your company.
FIFO:
Choose this option to calculate the inventory value by the FIFO method (first in first out). Each inventory receipt transaction creates a "layer" of quantities linked to costs; each inventory release transaction will use quantities and their corresponding costs from the first open layer/s.
Manage Item Cost per Warehouse Note: Irreversible after documents posted. Use Purchase Accounts Posting System Note: Irreversible after documents posted. Allow Stock Release Without Item Cost
Permits items to be included in documents such as deliveries or A/R invoices, even when a cost price has not been determined. Applies to moving average or FIFO. For standard cost, a price has already been defined.
Yes No Yes No
Yes No
Default House bank
Default Bank Country: Default Bank: Default Account No. Default Branch:
Install Bank Statement Processing Localization specific. Mask Credit Card Number
Yes No Yes No
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Accounting and Tax Data
Tax features activated:
Sales tax Use tax Value Added tax Other (specify)
Tax Authority Name Federal Tax ID State Tax ID Reseller Tax Exemption # Electronic tax reporting information activated: (EU countries only) Report Provider type: Report Provider ID: Name: Street: City: Zip code Telephone BAS Report Message ID EU Sales Message ID BAS Report Format EU Sales Report Format
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General Settings
Note: In SAP Business One release 8.82 and later, you can export a report showing this information. Customer Activity Restrictions Credit Limit: Commitment Limit: Consider Deliveries Balance Select the type of documents to which the restrictions apply: BP Set Commission by: A/R Invoice Delivery Sales Order Pick List
Sales Employees Items Customers
Default payment terms for customer Default payment terms for vendor / supplier Activate Approval Procedures Budget Initialization
i.e. Net 30 Days i.e. Net 30 Days Yes No Yes No Documents selected: Purchase orders
Budget
Goods receipt POs Accounting For a Document that Deviates from the Budget: Block Warning (default) Without Warning Message to another user (Alert)
Display
Time format for screen display: Per user setting
12 Hour 24 Hour DD/MM/YY DD/MM/YYYY MM/DD/YY MM/DD/YYYY YYYY/MM/DD
Date format for screen display: Per user setting
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Blueprint Configuration ________________________________________________________________________________ DD/MONTH/YYYY Decimal places used for: Note: Up to 6 decimal places available Currency Amounts _____ Prices _____ Rates _____ Quantities _____ Percentage _____ Units _____ Currency display on right: Yes No Serial and batch number assignment activated: Yes No On Every Transaction, both in and out Out only Inventory All Items available in all warehouses Items available for only certain warehouses Yes No Consumption method: Backward-Forward Forward-Backward Cash Flow Cash flow reporting activated: Yes No Transaction assignment: Ignore without warning Warning only Use Multidimensions Cost Accounting Yes No Display distribution Rules Journal entry posting behavior on Distribution rule Journal entry posting behavior on Project Code Cockpit Enable Cockpit at company level In a unified column In separate columns Without warning Block Posting Without warning Block Posting Yes No
Warehouse assignment during item master creation: Consume forecast activated for inventory MRP planning
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Blueprint Configuration ________________________________________________________________________________ Enable Dashboard widget Yes No
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Document Settings
General
Calculate Gross Profit Yes No Base Price Origin: Calculate Gross Profit as: Profit/Sales price Profit/Base price Default Gross Profit % for Service Documents: Document Remarks Include: For a Sales BOM in Documents, Display: Response to Release / Receipt of Stock Outside Defined Range __% BP Reference Number Base Document Number Price and Total for Tree Only Price for Component Items Do Not Warn Warning Only Block Release if so, by Warehouse Yes / No: Block Negative Stock by: Rounding Method Exchange Rate Base Date (AP Documents): Display Rounding Remark Use Warehouse Address Manage Freight in Documents Note: this is irreversible after documents posted. Block Documents with Earlier Posting Date Allow Future Posting Date Use Document Exchange Rate When Copying to Target Document Manage Inventory (Stock) by Warehouse Yes No By Currency By Document Posting Date Document Date Yes No Yes No Yes No Yes No Yes No Yes No Yes
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Blueprint Configuration ________________________________________________________________________________ No
Document Settings (Cont)

Per Document Settings
Document Sales Quotation Sales Order Delivery ... Settings Applied
Document Numbering
Document type AR Invoice AR Credit note Deliveries Returns Sales Orders ... Series First No. Last No.
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Predefined Text
Text Code Text
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Alerts
Deviation from % of Gross Profit Deviation from Budget Deviation from Commitment Limit Deviation from Credit Limit Deviation from Discount (in %) Minimum Stock Deviation MRP Recommendations Due Note: available in release 8.82 and later. User-defined alerts Active Active Active Active Active Active
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G/L Account Determination

G/L Account Determination Sales

Note: The accounts types are dependent on localization. Leave blank any unclear account types. G/L Account Code
Sales G/L Account Determination Domestic A/R Foreign A/R Checks Received (Un-deposited Funds) Cash on Hand (Default Petty Cash Account) Underpayment A/R (Customer Payments are Short) Overpayment A/R (Customer Payments are Over) Down payment Clearing Account Down payment Interim Account Realized Exchange Difference Gain (Only used when using Foreign Currency in A/R Invoices & Payments) Realized Exchange Difference Loss (Only used when using Foreign Currency in A/R Invoices & Payments) Cash Discount (Customer Cash Discounts Earned for paying within certain Terms) Revenues Account (Default Sales Revenue Account) Sales Credit Account (A/R Credit Memo Revenue Account) Dunning Interest
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G/L Account Determination Purchasing

Purchasing G/L Account Determination Domestic A/P Foreign A/P Realized Exchange Difference Gain (Only used when using Foreign Currency in A/P Invoices & Payments) Realized Exchange Difference Loss (Only used when using Foreign Currency in A/P Invoices & Payments) Bank Transfer (Default Bank Account used on outgoing vendor payments via an electronic bank transfer) Cash Discount (Cash Discounts Earned for paying A/P within certain Terms) Purchases Expense Account (Purchases of Non-Stocked Items) Purchases Credit Account (A/P Credit Memo Account for Purchases of Non-Stocked Items) Underpayment A/P (A/P Payments are Short not normally used in US Localizations) Overpayment A/P (A/P Payments are Over not normally used in US Localizations) Down payment clearing account Down payment interim account Expense and Inventory Variance Account (A variance account for clearing journal entries created by A/P credit memos based on A/P invoices or by goods returns based on goods receipt POs in which freight charges or prices were changed.) G/L Account Code
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G/L Account Determination Inventory

Inventory Stock Account Cost of Goods Sold Allocation Account (Inventory Receipts A/P Accrual) Variance Account (Used only with Standard Cost Inventory Item Types) Price Difference Account (Records a price difference to this COGS account if the A/P invoice cost differs from the PO Goods Receipt cost and there is 0 or less than the quantity received to apply the cost difference to in the Inventory Account) Negative Inventory Account (Used to track the Landed Costs additions to the original amount posted COGS when there is 0 or less than the quantity in inventory for which the landed costs are being applied to) Inventory Offset Decrease (An offsetting account to the Stock account used in Goods Receipts and negative differences in Stock Postings (updates after inventory). You can change this account manually while creating its corresponding document.) Inventory Offset Increase (An offsetting account to the Stock account used in Goods Receipts and positive differences in Stock Postings (updates after inventory). You can change this account manually while creating its corresponding document.) Sales Returns (The inventory account to use when returning stock to inventory via a A/R Credit Memo or Goods Receipt) Realized Exchange Difference (Only used when using Foreign Currency in Inventory Purchasing documents) Goods Clearing Account (Used only when a PO Goods Receipts has been posted to the Inventory and A/P Accrual account and now the user closes the PO Goods Receipt instead of drawing it into a A/P Voucher. This account is used as the offset account to the debit to A/P G/L Account Code
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Blueprint Configuration ________________________________________________________________________________ Accrual. For most businesses this type of transaction would not occur.) Decrease GL Account (Used as a balancing account when the stock value is decreased due to the creation of a material revaluation document.) Increase GL Account (Used as a balancing account when the stock value is decreased due to the creation of a material revaluation document.) WIP Material Account (Define an account in which the system maintains the value of the items that are included in the production process. That is, the period when production has begun but the final product is not ready yet.) WIP Material Variance Account (An account in which the system maintains the variance amounts of the items that participate in the product process. The amount is posted when the production order's status is 'Closed'.) Expenses Clearing Account (Used as the A/P Accrual account for Additional Expenses in the PO Goods Receipt, i.e. freight) Stock in Transit Account
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G/L Account Determination General

Rounding Account (An account for the system to use in journal entries automatically created for rounding differences. This may occur when you define rounding for certain currencies or for sales documents.) Period-end Closing Account (This account is used once a year to clear the P & L accounts into Current Retained Earnings. It should be an Equity G/L Account but not the same account as your standard Retained Earnings Account) Realized Exchange Diff. Gain Realized Exchange Diff. Loss Opening Balance Account Credit Card Bank Fee
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Financials
Currencies
List the currencies that your business may use in your sales or purchases Currency Code $ CAN EUR
Currency Name US Dollar Yes / No Canadian Dollar Yes / No Euro Yes / No OtherOther -
Account Code Segments

If a segmented chart of account is used, document the following information. Segmentation Name i.e. Natural Account ___________________ i.e. Department ___________________ Size i.e. 8 _____ i.e. 3 ______ Type Alphanumeric or Numeric only Alphanumeric or Numeric only
Period Indicators
Define the standard for the period indicator
Transaction Codes
Define the standard for the transaction codes Code Description
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Projects
Define the standard for the project codes Code Name Valid from Valid to
Tax Codes
Document the tax setup, including rates, for the localization. Tax Code: ____ Tax Authority: ______ Tax Authority: ______ Tax Authority: ______ Tax Authority: ______ Tax Name: _______________________ Name: ________ Name: ________ Name: ________ Name: ________ Tax on Tax? Tax on Tax? Tax on Tax? Tax on Tax? Rate: _____ Rate: _____ Rate: _____ Rate: _____ Tax Total Rate: ___ Tax Payable G/L: ____________ Tax Payable G/L: ____________ Tax Payable G/L: ____________ Tax Payable G/L: ____________
Withholding tax
Define the setting for the withholding tax scenario 1. 2. Withholding tax settings for the company: Withholding Tax Tax code Inactive WT Tax Name Category Effective From Rate Base Type Base Amount 1 2 3
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Blueprint Configuration ________________________________________________________________________________ Official Code Account
Recurring Postings
Define the standard settings for recurring postings 1. 2. Standard setting within the template. Recurring item Code Description Ref 1 Ref 2 Ref 3 Transaction code Remarks Automatic VAT Manage WT Tax GL Account Code Debit Credit VAT Code Frequency Valid Until 1 2 3
Transaction Templates
Define the standard settings for transaction templates 1. 2. Standard setting within the template.
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Blueprint Configuration ________________________________________________________________________________ Recurring item Code Description Automatic VAT Manage WT Tax GL Account Code Debit Credit VAT Code Distribution rule Project Code 1 2 3
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Banking
Bank Information
Bank Acct 1 Bank Code (up to 19 characters) Country Code (if other than USA) Bank Name Account Number (Last 4 digits) Branch Address City, St Zip Bank G/L Account Check Clearing G/L Account ABA Routing Number (optional Information only) Bank Acct 2 Bank Acct 3 Bank Acct 4 Bank Acct 5
Bank Charge Allocation codes

Bank charge allocation codes
Payment Methods
Used with the Payment Wizard. Payment Method Code Payment Type Payment Means
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Payment Run Defaults

Used with the Payment Wizard.
Payment run defaults
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Inventory
Item Groups
Note: SAP Business One allows Inventory Items G/L Determination to be set by Item Level, Item Group or Warehouse. Each Item Group set up here has its own G/L Determination setup. These G/L determinations are required if any items are to be set to G/L by Item Group in the Item Master file. Item Group Name (up to 20 characters) Default Planning Method Default Procurement Method Default Order Multiple Default Minimum Order Quantity Default Lead Time in Days
Moving Average FIFO Standar d d Moving Average FIFO Standar d Moving Average FIFO Standar Moving Average FIFO Standard
MRP / None Buy / Make
Default Valuation Method
Item Group Name (up to 20 characters) Default Planning Method Default Procurement Method Default Order Multiple Default Minimum Order Quantity Default Lead Time in Days
Moving Average FIFO Standar d d Moving Average FIFO Standar d Moving Average FIFO Standar Moving Average FIFO Standard
Default Valuation Method
Item Properties
Priorities are assigned in the Item Master File. Property Name
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Warehouses
Note: SAP Business One allows Inventory Items G/L Determination to be set by Item Level, Item Group or Warehouse. Each warehouse set up here has its own G/L Determination setup. These G/L determinations are required if any items are to be set to G/L by Warehouse in the Item Master file. Warehouse Code (up to 8 characters) Warehouse Name Drop Ship? Location Street Address City, ST Zip/Postcode
County Country Tax Code Default (US localization will default tax code into A/R documents)
Warehouse Code Warehouse Name Drop Ship? Location Street Address City, ST Zip/Postcode
County Country Tax Code Default
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Warehouse Locations
Locations are assigned in the warehouse definition. Location
Stock Cycle
Stock cycles are assigned in the item master. Code Frequency Period Time Monthly Weekly
Package Types
Package types are assigned in the item master. Package types Box Pallet Case
Duty Groups
Duty groups are assigned in the item master. Code code Number Duty Purchase Other Name Name
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Blueprint Configuration ________________________________________________________________________________ Total Duty allocation account Duty Expense account
Price Lists
Price lists are assigned in the item master and customer master. Pricelist name Base price Base price list Base price Factor 1 Rounding No Authorisation Grp 1
Freight
1. 2. Standard setting for cost/freight functionality Freight Name Revenue account Expense account Output tax code Input tax code Fixed amount revenue Fixed amount expenses WT Tax liable Distribution method Drawing method Stock Last purchase update Distribution rule 1 2 3
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Manufactures
Manufactures Name
Shipping Types
Shipping Type i.e. UPS Next Day Shippers Web Site i.e. www.ups.com
Recurring Transaction Templates for Inventory

Available in SAP Business One release 8.81 and later. Template Type Recurrence period Recurrence Date Start Date Valid until
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Business Partners
Payment Terms
Terms Code list: Code 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
Define Payment Terms Terms Code Due Date Based on Doc Date Posted Date System Date Start Calculating Due Date from (If other than above) Month Start Month End Half Month How Many Days from Start is the Invoice Due: Does this Payment Term have installments? If so how many Should SAP Open the Incoming Payment Window when this Payment Terms is used? Does this Payment Term have a Cash Discount? If so what are the terms? 1 2 3 4 5 6 7 8 9 10
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Credit Card Information for Incoming Payments

Credit Card Name G/L Account Credit Card Deposits are made to Credit Card Merchant Number Credit Card Manual Authorization Telephone Number How Often a Week is the Credit Card Settled to the Bank? How Many Days after the Credit Card is Settled to the bank are the funds deposited into your account? What is the Minimum Amount allowed to use this Credit Card? What is the Maximum Amount allowed in this Credit Card without an Authorization?
Company Credit Card Information for Outgoing Payments

Company Credit Card Name Liability G/L Account for this Credit Card
Company Credit Card Name Liability G/L Account for this Credit Card
Customer Groups
Customer Group Name
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Vendor Groups
Vendor Group Name
BP Priorities
Priority point 1 2 3 Priority description
Dunning Terms
Dunning terms Code Name Dunning letter method Apply letter layout to highest level Dunning levels + interest Minimum balance Fee per letter Include interest Number of days in year Annual interest rate Number of days in month Exchange rate Interest calculation 30 Use original exchange rate Calculate interest on 360 Name DT Standard dunning term One letter per BP No Dunning level 1&2 Name Name
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Blueprint Configuration ________________________________________________________________________________ remaining amount
Payment Blocks
Payment block
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Users
User Code (up to 8 characters) User Name Super user Mobile User E-Mail Address Mobile Phone Fax Initial Password Branch Department Language Display (in General Settings) Time and Date Formats (in General Settings) Cockpit Requirements Dashboard Requirements Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N
User Code (up to 8 characters) User Name Super user Mobile User E-Mail Address Mobile Phone Fax Initial Password Branch Department Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N
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Blueprint Configuration ________________________________________________________________________________ Language Display (in General Settings) Time and Date Formats (in General Settings) Cockpit Requirements Dashboard Requirements
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Sales
Territories, Commission Groups & Salespeople
Territory Name Parent Territory Order
Commission Group Name
Commission Percentage
Sales Employee Name
Commission Group
Percent Commission
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Activity types
Activity Type
Recurring Transaction Templates for Sales

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Purchasing
Recurring Transaction Templates for Purchasing
Landed Costs
Code Name Allocation By Allocation Account
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Localization Specific Information

Add additional configuration settings as needed for the localization. Setting Description
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Customer-specific Customizations
Customization UDF UDT UDV Queries Reports Description and Documents
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Copyrights, Trademarks, and Disclaimers

Copyright 2011 SAP AG. All rights reserved. The current version of the copyrights, trademarks, and disclaimers at http://service.sap.com/smb/sbocustomer/documentation is valid for this document.
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SAP Business One

Release Family 8.8

Blueprint Configuration ________________________________________________________________________________

Blueprint Configuration ________________________________________________________________________________

Blueprint Configuration ________________________________________________________________________________

Blueprint Configuration ________________________________________________________________________________

Internet Address Phone 1 Phone 2 Fax E-Mail

Default House bank

Blueprint Configuration ________________________________________________________________________________

Accounting and Tax Data

Tax features activated:

Sales tax Use tax Value Added tax Other (specify)

Blueprint Configuration ________________________________________________________________________________

Sales Employees Items Customers

Time format for screen display: Per user setting

12 Hour 24 Hour DD/MM/YY DD/MM/YYYY MM/DD/YY MM/DD/YYYY YYYY/MM/DD

Date format for screen display: Per user setting

Blueprint Configuration ________________________________________________________________________________ Enable Dashboard widget Yes No

Blueprint Configuration ________________________________________________________________________________

Blueprint Configuration ________________________________________________________________________________ No

Document Settings (Cont)

Blueprint Configuration ________________________________________________________________________________

Blueprint Configuration ________________________________________________________________________________

Blueprint Configuration ________________________________________________________________________________

G/L Account Determination

G/L Account Determination Sales

Blueprint Configuration ________________________________________________________________________________

G/L Account Determination Purchasing

Blueprint Configuration ________________________________________________________________________________

G/L Account Determination Inventory

Blueprint Configuration ________________________________________________________________________________

G/L Account Determination General

Blueprint Configuration ________________________________________________________________________________

Account Code Segments

Blueprint Configuration ________________________________________________________________________________

Blueprint Configuration ________________________________________________________________________________ Official Code Account

Blueprint Configuration ________________________________________________________________________________

Blueprint Configuration ________________________________________________________________________________

Bank Charge Allocation codes

Blueprint Configuration ________________________________________________________________________________

Payment Run Defaults

Payment run defaults

Blueprint Configuration ________________________________________________________________________________

MRP / None Buy / Make

MRP / None Buy / Make

MRP / None Buy / Make

MRP / None Buy / Make

Default Valuation Method

MRP / None Buy / Make

MRP / None Buy / Make

MRP / None Buy / Make

MRP / None Buy / Make

Default Valuation Method

Blueprint Configuration ________________________________________________________________________________

County Country Tax Code Default

Blueprint Configuration ________________________________________________________________________________

Blueprint Configuration ________________________________________________________________________________

Recurring Transaction Templates for Inventory

Blueprint Configuration ________________________________________________________________________________

Blueprint Configuration ________________________________________________________________________________

Blueprint Configuration ________________________________________________________________________________

Credit Card Information for Incoming Payments