How Much Is Inefficient Document Management Costing Your Organization?

1. How much time do you spend each day looking for paper documents?
A. How many office workers take time out of their day to search, retrieve, and return documents from file cabinets and or off-site storage facilities? B. How many hours per day, on the average, does each office worker spend doing these activities? C. What is the average hourly wage of these employees?

D. A typical year contains about 239 work days. How many days per year do these employees work?

2. How much time do you waste searching for lost documents?

A. How many office workers take time out of their day to search for misplaced documents (please include searching for documents at both on-site and off-site storage locations)? B. How many hours per day, on the average, does each office worker spend doing these activities? C. What is the average hourly wage of these employees?

D. A typical year contains about 239 work days. How many days per year do these employees work?

3. How much time are executives and managers spending looking for documents?
A. How many executives or managers take time out of their day to search, retrieve, and return documents from file cabinets? B. How many hours per day, on the average, does each executive or manager spend doing these activities? C. How many hours per day do executives and managers spend personally searching for lost files and doucments? D. What is the average hourly wage of these managers & executives?

E. A typical year contains about 239 work days. How many days per year do these employees work?

4. What about photocopies?

A. How many office workers take time out of their day to copy and return documents?

B. How many hours per day, on the average, does each office worker spend doing these activities?

C. What is the average hourly wage of these employees?

D. A typical year contains about 239 work days. How many days per year do these employees work? E. On average, how many photocopies does your organization make in a month?

F. What is the average cost of each copy? (Note: $0.05/page is typical)

G. What percentage of those copies are used only once and/or thrown away?

5. What is on-site paper storage costing you?

A. How many cabinets do you have on-site?

B. What is the monthly lease rate per square foot for your building or office facilities (the average range is between $10 and $20 per square foot)? C. How many cabinets do you purchase each year?

D. What is the average cost of each cabinet?

6. What about off-site storage?

A. Do you use off-site storage? Yes No

B. If so, what is the total monthly cost of this off-site storage?