PURCHASE DEPARTMENT

The main duty of this department is to verify the purchase or derquantified and value of the bill or movie at store for correct address or quantity .Checking a number of packages received and acknowledges the bill. Preparation of daily material receipt and inform to lab authorities for inspection. After getting the inspection report is should be entered in to the stock register.

Mode of purchase
1. Centralized 2. Seasonal 3. Maintains minimum stock

company have many permanent suppliers inside and outside the state. Raw materials purchase from different places according to the priceand quality. They give purchase order to the suppliers according to the purchase request. The suppliers bring materials directly to the factory. After the of goods the quality of the material will be check , if here is any damage it will return back to the suppliers, Payment should be done after the delivery and quality checked. Payment should be in the formof either cash payment or demand draft. Sometimes advanced payment also given suppliers in credit system.

DIFFERENT TYPES OF FORMS

Following are the some of the forms use in the purchasing department

Purchase order Supplier evaluation form Quotation forms

Agent will give the quotation which depends on the rate and quality.

Period of purchase
Purchase is done both in the season and off-season according to the production needs. So any of the shortage of raw materials may not affect the production.

Grading of materials
Mainly quality products will export and rest sell in the market,company providing offers seasonally for sales promotions like Onam ,Vishu , Christmas etc

PURCHASE DEPARTMENT

PURCHASE MANAGER

SUPERVISOR

WORKERS

OBJECTIVES
1. To maintain uninterrupted flow of materials to support the development schedules

2. To procure material economically at a cost consistent with the quality and services required.However,generally all purchases may be attempted at the lower cost.

3. To provide the necessary expertise,advice,information to the curators and education officers with regard to the best quality of material available in the market, suppilers capability and performance etc.

4. To develop and maintain good buyer-seller relationship.

5. To promote source development.

6. To maintain in NCSMs reputation and credibility in the market by fair dealings and prompt payments.

PURCHASE ORDER

FROM

RELATED DEPARTMENT

TO

STORE KEEPER

PURCHASE DEPARTMENT

Purchasing department is always aware of the optimum level of raw materials.They have to receive the purchase orders from related department at right time. If there is any delay in the acquirement it will adversely affect the production process. So they are making prompt orders from different depatment.On the orders they are making the purchase of materials.Store keeper is the person who is keeping the records of the stock and he reports the department about the and they make orders for purchase.

PRODUCTION DEPARTMENT
Production is the functional area responsible for turning inputs into finished outputs through a series of production process. The production department is responsible for making sure that raw materials are provided and made into finished goods effectively. Production manager must make sure that work is carried out smoothly, and must supervise procedures for making work more efficient and more enjoyable.

STRUCTURE

PRODUCTION MANAGER

SUPERVISOR

WORKERS

FUCTIONS
1.Selecting of materials. 2.Selection of methods. 3.Estimatig 4 .Loading scheduling. 5.Routing. 6.Dispatching. 7.Expending or follow-up. 8.Evaluation.

Production process
Complete production process is done with the help of machine and operated by skilled people .Department will set the standards and targets for each section of production process. The quality and quantity of the products coming off a production line will be closely monitored.Quality will be monitored by all employees at every stage of production,after completed the production quality control department will ensure the quality of the product, quality is the peculiarity of the DOUBLE HORSE products. Company creates better working conditions for the employeesand there are around 1200 employees working under the guidance of 10supervisors.The complete production process is done with the help of manual machineand operated by skilled people. The company will check the quality of the machinery at regular intervels for the smooth running of the production.

PRODUCTION PROCESS
PURCHASE OF RAW MATERIAL

STOCK

CLEANING PROCESS

ROASTING PROCESS

MIXING IN BLENDER

POWERING IN PULVERIZER

PACKING

MACHINES USED IN PRODUCTION

1. 2. 3. 4. 5. 6. 7. Rice pit Elevator De-stoner Washing machine Rinsing machine Color sorting machine Roaster