Memorandum Circular No.

09 Series of 2002
TO : All Shipping Principals/Employers, Licensed Manning Agencies/Shipping Companies, Maritime Schools, Seafarers and Other Concerned Entities SUBJECT : New Procedures in the Registration of Seafarers and Issuance of the Permanent Registration Number. In line with the streamlining of procedures of the Administration pursuant to the program of establishing an electronic link among different government agencies involved in the documentation and registration of seafarers, new procedures for the issuance of the Seafarers Registration Certificate (SRC) shall be implemented effective immediately. Section 1. Registration Through Licensed Manning Agencies/Shipping Companies. - Seafarers who are considered as new entrants to the service and have not been registered and issued a Seafarer's Registration Certificate (SRC) can apply directly with the licensed manning agencies/shipping companies. These seafarers shall no longer be required to register prior to application. Hired seafarers shall be registered and issued a permanent registration number only upon presentation by the licensed manning agency/shipping company to the POEA of their employment contract and other requirements for processing and issuance of the Overseas Employment Certificate (OEC). The manning agencies/shipping companies shall submit the seafarer's application for registration, together with the following

requirements: 1.1 Valid Seafarer's Identification and Record Book (SIRB); 1.2 Original copy of the Basic Safety Course Certificate of Completion; 1.3 Certification, authentication and validation (C.A.V.) of school documents and/or the original copy of school diploma, transcript of records for high school and college graduates; or Certificate of employment duly supported by SSS p remium contributions for applicants with related landbased experience; or Valid Certificate of Registration or Certificate of Competence from the Professional Regulations Commission for marine officers; and 1.4 Other documents as are deemed necessary.

Likewise, for the purpose of upgrading or updating of position/rank in the SRC of seafarers who were previously registered and were able to acquire new license or sufficient sea experience, a new SRC reflecting the new position/rank shall be issued only upon presentation by the hiring manning agency/shipping company to POEA of their employment documents and certificate of sea service or the valid Certificate of Registration and Certificate of Competency from the Philippine Regulation Commission for marine officers. Section 2. Agencies Availing of the In-house Processing Scheme Manning agency/shipping company availing of the in-house processing scheme shall, prior to in-house processing of employment contract of the seafarer, present to POEA an endorsement letter indicating the name of the seafarer whose contract documents will be processed under this scheme, in lieu of the employment contract, together with the required

documents for registration and issuance of the SRC for seafarers considered as new entrants and have not been registered, and for seafarers whose positions/ranks need to be upgraded or updated, as provided for under paragraphs 3 and 4 of Section 1. Section 3. Registration Through Maritime Schools - Nautical and marine engineering students requiring apprenticeship onboard vessel prior to graduation shall be endorsed by the maritime schools to POEA for registration. The schools shall present the SIRB of the student, together with the school certification that the student had completed the academic requirements and is required to undergo apprenticeship training on board vessel for the conferment of his college diploma. Section 4. Additional Service at No Cost to the Seafarer Theaforementioned services shall be provided by the manning agencies/shipping companies and maritime schools without additional costs to the seafarers. For strict compliance. ROSALINDA DIMAPILIS-BALDOZ Administrator

15 August 2002