Unit 3: Introduction To Electronic Spreadsheets

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Unit 3
Introduction to Electronic Spreadsheets
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Spreadsheets
A spreadsheet is a sheet that contains a large number of rows and columns
A
1 2 3 4 5
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A
1 2 3 4 5 6 7 8 9
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A
1 2 3 4 5 6 7 8 9
Column Headings
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A
1 2 3 4 5 6 7 8 9
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A
1 2 3 4 5 6 7 8 9
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A
1 2 3 4 5 6 7 8 9
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A
1 2 3 4 5 6 7 8 9
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A
1 2 3 4 5 6 7 8 9
Row Headings
A
1 2 3 4 5 6 7 8 9
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Row 1
1 2 3 4 5 6 7 8 9
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A Row 2
1 2 3 4 5 6 7 8 9
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A
1 2 3 4 5 6 7 8 9
Column B
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A
1 2 3 4 5 6 7 8 9
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A
1 2 3 4 5 6 7 8 9
Row 3
Column B
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A
1 2 3 4 5 6 7 8 9
This is a Cell
Row 3
Column B
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Row 3
1 2 3 4 5 6 7 8 9
B3
This Cell is identified as B3
Column D
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1 2 3 4 5 6 7 8 9
Column D
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A
1 2 3 4 5 6 7 8 9
Row 4
Column D
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1 2 3 4 5 6 7 8 9
Row 4
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The intersection of a row and a column is called a cell

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1 2 3 4 5 6 7 8 9
D4
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Electronic Spreadsheet Electronic Spreadsheet Contained Large Number of columns and rows Its looks like Table Multiple worksheets can be collected in to a file called a workbook. Helps to arrange number in a formal way of mathematic.
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Electronic Spreadsheet Can use for mathematical, financial, statistical & Scientific Calculation Helps to analysis data using Sorting, Filtering Charts
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Various Spreadsheet Packages

The first spreadsheet Package was VisiCalc VPP 3D Lotus 1-2-3 SuperCalc
Microsoft Excel
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MS Excel is a windows-based spreadsheet developed by the Microsoft Corporation It Provides all features of a spreadsheet package like Calculations Graphs Functions Statistical Financial Scientific
How To Start Ms Excel

2 Select
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3 Click Here
1 Click Here
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Double Click
Ms Excel
Title Bar
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Standard Tool Bar
Formatting Tool Bar
Active Cell
Name Box
Formula Bar Sheet Tab
Data or a Formula can be entered in the cell. A spreadsheet allows detailed numerical analysis of data such as mathematical calculations Addition (+) Subtraction (-) Division (/) Multiplication(*)
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Microsoft Excel
Can use for mathematical, financial, statistical & Scientific Calculation Helps to analysis data using Sorting, Filtering Charts Pivot table
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Microsoft Excel
Sorting,
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Microsoft Excel
Filtering
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Microsoft Excel
Charts
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Microsoft Excel
Pivot table
The Spreadsheet Interface

In a spreadsheet program, work is carried out in a document called a worksheet. Multiple worksheets can be collected in to a file called a workbook. Each cell has a unique address
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Start with column heading followed by the row number Eg A4
Cell & Range Addressing Or References
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C6 G6:H9 E6:E7
Types of Data Four types of data can be entered in worksheet cells

Text Number Dates & Time Formulas
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Text
Texts not used in calculations
Text is any combination of numbers, spaces, and nonnumeric characters Eg. 10xy, 127NH, A12-976, 208 4675. All text is left-aligned in a cell.
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Text
Entering numbers as text
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To have Excel interpret numbers such as part numbers as text, first apply the Text format to empty cells, and then type the numbers. Or Type before number then press enter
Text
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Text
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Numbers
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A number can contain only the following characters: 0123456789+-(),/$%,Ee Excel ignores leading plus signs (+) and treats a single period as a decimal. All other combinations of numbers and nonnumeric characters are treated as text.
Numbers
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Numbers
The General number format
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In cells that have the default General number format, Excel displays numbers as integers (789), decimal fractions (7.89), or scientific notation (7.89E+08) if the number is longer than the width of the cell. The General format displays up to 11 digits, including a decimal point and characters such as "E" and "+."
Numbers
15-digit limit
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Excel stores numbers with up to 15 digits of precision.
If a number contains more than 15 digits, Excel converts the extra digits to zeros (0).
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Date & Time

Dates and times are numbers Microsoft Excel treats dates and times as numbers. 1. Use a slash or a hyphen to separate the parts of a date Eg. 9/5/2002 or 5-Sep-2002. 2. To enter a time based on the 12-hour clock, type a space and then a or p after the time; for example, 9:00 p. Otherwise, Microsoft Excel enters the time
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Date & Time
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Date & Time
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Date & Time
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Date & Time
Formula
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Formulas are equations that perform calculations on values in your worksheet. Formula used to performs arithmetic operations, such as adding numbers together. Click the cell in which you want to enter the formula. Type = (an equal sign). Then Enter the formula
Formula
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Formula
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If a formula uses a value in another cell, the formula contains a cell reference, or the address of the referred cell .
=A1+A2*3
A function is a predefined formula, which the spreadsheet provides to perform a specific type of calculation. You provide arguments that tell the function what data to use.
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A function is a predefined formula, which the spreadsheet provides to perform a specific type of calculation. You provide arguments that tell the function what data to use.
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End Show

End Show Column A

End Show Column B

End Show Column C

This Cell is identified as B3

The intersection of a row and a column is called a cell

Various Spreadsheet Packages

How To Start Ms Excel

End Show Menu Bar

Standard Tool Bar

Formatting Tool Bar

Formula Bar Sheet Tab

The Spreadsheet Interface

Start with column heading followed by the row number Eg A4

Cell & Range Addressing Or References

Types of Data Four types of data can be entered in worksheet cells

Excel stores numbers with up to 15 digits of precision.

Date & Time

Date & Time

Date & Time

Date & Time

Date & Time

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