The Constitution of Weatherford Hall at

Oregon State University

Preamble
The residents of Weatherford Hall, seeing a similarity of interest and desiring a unity
of action, do hereby establish this Council for Weatherford Hall. We the students and other Deleted: government
residents are dedicated to promoting the safety and well-being of each other, by working
together to create a community free of discrimination, and full of tolerant well-rounded
individuals emboldened with the entrepreneurial spirit. We will uphold the rights of all
residents, grow as individuals, pursue success in life, and become a more diverse and
accepting community, grounded in the traditions of Oregon State University and knowledge
full that as times change, so must we all.

Article I: Name of Organization

The name of this organization will be "Weatherford Hall Council." Deleted: Government

Article II: Objective

The objective of this organization will be to promote the self-governance of the
Weatherford Residence Hall at Oregon State University. Our intent is to pursue academic
and personal success while promoting community awareness, community service, and
cooperation amongst the student residents, faculty in residence, hall staff, visiting professors,
guests, and the Austin Entrepreneurship Program participants. We will accomplish our
objectives by promoting the development of entrepreneurial skills amongst our residents,
providing educational and social programming, and encouraging the development of an
active, welcoming community.

Article III: Membership

1.) The members of this organization will consist of all current residents in Weatherford Hall
at Oregon State University.

2.) Membership shall not be denied to any student based on race, color, gender, national
origin, religion, sexual orientation, political affiliation, age, marital status, previous state of
incarceration, disability, or veteran status

Article IV: Structure

Section A: Council Form Deleted: Government
Weatherford Hall Council will be a representative democracy herein referred to as Deleted: Government
“Weatherford Hall Council” and, for the purposes of this document, referred to as “WHC.” Deleted: Government
Deleted: WHG
Weatherford Executive Council will be herein referred to as “Weatherford Executive
Council” and, for the purposes of this document, be referred to as “WEC”
Deleted: January 29
Weatherford Hall Council will consist of the officers listed within Article IV, section D and,
Deleted: 12
for the purpose of this document, be referred to as “WHC”
Deleted: 3

Draft: April 30, 2007 Page 1 of 12

Section B: Rules of Order
1.) The Rules of Order of all WHC bodies, business, activities, and events will be the current Deleted: WHG
edition of “Robert’s Rules of Order Newly Revised.”

2.) A simplified form of parliamentary procedure may be used at the discretion of the
Chairman of an event, but in cases where the procedure comes into question, the Rules of
Order as stated above will be the definitive word on the subject.

Section C: Governing Body

1.) The governing bodies of the Hall will be the Weatherford Hall Council, Weatherford
Executive Council and any Standing Committees, all of which will meet regularly throughout
each term, and coordinate the business of the hall.

2.) No business may be voted upon at any WHC governing body meeting, event, or activity Deleted: WHG
without one half of the voting membership present. Therefore, a quorum will consist of
one-half of the voting membership for all councils, and committees.

3.) All WHC governing body business voting will follow Article IV, Section B of this Deleted: WHG
document, entitled Rules of Order. Therefore, all business will be passed with a majority (50 Deleted: over
percent of members plus one) vote, unless otherwise stated by the referenced Rules of
Order.

4.) No WHC business may be in violation of University Housing and Dining Services Deleted: WHG
(UHDS), Residence Hall Association (RHA), Oregon State University constitutions, statues
and policies, or State/Federal Law. Any business in said violation will automatically be
ceased, revoked, and/or stricken from this governing body.

5.) The first meetings of WEC and WHC each term will be no later than the second week of
each term, excluding Fall Term where the first meeting will be held no later than the fourth
week.

6.) After the first WEC and WHC meeting of each term, the WEC and WHC will hold a
meeting each week or as deemed necessary, except during summer term, dead week, finals
week, or other University sanctioned vacation times.

7.) In the absence of an elected treasurer, the WHC will set a budget for each term by the Deleted: T
third week of a new term. WHC may restrict expenditures as needed. The expenditures of all
committees and WHC councils may be subject to review, upon request. Deleted: WHG

8.) The WEC can approve an amount not to exceed $100 for emergency needs, if the
required WEC quorum approves. Emergency funds generally refer to, but are not limited to,
under-budgeted activities, and should always be used in the best interest of the Hall. WHC
must be informed of any WEC expenditures at its next regular meeting. This emergency
approval process may only be enacted once per academic term.
Deleted: January 29
Section D: Weatherford Hall Council Deleted: 12
1.) The WHC will consist of the following members: Deleted: 3

Draft: April 30, 2007 Page 2 of 12

 a. All WEC members
b. All Floor/Wing Representatives
c. Hall Council Advisor(s)
d. Residence Hall Association Executive Officer(s)
e. Resident Director (R.D.)
f. Resident Assistants (R.A.’s)
g. All other residents

2.) Mandatory meeting attendance will be required of all WEC members and Floor/Wing
Representatives but all other WHC members may attend at their convenience or when
requested specifically by WEC.

3. WHC may elect, through special or general election, other positions it deems necessary.
They may include but are not limited to:
i. Hall Publicity Coordinator(s)
ii. Hall Historian
iii. Hall Webmaster
iv. Hall Homecoming Coordinator Deleted: iv. Hall Dining Services
Representative¶

4. All WHC members present at WHC meetings excluding the RD, RA(s), WHC Advisor(s),
Deleted:
RHA Advisor(s), and Guest Speakers, will have the right to vote.
Deleted: WHG

Section E: Weatherford Executive Council

1.) The WEC will consist of the following offices:
1. Hall President
2. Hall Vice President of Social Programming
3. Hall Vice President of Educational Programming
4. Hall Vice President of Environmental Programming
5. Austin Entrepreneurship Program Representative (optional)
6. Hall Secretary Deleted: 4
7. Hall Treasurer Deleted: 5
8. Hall Sports & Recreation Coordinator (optional) Deleted: 6
Deleted: ¶
7. Austin Entrepreneurship
2.) The WEC will meet before all WHC meetings to decide the order of business, and Program Representative¶
8. Hall Environmental Chair
delegate speaking responsibilities as well as other required duties.

3.) The WEC has the power to act when WHC does not meet. Restrictions may be placed
upon WEC by WHC as to the actions it can take, and all WEC actions taken independently
of WHC are subject to review.

Section F: Floor/Wing Representatives

1.) The Sections will consist as follows:
a. Ground Floor A&B Representative
b. Ground Floor D&E Representative
c. First Floor A&B Representative Deleted: January 29
d. First Floor D&E Representative Deleted: 12
e. Second Floor A&B Representative Deleted: 3

Draft: April 30, 2007 Page 3 of 12

 f. Second Floor D&E Representative
g. Third Floor B &C Representative
h. Third Floor C & D Representative
i. Fourth Floor C Representative

Section G: Standing Committees

1.) WHC will have the power to elect standing committees at its own discretion. These
committees may include but are not limited to:
a. Events & Activities Committee
b. Sports & Recreation Committee
c. Homecoming Committee
d. Constitution Committee

2.) Standing Committees will have their powers and duties delegated to them by the WHC
through the use of appropriately worded additions to the bylaws.

Section H: Voting Procedure

1) All WHC members and guests presenting an article at a council session that requires Deleted: WHG
a monetary contribution from WHC will present their requested article and then Deleted: WHG
leave the council meeting room.
a. WHC members and guests may return to the council session at the end of Deleted: WHG
the vote.
b. The hall president may ask any member or guest to leave the room for a
sensitive vote if he/she deems that this action is appropriate.
c. The WHC members and guests that leave the voting room will automatically Deleted: WHG
be tallied as “for the motion” unless the secretary is notified of an alternate
status.

2) All voting records will be kept with the hall secretary and posted in the meeting
minutes.

3) Articles that require a monetary contribution from WHC funds must be presented to Deleted: WHG
WEC prior to the requested meeting date. Deleted: by the third business day
following the council meeting.

Section I: Finances and Budgeting Deleted: WHG

1) The hall treasurer will be responsible for distributing funds from the Weatherford Deleted: quroum
Hall Council account. Formatted
a. Funds will be distributed within the week following council meeting. Formatted: Indent: Left: 1.5",
b. Funds not obtained within two weeks of council will be deposited back into Hanging: 0.75", No bullets or
the WHC account. numbering

c. All fund requests shall be voted upon by a quorum of the WHC. If a quorum Deleted: ¶
Stipend:
is not present the request shall be made at the following WHC meeting.
Deleted: ¶
Floor Funds: Four hundred dollars shall
2) A budget will be established each term after the social fees deposit is made. be set aside for each floor to use in a
maximum of fifty dollars per floor.
3) The budget shall consist of six parts distributed in the following order;
a) A stipend between four hundred and six hundred Deleted: January 29
dollars shall be set aside as rollover for the following Deleted: 12
term. Deleted: 3

Draft: April 30, 2007 Page 4 of 12

 b) Fifty dollars shall be set aside for each wing currently
totaling four hundred dollars(a wing as defined by
Article IV, Section F). Deleted: ¶
c) One third of the remaining funds in the budget shall Deleted: General Fund:
be set aside for the General Fund. Formatted: Numbered + Level: 1 +
d) The remaining funds shall be dispersed equally into Numbering Style: a, b, c, … + Start
the Social, Educational, and Environmental Funds. at: 3 + Alignment: Left + Aligned at:
2" + Tab after: 0" + Indent at:
2.25"
Deleted: g
a. Any excess funds in the Social, Educational, or Environmental funds
Deleted: f
at the end of each term shall be returned to the Gerneral Funds.
Deleted: ¶
b. WEC members may request for a certain amount of their funds to be
rolled over between terms. Deleted: SHEducation¶

I. This request must be made to WEC by the seventh week Formatted: Tabs: Not at 0.5"
of the term. Rollover funds will not be granted under any Deleted: Funds allocated in the
circumstance past this point. budget for any executive officer will be
reset at the end of each term.
Formatted: Tabs: 1", List tab
4) Funds requests must be tangible and be presented in memo format to WEC prior
Formatted: Tabs: 1.88", List tab
to each WHC session. Funds requests not presented to WEC at the required time
will not be heard until the following meeting. Deleted: d
Deleted: WHG
Article V: Elections & Office Holding
Section A: Weatherford Hall Council Elections
1.) Weatherford Hall Council Elections will occur no later than the Second Week of Fall
Term. The R.A.’s and the R.D. are charged with the responsibility of ensuring the proper
election procedure is followed.

2.) The election procedure is as follows:

a. The candidates will present a statement of interest and qualifications in a one page
(maximum) bid for their desired position to the elections committee. The one page
bid of all candidates will be displayed in a prominent location, where Hall residents
may view them as to facilitate an informed vote.
b. b. Candidates do not have to be on the ballot for them to be considered, as a write-in
slot will be provided.
c. Residents may also vote for no confidence/none of the above.
d. Voting will take place at the Weatherford Service Center, or a booth setup under the
Weatherford Archway. During election week, the polling station will be open for a
minimum of 2 days, from 5pm to 10 pm.
e. If a position is unopposed, candidates still must present a bid, and receive a majority
of the votes (over 50 percent), or the position will not be filled and a special election
will be called as in Section F of this Article.
f. Other requirements can be added by the elections committee.

3.) Executive officers may be appointed on a temporary basis to fill vacancies between
election periods. Temporary officers will hold office until the next election period.
Deleted: January 29

Section B: Floor/Wing Representative Elections Deleted: 12

Deleted: 3

Draft: April 30, 2007 Page 5 of 12

1.) Section Representatives will be elected from within the Section they represent with the
consent of a majority of the floor/wing residents, and will be elected by the third week of
Fall Term.

Section C: Requirements for Candidacy

1. Candidates for any elected or appointed WHC office must be in good academic and Deleted: WHG
conduct standing. No appeal will be possible to waive these requirements.

2. Candidates must have a cumulative G.P.A. of 2.50 or above, and a 3.00 or above for
Graduate Students.

3. First term freshman and first term transfer students without an Oregon State University
G.P.A., are exempt from the G.P.A. requirement for the purposes of an election.

Section D: Holding Office:

1.) Officers must live in Weatherford Hall while in office.

2.) Any student with a cumulative G.P.A. below 2.50 will be removed from office pending
an appeal to WEC for reinstatement.

3.) Any student on academic probation will be removed from office, with no chance of
appeal for reinstatement.

Section E: Succession
1.) In the event that any WEC member cannot temporarily perform their duties, if feasible, a
proxy will be sent in their place. If no proxy can be found, WEC will appoint a suitable
replacement as appropriate, until the regular officer can return to normal duty.

2.) In the event of a permanent vacancy of the President’s position, the Vice President of
Social Programming will be immediately confirmed as the new President. The new President
will then appoint a new Vice President of Social Programming with the approval of the
WHC.

3.) In the event of a vacancy of any executive office, except the President’s position, the
vacancy will be filled by Presidential appointment, with approval from WHC. The
appointment will be effective until the next election period.

4.) In the event of multiple WEC vacancy, if the order of succession is not determined by
the WEC officers at the beginning of the year the order of succession is as follows:
1. Hall President
2. Hall Vice President of Social Programming Deleted: 4
3. Hall Vice President of Educational Programming Deleted: 5
4. Hall Vice President of Environmental Programming
Deleted: 6
5. Hall Secretary
Deleted: 7
6. Hall Treasurer
7. Hall Sports & Recreation Coordinator Deleted: January 29
8. Optional Offices in order by vote of WHC Deleted: 12
Deleted: 3

Draft: April 30, 2007 Page 6 of 12

5.) In the event of a vacancy in a Section Representative position, the Section will appoint or
elect a resident of their Section to fill that position at their discretion, within a two-week
time.

Section F: Annual Succession of Office

1.) Throughout the three terms of office, the WEC shall compile a packet of brief
descriptions of the programming taking place within the WHC, and other pertinent
information to be used by succeeding members of the WHC. A copy of the completed
packets will be turned over to the Hall Secretary during the last week of the month of May. Deleted: ¶
Throughout each term of office, each Hall
Council member shall compile a packet of
2.) Newly Elected WHC members will take office immediately following their election, and information that includes details about
their job, such as an exact job description,
will have administered the oath of office by the RD. descriptions of programs, ideas that work
well, and suggestions for improvement, to
be used by succeeding members. A copy of
Section G: Resignation the completed packets will be turned over
1.) WHC members wishing to resign should inform the WHC at any WEC or WHC to the Hall Secretary at the end of each
term of office.
meeting. The resigning member shall give two weeks notice before resigning.
Deleted: WHG
Section H: Impeachment/Recall Deleted: If possible, t
1.) WHC officers may not be subject to impeachment and recall until three weeks after their Deleted: WHG
election or appointment.

2.) Reasons for impeachment can include, but are not limited to, failure to fulfill duties of
the office, and no longer meeting qualifications for the office.

3.) Identical formal typed accounts of alleged offenses describing reasons for impeachment
shall be filed with the WEC, the alleged offender, and the Resident Director.

4.) Any hall resident may file an Impeachment/Recall petition, but for it to be considered by
WEC the petition must have at minimum ten percent of the Hall’s current residents
signatures on it.

5.) All of the WEC members, the filer of the complaint, and the accused officer must have
the opportunity to present their case before WEC. The RD and one resident not affiliated
with WEC must also be present and the RD will preside over the impeachment hearings.
The non-affiliated resident will be appointed by the RD.

6.) All parties must have ample time to speak without any objections. After all sides have
spoken, questions may be asked and answered.

7.) The WEC shall adjourn for a necessary time before reconvening for a vote. A secret
ballot will be used, and may be counted only by the Resident Director and the resident not
affiliated with WEC (see line 5). The accused must leave the room during the vote.

8.) Appointed officers may be recalled by a two-thirds majority vote of all WEC members.

9.) The recall is effective immediately, and may only be appealed to the RHA Executive Deleted: January 29
Council. Deleted: 12
Deleted: 3

Draft: April 30, 2007 Page 7 of 12

10.) Succession and/or Special Election will follow an Impeachment/Recall as outlined in
Article V, Section A & E, above.

Article VI: Constitution Amendments & Revision

1.) The WHC Constitution must be reviewed once each academic year. This shall be done in Deleted: WHG
a committee presided over by the hall President and hall Vice Presidents and supported by
any willing WHC officer or resident, and will begin no later than the second week of winter Deleted: WHG
term.

2.) Proposed amendments to the WHC Constitution will be presented in writing at a WHC Deleted: WHG
meeting, posted for public display, and voted on at the next WHC meeting, unless
postponed until some specified date.

3.) Amendments to this constitution shall become effective after review and approval by
two-thirds of the voting membership of WHC, and approval of the RHA’s Presidents
Council.

Deleted: January 29
Deleted: 12
Deleted: 3

Draft: April 30, 2007 Page 8 of 12

 Deleted: Bylaws

General Bylaws

1) The Elections Committee will hold a constitution review meeting before the
regularly scheduled elections, to provide information to possible candidates, and
clarify any and all resident questions about this constitution.

2) WEC will review this Constitution at the first WEC meeting of the school year.

3) The hall President is a non-voting member of WEC and WHC, except in the case of
a tied vote.

4) All WHC voting members may be represented by proxy in the event of an absence.
Any resident may be a proxy for elected or appointed position holding WHC
members. Deleted: al from office by said
Deleted: WHG
5) All WHC voting members are entitled to a single vote, and may not represent
another WHC voting member by proxy. A member need not be physically present at Deleted: ¶

a meeting to vote; written votes will be accepted if a motion has been previously Deleted: <#>¶
12.) All WHC voting members can request
moved and the motion’s exact phrasing has been determined. the Hall President call a special meeting,
and upon such a request, a meeting must
be called.
6) Any WHC voting member with two or more unexcused absences without prior
notice to the WEC may be considered for removal. This removal will be immediate, Deleted: designated by the total floor
funds available the current term divided by
and will only require a two-thirds majority vote of the WHC to pass. the total number of required meetings
during that term.

7) All Section Representatives will be prepared to provide a report on their respective Deleted: Lost funds will be redistributed
into the general council fund.
Section’s activities and condition during each WHC meeting.
Deleted: ¶
Lost floor funds will be used to purchase
8) All regular meetings of WHC will be open to all residents, and invited guests. prizes for a raffle held at the end of each
term or year based on the discretion of the
Hall Council Advisor and current Hall
9) Closed meetings of WHC may only be held to consider recall of a WHC member. Council President
Deleted: Tickets will be awarded to floor
10) A roll call of officers present will be taken at all WHC meetings. representatives and hall council members
who attend the required Hall Council
meetings; exec members will be excluded
11) All residents, and invited guests will have the right to speak at all WHC meetings, from raffle.
after being properly recognized by the Chairman of the meeting. Formatted: Tabs: 1", Left + Not at
1.5"

12) The WHC will hold a budget meeting each term, where the budget will be discussed Deleted: ¶
<#>¶
and approved, no later than the third meeting of that term.
Deleted: UHDS employees, including
the Residential Director and all Residential
o In the case of a floor representative missing a required Hall Council meeting, Assistants may not request more than
$25.00 for any event being held to satisfy
their floor will be charged an amount of five dollars. Funds that are removed employment criteria set by UHDS.¶
for attendance reasons will not be awarded back to a floor/wing. a. Unless deemed appropriate/valid by
WEC.
o These five dollars shall be returned to the general fund.
o If a floor representative member is unable to attend a WHC meeting, it is Deleted: January 29
their responsibility to find a proxy for the WHC meeting. Deleted: 12
Deleted: 3

Draft: April 30, 2007 Page 9 of 12

 13) UHDS employees, (including the Residential Director and Resident Assistants) may Deleted: the aforementioned members
sponsor events by coordinating with the appropriate WEC/WHC officers and
members.

14) In the event of a controversial voting item being passed by the WHC, the WEC will
have the power to veto the item and discuss it in the next WEC meeting session. The
veto shall be passed when 50 percent of the WEC members agree to perform said
action on the passed item. This special voting scenario will adhere to a separate set of
voting bylaws:

o Voting by the WEC for this special scenario will be officially tallied by each
WEC member e-mailing or bringing their written vote to the hall president.

o Votes will be tallied by the hall President within one day of receiving all
WEC votes. If more than 50 percent of the WEC votes to veto or allow the
vote, the special voting session will be considered completed.

o If a veto is passed by WEC, a formal announcement will be made to all

WHC members within one day of the special vote. The veto will be discussed
with WHC members at the next scheduled meeting.

Deleted: January 29
Deleted: 12
Deleted: 3

Draft: April 30, 2007 Page 10 of 12

Duties of the Hall President
1) The Hall President will preside over all meetings of WEC and WHC. In the absence
of the Hall President, the normal order of succession will be followed to determine
who will preside over the meeting.

2) May call a special WEC or WHC meeting to deal with any business that cannot wait
until the next regularly scheduled meeting.

3) Represent WHC at the Residence Hall Association’s (RHA’s) President’s Council. Deleted: WHG

4) Attend all RHA events, or send the Hall Vice Presidents or other appointed
representative as a proper representative of the hall.

Duties of the Hall Vice President of Social Programming

1) Be responsible for a minimum of two social programs per term, excluding Midnight
Breakfast.
2) Represent WHC at the Residence Hall Association’s (RHA’s) General Assembly. Deleted: WHG
a. If the Hall Vice President of Social Programming is unable to attend the
Residence Hall Association’s (RHA’s) General Assembly, it is their
responsibility to find a proxy for the meeting.

Duties of the Hall Vice President of Educational Programming

1) Be responsible for a minimum of two educational programs per term, excluding
Midnight Breakfast.
2) Represent WHC at the Residence Hall Association’s (RHA’s) General Assembly Deleted: WHG
a. If the Hall Vice President of Educational Programming is unable to attend
the Residence Hall Association’s (RHA’s) General Assembly, it is their
responsibility to find a proxy for the meeting.

Duties of the Hall Environmental Chair

1) Be responsible for a minimum of two environment-oriented programs per term,
excluding Midnight Breakfast.
2) Represent WHC at the Residence Hall Association’s (RHA’s) General Assembly Deleted: WHG
a. If the Hall Environmental Chair is unable to attend the Residence Hall
Association’s (RHA’s) General Assembly, it is their responsibility to find a
proxy for the meeting.

Duties of the Hall Secretary

1) Be responsible for recording accurate minutes at all WEC and WHC meetings.

2) 2.) Email copies of the minutes following each WHC meeting to each WHC
member, RHA, and other appropriate persons as described in the RHA guidelines.

3) Publicize copies of the minutes each week by seeing that they are posted in
designated locations. Deleted: January 29
Deleted: 12
Deleted: 3

Draft: April 30, 2007 Page 11 of 12

 4) Have a copy of this Constitution at all WEC and WHC meetings.

Duties of the Hall Treasurer

1) Keep accurate records of all WHC accounts. Deleted: WHG

2) Keep accurate records of all WEC/WHC sessions and perform operations in

accordance with the established bylaws. This includes maintaining the hall directory
and the attendance logs.

3) Present printed financial statements at WHC meetings upon request by the WEC.

4) Distribute funds and purchase orders, and inform all WHC members of the Deleted: WHG
guidelines and procedures of obtaining and using WHC funds.

5) Take minutes at meetings in the absence of the secretary.

Deleted: Duties of the Hall

Environmental Chair¶
Be responsible for a minimum of two
Duties of the AEP Representative environment-oriented programs per term,
excluding Midnight Breakfast.
1) Keep the WEC and WHC bodies updated on AEP events and speakers. Introduce
speaker schedule and bio at each hall council meeting.

Deleted: January 29
Deleted: 12
Deleted: 3

Draft: April 30, 2007 Page 12 of 12