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Chapter 3
Making Copies

Making Copies

Chapter 3

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1. Basic Copying Overview


Basic Copying Overview
The most basic copying job is to make full-size (1.000) copies of the original. Press the Copy key (step 1), place the original in position (step 2), set the number of copies to be made (step 9), and press the Start key (step 10). This will allow you to make full-size copies of the same size as the original. (*Automatically selected in the initial mode are Auto Paper, Full Size, and Auto Exposure.) The selections you make on the Touch Panel will change the exposure level, zoom ratio, the type of copy and so on. 1. Press the Copy key to show the Copy screen. Chapter 3 Making Copies

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2. Placing the Original. Load the originals in the document feeder. p.2-27

Raise the Original Cover and place the original face down on the Original Glass.p.2-30

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Selecting the basic functions. Changing the paper size Changing the Zoom Ratio Sorting copies Stapling copies Punching holes in copies 4. Touch [Zoom]. p.3-12 5. Touch [Finishing]. p.3-18
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3. Touch [Paper]. p.3-4

Selecting the Original 6. Touch [Orig. Making copies from a book Saving paper to make copies
w

Copy Type.

Copy].p.3-31

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1. Basic Copying Overview

Selecting the exposure level. 7.Touch [Density]. p.3-42 Changing the exposure level

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Selecting the auxiliary functions. Leaving a file margin on the copy Using OHP Interleaving Chapter 3
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8. Touch [Auxiliary]. p.3-44

9. Setting the number of copies. From the 10-Key Pad, set the desired number of copies to be made. * The maximum number of copies that can be set is as follows: 99 for Di200f/Di251f 999 for Di351f Useful Tip There is no limit to the number of copies set in the initial mode. Administrator Set can, however, be used to limit the maximum number of copies to be set in the range from 1 to 99.p.9-4 * If you have entered an incorrect number, press the Clear key, then enter the correct number.

10. Pressing the Start key. When you press the Start key, the machine starts the copy cycle. * To stop the copy cycle, press the Stop key.p.2-37

Useful Tip The number of pages of data the machine can scan at one time is about 40 for Di200f and about 120 for Di251f/Di351f based on an Letter standard original. If optional Memory is installed, it expands the scanning capacity up to about 280 pages.

Making Copies

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2. Selecting the Paper


Touch [Basics] and [Paper] to show the screen that allows you to select the paper.

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Paper Size
Making Copies

Auto Paper
In the Auto Paper mode, the machine automatically selects the paper of optimum size according to the size of the original being used and zoom ratio selected for use. Touch [Auto Paper]. NOTES The original sizes that can be detected in the Auto Paper mode are 1117 L, Legal L, Letter L, and Letter C. The machine may not be able to detect, or may detect erroneously, the size of an original of any other size or irregular size. (Mounting an optional part will enable the machine to detect 5-1/28-1/2 L, FLS, A3 L, B4 L, A4 L, A4 C, and B5 C. For details, ask your Tech. Rep.) When wrinkled, dog-eared, or curled originals are used, select the paper size before making copies. When the document feeder is used, the machine determines the paper size when the first original is taken up and fed in. It then uses that paper size for the subsequent originals (except in the Mixed Original Detection mode). Useful Tips This mode is efficient when you want to make copies on paper of the same size as your originals automatically. Priority settings for the initial mode can be made with Users Choice.p.8-2

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2. Selecting the Paper

Manual Selection
The paper size can be set manually.

Auto Drawer Switching


If the drawer currently selected for use runs out of paper and there is another drawer loaded with paper of the same size and in the same direction, the machine automatically selects that second drawer to continue copying. Useful Tip This feature is a great advantage when you need to make a large number of copies on the same size paper. <Di200f> You can make up to 2,250 copies without interruption if, for example, the 250-sheet drawer is combined with four 500-sheet drawers. <Di251f/Di351f> You can make up to 3,750 copies without interruption if, for example, the 250-sheet drawer is combined with two 500-sheet drawers and a Large Capacity Cabinet.

Touch [Paper] on the Basic screen, and the Touch Panel shows which drawer holds which paper size.

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Touch the desired paper size key.

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1 1st Drawer 2 2nd Drawer 3 3rd Drawer

4 4th Drawer 5 5th Drawer

Manual Bypass Tray

* Some keys are not available on the Touch Panel, depending on the type of options mounted on the machine.

Making Copies

Chapter 3

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2. Selecting the Paper

Special Paper Setting


If the symbol S , 2 , appears on the paper size key on the Touch Panel, it means that drawer has been designated for special paper.

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Making Copies

The machine provides three different types of special paper setting, each having a specific purpose as detailed below. The setting can be made with Users Choice. p.8-2

: Recycled paper

This setting precludes the Auto Paper mode. You may be using both recycled as well as plain paper loaded in your machine. If, for example, you choose this setting for the drawer loaded with recycled paper, the machine will not select that particular drawer in the Auto Paper mode. This allows you to make copies on plain paper first.

: Disabling 2-sided copying

This setting precludes 2-sided copying. : Exclusive paper This setting precludes both Auto Paper mode and Automatic Drawer Switching. Choose this setting when using paper for cover/inserts (e.g., colored paper), to prevent that paper from being used for other purposes.

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2. Selecting the Paper

Manual Bypass Copying


Use Manual Bypass to make copies on paper not loaded in any drawer, or to copy onto OHP transparencies, Card, or any other special paper. The setting of the paper size is needed for manual bypass copying.

Paper that Can be Used for Manual Bypass


x Types of Paper Plain paper (weighing 16 lb to 24 lb), recycled paper Card (weighing 24-1/4 lb to 41-3/4 lb), labels OHP transparencies x Paper Size Max. Size: 11-11/1617 Minimum Size: 3-9/165-1/2

Using the Manual Bypass Tray

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Place the original on the Original Glass and make the control panel settings. Swing down the Manual Bypass Tray.

Slide the Paper Guides to the size of the paper and insert a sheet of paper.

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NOTES Correct any curl if you are using Card. When making copies on Card, OHP transparencies, or labels, the following functions cannot be used: 2-sided copying, Booklet Creation, Staple, and Hole Punch. The copy will be made on the side facing down. Useful Tip Continuous multiple copies can be made if Card, OHP transparencies, or labels are loaded in the 1st Drawer. p.10-2

Making Copies

Chapter 3

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2. Selecting the Paper

Select the desired paper size.

<Using Metric Size Paper> Touching [Metric] on the screen given in step 4 opens a screen that allows you to select an metric paper size.

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Touch [OHP/Card] and select the type of paper.

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Making Copies

Useful Tip Touching [Inch] returns you to the screen that allows you to select a inch paper size.

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Useful Tip Select Card when labels have been loaded.

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Touch [Enter]. Press the Start key.

Useful Tip The machine automatically starts the copy cycle when paper is inserted into the Manual Bypass Tray after the first copy.

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2. Selecting the Paper

<Using Nonstandard Size Paper> Touch [Custom Size] on the screen given in step 4.

<Calling up a Paper Size from Memory> You can store the most frequently used paper sizes in memory and recall them later as necessary. Touch [Custom Size] on the screen given in step 4.

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From among the two sizes previously stored in memory, select the desired one.

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Do the same for [Y]. Touch [Enter].

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Useful Tip Its a good idea to store frequently used paper sizes in memory.p.3-10 Touch [Enter].

Making Copies

Touch [w] or [v] to set the whole number for X and touch [X]. The underline moves to the fractional part. Set the fraction with [w] or [v]. Now the value for X has been fixed.

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Chapter 3

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2. Selecting the Paper

Memorize Paper Size

Touch [Custom Size].

Touch [w] or [v] to set the whole number for Y and touch [Y]. The underline moves to the fractional part. Set the fraction with [w] or [v]. Now the value for Y has been fixed.

Chapter 3

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Touch [Memorize Paper Size].


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Making Copies

Touch [1] or [2].

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Touch [w] or [v] to set the whole number for X and touch [X]. The underline moves to the fractional part. Set the fraction with [w] or [v]. Now the value for X has been fixed.

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NOTE When a new paper size is stored in a key number, the old one stored in that key number is lost.

Touch [Enter].

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2. Selecting the Paper

Changing the Paper Size


If you change the paper size in mid-operation while making copies continuously through the Manual Bypass Tray, the paper size must be set again.

Touch [Paper] and then [Bypass].

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Select the desired copy paper size.

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Touch [OHP/Card] and then select the type of paper.

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Touch [Enter].

Making Copies

Chapter 3

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3. Selecting the Zoom


Zoom Ratio
When you touch [Zoom] after touching [Basics] on the Touch Panel, a screen appears that allows you to set the zoom ratio. There are six different ways to choose from to set the zoom ratio. Select according to your need.

Chapter 3

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Making Copies

Auto Size
In the Auto Size mode, the machine automatically selects the zoom ratio according to the size of the original being used and the paper size selected for use. Useful Tips This mode is very helpful for neat filing when you need to make copies from originals of assorted sizes. Priority settings for the initial mode can be made with Users Choice.p.8-2

Touch [Auto Size] to set the machine into the Auto Size mode.

Selecting the Fixed Zoom


The machine provides the most frequently used zoom ratios ready for immediate use.

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Touch the appropriate original-to-copy-size representation key. There are four reduction and four enlargement ratios.

Select the paper size. Selecting the Paperp.3-4

NOTE When the document feeder is used, the machine determines the zoom ratio when the first original is taken up and fed in and uses that zoom ratio for subsequent originals (except in the Mixed Original Detection mode).

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When you touch [Full Size], full size (1.000) will be selected.

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3. Selecting the Zoom

For a Slightly Smaller Image


This function lets you make a copy slightly reduced in image size from that of the original.

Using Zoom Up/Down Keys


Touching [w] or [v] changes the zoom ratio in 0.001 increments. You can hold down the key to change the ratio quickly.

Touch [Minimal] and set the zoom ratio.

Hold down [w] or [v] until the desired zoom ratio is reached.

Useful Tips A value of 0.930 has been factoryprogrammed in [Minimal], but that ratio can be changed as necessary.p.3-16 This is a handy way of making a copy, without losing any portion of the original image, from an original which has an image area covering its entire surface.

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Useful Tips To save time, first select the fixed zoom ratio nearest to the target ratio before using [w] or [v]. The zoom ratio can be set in the range between 0.250 and 4.000.

Making Copies

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Chapter 3

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3. Selecting the Zoom

Using the 10-Key Pad


You can use the 10-Key Pad to directly enter the zoom ratio. <Same ratio for X and Y> <Using the X / Y Zoom>

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Chapter 3

Touch [Custom Zoom].

Touch [Custom Zoom].

Making Copies

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Enter the Zoom Ratio from the 10-Key Pad.

Touch [X/Y Zoom].

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Useful Tip Example: 1.300 Press 1, 3, 0, and 0, in that order.

Touch [Reduce] or [Enlarge].

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To correct a ratio, press the Clear key and then enter the correct one. The zoom ratio can be set in the range between 0.250 and 4.000.

Touch [Enter].

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Useful Tip The zoom ratio can range between 1.001 and 4.000 if Enlarge is selected and between 0.250 and 1.000 if Reduce is selected.

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3. Selecting the Zoom

Touch [X] and enter the zoom ratio from the 10-Key Pad.

Calling up a Ratio from Memory


You can store the most frequently used zoom ratios in memory and recall them later as necessary.

Touch [Custom Zoom].

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Touch [Y] and enter the zoom ratio from the 10-Key Pad. Touch [Enter].

From among the two ratios previously stored in memory and [Minimal], select the desired one.

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Useful Tip Its a good idea for you to store frequently used zoom ratios in memory.p.3-16

Touch [Enter].

Making Copies

Useful Tip To correct a ratio, press the Clear key and then enter the correct one.

Chapter 3

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3. Selecting the Zoom

Storing a Ratio in Memory

Touch [Custom Zoom].

Useful Tip Example: 1.300 Press 1, 3, 0, and 0, in that order.

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Chapter 3

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To correct a ratio, press the Clear key and then enter the correct one. The ratio from Memory can range between 0.250 and 4.000. The [Minimal] ratio can range between 0.900 and 0.999.

Making Copies

Touch [Memorize Zoom Ratio].

Touch memory location key [1], [2] or [Minimal] to store the set zoom ratio.

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Using the 10 -Key Pad, enter the desired zoom ratio.

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* When the key is touched, the ratio is shown on the key, indicating that it has been stored in memory. NOTE When a new ratio is stored, the old one is erased.

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Touch [Enter].

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3. Selecting the Zoom

Making Copies

Chapter 3

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4. Selecting the Finishing Function


When you touch [Finishing] after touching [Basics] on the Touch Panel, a screen appears that allows you to set a particular finishing function.

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Finishing Functions
Making Copies Non-Sort
Orig. Copy

All copies are fed out without being sorted, grouped, stapled or punched. Touch [Non-Sort].

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Sort

Copy

Orig.

This function is effective when making multiple copies from multiple originals. Copies are sorted into complete sets of the originals. Touch [Sort].

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Group
Orig.

Copy

The copies made from each original are separated into groups. Each group contains the same number of copies. Touch [Group].

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4. Selecting the Finishing Function

Staple

Copy Orig.

<Only when the Finisher/Mailbin Finisher is mounted> This function is effective when making multiple copies from multiple originals. Copies are sorted or grouped into complete sets of the originals and then stapled. Touch [Staple].

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Hole Punch

Copy Orig.

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Useful Tip The machine has been factory-set to automatically switch between Sort and Non-Sort depending on the number of originals and the number of copies to be made. It has also been set to automatically select Non-Sort in the initial mode. These default settings can be changed with Users Choice.p.8-2

Making Copies

<Only when the Finisher FN-109/Mailbin Finisher is mounted> Holes are punched in the copy sets or stacks for filing. It can be combined with Non-Sort, Sort, Group or Staple. Touch [Hole Punch].

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4. Selecting the Finishing Function

Selecting the Finishing Function


Non-Sort Sort/Group

Touch [Non-Sort].

Touch [Sort] or [Group].

Chapter 3

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Making Copies

NOTE Card and OHP transparencies cannot be used for making copies in Staple and Punch.

NOTES Separate Scan will be automatically activated if an original is place directly on the Original Glass in the Sort mode.p.3-61 If the machine is equipped with a Shift Tray, Finisher, or Mailbin Finisher, copies are fed out in a sawtooth manner. If the machine is equipped with a Job Tray, or if it is not fitted with a Shift Tray, Finisher, or Mailbin Finisher, copies are fed out in a crisscross manner. Crisscross sorting is possible only when all of the following conditions are met: The machine is loaded with paper of the same size, but in two different directions. The machine is loaded with paper of the same type, but in two different directions. Mixed Original Detection is not set in Auto Paper. None of the Staple, Hole Punch, Page Insertion, Cover, or Image Repeat functions are set. An original is placed on the Original Glass, while drawer is yet to be selected.

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4. Selecting the Finishing Function

Useful Tips Shift Sorting The sorted copy sets are stacked in the same direction, but in a sawtooth manner by shifting the tray to the front or rear for each set.

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Crisscross Sorting The sorted copy sets are stacked in a crisscross manner, one set stacked lengthwise on top of another set stacked crosswise.

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Shift Grouping The grouped copy stacks are stacked in the same direction, but in a sawtooth manner by shifting the tray to the front or rear for each stack.

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Crisscross Grouping The grouped copy stacks are stacked in a crisscross manner, one stack stacked lengthwise on top of another stack stacked crosswise.

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Making Copies

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4. Selecting the Finishing Function

Staple
<When Finisher FN-109 is mounted>

Touch the desired finishing function key.

Touch [Select Position].

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Making Copies

Touch the stapling key of your choice.

Touch the desired stapling type.

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You have a choice of the following two stapling types: Corner Staple
Paper size : 1117 L to Letter Type of paper : Plain paper, recycled paper Number of sheets : 2 to 50

Touch [Enter].

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2-Point Staple

Paper size : 1117 L to Letter Type of paper : Plain paper, recycled paper Number of sheets : 2 to 50
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* When you touch a stapling key in the NonSort mode, the Finisher is automatically set into the Sort mode.

NOTES Stapling is not possible in the Interrupt mode. Check the correct direction of the originals when making copies in the Staple mode. p.3-26 Stapling position cannot be specified if Corner Staple is selected. It can, however, be specified if Corner Staple is combined with Hole Punch. If an original is placed directly on the Original Glass in the Staple mode, Separate Scan is automatically set.p.3-61 Make sure that the maximum number of sheets to be stapled together is not exceeded when making copies in the Staple mode.

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4. Selecting the Finishing Function

<When Finisher FN-110 or Mailbin Finisher is mounted>

Touch the desired finishing function key.

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With Corner Staple, the staple is driven into the copies at the location shown below:
Paper size : 1117 L to Letter Type of paper : Plain paper, recycled paper No. of sheets to be stapled together: Mailbin Finisher : 2 to 50 Finisher : 2 to 30

A
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Making Copies

Touch [Corner Staple].

NOTES When [Corner Staple] is touched with Non-Sort selected, the Finisher is automatically set into the Sort mode. Stapling is not possible in the Interrupt mode. Stapling position cannot be specified if the machine is equipped with a Finisher FN-110 or Mailbin Finisher. When a Mailbin Finisher is mounted, however, stapling position can be specified if the function is combined with Hole Punch. Check the correct direction of the originals when making copies in the Staple mode. p.3-26 If an original is placed directly on the Original Glass in a Staple mode, Separate Scan is automatically set.p.3-61 Make sure that the maximum number of sheets to be stapled together is not exceeded when making copies in the Staple mode.

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4. Selecting the Finishing Function

Hole Punch
<Only when the Finisher FN-109/Mailbin Finisher is mounted> Useful Tips If you do not select a hole-punching position, the machine automatically sets the Hole Punch position according to the original feeding direction as illustrated below.
Orig. Copy

Touch the desired finishing function key.

Chapter 3

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Orig.
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Copy

Making Copies

Touch [Hole Punch].


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When making copies from either the 1117 L size, the machine automatically specifies the hole punching position as shown below.
Orig. Copy

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NOTES The sizes of the paper for Hole Punch are 1117 L and Letter C. Hole Punch is not possible in the Interrupt mode. When making copies in the Hole Punch Mode, make sure to load the originals in the document feeder in the correct direction. p.3-30

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4. Selecting the Finishing Function

[Select Position] key: Use this key when you want to place your original in a direction other than the standard or make punch holes in positions other than those made automatically.

Touch [Select Position].

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Touch the desired hole-punching position.

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Useful Tip If [OFF] is selected, the machine automatically determines the hole-punching position according to the applicable original feeding direction.

Touch [Enter].

Making Copies

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4. Selecting the Finishing Function

Hints for Stapling Position


The staple is placed at different positions depending on the size and orientation of the paper. Study this diagram to select the correct paper size according to the desired stapling position.

Finisher FN-109
<Selecting the Corner Staple> Loading the Originals Panel Display Chapter 3 Using Duplexing Document Feeder Original : Letter C Using Automatic Document Feeder Original : Letter C Through Original Glass Original : Letter C Stapling Position Paper Size : Letter C

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Making Copies

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Original : Letter C

Original : Letter C

Original : Letter C

Paper Size : Letter L

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Original : Letter L

Original : Letter L

Original : Letter L

Paper Size :Letter C

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Original : Letter L

Original : Letter L

Original : Letter L

Paper Size : Letter L

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Original : 1117 L, Legal L

Original : 1117 L, Legal L

Original : 1117 L, Legal L

Original : 1117 L, Legal L

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4. Selecting the Finishing Function

<Selecting the 2-Point Staple> Loading the Originals Panel Display Using Duplexing Document Feeder Original : Letter C
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Using Automatic Document Feeder Original : Letter C

Through Original Glass Original : Letter C

Stapling Position

Paper Size : Letter C

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Original : Letter C

Original : Letter C

Original : Letter C

Paper Size : Letter L

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Original : Letter L
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Original : Letter L

Original : Letter L

Paper Size : Letter C

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Original : Letter L

Original : Letter L

Original : Letter L

Paper Size : Letter L

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Original : 1117 L, Legal L


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Original : 1117 L, Legal L

Original : 1117 L, Legal L

Original : 1117 L, Legal L

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NOTES Set Auto Size if you staple at the position shown in the above list. Set Original Direction if you place your original in a direction different from these examples. p.3-35

Making Copies

Chapter 3

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4. Selecting the Finishing Function

Finisher FN-110
<Selecting the Corner Staple> Loading the Originals Panel Display Using Duplexing Document Feeder Original : Letter C Using Automatic Document Feeder Original : Letter C Through Original Glass Original : Letter C Stapling Position Paper Size : Letter C

Chapter 3

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Original : Letter L

Original : Letter L

Original : Letter L

Paper Size : Letter L

Making Copies

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Original : 1117 L, Legal L

Original : 1117 L, Legal L

Original : 1117 L, Legal L

Original : 1117 L, Legal L

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NOTE Set Original Direction if you place your original in a direction different from these examples. p.3-35

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4. Selecting the Finishing Function

Mailbin Finisher
<Selecting the Corner Staple> Loading the Originals Panel Display Using Duplexing Document Feeder Original : Letter C Using Automatic Document Feeder Original : Letter C Through Original Glass Original : Letter C Stapling Position Paper Size : Letter C

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Original : Letter L

Original : Letter L

Original : Letter L

Paper Size : Letter L

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Original : 1117 L, Legal L

Original : 1117 L, Legal L

Original : 1117 L, Legal L

Original : 1117 L, Legal L

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NOTE Set Original Direction if you place your original in a direction different from these examples. p.3-35

Making Copies

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4. Selecting the Finishing Function

Hints for Stapling


When copies are made using the stapling function, the stapled copy sets may not be neatly stacked on the tray or may even fall off the tray unless certain conditions are met regarding the number of copies to be stapled and the number of copy sets to be made. Use the following table as guide when making copies.
Copy Set Capacity No. of Copies Stapled When Finisher FN-109 is Mounted 1117 L to Letter 2 copies 100 sets 80 sets 60 sets 40 sets 60 sets 60 sets 60 sets 3 to 5 copies 6 to 10 copies 11 to 20 copies 21 to 30 copies 31 to 40 copies 41 to 50 copies When Finisher FN-110 is Mounted 1117 L to Letter 100 sets 80 sets 60 sets 40 sets 33 sets When Mailbin Finisher is Mounted 1117 L to Letter 200 sets 150 sets 100 sets 50 sets 33 sets 25 sets 20 sets

Making Copies

Chapter 3

Hints for Hole-Punching Position


Note the correct direction of the originals if the copies are to be punched using Hole Punch. Panel Using Duplexing Document Feeder
Punched Hole Position

Using Automatic Document Feeder


Punched Hole Position

Through Original Glass


Punched Hole Position

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Punched Hole Position

Punched Hole Position

Punched Hole Position

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5. Selecting the Original


When you touch [Orig. orig. copy type.
w w

Copy Type

Copy] on the Touch Panel, a screen appears that allows you to choose the

Original

w
w

Copy Type
Double-Sided Single-Sided <Only when the document feeder is mounted> Select Double-Sided Single-Sided to make two 1-sided copies from a 2-sided original.
w w w

Single-Sided Single-Sided Select Single-Sided Single-Sided to make a 1sided copy from a 1-sided original.

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Single-Sided Single-[2in1] Select Single-Sided Single-[2in1] to make a 1sided side-by-side copy, through reduction, from two 1-sided originals.
w

Double-Sided Single-[2in1] <Di251f/Di351f only> <Only when the document feeder is mounted> Select Double-Sided Single-[2in1] to make a 1sided side-by-side copy, through reduction, from a 2-sided original.
w

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Single-Sided Double-[2in1] <Only when the Duplex Unit is mounted.> Select Single-Sided Double-[2in1] to make a 2sided copy, through reduction, from four 1-sided originals. Each pair of originals will be placed side-by-side on either side of the copy.
w

Double-Sided Double-[2in1] <Di251f/Di351f only> <Only when a document feeder and Duplex Unit are mounted> Select Double-Sided Double-[2in1] to make a 2-sided side-by-side copy, through reduction, from two 2-sided originals.
w

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Making Copies

Single-Sided Double-Sided <Only when the Duplex Unit is mounted.> Select Single-Sided Double-Sided to make a 2sided copy from two 1-sided originals.
w

Double-Sided Double-Sided <Only when a document feeder and Duplex Unit are mounted> Select Double-Sided Double-Sided to make a 2sided copy from a 2-sided original.
w

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3-32
5. Selecting the Original w w Copy Type

Single-Sided Single-[4in1] <Di251f/Di351f only> Select Single-Sided Single-[4in1] to copy four different 1-sided originals onto one side of a single sheet of paper.
w

Double-Sided Single-[4in1] <Di351f only> <Only when a document feeder is mounted> Select Double-Sided Single-[4in1] to copy two different 2-sided originals (4 pages) onto one side of a single sheet of paper.
w

Chapter 3

1166O057AA

1166O061AA

Making Copies

Single-Sided Double-[4in1] <Di351f only> <Only when the Duplex Unit is mounted.> Select Single-Sided Double-[4in1] to copy eight different 1-sided originals onto both sides of a single sheet of paper, each side containing four pages of the originals.
w

Double-Sided Double-[4in1] <Di351f only> <Only when a document feeder and Duplex Unit are mounted> Select Double-Sided Double-[4in1] to copy four different 2-sided originals (8 pages) onto both sides of a single sheet of paper, each side containing four pages of the originals.
w

1166O062AC 4015O260AA

Single-Sided Booklet Creation <Di251f/Di351f only> <Only when the Duplex Unit is mounted> Select Single-Sided Booklet Creation to copy four different 1-sided originals onto both sides of a single sheet of paper. The pages will be in correct order when the page is folded in half.
w

1166O067AA

3-33
5. Selecting the Original w Copy Type

Book/Separation Single-Sided Select Book/Separation Single-Sided to make 1sided page-by-page copies of an open book.
w

Book/Separation Double-Sided <Only when the Duplex Unit is mounted> Select Book/Separation Double-Sided to make a 2-sided copy of an open book.
w

1166O059AB

1166O063AA

1166O060AA 1166O064AB

Single-[2in1] Single-Sided <Only when the Duplexing Document Feeder is mounted> Select Single-[2in1] Single-Sided to make 1sided page-by-page copies of a 1-sided original which is the result of 2-in-1 copying.
w

Double-[2in1] Single-Sided <Only when the Duplexing Document Feeder is mounted> Select Double-[2in1] Single-Sided to make 1sided page-by-page copies of a 2-sided original which is the result of 2-in-1 copying.
w

1166O065AA 1166O069AA

Making Copies

Chapter 3

Book/Spreadsheet Single-Sided Select Book/Spreadsheet Single-Sided to make a 1-sided copy from an open book.
w

Book/Spreadsheet Double-Sided <Only when the Duplex Unit is mounted> Select Book/Spreadsheet Double-Sided to make a 2-sided copy from an open book with the pages in proper sequence.
w

3-34
5. Selecting the Original w Copy Type

Selecting the Original

Using Single-Sided or Double-Sided Originals

Load the originals.

Copy Type

Chapter 3

4015O244AA

NOTES When 2-in-1, 4-in-1, or Booklet function is selected, the machine automatically selects a default zoom ratio. You can, however, opt for not recalling the default zoom ratio, see Users Choice. p.8-2 Users Choice also allows you to program a specific page order for 4-in-1. p.8-2 <Di200f only> To copy using Double-[2in1]: Touch Double-[2in1].

Making Copies

NOTE If an Automatic Document Feeder is used to copy 2-sided originals, the first side of each original is scanned and then the document set is turned over to let the machine scan the second side of each original.

Select the original type.

4017P041EA

4016P039CA

Select the desired copy type.

<Di251f/Di351f only> To copy using Double-[2in1], Booklet, Single-[4in1], Double-[4in1] Touch [4in1/Booklet]. Select the desired copy type and touch [Enter].

4016P040CA 4016P042DA

3-35
5. Selecting the Original w Copy Type

[Original Direction] key Use this key when you want to place your original in a direction other than the standard. NOTE The [Original Direction] key is invalid when the Automatic Document Feeder is used.

Touch [Original Direction].

4016P043CA

Select the position of the original.

4016P044CA

Touch [Enter].

Making Copies

Chapter 3

3-36
5. Selecting the Original w Copy Type

[Margin] key for the original: When youre going to make copies using SingleSided Double-Sided or Double-Sided SingleSided, first check to see if your original has a file margin in it. The machine can correct the margin position to make good copies.
w Original with a File Margin Original with no File Margin w

Hold down [w] or [v]until the desired margin width is reached.

Chapter 3

4017P046EA

1155O735AA

Making Copies

If your original has a file margin

Useful Tip You can change the margin width in 1/16 inch increments within the range 0 inch to 3/4 inch.

Touch [Margin].

Touch [Enter].

NOTE The [Margin] key is invalid when the Automatic Document Feeder is used. Useful Tips If the margin position is set to Left, the image on both the first and second sides of the copy will have the same orientation as that on the original.
4016P045CA

Select the desired margin position. You have a choice of the following two Margin Positions. Margin Position (Left)

Orig.

Copy

4002O013AB

Orig.

Copy

If the margin position is set to Top, the image on the second side of the copy will be inverted to that on the first side.
Orig. Copy

1155O635AA

Margin Position (Top)


Orig. Copy
4002O048AB

If your original has no file margin


1155O636AA

Its not necessary to correct the margin position and width if your original has no file margin.

3-37
5. Selecting the Original w Copy Type

Book

1 2

Load the originals. Select Book for the type of original.

Touch [Standard Book] or [Right Bound].

<When the Duplexing Document Feeder is mounted> Touch [Book/Separation]. Chapter 3 Making Copies
4017P051EA

4017P050EA

4
4016P047CA

Touch [Separation] or [Spreadsheet].

Touch [Book].

5
4016P048CA

If you want to erase the four edges or center, touch [Book Erase].

<When the Duplexing Document Feeder is not mounted> Touch [Book].

4017P052EA

4016P049CA

3-38
5. Selecting the Original w Copy Type

Select the particular erase function (Book Erase).

Hold down [w] or [v]until the desired erase width is reached. Then touch [Enter].

Chapter 3

4017P053EA

4017P054EA

Making Copies

Useful Tip You have a choice of the following three types of erase: Frame Erase Erase a given width along the four edges.

Useful Tips You can change the erase width in 1/16 inch increments within the range 1/4 inch to 3/4 inch. Center Erase width has been set to 1/2 inch. To change the value, consult your Tech. Rep.

8 9

Touch [Enter]. Select the desired copy type.

1149O055AA

Center Erase Erase a given width down the center.

4017P055EA

1149O057AA

NOTE When Book is used to make copies, none of 2in1, 4in1, and Booklet is valid.

Frame + Center Erase Erase a given width along the four edges as well as down the center.

1149O058AA

3-39
5. Selecting the Original w Copy Type

<To copy using Separation and 2-sided> <Di251f/Di351f only> Touch [Page Order].

Select the desired page arrangement.

4017P056EA

4017P057EA

You have a choice of either one of the following two arrangement types. Book Order

4002O030AB

Standard

4002O031AB

Making Copies

NOTE When copying with Di200f using Separation and 2-sided, copies are automatically made in book order.

Touch [Enter].

Chapter 3

3-40
5. Selecting the Original w Copy Type

2-in-1 Originals

Load the originals.

Touch [Single-Sided] for Copy.

1166O225AB

Chapter 3

NOTE Make sure to load the originals lengthwise.


4017P059EA

Making Copies

Touch [Book/Separation].

NOTE With 2-in-1 originals, 2-in-1, 4-in-1, and Booklet Creation are not available for copying.

4016P047CA

Select the original type.

4016P058CA

NOTE When the 2-in-1 function is selected, the machine automatically selects a default zoom ratio. You can, however, opt for not recalling the default zoom ratio with Users Choice. p.8-2

Touch [Enter].

3-41
5. Selecting the Original w Copy Type

Some Precautions for Making Copies


Precautions for Book Copying
Place the open book so that its top edge is at the rear of the machine and the center of the book is aligned with the Book Marker indicated on the Original Length Scale. Make copies in ascending order of page. Select the desired zoom ratio and paper size. Placing the Book on the Glass Correctly
Original Length Scale Book Marker

4015O049AB 1166O186AA

Precautions for Copying through Original Glass


If an original is placed directly on the Original Glass in 2-Sided, 2in1, 4in1, or Booklet, Separate Scan will be automatically set.p.3-61 Separate Scan will not be set, however, if the following settings have been made: Book - Separation - 2Sided Copy - Page Order - Standard.

Handy Feature Available from Initial Mode Setting


The initial setting for the original copy type is 1-Sided 1-Sided. If this setting is changed to 1Sided 2-Sided or 2-Sided 2-Sided, the Basic screen shows a [1-Sided 1-Sided] key.
w w w w

Touch this key to easily set the 1-Sided Sided mode.

1-

4016P060CA

Useful Tip Users Choice can be used to change the settings of initial mode. p.8-2

Making Copies

Chapter 3

3-42

6. Selecting the Density


Image Density
When you touch [Density] on the Touch Panel, a screen appears that allows you to set the exposure level for the image density. Density offers a choice of [Text], [Photo], or [Text/Photo]. Select according to your needs.

Chapter 3

4016P061CA

Making Copies

Useful Tip The machine has been factory-set to automatically select the Auto Exposure mode. Users Choice can be used to change this default setting to the Manual Exposure mode.p.8-2

Text
Text emphasizes outlines to produce clear-cut text as it appears on the copy. <Auto Exposure> When in the Auto Exposure mode, the machine automatically adjusts the exposure level for the optimum copy image density.

<Manual Exposure> In the Manual Exposure mode, you can vary the exposure by nine levels.

1 2

Touch [Text]. Touch [Auto]. [Auto] is highlighted, indicating that the machine is set into the Auto Exposure mode.

1 2

Touch [Text]. Touch [Lighter] or [Darker] as necessary.

4016P062CA

4016P061CA

Useful Tips To make the image darker, touch [Darker]. To make the image lighter, touch [Lighter].

Useful Tip The exposure level in the Auto Exposure mode can be made either Darker or Lighter with Users Choice.p.8-2

3-43
6. Selecting the Density

Photo
The machine can make a faithful reproduction of an original having a halftone image, such as photos.

Text/Photo
Select Text/Photo when you make copies from an original that contains both text and photos.

Touch [Photo]. [Photo] is highlighted, indicating that the machine is set into the Photo mode.

Touch [Text/Photo]. [Text/Photo] is highlighted, indicating that the machine is set into the Text/Photo mode.

4016P063CA 4016P065CA

Touch [Lighter] or [Darker] as necessary.

Touch [Lighter], [Auto], or [Darker] to adjust the exposure level as necessary.

4016P066CA

4016P064CA

NOTES When making copies in the Photo mode, Auto Exposure does not operate. Select the desired exposure level in the Manual Exposure mode. Touching [Auto] automatically selects [Text]. Useful Tips To make the image darker, touch [Darker]. To make the image lighter, touch [Lighter].

Useful Tips The exposure level in the Auto Exposure mode can be made either Darker or Lighter with Users Choice.p.8-2 To make the image darker, touch [Darker]. To make the image lighter, touch [Lighter].

Making Copies

Chapter 3

3-44

7. Auxiliary Functions
When [Auxiliary] on the Touch Panel is touched, the Auxiliary function menu screen appears allowing you to set various auxiliary functions.

Chapter 3

4016P067CA 4016P068CA

Cover
Making Copies <Di251f/Di351f only><Only when a document feeder is mounted> The Cover mode lets you make a front cover or a front and back cover for a copy set by copying the first page or the first and last page of an original set on different paper from the normal paper, such as colored paper. There are six different Cover functions available. Select the appropriate one.

Functions
Front Cover: Copied Back Cover: None Front Cover: Blank Back Cover: None

4002O032AA

4002O033AA

Front Cover: Copied Back Cover: Blank

Front Cover: Blank Back Cover: Blank

4002O034AA 4002O035A

Front Cover: Copied Back Cover: Copied

Front Cover: Blank Back Cover: Copied

4002O036AA 4002O037AA

3-45
7. Auxiliary Functions

Using the Cover Mode

Load your originals in the document feeder.

Touch the key for Cover Paper.

4015O244AA

Touch [Cover Mode].


4017P072EA

4016P069CA

Select the key for the front cover.

4017P073EA

NOTE Be sure to load the special paper for cover (e.g. colored paper) in advance.

7
4017P070EA

Touch [Enter].

Select the key for the back cover.

4017P074EA

4017P071EA

Useful Tip Touch [Cancel] to cancel the settings made for Cover and return to the initial Auxiliary screen.

Making Copies

Select the drawer in which paper for the cover has been loaded. Then touch [Enter].

Chapter 3

3-46
7. Auxiliary Functions

Page Insertion
<Di251f/Di351f only><Only when a Duplexing Document Feeder is mounted> Page Insertion allows you to insert a special sheet of paper (e.g., colored paper) into the copy set. Two different functions are available. Select the appropriate one.

Functions
Page Insertion <Copied Inserts>
Orig. Copy Specify Page 2 for Insert Insert

Making Copies

Chapter 3

The machine copies the page, which is specified for an insert, on paper for inserts (e.g., colored paper).

4002O038AB

Page Insertion <Non-Copied Inserts> The machine inserts a blank sheet of paper for inserts (e.g., colored paper) at any specified place between pages.

Orig. Specify Page 2 for Insert

Copy Insert

4002O039AB

3-47
7. Auxiliary Functions

Specifying the Place for an Insert


In the Page Insertion mode, you must specify where to place an insert by using Automatic Detection. Automatic Detection Put a sheet of standard size paper of a different size from the originals at your desired places in the original set (for convenience, let us call this paper the insert marker) and load the original set onto the Duplexing Document Feeder. p.3-48 <The machine automatically detects and sets the places for inserts.> Chapter 3 Making Copies
4002O040AD

Orig.

Copy

Copy Insert Insert

Insert Marker Example: 2nd from top

NOTE Automatic Detection cannot be performed when the Mixed Original Detection mode is set.

3-48
7. Auxiliary Functions

Using Page Insertion

Put an insert marker into the desired place in the original set.
Insert Marker

Load the original set containing insert marks in the Duplexing Document Feeder.
Insert Marker

Chapter 3

4015O196AA 4002O041AC

Example 1: To place a copied insert at the 2nd position from top.


Orig. Copy Insert

Touch [Page Insertion].

Making Copies

4002O042AC 4016P075CA

Example 2: To place a non-copied insert between pages 1 and 2.


Orig. Copy Insert

Touch the appropriate key for Paper to select whether to copy onto inserts (With Image) or not (Blank).

4002O043AC

4017P076EA

NOTE For the insert marker, use standard size paper that is a different size, or loaded in a different direction, from the originals.

3-49
7. Auxiliary Functions

Touch the paper size key for Insert Paper.

Press the Start Key to let the machine start the Auto Detection sequence: The Duplexing Document Feeder will start feeding the originals loaded in it to detect the insert markers and scan the originals.

4017P077EA

Select the drawer in which paper for inserts has been loaded and then touch [Enter].

4017P078EA

NOTE Be sure to load the drawer with the paper for inserts in advance.

Touch [Enter].

4017P079EA

Useful Tip Touch [Cancel] to cancel the settings made for Page Insertion and return to the initial Auxiliary screen.

Making Copies

Chapter 3

3-50
7. Auxiliary Functions

OHP Interleaving
<Di251f/Di351f only> When you make copies on transparencies, the OHP Interleaving function can insert copied or non-copied interleaves after each transparency. Two different OHP Interleaving functions are available. Select the appropriate one.

Functions
<Copied Interleaves> Chapter 3
Orig. Copy

The machine copies onto OHP transparencies and, after each transparency, inserts a copied sheet of paper.
Copied Interleaves

Making Copies

4015O200AA

<Non-Copied Interleaves>
Orig. Copy

The machine copies onto OHP transparencies and, after each transparency, inserts a non-copied sheet of paper.
Non-Copied Interleaves

4015O201AA

3-51
7. Auxiliary Functions

Using OHP Interleaving

Load the originals.

Touch the key for Insert Paper.

4015O066AB

Touch [OHP Interleaving].

4017P083EA

4016P080CA

Select whether to copy onto the interleaves (With Image) or not (Blank).

NOTE Be sure to load the drawer with the paper for interleaves in advance.

6 7

Touch [Enter]. Touch the key for OHP Paper.

4017P081EA

4017P084EA

Making Copies

NOTE If you are making all copies through the Original Glass, start with the first page of the set.

4017P82EA

Select the drawer in which paper for interleaves has been loaded.

Chapter 3

3-52
7. Auxiliary Functions

Select the drawer for OHP transparencies.

Touch [Enter].

Useful Tip Touch [Cancel] to cancel the settings made for OHP Interleaving and return to the initial Auxiliary screen.

Chapter 3

4017P085EA

<When the Manual Bypass Tray is selected> Select the size of the OHP transparencies and touch [Enter].

Making Copies

4017P086EA

Place a sheet of OHP transparencies on the Manual Bypass Tray.

4015O067AB

Useful Tip When a sheet of OHP transparencies is inserted into the Manual Bypass Tray, the machine automatically starts a copy cycle.

3-53
7. Auxiliary Functions

Making Copies

Chapter 3

3-54
7. Auxiliary Functions

File Margin
The machine provides a file margin along the leading edge for ease in filing. There are two different ways to make a file margin. Use the one that is most suited to your need.

Functions
Orig. Copy

The image of the original is shifted to the right to make a margin along the left edge of the copy.

Chapter 3

1161O002BA

Orig.

Copy

Making Copies

The image of the original is shifted to the bottom to make a margin along the top edge of the copy.

4015O197AB

3-55
7. Auxiliary Functions

Using File Margin

Load the originals.

NOTE Having a margin width larger than necessary could result in losing part of the image on the copy. Try to keep a logical margin width. Useful Tips You can change the margin width in 1/16 inch increments within the range 0 inch to 3/4 inch. Touch [Cancel] to cancel the settings made for File Margin and return to the initial Auxiliary screen.

4015O066AB

Touch [File Margin].

Useful Tips If the margin position is set to Left, the image on both the first and second sides of the copy will have the same orientation as that on the original.
Orig.
4016P088CA

Copy

Select the desired Position of the margin.

4002O013AB

If the margin position is set to Top, the image on the second side of the copy will be inverted to that on the first side.
Orig. Copy

4017P089EA

Hold down [w] or [v] until the desired margin width is reached.

4002O048AB

4017P090EA

Making Copies

Touch [Enter].

Chapter 3

3-56
7. Auxiliary Functions

Edge/Frame Erase
The machine erases a margin of a set width along all four edges or any one edge to erase shadows or other unwanted images. This feature is effective in erasing the communications record on a document received by fax. One of three different erase functions can be selected. Use the one that is most suited to your need.

Functions
Left Edge Erase Chapter 3
Orig. Copy

Erases a given width from the left edge of the copy.

1149O053AA

Making Copies

Top Edge Erase


Orig. Copy

<Di251f/Di351f only> Erases a given width from the top edge of the copy.

1149O056AA

Frame Erase
Orig. Copy

Erases a given width along all four edges.

1149O055AA

3-57
7. Auxiliary Functions

Using a Particular Edge/Frame Erase Function

Load the originals.

Hold down [w] or [v] until the desired erase width is reached.

4015O066AB

Touch [Edge/Frame Erase].


4017P093EA

Useful Tips You can change the erase width in 1/16 inch increments within the range 1/4 inch to 3/4 inch. Touch [Cancel] to cancel the settings made for Edge/Frame Erase and return to the initial Auxiliary screen.

4016P091CA

Touch [Enter].

Select the desired erase function Position.

NOTE The erase width represents that on the original, not on the copy. So use care when making a reduction or enlargement copy. Example: Erasing the margin of an 1117 size original on a copy reduced by 0.5:
Original (1117 L) Copy (5-1/28-1/2 L)

0.5

4017P092EA

1/2 inch 3/4 inch


1166O255AA

If you select 3/4 inch on the original, 1/2 inchwide margin is erased on the copy.

Making Copies

Chapter 3

3-58
7. Auxiliary Functions

Image Repeat
The image of the original is repeatedly produced on the paper. The machine automatically calculates the number of images that can be placed on the copy based on the paper size and zoom ratio.

Orig. Copy

Chapter 3

1155O050AA

Making Copies

Selecting Image Repeat

Load the original.

Touch [Auto Detect].

4015O066AB

2 3

Select the desired paper size and zoom ratio. Selecting the Paperp.3-4 Selecting the Zoom p.3-12 Touch [Auxiliary] and then [Image Repeat].

4017P095EA

NOTES When [Auto Detect] is used, the machine considers the original as a standard size. If an original of a nonstandard size is placed directly on the Original Glass, enter the original size manually. Useful Tip Touch [Cancel] to cancel the settings made for Image Repeat and return to the initial Auxiliary screen.

4016P094CA

Touch [Enter].

3-59
7. Auxiliary Functions

<When the original is a standard size> Touch [Size Input] on the screen given in step 4.

<If the original is a non-standard size> Touch [Size Input] on the screen given in step 4.

4017P097EA

Select the size of the original.

4017P097EA

Touch [Custom Size].

4017P096EA

Touch [Enter].

4017P098EA

Touch [w] or [v] to set the whole number for X and touch [X]. The underline moves to the fractional part. Set the fraction with [w] or [v]. Now the value for X has been fixed.

4017P099EA

Do the same for [Y]. Touch [Enter].

Making Copies

Chapter 3

3-60
7. Auxiliary Functions

Distribution
<Di251f/Di351f only> Places a reference (distribution) number on the background of the copy, as assigned to each copy set.
Orig. Copy

4002O075AA

Chapter 3

Using Distribution

Making Copies

1 2

Load the originals. Touch [Distribution #].

Select the page(s) stamped on which to print the distribution number, either [First page only] or [All pages].

4016P100CA

4016P102CA

NOTE When [Distribution #] is selected, the machine automatically sets the finishing mode to Sort.

Enter the starting number from the 10-Key Pad.

Useful Tips If [First page only] is selected, the distribution number will be stamped only on the first page of each set. If [All pages] is selected, the distribution number will be stamped on all pages.

5 6

Select the stamp density, either Darker, Normal, or Lighter. Touch [Enter].

4016P101CA

Useful Tip The starting number can range from 000 to 999.

Useful Tips If no starting number has been entered, the page number starts with 001. The Distribution number is reset to 000 after reaching 999. The distribution number will be printed even onto the covers and inserts specified for Blank.

3-61
7. Auxiliary Functions

Separate Scan
Separate Scan permits the machine to scan a large set of originals in several parts. The Duplexing Document Feeder can be loaded with up to 50 pages of a document. However, if you divide a document consisting of more than 100 pages so that each part contains less than 50 pages, it can still be scanned as one set by the machine. Copy Example: An 80-page document
Orig.

50 sheets

30 sheets

80 sheets

1155O556AA

NOTE This function can be used only when the document is loaded in the Duplexing Document Feeder or placed directly on the Original Glass.

Touch [Separate Scan].

Repeat step 3 according to the number of pages of the document.

Useful Tip The number of originals that can be scanned and stored in memory at one time is about 40 pages of Letter standard paper for Di200f and about 120 pages for Di251f/Di351f. The addition of an optional Memory expands the maximum storage capacity to about 280 pages.
4016P104CA

Load the first set of original(s) and press the Start key.

When all pages of the document have been scanned, touch [Finish] and press the Start key.

NOTE If the original is placed directly on the Original Glass to make a copy, do this in ascending order of page number.

Load the next set of originals and press the Start key.

4017P106EA

The machine will start a copy cycle.

4017P105EA

Making Copies

Selecting Separate Scan

Chapter 3

3-62

8. Using Memory Recall


Memory Recall
Touching [Memory Recall] on the Touch Panel after a copy cycle has been completed will allow you to make a copy using the previous image data and copying mode without having to reload the original.

Setting Memory Recall

1
Chapter 3

Touch [Memory Recall].

Press the Start key, and the machine will start the print cycle.

4017P107EA

To change the number of copies to be made, enter the new number from the 10-Key Pad.

NOTES Memory Recall available from Users Choice must be turned ON to use this function.p.8-2 This function cannot be used in the Interrupt mode. The preceding image data and copy settings are cleared to disable Memory Recall when any of the following operations is performed: The machine is turned OFF. The machine scans a new original (or the Start key is pressed). The Access Mode, Interrupt, Utility, Panel Reset, or Scan key is pressed. The Clear or Panel Reset key is pressed while the machine remains idle.

Making Copies

Useful Tip After you have made copies from a confidential document, it is recommended that you press the Panel Reset key to erase the data.
4017P108EA

Useful Tip To change the number of copies to be made, press the Clear key and set the new number.

4-1

Chapter 4
Typical Function Combinations
Chapter 4 Typical Function Combinations

4-2

1. Making Different Types of Copy


These pages explain how to combine different functions to make various types of copy.

Reading the Table


1 2 3 Loading the Originals 4 5 Finishing Functions 6 7 File Margin 8 Select Position

Intended Type of Copy

Copy

Margin

2
2-Sided

Turn page

DoubleSided

Corner Staple Hole punch

Chapter 4

Typical Function Combinations

1. 2. 3. 4. 5.

Shows whether the copy is 1-sided or 2-sided. Shows what type of copy you want to make. Shows how to load your original. p.2-26 Shows which to set, either Single-Sided, Double-Sided, 2in1, or 4in1 for Original Copy. p.3-31 Shows which to set, either Corner Staple, 2-Point Staple, or Hole-Punch for the finishing function. p.3-18 6. Shows the margin position to be set for your original. p.3-36 7. Shows the file margin function to be set as an auxiliary function. p.3-54 8. Shows that the stapling position or hole punch positions must be set using the Select Position key. p.3-22, p.3-24 * The marker - in the table indicates that no key setting is necessary.
w

Turn page

2 3

DoubleSided

2-Point Staple

4-3
1. Making Different Types of Copy

Using 1-Sided Originals


Making 1-Sided Copies from 1-Sided Originals
Intended Type of Copy Loading the Originals Copy Finishing Functions Margin File Margin Select Position

Turn page

SingleSided

Corner Staple

Turn page

SingleSided

Corner Staple Hole punch Chapter 4 Typical Function Combinations

Turn page

SingleSided

2-Point Staple Hole punch

1-Sided

Turn page

SingleSided

2-Point Staple

Turn page

SingleSided

Corner Staple

Turn page

SingleSided

Corner Staple Hole punch

Turn page

SingleSided

2-Point Staple Hole punch

Turn page

SingleSided

2-Point Staple

4-4
1. Making Different Types of Copy

Intended Type of Copy

Loading the Originals

Copy

Finishing Functions

Margin

File Margin

Select Position

Turn page

12

34

Single[2in1]

Corner Staple

Turn page

12

34

Single[2in1]

Corner Staple Hole punch

Chapter 4

Turn page

Single[2in1]

2-Point Staple Hole punch

Typical Function Combinations

1-Sided

Turn page

12

34

Single[2in1]

2-Point Staple

Turn page

1 2

3 4

Single[2in1]

Corner Staple

Turn page

1 2

3 4

Single[2in1]

Corner Staple Hole punch

Turn page

1 2

3 4

Single[2in1]

2-Point Staple Hole punch

Turn page

Single[2in1]

2-Point Staple

4-5
1. Making Different Types of Copy

Intended Type of Copy

Loading the Originals

Copy

Finishing Functions

Margin

File Margin

Select Position

Turn page

1 2 3 4

5 6 7 8

Single[4in1]

Corner Staple

3 4

Turn page

1 2

5 6 7 8

Single[4in1]

Corner Staple Hole punch

Turn page

1 2 3 4

5 6 7 8

Hole punch Single[4in1] 2-Point Staple

Turn page

Turn page

1 2 3 4

5 6 7 8

Single[4in1]

Corner Staple

Turn page

1 2 3 4

5 6 7 8

Single[4in1]

Corner Staple Hole punch

Turn page

Single[4in1]

2-Point Staple Hole punch

Turn page

1 2 3 4

5 6 7 8

Single[4in1]

2-Point Staple

Typical Function Combinations

1-Sided

Chapter 4

Single[4in1]

2-Point Staple

4-6
1. Making Different Types of Copy

Making 2-Sided Copies from 1-Sided Originals


Intended Type of Copy Loading the Originals Copy Finishing Functions Margin File Margin Select Position

Turn page

2 3 2

DoubleSided

Corner Staple

1
Chapter 4

Turn page

3 2 3

DoubleSided

Corner Staple Hole punch

Turn page

DoubleSided

2-Point Staple Hole punch

Typical Function Combinations

2-Sided

Turn page

DoubleSided

2-Point Staple

Turn page

3
2 3

DoubleSided

Corner Staple

Turn page

DoubleSided

Corner Staple Hole punch

Turn page

DoubleSided

2-Point Staple Hole punch

Turn page

2 3

DoubleSided

2-Point Staple

4-7
1. Making Different Types of Copy

Intended Type of Copy

Loading the Originals

Copy

Finishing Functions

Margin

File Margin

Select Position

Turn page

12

34 56

Double[2in1]

Corner Staple

34
Turn page

12

56

Double[2in1]

Corner Staple Hole punch

Turn page

34
Turn page

Hole punch Double[2in1] 2-Point Staple

Turn page

1 2

3 4

5 6 3 4 5 6

Double[2in1]

Corner Staple

Turn page

1 2

Double[2in1]

Corner Staple Hole punch

Turn page

1 2

3 4

5 6

Double[2in1]

2-Point Staple Hole punch

Turn page

Double[2in1]

2-Point Staple

Typical Function Combinations

12
2-Sided

56

Chapter 4

Double[2in1]

2-Point Staple

4-8
1. Making Different Types of Copy

Intended Type of Copy

Loading the Originals

Copy

Finishing Functions

Margin

File Margin

Select Position

Turn page

1 2 3 4

5 6 9 10 7 8 11 12

Double[4in1]

Corner Staple

5 6 7 8
Turn page

1 2 3 4

9 10 11 12

Double[4in1]

Corner Staple Hole punch

Turn page

1 2

Chapter 4

3 4

5 6 9 10 7 8 11 12

Double[4in1]

2-Point Staple Hole punch

Typical Function Combinations

2-Sided

Turn page

Double[4in1]

2-Point Staple

Turn page

1 2 3 4

5 7

6 8

9 10 11 12

Double[4in1]

Corner Staple

Turn page

1 2 3 4

5 7 9 11

6 8 10 12

Double[4in1]

Corner Staple Hole punch

Turn page

Double[4in1]

2-Point Staple Hole punch

Turn page

1 2 3 4

5 7 9 11

6 8 10 12

Double[4in1]

2-Point Staple

4-9
1. Making Different Types of Copy

Using 2-Sided Originals with Filing Margin along Left Edges


Making 1-Sided Copies from 2-Sided Originals with Filing Margin along Left Edges
Intended Type of Copy Loading the Originals Copy Finishing Functions Margin File Margin Select Position

Turn page

SingleSided

Corner Staple

Turn page

SingleSided

Corner Staple Hole punch Chapter 4 Typical Function Combinations

Turn page

SingleSided

2-Point Staple Hole punch

1-Sided

Turn page

SingleSided

2-Point Staple

Turn page

SingleSided

Corner Staple

Turn page

SingleSided

Corner Staple Hole punch

Turn page

SingleSided

2-Point Staple Hole punch

Turn page

SingleSided

2-Point Staple

4-10
1. Making Different Types of Copy

Intended Type of Copy

Loading the Originals

Copy

Finishing Functions

Margin

File Margin

Select Position

Turn page

12

34

Single[2in1]

Corner Staple

Turn page

12

34

Single[2in1]

Corner Staple Hole punch

Chapter 4

Turn page

Single[2in1]

2-Point Staple Hole punch

Typical Function Combinations

1-Sided

Turn page

12

34

Single[2in1]

2-Point Staple

Turn page

1 2

3 4

Single[2in1]

Corner Staple

Turn page

1 2

3 4

Single[2in1]

Corner Staple Hole punch

Turn page

1 2

3 4

Single[2in1]

2-Point Staple Hole punch

Turn page

Single[2in1]

2-Point Staple

4-11
1. Making Different Types of Copy

Intended Type of Copy

Loading the Originals

Copy

Finishing Functions

Margin

File Margin

Select Position

Turn page

1 2 3 4

5 6 7 8

Single[4in1]

Corner Staple

Turn page

1 2 3 4

5 6 7 8

Single[4in1]

Corner Staple Hole punch

Turn page

1 2 3 4

5 6 7 8

Hole punch Single[4in1] 2-Point Staple

Turn page

Turn page

1 2 3 4

5 6 7 8

Single[4in1]

Corner Staple

Turn page

1 2 3 4

5 6 7 8

Single[4in1]

Corner Staple Hole punch

Turn page

Single[4in1]

2-Point Staple Hole punch

Turn page

1 2 3 4

5 6 7 8

Single[4in1]

2-Point Staple

Typical Function Combinations

1-Sided

Chapter 4

Single[4in1]

2-Point Staple

4-12
1. Making Different Types of Copy

Making 2-Sided Copies from 2-Sided Originals with Filing Margin along Left Edges
Intended Type of Copy Loading the Originals Copy Finishing Functions Margin File Margin Select Position

Turn page

2 3 2
Turn page

DoubleSided

Corner Staple

1
Chapter 4

DoubleSided

Corner Staple Hole punch

Turn page

2 3

DoubleSided

2-Point Staple Hole punch

Typical Function Combinations

2-Sided

Turn page

DoubleSided

2-Point Staple

Turn page

3
2 3

DoubleSided

Corner Staple

Turn page

DoubleSided

Corner Staple Hole punch

Turn page

DoubleSided

2-Point Staple Hole punch

Turn page

2 3

DoubleSided

2-Point Staple

4-13
1. Making Different Types of Copy

Intended Type of Copy

Loading the Originals

Copy

Finishing Functions

Margin

File Margin

Select Position

Turn page

12

34 56

Double[2in1]

Corner Staple

34
Turn page

12

56

Double[2in1]

Corner Staple Hole punch

Turn page

Hole punch

34
Turn page

Turn page

1 2

3 4

5 6 3 4 5 6

Double[2in1]

Corner Staple

Turn page

1 2

Double[2in1]

Corner Staple Hole punch

Turn page

1 2

3 4

5 6

Double[2in1]

2-Point Staple Hole punch

Turn page

Double[2in1]

2-Point Staple

Typical Function Combinations

12
2-Sided

56

Double[2in1]

2-Point Staple

Chapter 4

Double[2in1]

2-Point Staple

4-14
1. Making Different Types of Copy

Intended Type of Copy

Loading the Originals

Copy

Finishing Functions

Margin

File Margin

Select Position

Turn page

1 2 3 4

5 6 9 10 7 8 11 12

Double[4in1]

Corner Staple

5 6 7 8
Turn page

1 2 3 4

9 10 11 12

Double[4in1]

Corner Staple Hole punch

Turn page

1 2

Chapter 4

3 4

5 6 9 10 7 8 11 12

Double[4in1]

2-Point Staple Hole punch

Typical Function Combinations

2-Sided

Turn page

Double[4in1]

2-Point Staple

Turn page

1 2 3 4

5 7

6 8

9 10 11 12

Double[4in1]

Corner Staple

Turn page

1 2 3 4

5 7 9 11

6 8 10 12

Double[4in1]

Corner Staple Hole punch

Turn page

Double[4in1]

2-Point Staple Hole punch

Turn page

1 2 3 4

5 7 9 11

6 8 10 12

Double[4in1]

2-Point Staple

4-15
1. Making Different Types of Copy

Using 2-Sided Originals with Filing Margin along Top Edges


Making 1-Sided Copies from 2-Sided Originals with Filing Margin along Top Edges
Intended Type of Copy Loading the Originals Copy Finishing Functions Margin File Margin Select Position

Turn page

SingleSided

Corner Staple

Turn page

SingleSided

Corner Staple Hole punch Chapter 4 Typical Function Combinations

Turn page

SingleSided

2-Point Staple Hole punch

1-Sided

Turn page

SingleSided

2-Point Staple

Turn page

SingleSided

Corner Staple

Turn page

SingleSided

Corner Staple Hole punch

Turn page

SingleSided

2-Point Staple Hole punch

Turn page

SingleSided

2-Point Staple

4-16
1. Making Different Types of Copy

Intended Type of Copy

Loading the Originals

Copy

Finishing Functions

Margin

File Margin

Select Position

Turn page

12

34

Single[2in1]

Corner Staple

Turn page

12

34

Single[2in1]

Corner Staple Hole punch

Chapter 4

Turn page

Single[2in1]

2-Point Staple Hole punch

Typical Function Combinations

1-Sided

Turn page

12

34

Single[2in1]

2-Point Staple

Turn page

1 2

3 4

Single[2in1]

Corner Staple

Turn page

1 2

3 4

Single[2in1]

Corner Staple Hole punch

Turn page

1 2

3 4

Single[2in1]

2-Point Staple Hole punch

Turn page

Single[2in1]

2-Point Staple

4-17
1. Making Different Types of Copy

Intended Type of Copy

Loading the Originals

Copy

Finishing Functions

Margin

File Margin

Select Position

Turn page

1 2 3 4

5 6 7 8

Single[4in1]

Corner Staple

3 4

Turn page

1 2

5 6 7 8

Single[4in1]

Corner Staple Hole punch

Turn page

1 2 3 4

5 6 7 8

Hole punch
Turn page

Turn page

1 2 3 4

5 6 7 8

Single[4in1]

Corner Staple

Turn page

1 2 3 4

5 6 7 8

Single[4in1]

Corner Staple Hole punch

Turn page

Single[4in1]

2-Point Staple Hole punch

Turn page

1 2 3 4

5 6 7 8

Single[4in1]

2-Point Staple

Typical Function Combinations

Single[4in1]

1-Sided

2-Point Staple

Chapter 4

Single[4in1]

2-Point Staple

4-18
1. Making Different Types of Copy

Making 2-Sided Copies from 2-Sided Originals with Filing Margin along Top Edges
Intended Type of Copy Loading the Originals Copy Finishing Functions Margin File Margin Select Position

Turn page

2 3 2

DoubleSided

Corner Staple

1
Chapter 4

Turn page

DoubleSided

Corner Staple Hole punch

Turn page

2 3

DoubleSided

2-Point Staple Hole punch

Typical Function Combinations

2-Sided

Turn page

DoubleSided

2-Point Staple

Turn page

3
2 3

DoubleSided

Corner Staple

Turn page

DoubleSided

Corner Staple Hole punch


\

Turn page

DoubleSided

2-Point Staple Hole punch

Turn page

2 3

DoubleSided

2-Point Staple

4-19
1. Making Different Types of Copy

Intended Type of Copy

Loading the Originals

Copy

Finishing Functions

Margin

File Margin

Select Position

Turn page

12

34 56

Double[2in1]

Corner Staple

34
Turn page

12

56

Double[2in1]

Corner Staple Hole punch

Turn page

Hole punch

34
Turn page

Turn page

1 2

3 4

5 6

Double[2in1]

Corner Staple

Turn page

1 2

3 4 5 6

Double[2in1]

Corner Staple Hole punch

Turn page

1 2

3 4

5 6

Double[2in1]

2-Point Staple Hole punch

Turn page

Double[2in1]

2-Point Staple

Typical Function Combinations

12
2-Sided

56

Double[2in1]

2-Point Staple

Chapter 4

Double[2in1]

2-Point Staple

4-20
1. Making Different Types of Copy

Intended Type of Copy

Loading the Originals

Copy

Finishing Functions

Margin

File Margin

Select Position

Turn page

1 2 3 4

5 6 9 10 7 8 11 12

Double[4in1]

Corner Staple

5 6 7 8
Turn page

1 2 3 4

9 10 11 12

Double[4in1]

Corner Staple Hole punch

Chapter 4

3 4

Turn page

1 2

5 6 9 10 7 8 11 12

Double[4in1]

2-Point Staple Hole punch

Typical Function Combinations

2-Sided

Turn page

Double[4in1]

2-Point Staple

Turn page

1 2 3 4

5 7

6 8

9 10 11 12

Double[4in1]

Corner Staple

Turn page

1 2 3 4

5 7 9 11

6 8 10 12

Double[4in1]

Corner Staple Hole punch

Turn page

Double[4in1]

2-Point Staple Hole punch

Turn page

1 2 3 4

5 7 9 11

6 8 10 12

Double[4in1]

2-Point Staple

4-21

2. Using Large-Size Originals


Precautions When Making Copies on 1117 L or Legal L
When making copies on 1117 L or Legal L, make sure of the correct direction of the original, position of 2-Point Staple, and position of Hole-Punch. If you load your original as shown below, select Direction. p.3-35 as one of your steps to specify the Original

4015O220AA

NOTE The [Original Direction] key is invalid when the Automatic Document Feeder is used. When making copies on 1117 L or Legal L, 2-Point Staple or Hole Punch cannot be made in any of the following positions.

Turn page

Turn page

Turn page

Turn page

2 3

2 3
34

Turn page

Turn page

12

12

Turn page

34

Turn page

1 2

3 4

1 2

3 4

5 6

56

Turn page

Turn page

3 4

7 8

3 4

1112

Turn page

1 2 3 4

5 6 7 8

Turn page

1 2

5 6

1 2

5 6 7 8

9 10

5 6 7 8 1 2 3 4 9 10 11 12
1155O882EA

Typical Function Combinations

Chapter 4

Typical Function Combinations 4-22


2. Using Large-Size Originals

Chapter 4

5-1

Chapter 5
Using the Facsimile

Using the Facsimile

Chapter 5

5-2

1. Using the Facsimile


Basic Faxing Procedures
Quick Memory Transmission is the most basic faxing procedure you will use. p.5-4 Place the original in position (step 2), set for image quality, contrast, and reduction (steps 3 to 5), specify the destination (step 6), and press the Start key (step 7). This will allow you to send the document by facsimile. The appropriate selections you make on the Touch Panel ensure that the other party will receive your document in better conditions according to the specific characteristics of the document and receiving machine. 1. Press the Fax/Scan key to display the Fax screen. * The Auto-Mode Screen may be used for Quick Memory Transmission.

4015O247CA

4016P251CA

2. Chapter 5

Place the document. Load the document in the Document Feeder. p.2-27

Raise the Original Cover and place the document face down on the Original Glass. p.2-30

Using the Facsimile

1166O038AB 1166O042AC

Selecting Quality according to the original Selecting Contrast according to the original Selecting Reduction/Areas according to the paper size on the receiving end.

Selecting Quality & Reduction. 3. Touch [Quality]. p.5-9 4. Touch [Contrast]. p.5-10 5. Touch [Reduction/Areas]. p.5-12, 5-14

4016P252CA

5-3
1. Using the Facsimile

6.

Specify the destination. 10-Key Dialing: Enter the facsimile number of the destination. p.5-4 One-Touch Dialing: Touch the one-touch key corresponding to the destination. p.5-6 Abbreviated Dialing: Enter the abbreviated dialing number preprogrammed for the destination. p.5-7 Facsimile Program Dialing: Touch the facsimile program key in which the destination and the transmission functions have previously been programmed. p.5-8 Chain Dialing: Touch a one-touch dialing key in combination with others to set a single destination. p.5-16 * Set the communication mode as may be necessary depending on the fax machine of the receiving party. p.5-18 * If you have made a wrong setting, press the Clear key and then make the correct setting.

7.

1166O244EA

Useful Tip The number of document pages the machine can scan and store in memory is about 400 for Di200f and about 1,400 for Di251f/Di351f based on Letter standard pages with a normal contrast. If optional Memory is mounted, it expands this storage capacity.

Using the Facsimile

The machine emits a beep as it completes transmitting the document successfully. If the document has not been successfully transmitted, the machine prints a transmission report. p.5-19, 9-32

Chapter 5

Press the Start key. When you press the Start key, the machine will start transmitting the document. * You can make sure that the destination youve set is correct while the document is being sent or put in a queue for transmission. p.2-33 * To stop transmission in mid-operation, press the Stop key. Quitting an Operation p.2-37

5-4

2. Sending Documents
Quick Memory Transmission
Quick Memory Transmission sends a document by quickly scanning and storing it in memory. You can start to send the next document even while the previous one is being sent. The scanned documents can be retrieved immediately, so there is no need to wait for them to be transmitted in front of the machine.

Though the Original Glass

1 2

Place the document on the Original Glass. Touch [10-Key Dialing].

To scan two or more documents, place the next document on the Original Glass and, with [Restart Scan] left highlighted, press the Start key to repeat the scanning sequence.

4017P253EA

Chapter 5

4016P254CA

Using the 10-Key Pad, enter the fax number of the destination.

When all the documents to be transmitted have been scanned, touch [Scan End].

Using the Facsimile

1166O030AA 4016P255CA

Useful Tip If a wrong number has been entered, press the Clear key and then enter the correct one.

Press the Start key.

Press the Start key.

5-5
2. Sending Documents

Using the Document Feeder

1 2

Load the document in the document feeder. Touch [10-Key Dialing].

Using Direct Dialing to Communicate with Overseas Destinations


If the country code and destination number are entered after the international code, you may hear a busy tone during dialing and transmission may not be possible. In such cases, press the Pause key twice after entering the international code to insert an approx.-6-second pause, and then enter the rest of the number. If this still fails to connect the call, perform manual transmission. p.6-4

4017P253EA

Using the 10-Key Pad, enter the fax number of the destination.

1166O030AA

Useful Tip If a wrong number has been entered, press the Clear key and then enter the correct one.

Press the Start key.

NOTES To quit transmission, press the Stop key. If memory is full, wait some while before retrying transmission. Useful Tip If the transmission has been unsuccessful, the particular document is left in memory so it can later be retransmitted. The document data can still be erased to allow for more space in memory. p.5-26

Using the Facsimile

Chapter 5

5-6
2. Sending Documents

Using One-Touch Dialing for Transmission


If a destination number has been previously programmed for one-touch dialing, simply touching the corresponding one-touch key can set that particular number for transmission. p.8-16 Its a good idea to group one-touch keys into different categories using the index keys, which will help you locate easily the target one-touch dialing key. p.8-22

Using One-Touch Key for Transmission

1 2 3

Load the document. Touch [One-Touch]. Touch the one-touch key of the destination.

Chapter 5

4016P251CA

Useful Tips If you have touched a wrong one-touch key, touch the same key a second time: This will cancel the setting. To select multiple destinations, touch all onetouch keys of the desired destinations. Touch the appropriate index tab, [], [], or [Index List] to quickly access the desired onetouch key.

Using the Facsimile

Press the Start key.

5-7
2. Sending Documents

Using Abbreviated Dialing for Transmission


If a destination number has been previously programmed for abbreviated dialing, that destination can be set for transmission by simply specifying the abbreviated number.

Using Abbreviated Number for Transmission

1 2

Load the document. Touch [Abbr. #].

4016P256CA

4016P257CA

Useful Tips An abbreviated number can range between 000 and 499. Use any key from [#000] to [#400] and [] and [] to reach the desired abbreviated number. If you have touched a wrong abbreviated number key, touch the same key a second time: This will cancel the setting. To set multiple destinations, repeat step 3.

Press the Start key.

Using the Facsimile

Chapter 5

Touch [Abbr. #] and enter the 3-digit abbreviated number from the 10-Key Pad. Or, simply touch the desired abbreviated number key.

5-8
2. Sending Documents

Using Facsimile Program for Transmission


If you use the Facsimile Program key to program, in advance, the various functions that can be used for facsimile transmission (e.g., Image Quality setting and 2in1 transmission) together with information on a specific destination, you have only to touch that key to start transmission; theres no need to make communications functions each time. p.8-23

Using Facsimile Program for Transmission

1 2

Load the document. Touch [One-Touch].

Check the settings made on the screen. If they are okay, press the Start key.

Chapter 5

4016P259CA 4016P251CA

Touch the facsimile program key to be used.

NOTE If timer transmission has been programmed, the document is stored in memory and transmission will start at the specified time. Useful Tips Touch the appropriate index tab, [], [], or [Index List] to quickly access the desired facsimile program key. It is possible to set up multiple transmission by programming multiple recipients in a single facsimile program key. It is also possible to set up a transmission to be sent at the same time every day by programming the transmission time.

Using the Facsimile

4016P258CA

5-9
2. Sending Documents

Adjusting Facsimile Image Quality


Documents to be transmitted may include very fine print, detailed drawings, and photographs. Selecting the appropriate Image Quality according to the document type ensures that the destination receives a faxed document with clear-cut image. <Selecting Image Quality to Suit Document Type> Normal sized characters (handwriting, etc.) Fine print (newspaper, etc.) or detailed drawings Halftone (photos, etc.) and text Halftone (photos, etc.)

: [Standard] : [Fine], [Super Fine] : [Text + Photo] : [GSR], [Super GSR]

Selecting Image Quality

1 2

Load the document. Touch [Quality & Reduction].

4016P252CA

4 5

Set the destination. Press the Start key.

4016P260CA

Using the Facsimile

Touch [Quality] and select the appropriate Image Quality according to the document type.

NOTES If the fax machine on the destination side does not support Super Fine, Super GSR, or Text + Photo, the document will be transmitted in Fine or GSR. When GSR, Super GSR, or Text + Photo is selected, image quality may be degraded depending on the capacity of the fax machine on the destination side, and whether the document size is greater than the paper size set in the fax machine on the destination. Stripes may occur across the photo part on the faxed document received if the document containing photos is transmitted in Text + Photo. This does not, however, represent any problem. Nonetheless, if the stripes are too distinctive, use GSR or Super GSR.

Chapter 5

5-10
2. Sending Documents

Adjusting Facsimile Contrast


Contrast may be adjusted to vary in five steps according to the image density of the characters and darkness of the paper. For example, if the characters are printed on colored paper, adjust contrast to ensure that the characters will be legible on the document received by facsimile. <Adjusting Contrast According to Document Type> Dark colored paper (newspaper, blueprints, etc.): [Lighter] Normal documents : [Normal] Faint or colored print : [Darker]

Adjusting Contrast

1 2

Load the document. Touch [Quality & Reduction].

4 5

Set the destination. Press the Start key.

Chapter 5

4016P252CA

Using the Facsimile

Touch [Contrast] and select the appropriate contrast level according to the document type.

4016P261CA

Useful Tip The transmitted document gets lighter each time [Lighter] is touched and gets darker each time [Darker] is touched.

5-11

2. Sending Documents

Using the Facsimile

Chapter 5

5-12
2. Sending Documents

Adjusting Facsimile Reduction


Reduction can be adjusted according to the paper size on the receiving side. A document is normally sent in its original size, but it is automatically reduced as may be necessary to the paper size of the recipients fax machine (Auto Size). If automatic size reduction is not required or the document must be sent in its original size, select the nonreduction function (No Reduction). Then, only the area of the scanned document that matches the paper size of the recipients fax machine will be sent.
Transmitter Recipient Auto Size

Ledger L (1117 L) Transmitter

1166O203AA

Letter L Recipient

Chapter 5

No Reduction

Using the Facsimile

Ledger L (1117 L)

Letter L

1166O204AE

NOTES After transmission, the document may be reduced in size when printed depending on the model of the fax machine at the destination. When an Ledger L (1117 L) or Legal L document is sent, it is automatically reduced to match the paper size at the destination. To send an Ledger L (1117 L) or Legal L document in its original size, select No Reduction. Document Size Recipients Paper Size Ledger L (1117 L) Legal L Letter L Ledger L (1117 L) Original Size Reduced to Legal L Reduced to Letter L Legal L Original Size Original Size Reduced to Letter L

5-13
2. Sending Documents

Selecting Auto Size

Selecting No Reduction

1 2

Load the document. Touch [Quality & Reduction].

1 2

Load the document. Touch [Quality & Reduction].

4016P260CA

4016P260CA

Touch [Reduction/Area] and then [Reduction].

Touch [Reduction/Area] and then [Reduction].

4016P262CA

4016P262CA

Touch [Auto Size] and then [Enter].

Touch [No Reduction] and then [Enter].

4016P263CA

4016P264CA

5 6

Set the destination. Press the Start key.

5 6

Set the destination. Press the Start key.

Using the Facsimile

Chapter 5

5-14
2. Sending Documents

Defining the Area of Document to be Scanned for Transmission


A specific area of the document to be scanned may be defined for transmission. This comes in handy for such needs as sending only part of a large document or sending a document of a nonstandard size in a standard size (Letter, Legal L, etc.).

Selecting the Scanning Area

1 2

Load the document. Touch [Quality & Reduction].

Select the size of the scanning area of the document.

4017P267EA

Chapter 5

4016P260CA

Touch [Reduction/Area].

Using the Facsimile

NOTES When [Auto Detect.] is touched, the machine will automatically set the scanning area to a standard size according to the document size. When the document is placed manually on the Original Glass, specify the size by referring to the markings made on the Original Scales of the Original Glass.

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Touch [Scan Area].

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Example: Letter L

6 7
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Set the destination. Press the Start key.

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2. Sending Documents

<For an Metric-Size Document> On the screen given in step 5, touch [Metric], and a screen will appear allowing you to select an metric-size document.

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Useful Tip Touching [Inch] will bring you back to the screen, on which Letter, Legal, and other inch sizes can be selected.

Using the Facsimile

Chapter 5

5-16
2. Sending Documents

Chain Dialing
Multiple one-touch keys can be used together to call a single destination. This is called the Chain Dialing function. For example, preprogrammed switchboard and extension numbers for a single destination on different one-touch keys can be combined for dialing. Chain Dialing is possible by using 10-Key Dialing or Abbreviated Dialing in combination with a onetouch key. * Numbers up to 192 digits long can be dialed when Chain Dialing is used for transmission. (Numbers up to 64 digits long are displayed on the Touch Panel.)

1 2

Load the document. Touch [Chain Dial].

Set the destination. <Using one-touch keys> Touch [One-Touch] and then touch the corresponding one-touch key.

Chapter 5

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Useful Tip The default fax screen appears that has been set with Priority FAX Screen. p.9-19

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Using the Facsimile

Useful Tips To check the details, touch [10-Key Dialing] and move the cursor to using [] or [] key. Then, the number programmed in that particular one-touch key is displayed. is displayed when a one-touch key is touched. To continue the number, touch another onetouch key to set the next part of the number.

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2. Sending Documents

<Using Abbreviated Dialing> Touch the [Abbr. #] tab and then touch the corresponding Abbreviated Dialing number key. Or, touch the [Abbr. #] key on the bottom of the screen and, from the 10-Key Pad, enter the abbreviated number.

<Using 10-Key Dialing> Touch [10-Key Dialing] and, from the 10-Key Pad, enter the number.

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Using the Facsimile

Useful Tips To check the details, touch [10-Key Dialing] and move the cursor to using [] or [] key. Then, the number programmed in the selected Abbreviated Numbering key is displayed. is displayed when an Abbreviated Numbering key is touched or an abbreviated number is entered. To continue the number, touch another Abbreviated Numbering key or enter numerals to set the next part of the number.

Useful Tip To correct a numeral, use [] or [] to move the cursor to that numeral and touch [Delete] to erase that particular numeral. Or, press the Clear key to enter the correct number.

Chapter 5

Press the Start key.

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2. Sending Documents

Setting the Communication Mode


The communication mode should be set as detailed below according to the standards of the fax machine on the receiving end and lines over which data is transmitted. Transmitting documents to G3 fax machines over the ordinary telephone line: [G3] <When G3 MULTIPORT SERIES 2 is mounted> Transmitting documents to G3 fax machines over port 1 of ordinary telephone line: [G3-1] Transmitting documents to G3 fax machines over port 2 of ordinary telephone line: [G3-2] <When using F CODE communications> F CODE p.6-30

Selecting the Communication Mode

Touch [10-Key Dialing].

Touch [Enter].

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Using the Facsimile

Touch [Com. Mode] and select the appropriate mode to suit the standard of the fax machine on the receiving end.

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NOTE The setting can be made only when the optional G3 MULTIPORT SERIES 2 is mounted.

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2. Sending Documents

When Transmission Fails


A transmission report will be produced if the transmission has failed because of the receiving facsimiles being busy. This report contains a copy of part of the data on page 1 of the document which has not been successfully sent. No copy is, however, produced in Real Time Transmission. It is also possible to select not to print the transmission report. Settings for Report Printing p.9-33
Time and Date of Report Printing

P.1

The following document has not been transmitted. Try to retransmit.


(SUN) APR 01 2001 11:15 CHICAGO

TSI

USER NAME DESTINATION DEST. TEL# F CODE PAGES RESULT

:SALES :NEW YORK :123451234 :12345 :0 sheets :BUSY

DOCUMENT# TIME STORED TIME SENT DURATION MODE

:6314316-761 :MAR 30 16:50 :APR 01 11:10 : :

Description of Transmission

IMAGE

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Display BUSY NO ANS INTERR F. MEM NG PT. DEL

Description of Communication Results

The recipient is busy. Line is busy. The recipient is unable to receive transmission. The recipient does not answer the telephone. Communication is suspended. Memory is full. All transmissions fail. Some transmissions fail.

Useful Tip The documents which have not been transmitted successfully can be retransmitted. p.5-26

Using the Facsimile

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3. Receiving Documents
Automatic Reception and Manual Reception
If the machine is set in the automatic reception mode, documents can be received automatically without performing special operations. p.9-24 If it is in the manual reception mode, the document can be received only after the handset is lifted to accept the call. p.6-28

On Receiving Documents
Selecting the reception mode: FAX Recept (Reception) Settings p.9-24 While a document is being received: The Touch Panel displays the receiving indicator. p.2-24 The machine beeps when it completes receiving the document. For details, see Using Activity List. p.5-24 When paper runs out: The Touch Panel displays an alarm to indicate the lack of paper and the no paper lamp on the paper drawer lights up orange. The lamp starts blinking orange when paper is running low (except for the Large Capacity Cabinet). The received document is stored in memory and is automatically printed as soon as paper of the appropriate size is loaded. If memory becomes full during reception, the remaining pages of the document cannot be received. Once memory is full, no further documents can be received. Paper Sizes and Reception Features The sizes of documents that can be received are Letter to 1117L. If the machine is not loaded with paper of the same size as the document received, it uses paper of a size larger than the document or automatically reduces the document image. FAX Recept (Reception) Settings p.9-24 A received document cannot be printed on paper fed via the Manual Bypass Tray. When Letter size document are received, they are automatically rotated by 90 and can be printed even though the documents were inserted in a different derection to the paper (Rotation Print). FAX Recept (Reception) Settings p.9-24 The paper drawer designated for special paper is not used for facsimile reception. Special Paper Setting p.3-6

Using the Facsimile

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3. Receiving Documents

When a long document is received: When a document is received that is longer in the length direction than the standard sizes (Letter L, Ledger L, etc.), the image on the document is automatically reduced so that it fits properly in a single sheet of paper.

Reduction

Print Paper Received Document


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If the received document is too long to be printed on a single sheet of paper even when reduced by up to 60%, the image is divided and printed on more than one sheet of paper. In this case, the joint area (where the image is divided) will be printed on both sheets of paper. If paper of a larger size is loaded in the machine, however, the image will be printed on this paper without being divided. The maximum reduction ratio can be changed. It is also possible to cut off the excess image when printing. FAX Recept (Reception) Settings p.9-24

Using the Facsimile

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4. Using Facsimile as Telephone


Using Your Fax Machine as a Telephone
This machine can be used to make and receive telephone calls. Pushbutton services are available even if the machine uses a pulse dialing line. NOTE An extra telephone set is required to use the telephone function.

Making a Telephone Call

Pick up the handset.

Select the number to dial. You will hear ringing tone.

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Chapter 5

NOTE Make sure that you hear dial tone from the handset.

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Using the Facsimile

Useful Tips Various pushbutton services are available even if the machine uses a pulse dialing line. When [Tone] is touched after calling the destination, tone dialing line (PB) signals can be sent. The destination can be selected with [Abbr. #] or [10-Key Dialing].

When the called party answers, respond in normal manner.

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4. Using Facsimile as Telephone

Making a Telephone Call without Lifting Handset

Receiving a Telephone Call

Touch [One-Touch] and then [On-hook Dial].

Pick up the handset when your fax machine rings.

NOTE If you are expecting a telephone call, change the setting to manual reception in advance. FAX Recept (Reception) Settings p.9-24

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NOTE Make sure that you hear dial tone from the monitor speaker. p.7-17 Useful Tip The call can also be made using [Abbr. #] or [10Key Dialing].

When you hear your call being answered, pick up the handset and talk in normal manner.

Using the Facsimile

2 3

Select the destination.

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5-24

5. Using Activity List


Activity List
The machine keeps a record of communication results, including the status of documents that await transmission, are being transmitted, and that have been transmitted, as well as the documents received. The Activity List is available on the Touch Panel, allowing you to check the status of these communications. * The results of communication made can be checked with Activity List.

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Specific Items That Can be Checked with Activity List


Status
Chapter 5 Shows active functions.

RX
Shows the documents that are being received, queuing up for printing, and that have been received. Up to 200 documents that are either being received or waiting to be printed, and a maximum of 256 received documents, can be displayed.

Bultn. (Bulletin Board)


Shows documents that have been posted on the bulletin board. Such documents can be printed or deleted.

Using the Facsimile

TX
Shows documents that are being transmitted, those stored and awaiting transmission, and those that have been transmitted. Up to 64 documents that are either being transmitted or saved for transmission, and a maximum of 96 transmitted documents, can be displayed.

Box
Shows the documents stored in the box set up for each account. These documents can be printed or deleted.

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5. Using Activity List

Selecting a Function Available from Activity List


Confirming Active Functions (Status)

Touch [Activity List].

Checking Documents on Bulletin Board (Bultn.)

Touch [Activity List].

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Touch [Status] and check the active function.

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Touch [Bultn.].

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Useful Tip Up to four functions are displayed at a time. If the one you are looking for is not displayed, check further by touching [] or [].

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Useful Tip Touch [] or [] to search through documents for the desired one.

Touch the status key of your choice, check the details, and then touch [Exit].

Touch the number key of your choice, check the details, and then touch [Enter].

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Touch [Exit].

Useful Tip Touch [Print] to print the document or [Delete] to delete it.

4 Touch [Exit].

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5. Using Activity List

Confirming Transmission Status (TX)

Checking Reception Status (RX)

Touch [Activity List].

Touch [Activity List].

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Touch [TX] and check the results of transmission.

Touch [RX] and check the results of reception.

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Useful Tips Touch [] or [] to search through documents for the desired one and check the transmission status. If you want to retry transmission of a document that has not been successfully transmitted, touch [] or [] to search for that particular document. If [Retry] or [Dest. Chng] is displayed, touching [Retry] will let the machine transmit the document to the same destination; touching [Dest. Chng] will allow you to change the destination and send the document to the new destination without having to reload the document. If [Interim Rep.] is touched during broadcast transmission, an interim report of transmission status will be printed. If [Delete] is being displayed, touching that key will delete the document awaiting transmission. If Timer Transmission has been set, appears to the right of the setting of time and date accepted (Time Stored).

Useful Tips Touch [] or [] to search through documents for the desired one and check the reception status. Touching [Retry] when Polling Reception has been set will immediately let the machine start redialing. To delete a document, touch [Delete].

Using the Facsimile

Touch [Exit].

Touch [Exit].

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5. Using Activity List

Checking Documents Stored in Box (Box)

Touch [Activity List].

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Touch [Box] and check the documents stored in the box.

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Useful Tips Touch [] or [] to search through documents to check one. To print a document, touch [Print]. To delete a document, touch [Delete]. To transfer a document, touch [Forwrd].

Touch [Exit].

Using the Facsimile

Chapter 5

Using the Facsimile 5-28


5. Using Activity List

Chapter 5