Guidebook Registering Property

GUIDEBOOK
ON
REGISTERING PROPERTY [FREEHOLD] IN MALAYSIA
PEMUDAH
Pasukan Petugas Khas Pemudahcara Perniagaan The Special Taskforce to Facilitate Business
PEMUDAH SECRETARIAT 10th Floor, Block 10 Government Offices Complex Jalan Duta 50622 Kuala Lumpur Tel : +603 6203 5312 / 4766 Fax: +603 6201 2339
www.pemudah.gov.my
PEMUDAH
Pasukan Petugas Khas Pemudahcara Perniagaan The Special Taskforce to Facilitate Business
GUIDEBOOK
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Published by
Pasukan Petugas Khas Pemudahcara Perniagaan The Special Taskforce to Facilitate Business PEMUDAH SECRETARIAT 10th Floor, Block 10 Government Offices Complex Jalan Duta 50622 Kuala Lumpur Tel : +603 6203 5312 / 4766 Fax : +603 6201 2339 www.pemudah.gov.my
PEMUDAH
@Copyright 2008, PEMUDAH All rights reserved No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without prior written permission of the publisher. Disclaimer The information contained in this Guidebook is correct at the time of publication. Date 20 June 2008 First Edition
Table of CONTENTS
INTRODUCTION Stages of Registering Property Pre-Registration: Sale and Purchase Agreement Registration Adjudication of Form 14A 3.1 Valuation of Property 3.2 Stamping of Form 14A 3.3 Registration of Transfer of the Property 3.4 Conclusion Glossary WALKING THROUGH THE SYSTEM Appendix 1- Issue Document of Title Appendix 2- Form of Private Land Search Appendix 3- Memorandum of Transfer, Form 14A Appendix 4- Form PDS 3 Appendix 5A - Form PDS 15 (Online) Appendix 5B - Form PDS 15 (Manual) Appendix 6- Notice of Assessment Appendix 7- Discharge of Charge, Form 16N Appendix 8- Charge, Form 16A Appendix 9 - Withdrawal of Private Caveat, Form 19G Appendix 10 - Cost of Registering Properties (Registration Fees) Appendix 11 - Time Frame for Issuance of IDT ACKNOWLEDGEMENT CONTACTS
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04 05 06 06 07 07 10 13 16
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26 29 30 34 35 37 39 41 44 48 50 55
56 57
This Guidebook focuses on registering property in respect of sale and purchase of property under the land classified as Freehold (please refer to Glossary) with individual title issued. It is hoped that this Guidebook is able to enlighten the general public and the investors on the processes involved in registering property in Peninsular Malaysia.
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INTRODUCTION
Property Registration
Registration of Property is one of the elements that impact a country's competitiveness. Onerous processes and procedures for property registration affect the ease of doing business. PEMUDAH's Focus Group on Registering Property worked to improve the processes and enhance transparency in the procedures for registering property. This Group comprised members from the Stamp Duty Office of the Inland Revenue Board of Malaysia, Valuation and Property Services Department of the Ministry of Finance and the Land Office/Registry under the state government. The improvements made include:
e-Taksiran, an on-line system and valuation system involving the Stamp Duty Office, Valuation and Property Services Department (Jabatan Penilaian dan Perkhidmatan Harta);
computerisation of the property registration system; and

simplifying forms.
Processes have been streamlined to the extent that it would now take only 41 days from the signing of a sale and purchase agreement for a freehold property to be registered in Peninsular Malaysia. This is in comparison to the 144 days reported in the Doing Business 2008 Report of the World Bank and the International Finance Corporation. This guidebook incorporates a section entitled Walking Through the System to provide a stepby-step guide for registering freehold property in Peninsular Malaysia. It also has an indication of the time and costs involved. This guidebook is the first in a series to assist property buyers in navigating their way around the process. The subsequent guidebooks will cover leasehold and strata properties.
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Pre Registration Stage Registration Stage
Stages of Registering Property
There are 2 main stages in the process of registering property in Malaysia (Diagram 1). These stages are geared towards registration of property (land and building) using Memorandum of Transfer - Form 14A at the relevant Land Office in compliance with National Land Code, 1965 (NLC).
Sale and purchase agreement
Department Involved
Adjudication of Stamp Duty using Form 14A Valuation of the property Payment of stamp duty and stamping of Form 14A Registration of transfer of the property
Stamp Duty Office and JPPH
Land Office
Diagram 1 - Flowchart of Registering Property
Note: Valuation and Property Services Department/Jabatan Penilaian dan Perkhidmatan Harta (JPPH) is established under the Ministry of Finance to advise the Government on valuation of real estate, property development and management.
Stamp Duty Office is a division under the Inland Revenue Board of Malaysia/Lembaga Hasil
Dalam Negeri (LHDN).

Land Office is a department under the state government.
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Pre-Registration: Sale and Purchase Agreement
There are 2 types of sale and purchase of property namely: 1 purchase from property developers; and
The sale and purchase of property (residential units only) which is under construction from a
property developer is governed by the Housing Development (Control and Licensing) Act, 1966
2 purchase of completed property direct from owner of the property (sub-sale). Sub-sale purchase is between the buyer and the owner; it is by way of private agreement
where the parties are free to dictate their respective terms and conditions. Regardless, an agreement between the buyer and seller needs to be signed and stamped for protection of the interest of both parties' in the discharge of their respective legal obligations. Both buyer and a seller will normally appoint a lawyer each to represent them in the conduct of the sale and purchase transaction through completion. The buyer's lawyer will then proceed to conduct the necessary search. Some of the salient points of the sale and purchase agreement are: detailed particulars of the buyer and the seller, details of the property as specified in the Issue Document of Title (IDT), the purchase price and the mode of payment, payment of the deposit, normally 10% of the purchase price, normally the time frame to pay the entire purchase price is 3 months free of interest (Completion Date) plus another one month extension period (Extended Completion Date) with interest of 8% to 10% payable to the seller, if buyer fails to pay within the timeframe the deposit paid will be forfeited by the seller and the sale and purchase agreement rescinded, inspection of the property and listing of any fixtures and fittings (if applicable), the time and manner to hand over the property to the buyer, and the remedy for any breach and liquidated damages for failures by either party. Once detailed terms of the sale and purchase agreement have been agreed, the buyer and seller will sign: 4 copies of the sale and purchase agreement, and Form 14A under the NLC. Currently, the sale and purchase agreement will be stamped for a chargeable stamp duty of RM10 per copy.
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3.1
Item 1 2 3 4 5 6
Registration
Adjudication of Form 14A
Form 14A will be submitted to Stamp Duty Office for adjudication. Submission can be made either manually or online through the website, http://pinharta.hasil.org.my for e-Taksiran under Sistem Taksiran Pindah Milik Harta (e-STPH). To date, e-STPH is only accessible by legal firms. Documents to be submitted for adjudication are: Manual Submission 2 copies of the cover letter from the lawyer A copy of sale and purchase agreement A copy of IDT A copy of Form PDS 3 5 copies of Form PDS 15 Form 14A original Note: Stamp Duty Office will check the document. Once approved, adjudication number will be given on Form 14A and returned to the lawyer. Note: Stamp Duty Office will check the document. Once approved, adjudication number will be given on Form 14A and returned to the lawyer. A Copy of Form PDS 15 A copy of sale and purchase agreement (relevant pages only) A copy of IDT Online Submission (e-STPH)
Upon successful submission, the lawyer must print out 1 copy of Form PDS 15 with the assigned adjudication number. This Form PDS 15 will then be submitted together with Form PDS 3 and Form 14A for adjudication at the Stamp Duty Office at a prescribed fee of RM10. Stamp Duty Office will then stamp bayaran taksir and return Form 14A to the lawyer.
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3.2
Valuation of Property
If the Stamp Duty Office is of the view that valuation of the property is required for the adjudication process, it will then forward the documents to JPPH. Upon receipt of application for valuation from the Stamp Duty Office, JPPH will process the application and a valuation report will then be prepared and subsequently sent to the Stamp Duty Office. JPPH's flowchart for Valuation Information System is shown in Diagram 2, page 8. The time taken by JPPH to complete a valuation request is 1 to 8 working days. A longer period may be required if the property is a complex property, for example a shopping complex, a multistorey office building or a sprawling industrial complex.
3.3
Stamping of Form 14A
The Stamp Duty Office will issue a Notice of Assessment either manually or online through e-STPH. The Notice of Assessment will indicate the stamp duty payable for the transfer of property. The rate of chargeable stamp duty will depend on the value of the property as prescribed by the Stamp Act, 1949, as follows: Property Value For the first RM100,000 For the next RM400,000 or part thereof For any amount in excess of RM500,000 Stamp Duty Chargeable 1% 2% 3%
Payment must be made to the Stamp Duty Office within 30 days from the Notice of Assessment. Payment can either be made in cash or by way of a banker's cheque or lawyer's cheque drawn from clients' account or e-Payment made in favour of the Deputy Collector of Stamp Duty.
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Start
Request of Valuation Received
Processing of Request
NO
Application Complete? YES Determine location of property Open new file / retrieve existing data Determine the type of data Data Collection NO Need for field inspection YES Inspection
Return to Orginator
Valuation
Approval by Supervisor
NO
Within Signing Power ? YES Report to Client
Update Office Record
END
Diagram 2 - JPPH Workflow Valuation Process
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A penalty will be imposed for late payment exceeding 30 days from the date of Notice of Assessment as follows:
Duration If not paid within 3 months after the time of stamping If not paid within 3-6 months after the time of stamping thereof If not paid after 6 months from the time of stamping Penalty Chargeable RM25 or 5% (whichever is higher) of the chargeable duty RM50 or 10% (whichever is higher) of the chargeable duty RM100 or 20% of the chargeable duty
The Stamp Duty Office requires the following documents for payment of stamp duty:
2 original copies of Notice of Assessment and Form 14A duly stamped for RM10, Form PDS 3, and cash/money order/bank draft/e-Payment/cheque (clients' account) for the value of
the chargeable stamp duty as stated in the Notice of Assessment and penalty (if any). Once paid, Form 14A will be stamped with the amount stated in Notice of Assessment and the Collector of the Stamp Duty Office will place his endorsement as follows:
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A comparison of the manual and online systems is demonstrated in Diagram 3.
Manual System
Submission of application and payment of adjudication fees by lawyer Stamp Duty Office sends application to JPPH JPPH conducts valuation
e-STPH
Lawyer submits application
days
Lawyer pays fee

Stamp Duty Office sends to JPPH Valuation by JPPH
day
1-8
days
1-8
days
JPPH forwards valuation to Stamp Duty Office
JPPH forwards valuation to Stamp Duty Office Assessment of chargeable stamp duty by system Lawyer prints notice
Total day
days
10
Assessment and issuance of Notice of Assessment by Stamp Duty Office Notice of Assessment sends to lawyer
Total days
26
Payment of stamp duty and stamping of Form 14A at Stamp Duty Office
Payment of stamp duty and stamping of Form 14A at Stamp Duty Office
days
10
Diagram 3 - Comparison of the Manual System and e-STPH
3.4
Registration of Transfer of the Property
For registration of property, submission of Form 14A at the Land Office/Registry must be accompanied with:
computerised IDT/IDT, certified copies of the buyer and seller's NRIC/passport, fees as prescribed by the Land Office, and a copy of current Quit Rent and Assessment Receipt with confirmation of payment.
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Checklist for registration of transfer of the property at Kuala Lumpur Land Registry: Item 1 Required Document Form 14A Signature of Applicant/Common Seal (if Company), Attestation in accordance with 5th Schedule and Section 211 of the NLC, Complete with Adjudication of Stamp Duty, Complete with Land Schedule (Land information), and A copy of NRIC/passport (if individual)/Company Memorandum and Article of Association/Companies Commission of Malaysia (CCM) Company Search/ Company Resolution/Return of Allotment of Shares - Form 24/Return Giving Particulars In Register of Directors, Managers and Secretaries and Changes of Particulars - Form 49 (if Company). Original IDT Fee of RM100 per title Copies of receipts of current Quit Rent and Notice of Assessment (Rates)
2 3 4
The Land Administrator will endorse the name of the buyer and place his stamp in the Register Document of Title (RDT). The RDT is kept in the strong room at the Land Office itself. The Land Office will subsequently issue a new IDT to the buyer within 30 days from the date of submission. All Land Offices/Registeries in Peninsular Malaysia are committed to issue IDT within the specified time frame. The duration of 30 days is the norm for completing the registeration of property at all Land Offices/Registeries in Peninsular Malaysia.* For example, the process of registering property at the Kuala Lumpur Land Registry is shown in Diagram 4 (page 12):
* The time frame for issuing IDT is further illustrated in Appendix 11.
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Initial Process (Counter Process) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 day
Start
Incomplete
Checking for completeness of document
Receives Application
Complete
Receives payment, prints receipt and produces prensentation number
Data Entry Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 days

DEP officer checks the document
No, inform applicant of the 14 days suspension
Print verification document and propose for registration, rejection or suspension
Decision Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 days

Verification by DP officer
Can the process document be registered?
Register (print new title and notice)
Yes Sorting Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 days
Sorting
Send document : 1. IDT - Collection Counter 2. RDT - Strong Room
Collection Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 days *Definition Data Entry Process (DEP) Decision Process (DP) Issue Document of Title (IDT) Register Document of Title (RDT)
End
Total : 30 days
Diagram 4 - Workflow of Registration Process at Kuala Lumpur Land Registry
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Conclusion
The initiatives taken have resulted in various improvements across all the organisations involved as stated in Diagram 5 (page 14): efficiency, from 144 days to 41 days; transparency in the improved process; reduced number of procedures via the online system; costs effectiveness; traceability of the process; and integrity maintained.
Further to the improvement made, the Stamp Duty Office has embarked on enhancing the e-Setem towards e-Bayaran and e-Endorsement. The Land Office is moving towards simplified and standard forms for land related transactions, to be adopted by all states in Malaysia. This joint effort by the public and private sectors as well as the experts in their respective fields has contributed in improving the delivery system.
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Diagram 5 - Initiatives for improving Registering Property
Duration as Reported by the Doing Business 2008 Report

LHDN 1 day SPA sent to stamp office for stamping 1 day Form 14A sent to Stamp Duty Office for adjudication
Current Practices Procedures

SPA sent to stamp office for stamping Lawyer submits application Lawyer pays adjudication fee to the Stamp Duty Office for RM10 Stamp Duty Office sends application to JPPH. VIS2 Promote usage of e-STPH. The e-Bayaran, e-Endorsement and e-Setem must be developed as scheduled.
Initiatives Taken
Duration Manual
1 day
Duration e-STPH1
1 day
8 days
1 day
JPPH
36 days Inspection and valuation of the property
Streamlining Valuation Process within the Valuation Information System (VIS)
14 days
8 days
LHDN
1 day Form 14A sent to Stamp Duty Office for stamping
Stamp Duty Offices computes duty and issues notice Notice sent to lawyer, if e-STPH electronically and if manual by post Lawyer pays duty and document stamped
8 days
1 day
e-STPH1 : Electronic Sistem Taksiran Pindah Milik Harta Tanah VIS2 : Valuation Information System
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Duration as Reported by the Doing Business 2008 Report

PTG 105 days Form 14A is registered at the Land Office
Current Practices Procedures

Registration Process Initial Process (Counter Process) Data Entry Process Decision Process Sorting Process Collection Process
Initiatives Taken
Simplification of form Provide a checklist for lawyer - to standardise checklist to all land office (to benchmark Kuala Lumpur Land Registry). Lawyer will be informed through e-mail to collect all documents that have been processed.
Duration Manual
30 days3
Duration e-STPH1
1 day 12 days4 10 days 5 days 2 days
144 days
3 4
61 days
41 days5
: Since mid 2007 : Need to review the number of days 5 : Both systems exclude the revised duration required for getting the consent of 15 days
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Glossary
Adjudication refers to the process of valuation carried out to determine the chargeable amount of stamp duty for any transfer of property. Administrator refers to the officer of the Land Office in charge of the affairs of a particular district in a state. Differential Sum refers to the difference between the Purchase Price and the loan amount less deposit/downpayment. Freehold refers to land held in perpetuity without any restrictions. Issue Document of Title (IDT) refers to the duplicate copy of the Register Document of Title issued to the owner of the property. Land Office refers to an office which is in charge of the affairs of properties in a particular district of a state. Quit Rent refers to consideration of payment of a nominal sum of an annual rent to be paid to the respective State for the land which is alienated by the said State either in perpetuity or for a term of years. Redemption Statement refers to a statement issued by the seller's bank addressed in favour of the party requesting it (usually the purchaser's bank), stating therein the total balance of outstanding debt of the seller at a certain future specified date. In anticipation of payment, the statement normally has 3 future dates of payment with the corresponding outstanding debt. Register Document of Title (RDT) refers to the original copy of the title in the appropriate book of register in the Land Office/Registry. It is kept in the strong room and not to be taken out or removed from the Land Office/Registry. Registry refers to the office which is in charge for the entire affairs of properties in a state.
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WALKING THROUGH THE SYSTEM

The case given here is for illustration purpose only. The names and vital information mentioned are fictitious and attached for ease of understanding. Johari (Seller) is the owner of a double storey terrace house in Kuala Lumpur (Property) who intends to sell it to Hakimi (Buyer) for RM580,000-00 (Purchase Price). To conclude the deal, Hakimi will pay Johari an earnest deposit equivalent to 2% of the Purchase Price. A formal sale and purchase agreement (SPA) will usually be signed by both parties within 14 days thereafter. Upon receipt of earnest deposit, Johari will give a photocopy of issue document of title (IDT Appendix 1) to Hakimi as proof of Johari's ownership to the Property. Hakimi will then appoint a solicitor to conduct the necessary search and prepare the draft SPA. The terms and conditions of the SPA usually provides that a deposit of 10% (Deposit) shall be payable upon execution of the SPA. As 2% is already paid, the balance 8% will be paid on signing the SPA. The balance 90% of the purchase price (Balance Purchase Price) shall be paid within 3 months from the date of the SPA. An extension period of 1 month is given if Hakimi is unable to pay Johari within the 3 months. Interest rate ranging from 8% to 10% is usually chargeable for the extension period. Hakimi will appoint a lawyer to represent him to conduct the sale transaction who will ensure the terms and conditions of the SPA is favourable to Hakimi and his rights are well protected. Simultaneously, Hakimi will also approach a Bank to apply for a loan (Loan) to partly finance the purchase of the Property. The lawyer acting for Hakimi will, in the usual course of events, proceeds to conduct the following search: a private land search at the Land Office; bankruptcy search on both Johari and Hakimi; and Winding-Up (if Buyer/Seller is a company)
STEP 1 :: Private Land Search

A private land search is a process which allows a person to obtain up-to-date information on the status of a particular piece of land.
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The information stated on the private land search report is extracted from the Register Document of Title (RDT) and is usually be similar to the information stated in an IDT. It should be noted that private land search report may reveal additional information not available on the IDT such as private caveats or charge. To conduct a Land Search, the lawyer has to fill up a form known as Private Land Search Form- Borang Permohonan Carian Persendirian (Appendix 2). Submission is made at the Kuala Lumpur Land Registry with payment of a prescribed fee of RM30 per title search. The Land Search and the IDT for Johari will reveal that the Kuala Lumpur Land Registry is in charge of the affairs of the Property. The Property is classified as Freehold title and is currently charged to Bank A.
:: Bankruptcy Search
The search is conducted at the Insolvency Department of Malaysia - Jabatan Insolvensi Malaysia to determine the legal status of both Johari and Hakimi.
The search is conducted online with a prescribed fee of RM12 per name search. If Johari is a bankrupt, the sale transaction requires the Official Assignee's approval. If Hakimi is a bankrupt, he is prohibited by law from entering into contract of sale and thus
cannot purchase any property.
:: Winding-Up Search
Winding-Up search is conducted if either or both Seller and Buyer is a company.
STEP 2 :: Redemption Statement

Johari needs to settle all his outstanding debts to Bank A before he can sell his Property to Hakimi. The SPA will address the arrangement to the effect that Johari's outstanding debt to Bank A will be paid by Hakimi or the bank from which Hakimi is obtaining the Loan. Such payment which will form part of the purchase price is known as Redemption Amount.
Hakimi's lawyer will proceed to request for a Redemption Statement from Bank A, Johari's
bank.
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Bank A will upon receiving such request issue a Redemption Statement usually within
7 working days in favour of Hakimi (if cash purchase) or in favour of the lending bank (if purchase with Loan) as set out in Diagram 6.
The Redemption Statement will specify the Redemption Amount and the deadline for payment. Johari's bank will impose nominal charges for the issuance of the Redemption Statement.
This request is normally made after Hakimi has obtained his loan.
STEP 3
Hakimi and Johari will execute the SPA and Form 14A (Appendix 3).
Redemption Statement In Straight Forward Cases Parties

Bank Branch/Sales and Service Centre
Process
Receives letter requesting for redemption statement Check account status Retrieves credit file and sealed security envelope Receives letter and enclosures Checks system for legal financial status of customer Cross reference with the security document Computes redemption sum
Credit Administration Centre Issues redemption statement Debits account for service charge Tags text ID REDEMPT Solicitor (acting for customer/ financier) and Customer Solicitor receives letter Customer receives c.c. letter together with debit advice
Diagram 6
In Hakimi's case, the Differential Sum is RM22,000 as derived from the following calculation. Purchase Price Loan Amount Deposit Differential Sum Less (-) Less (-) RM580,000 RM500,000 RM 58,000 RM 22,000
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Steps 1 and 2 can be simplified as depicted in Diagram 7. Responsibility

Sale and Purchase (SPA) Lawyer Seller Buyer
Procedures For Transfer

STEP 1 Conduct Land Search Conduct Bankruptcy Search On the assumption that Buyer's loan has been approved, sign sale and purchase agreement STEP 2 Obtain redemption and Letter of Undertaking from Seller's end financier Obtain Letter of Instruction from Buyer's end financier (Bank) for the amount approved Pay to Seller the Differential Sum
Document
Sale and Purchase Agreement - 4 copies
SPA Lawyer Seller Buyer
Redemption Statement addressed directly to Buyer's end financier (Bank) Letter of Offer from Buyer's end financier (Bank)
Diagram 7 : The Procedures for Sub-Sale of Properties with Freehold Title (from buyer's point of view)
At this stage, Hakimi's bank will instruct its lawyer to prepare legal documents for the loan including Charge Document - Form 16A for the loan to purchase the Property. A summary of Steps 3 and 4 is shown in Diagram 8. Responsibility
SPA Lawyer Seller Buyer

STEP 3 Sign Form 14A Prepare Form PDS 15
Document
The latest Quit Rent receipt The latest Assessment paid to the Local Authority Form 14A Form PDS 15 Photocopy of NRIC of Seller and Buyer Land Search and Copy of Title Letter of Offer from Buyer's Financier Principal Sale and Purchase Agreement (the first Sale and Purchase Agreement that Seller entered into when he is purchasing the property) Sale and Purchase Agreement
SPA Lawyer Stamping Office
STEP 4 Request of stamping of Transfer Documents - Submit document for Adjudication - Notice of Assessment is extracted Pay RM10 for Adjudication
Diagram 8
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STEP 4 :: Adjudication Process

Online submission of Form PDS 15 will be made through e-STPH to the selected
Stamp Duty Office to determine the chargeable stamp duty. Samples of Form PDS 3 and Form PDS 15 are in Appendix 4 and Appendix 5.
The Stamp Duty Office will forward the documents submitted for adjudication to JPPH. Upon receipt of the documents from Stamp Duty Office, JPPH will carry out a valuation of
the property. An inspection will be carried out prior to the valuation if there is a need to verify the conditions of the property.
The valuation will then be reported to Stamp Duty Office. The Stamp Duty Office will then issue a Notice of Assessment stating the amount of stamp
duty (Ad Valorem) payable.

Hakimi's lawyer will arrange for payment of the stamp duty accompanied with Form 14A. Stamp Duty Office will endorse on Form 14A once payment accepted.
STEP 5 :: Presentation of Form 14A at the Kuala Lumpur Land Registry

At this stage the property transaction would have achieved the following:
1 Form 14A is stamped with payment of the chargeable stamp duty. 2 Redemption Amount paid to Johari's bank. 3 Hakimi's financing legal documents have been completed. 4 Submission of Form 14A to the Kuala Lumpur Land Registry.
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A summary of Step 5 can be shown in Diagram 9. Responsibility

SPA Lawyer Financier's Lawyer

STEP 5 Payment Stamp Duty for Notice of Assessment (within 30 days from extraction of notice, failing which, penalty will be imposed by the Stamp Duty Office) Payment of Stamp Duty will be according to notice of Assessment Redemption Amount paid to Seller's Financier Stamped Form 16A and sent for endorsement Withdraw Caveat Do land search Present Form 14A Present Form 16A to Land Office
Document
Form 14A Original Notice of Adjudication Payment - Lawyer's Client Account by cheque or bank draft Original Title obtained Original Form 16N Duplicate of Form 16A from Seller's Financier Quit Rent must be fully paid to Land Office Assessment must be fully paid to *Local Authority Form 16A Discharge of Charge Form 16N
* Local Authority in charge of a particular municipal
Diagram 9
1 Payment of Chargeable Stamp Duty

In Hakimi's case the chargeable stamp duty can be determined from the rates specified in the Stamp Duty Act, 1949, as follow: Purchase Price RM100,000 RM400,000 RM 80,000 RM580,000 Rates 1% 2% 3% Chargeable Duty RM 1,000 RM 8,000 RM 2,400 RM 11,400
Total
The lawyer will be able to retrieve the Notice of Assessment online through e-STPH. A sample of Notice of Assessment is attached in Appendix 6.
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2 Payment of Redemption Amount

Hakimi's bank will release the Redemption Amount to Johari's bank, Bank A after:
exchange of Letters of Undertakings between the banks and Hakimi's lawyer; presentation of a Private Caveat by Hakimi's bank at the prescribed fee of RM300; and confirmation that Hakimi has paid the Differential Sum.
Johari's bank will then provide Hakimi's lawyer Form 16N (Appendix 7), the original IDT and other supporting documents. The normal duration for the IDT to be released by a bank would be 7 working days as illustrated in Diagram 10. Release Of Original Title In Straight Forward Cases Parties Process
Received cheque Credit account Send cheque for clearance Tags Hold Code REDEMP RECD for the term loan/term financing account Credit Administration Centre After cheque clearance Close the term loan/term financing account (debit interest/profit due, early settlement fees, etc) Prepare Bankers Cheque (refund excess to customer) Remove text ID REDEMPT Inform customer To forward to lawyers the following: (i) Executed discharge of charge/receipt and reassignment, Bankers Cheque; (ii) Title Deed and duplicate, changed/original assignment, sale and purchase agreement, etc.
Diagram 10
3 Financing Documents
Hakimi's lawyer must then compile all documents required for registration of the Property in
favour of Hakimi and registration of the charge in favour of Hakimi's bank before the bank to release the loan sum or balance remaining of the purchase price.
The Property will be charged to Hakimi's bank as the security for Hakimi's monthly
payments for the loan.

Hakimi's bank will subsequently instruct its lawyer to prepare the loan agreement, Form 16A
(Appendix 8) and Annexure.
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The loan agreement specifies which document is a principal document and a subsidiary
document. In most cases, the loan agreement will be classified as principal document and Form 16A together with other supporting documents will be its subsidiary documents.
The full chargeable rate will be paid for the principal document. The chargeable Stamp Duty will be paid on the loan agreement and the Collector will
endorse on Form 16A as confirmation of full payment.

The chargeable rate is 0.5% of the loan amount. In Hakimi's case the stamp duty for the
principal financing document is RM2,500. Other supporting documents will be stamped for the chargeable stamp duty of RM10 each.
Upon payment, the Stamp Duty Office will endorse on Form 16A as follows:
4 Submission of Form 14A

The Forms will be submitted to Kuala Lumpur Land Registry for corresponding purposes and compliance for processing: Purpose
Uplifting of all encumbrances
Process and Document

Withdrawal of Johari's bank interest through Form 16N for a fee of RM50 Withdrawal of Private Caveat-Form 19G for a fee of RM50. A copy of Form 19G is as attached in Appendix 9 Register Form 14A for a fee of RM100 Original IDT Register Form 16A for a fee of RM100*
Registration of Property in favour of Hakimi Creation of charge in favour of Hakimi's bank
* Each state has the prerogative to impose and gazette the prescribed fee for the process. Please refer to Appendix 10 for the fees.
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The documents involved are as listed in Diagram 11. Property with Title Fully paid Vendor still owes bank
Individual Title under Seller's name
Title is under Seller's name but is still charged with the Bank Thus must redeem from the Seller's Bank Property must be free from encumbrance to be charged by Buyer's Bank
Documents Involved
1. SPA 2. Form 14A 3. Original Title 4. Form PDS 15 5. New Form 16A
All the forms stated in 1 - 5 together with the forms below: 6. Form 16N 7. Entry of Caveat by Buyer's Financier (Caveat Form) 8. Withdrawal of Caveat by Buyer's Financier (Caveat Form)
Diagram 11- Type of Transactions in Property Sale and Purchase
5 Registration of Property
Form 14A will pass through all the processes involved as set out in the flowchart in Diagram 3. The IDT will be ready for collection by Hakimi's lawyer within 30 days.
Handing Over Property

Hakimi's bank will release the balance purchase price after a charge has been created in
its favour.
Johari will receive payment of the balance purchase price from Hakimi's bank. Payment is normally made in exchange with keys to the Property.
26
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Appendix
Issue Document of Title

DHK K K anun Tanah Negara
B or ang 5B K
(Jadual keempat Belas)
GE R AN
No. H ak milik : 531421 Negeri Daerah B andar/Pekan/M ukim No. L ot L uas L ot K ategori Penggunaan T anah No. L embaran Piawai No. Pelan Diperakui No. Fail : : : : : : : : : C uk ai T ahunan : R M 50.00 W I L A Y A H PE R SE K UT UA N K UA L A L UM PUR K UA L A L UM PUR M uk im Petaling L ot 556 150 M eter Per segi B angunan 0255 205844 PT G /W P9/C /2501/90
T anah yang diperihalkan di atas adalah dipegang untuk selama-lamanya oleh tuan punya pada masa namanya disebut dalam rekod ketuanpunyaan di bawah, tertakluk kepada peruntukan-peruntukan K anun T anah N egara, kepada kategori yang dinyatakan-di atas dan kepada syarat-syarat nyata dan sekatan-sekatan kepentingan yang dinyatakan di bawah, sebagai balasan bagi pembayaran cukai tahunan yang sewajarnya. Dengan perintah Pihak B erkuasa Negeri Didaftarkan pada 10 A pr il 2004 T .M ................. t.t ................... Pendaftar Pelan tanah, bagi maksud pengenalan, adalah dikepilkan pada B orang B l. SY A R A T -SY A R A T NY A T A T anah ini hendaklah digunakan untuk tapak bangunan kediaman sahaja. SE K A T A N-SE K A T A N K E PE NT I NG A N T iada
Hakmilik T arikh No. V ersi No. Salinan Muka Surat : : : : : 100880GR N000531421 23/05/2007 2 1 [2]
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27
DHK K Hendaklah dipenuhkan apabila hakmilik dikeluarkan bagi sambungan
T arikh mula-mula pemberimilikan No. hakmilik asal (T etap atau sementera)
No. hakmilik yang terdahuku daripada ini

(jika berlainan daripada di atas)
: : G R T 5462 M uk im Petaling C T 2387 M uk im Petaling C T 2758 M uk im Petaling G R N 5531 M uk im Petaling G R N 8206 M uk im Petaling G R T 9256 M uk im Petaling H SD 45282 M uk im Petaling : H SD 64282 M uk im Petaling
R E K O D K E T UA NPUNY A A N JOHA R I B I N A B DUL R A ZA K , 1/1 bhgn. No. k/p: 500125-15-2551 No.15, T aman Sri B ahagia, C heras, 56100 K uala L umpur R E K O D UR USA N No. Per s 22840/2007 G adaian menj amin wang pok ok oleh JOHA R I B I N A B DUL R A ZA K , No. k/p: 500125-15-2551 1/1 bhgn. K epada B A NK A T I NGK A T 1, W I SMA A , 110, JA L A N A MPA NG, 50450 W I L A Y A H PE R SE K UT UA N K L
didaftarkan pada 20 A pril 2007 jam 03:49:48 petang
PE R K A R A L A I N Y A NG M E L I B A T K A N H A K M I L I K C ukai tanah dipinda dari R M 45 kepada R M 50 menurut Seksyen 101 K anun T anah Negara mulai dari 1 Januari 2006
T .M .................................... Pendaftar
Hakmilik T arikh No. V ersi No. Salinan Muka Surat
: : : : :
100880GR N000531421 23/11/2005 2 2[2]
28
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DHK K K anun Tanah Negara
B or ang B 1
(Jadual keempat Belas)
PE L A N T A NA H
(Hakmilik Tetap)
Saya mengesahkan bahawa pelan yang dikepilkan di bawah ini adalah salinan benar pelan tanah yang diperakui. B utiran hakmilik adalah seperti berikut : Jenis dan No. Hakmilik Negeri Daerah B andar/Pekan/M ukim Jenis Hakmilik No. L embaran No. Pelan Diperakui No. L ot L uas L ot : : : : : : : : : 531421 W ilayah Per sek utuan K uala L umpur M uk im Petaling G er an 255 205844 L ot 556 150 M eter Per segi
PE L A N T A NA H
Adalah diakui mengikut seksyen 3 dalam Akta Pelan dan Dokumen Tanah dan Lombong (Salinan Fotograf) 1950 (Semakan 1980), bahawa ini ialah salinan pelan yang betul lagi benar yang dibuat pada 14 October 2002 bagi lot 556 di dalam Mukim Petaling seperti ditunjuk di atas pelan 205844
( ) b.p Pengarah Ukur dan Pemetaan Wilayah Persekutuan Kuala Lumpur/Putrajaya
B ertarikh pada .......... haribulan .........................
T .M .................................... Pendaftar
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29
Appendix
Form of Private Land Search
E R SAT
B A K BER UBERUSAHA
PE JA B A T PE NG A R A H T A NA H DA N G A L I A N W I L A Y A H PE R SE K UT UA N T I NGK A T 0-4, R UM A H PE R SE K UT UA N JA L A N SUL T A N HI SHA M UDDI N 50678 K UA L A L UM PUR
No T el No Fax
: 03 26932003 : 03 26933004
B O R A NG P E R M O H O NA N C A R I A N P E R SE NDI R I A N
NA MA PE MOHON A L A MA T NO K P NO K OD (Jika ada)
memohon membuat carian bagi dokumen-dokumen berikut:
C A R I A N H A K M I L I K (T I T L E )
No Hakmilik 1. 2. 3. 4. 5. L ot/PT Mukim
Untuk K egunaan Pejabat T andakan ( ) jika ada
C A R I A N DO K UM E N
No Hakmilik Jenis Dokumen No Perserahan Jilid Folio
T andatangan Pemohon
T arikh
UNT UK K E G UNA A N P E J A B A T
T andatangan Permohonan diterima pada Pencarian Hakmilik/Dokumen I) Jumlah Hakmilik/Dokumen yang disediakan a) b) c) d) B ayaran patut dipungut No R esit B ayaran Hakmilik/Dokumen dikemukakan Disemak oleh Dijilid B erada di luar K .L umpur Sedang dalam penggunaan L ain-lain I I ) Hakmilik/Dokumen yang tidak dapat disediakan dan sebab
30
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Appendix
Memorandum of Transfer
(N.L .C. 22A -Pin 2/85)
K anun T anah Negar a B or ang 14A (Seksyen 215, 217, 218)
PI NDA H M I L I K T A NA H , B A H A G I A N A T A U PA J A K A N
(Setem hendaklah dilekatkan - atau pembayaran cukai diperakui - dalam ruangan ini)
UNT UK K E GUNA A N PE JA B A T PE NDA FT A R A N

I ngatan pendaftaran dibuat dalam Dokumen/Dokumendokumen Hakmilik Daftar yang dijadualkan di bawah ini mulai dari pukul..pada...haribulan. 20.... T .M Pendaftar/Pentadbir T anah Negeri/Daerah ...... Saya/K ami, (Pemberi Pindah M ilik - Transferor ) Fail mengenai .. Jilid.. Folio. Perserahan No. ..
adalah warganegara M alaysia yang beralamat di * tuanpunya * tanah/bahagian yang tak dipecahkan atas tanah * penerima pajak/penerima pajak kecil dalam * pajakan/pajakan kecil yang diperihalkan dalam jadual di bawah ini; * (a) Sebagai balasan jumlah wang sebanyak R M mengakui telah terima * (b) Sebagai balasan * (c) Dengan tiada apa-apa balasan; ringgit yang dengan ini saya
Di sini nyatakan balasan (jika lain daripada wang) dan daripada siapa datangnya.
Dengan ini memindahkan kepada penerima pindahan yang tersebut namanya di bawah ini segala hakmilik atau kepentingan sebagaimana yang ada pada saya. B ertarikh pada..haribulan.., 20.
. T andatangan (atau lain-lain cara penyempurnaan) Oleh atau bagi pihak pemindah
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31
2
Di sini masukkan nama penuh dan kelayakan orang yang menyaksikan
Saya,Peguambela dan Peguamcara di M ahkamah T inggi di M alaya yang beramal di ... dengan ini mengaku bahawa * tandatangan / cap ibu jari yang di atas itu telah * ditulis / dicapkan di hadapan saya pada .haribulan ., 20.. Dan adalah * tandatangan / cap ibu jari yang benar bagi
Di sini masukkan nama orang yang menyempurnakan
yang telah mengaku kepada saya (i) bahawa dia/mereka adalah cukup umur * (ii) bahawa dia/mereka adalah/bukan warganegara M alaysia (iii) bahawa dia/mereka telah menyempurnakan suratcara ini dengan kerelaan hatinya sendiri; dan (iv) bahawa dia/mereka faham akan kandungan serta natijahnya. Disaksikan dengan tandatangan saya pada..haribulan., 20
. T andatangan * Saya, ( Penerima pindah milik- Transferee ) adalah warganegara M alaysia yang beralamat di . menerima pindahmilik ini,
* K amiadalah warganegara M alaysia yang beralamat di menerima pindahmilik ini mengenai bahagian-bahagian yang tak dipecahkan atas tanah sebagaimana dinyatakan bersetentangan dengan nama kami di bawah ini
Nama penerima pindahan
A lamat
B ahagian-bahagian tanah
.... T andatangan (atau lain-lain cara penyempurnaan) Oleh atau bagi pihak penerima pindahan ( Penerima pindah milik- Transferee )
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3
Saya (Nama Peguamcara) Peguambela dan Peguamcara di M ahkamah T inggi di M alaya yang beramal di dengan ini mengaku bahawa * tandatangan/cap ibu jari yang di atas itu telah * ditulis / dicapkan di hadapan saya pada..haribulan , 20.. dan adalah * tandatangan/cap ibu jari yang benar bagi
( Penerima pindah milik- Transferee )
yang telah mengaku kepada saya (i) bahawa dia/mereka adalah cukup umur * (ii) bahawa dia/mereka adalah/bukan warganegara M alaysia (iii) bahawa dia/mereka telah menyempurnakan suratcara ini dengan kerelaan hatinya sendiri; dan (iv) bahawa dia/mereka faham akan kandungan serta natijahnya.
Disaksikan dengan tandatangan saya pada..haribulan..., 20
. T andatangan
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4
Jika alamat orang yang berhak di bawah suratcara ini ialah di luar Persekutuan maka suatu alamat di dalam Persekutuan untuk penyampaian notis-notis hendaklah ditambah dalam ruangan ini. . .
JA DUA L T A NA H *DA N K E PE NT I NGA N

*B andar/ Pekan Mukim No. *L ot/ Petak/P.T Jenis dan No. Hakmilik B ahagian tanah No. B erdaftar (Jika ada) *pajakan/pajakan kecil (jika ada) No. B erdaftar Gadaian (jika ada)
*Potong sebagaimana yang sesuai
(B orang ini diterjemahkan oleh Peguam Negara, Malaysia, menurut Pemberitahu Undangan No. 12 tahun 1964 A .G. 3309 S.F. 1; P.T .T M. 5/65(4)) ___________ L J.P.N., K .L
34
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Appendix
Form PDS 3
L E M B A G A HA SI L DA L A M NE GE R I PE JA B A T DUT I SE T E M C A W A NG A N C HE R A S T I NGK A T 9. M E NA R A PGR M 8, JA L A N PUDU HUL U 56100 K UA L A L UM PUR
No. T el : 03-92848022 Samb 135/141 No. Fax : 03-92864595 I ncome tax I nfoL I NE : 600-83-7888 Homepage L HDNM : http://www.hasil.org.my/
(1)
K epada T imbalan Pemungut Duti Setem PDS / PK H, C H E R A S, K UA L A L UM PUR Daripada / A lamat : (3) B utir-B utir K erani / Pemohon : Nama : No. K /P : No. T el :
(2)
T uan, P E R M O H O NA N P E NY E T E M A N SUR A T C A R A P I NDA H M I L I K No. T aksiran T arikh B utiran Hartanah B utiran Duti Y ang Denda Jumlah Duti (11) Notis Pengenaan Dikenakan (R M) K ena Dibayar W ang T unai / Cek T aksiran (R M) (R M) Deraf (4) (5) (6) (7) (8) (9) (10) No untuk amaun Sek.36
B tr.32(a) B tr.32(i) L ain-lain (nyatakan)
RM Disertakan suratcarasuratcara yang telah disetemkan diterima (Cop Nama Peguam) (T /T angan & T arikh)
(12) Untuk K egunaan Pejabat Sahaja.

Suratcara-Suratcara diperiksa oleh : B ayaran T unai/Cek/Deraf No sebanyak R M diterima. Setem T ertera/Pelekat/ Statistik direkodkan oleh : No. R esit bernilai RM dicopkan / dikeluarkan
(13) (Penaksiran)
(14) (K asyen)
(15) (Operator Mesin)
(16) (K erani Statistik)
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Appendix
5A
Form PDS 15 (Online)

PDS 15 (Pind.1/2002)
BORANG PENGISYTIHARAN PINDAH MILIK HARTANAH

(Seksyen 5, Akta Setem 1949) Pejabat Duti Setem : Jenis Surat Cara : Nombor Adjudikasi : Sila Pilih Sila Pilih
A. BUTIR-BUTIR PEMBERI (PENJUAL) DAN PENERIMA (PEMBELI)

Penjual/Pembeli : Sila Pilih
1 - PEMBERI PINDAH MILIK ATAU PENJUAL Sekurang-kurangnya seorang pemberi atau penjual perlu dimasukkan 1 - PENERIMA PINDAH MILIK ATAU PEMBELI Sekurang-kurangnya seorang penerima atau pembeli perlu dimasukkan 3 - BUTIRAN PEGUAM / EJEN 3.1 - Butiran Peguam / Ejen Penjual (jika ada) Nama : Fail Rujukan : Alamat Surat Menyurat : 3.2 - Butiran Peguam / Ejen Pembeli Default Nama : Fail Rujukan : Alamat Surat Menyurat :
Poskod : Nombor Telefon : Email : Poskod : Nombor Telefon : Email :
Hubungan antara kedua pihak :
B. BUTIR-BUTIR PINDAH MILIK

Surat Perjanjian Jual / Beli : Tarikh Surat Perjanjian Disempurnakan : Bahagian DiPindah Milik : Tarikh Surat Cara Pindahmilik : Harga Dijual / Balasan (RM) : Cara Bayaran : Huraian Balasan (jika perlu) : Sila Pilih (cth: 1000000.00) Sila Pilih / Sila Pilih
http://pinharta.hasil.org.my/new.php?act=new
2/13/2008
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C. BUTIR-BUTIR HARTANAH DAN HAKMILIK

BUTIRAN HAKMILIK Negeri : Daerah : Mukim/ Bandar / Pekan : Seksyen : Nombor Lot/PT : Jenis Hakmilik : Nombor Hakmilik : Alamat Harta Tanah : Sila Pilih Sila Pilih Tempoh Hak Milik : Tempoh Pajakan (tahun) : Tarikh Luput : Kegunaan Tanah : Luas Tanah : Unit Luas : Skim Perumahan : Kegunaan Semasa Tanah : Jenis Bangunan : Nombor Bangunan/Blok : Nombor Aras/ Tingkat : Poskod : Nombor Pelan Ukur : RSS : CP : Nombor Petak/ Unit : Luas Petak/ Unit : Unit Luas : Jenis Tanaman : Umur (tahun) : Jika Padi : Sila Pilih kali setahun Sila Pilih Sila Pilih Sila Pilih Sila Pilih Sila Pilih Sila Pilih
Lampiran
http://pinharta.hasil.org.my/new.php?act=new
2/13/2008
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Appendix
5B
Form PDS 15 (Manual)

PDS 15 Pra 1998 (B orang Seksyen 5)
T aksiran (Pejabat Setem) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [ B orang ini hendaklah diisikan dalam empat salinan dan dihantar pada masa suratcara pindahmilik iaitu borang K T N 14A atau Surat I katan Penyerahan Hak dihantarkan untuk disetemkan. M enurut peruntukan di bawah Seksyen 36 A kta Setem bayaran R M 10.00 kena bayar] Deklarasi di bawah Seksyen 5, A kta Setem 1949 berhubung dengan Pindahmilik Harta T anah
A . PI H A K -PI H A K
Pemberi Pindahmilik atau Penjual Nama : No. K /P. : * W arganegara : * Syarikat T empatan atau Syarikat A sing : No. Pendaftaran Syarikat :No. Fail C ukai Pendapatan : Diuruskan oleh Pejabat C awangan Hasil Dalam Negeri di A lamat untuk Urusan : No. T el : Fax : Nama : No. K /P. : * W arganegara : * Syarikat T empatan atau Syarikat A sing : No. Pendaftaran Syarikat :No. Fail C ukai Pendapatan : Diuruskan oleh Pejabat C awangan Hasil Dalam Negeri di A lamat untuk Urusan : No. T el : Fax : Penerima Pindahmilik atau Penjual
Sebutkan hubungan antara kedua pihak (misalnya adik-beradik atau syarikat induk / anak syarikat) : Nama, alamat dan rujukan fail peguam : (jika ada) : No. T el : Nama E jen Harta T anah : No. T el/Fax : Fax : E .No.E Nama, alamat dan rujukan fail peguam : (jika ada) : No. T el : Nama E jen Harta T anah : No. T el/Fax : Fax : E .No.E
B . B UT I R -B UT I R PE M I NDA H A N M I L I K
(a) A dakah surat perjanjian jualbeli dibuat? * A da / * T idak Jika ada, nyatakan tarikh surat perjanjian disempurnakan Dan lampirkan 2 salinan surat perjanjian tersebut. (b) T arikh suratcara pindahmilik disempurnakan (c) B alasan yang dinyatakan : R inggit M alaysia : (d) B ahagian dipindahmilik (misalnya semua / setengah) : Semua [
Sebahagian ( . . . . . . . . . . . . . . . . . . bahagian)
C . B UT I R -B UT I R H A K M I L I K DA N H A R T A T A NA H
Negeri Daerah Mukim / B andar Pekan / Seksyen No. Pelan Ukur No. L ot / PT Jenis dan No. Hakmilik / No. Hakmilik Strata
R SS CP T empoh Hakmilik (K ekal / Pajakan) : Nama Sekim Perumahan T arikh L uput Pajakan : No. B angunan/ L uas L ot :....... Hektar (..................... E kar) No. T ingkat / A ras A lamat Harta T anah L uas Petak / Unit
J E NI S H A R T A T A NA H ( (* sila potong yang tidak berkenaan)

I . a. T A NA H K OSONG Y a / T idak* b. L A I N- L A I N JE NI S T A NA H .................................(sila nyatakan seperti perlombong, rekreasi dll.)
38
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II. B il a. b. c. II. B il a. b. c. d. e.
T A NA H PE R T A NI A N* Jenis T anaman Getah K elapa Sawit Padi Umur B il d. e. f. Jenis T anaman K elapa / K oko Durian L ain-lain Umur
.........kali setahun
T A NA H DE NGA N B A NGUNA N Jenis B angunan R umah T eres B ertingkat R umah B erkembar R umah Sesebuah R umah K edai K ilang B il. T ingkat B il f. g. h. i. Jenis B angunan R umah Pangsa / K ondo R uang Pejabat R uang K ompleks B eli B elah L ain-lain B il. T ingkat
A dakah K erajaan membuat pengambilan ke atas tanah ini? Jika ya, nyatakan tarikh dan keluasan yang telah diambil. T arikh : ................................... L uas diambil : ......................... hektar ( ........................ ekar) Saya / K ami mengaku bahawa semua keterangan yang diberi di atas adalah benar dan betul. ................................................................ T andatangan Pemberi Pindahmilik / Penjual * E jen. Jika ejen, sebutkan nama dan alamat E . No. : E .................. No. K /P : ................ T arikh : .................................................. ................................................................ T andatangan Pemberi Pindahmilik / Penjual * E jen. Jika ejen, sebutkan nama dan alamat E . No. : E .................. No. K /P : ................ T arikh : ..................................................
E . UNT UK T I NDA K A N PE J A B A T DUT I SE T E M

Pengarah Penilaian. ........................................................................................ ........................................................................................ T iga / E mpat salinan borang ini dikemukakan untuk tindakan tuan. Sesalinan surat perjanjian jualbeli * ada / * tidak disertakan. Sesalinan surat hakmilik * ada / * tidak disertakan. Nilaian yang dikehendaki ialah nilai pasaran bagi * tanah kosong / * tanah dengan bangunan / * unit strata / * tanah dengan tanaman pada ................................... (tarikh surat perjanjian jualbeli disempurnakan) / ............................ (tarikh borang K T N)14A / Surat I katan Hak disempurnakan). * Sila potong yang tidak berkenaan b.p T imbalan Pemungut Duti Setem Daerah : Pejabat Setem : T arikh :
F . UNT UK T I NDA K A N J A B A T A N PE NI L A I A N DA N PE R K H I DM A T A N H A R T A
T arikh : B il Fail : Pada pendapat saya nilai pasaran harta T anah ini adalah seperti berikut : Pada ........................... ialah R M ........................... Pada ........................... ialah R M ........................... Nilai yang dinyatakan berjumlah R M ......................... pada ........................... dan ........................... bagi harta tanah ini boleh diterima untuk maksud Duti S etem dibawah B utiran 32 (a) Jadual Pertama A kta S etem 1949 sahaja.
R I NGGI T M A L A Y SI A TAR IK H JUT A R A T US R I B U PUL UH R I B U R IBU R A T US PUL UH SA SE N
............................................. (T andatangan, N ama dan C op)
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Appendix
Notice of Assessment
T elefon : 03-92848022 135/141 Fax : 03-97752035
[F r ont]
L embaga Hasil Dalam Negeri M alaysia Unit Duti Setem C awangan C heras T ingkat 8-12. M enara PGR M NO.8 Jalan Pudu Ulu C heras 56100 K uala L umpur W .P K uala L umpur
L aman W eb L HDNM : http://www.hasil.org.my
B il Surat T uan : T etuan/T uan/Puan : L awyer's A ddress Nombor A djudikasi : T uan,
Nombor L ot : Nombor Hakmilik : Jenis Hakmilik : B utir Hartanah : T arikh :
NO T I S T A K SI R A N DUT I SE T E M P I NDA H M I L I K H A R T A NA H Dengan segala hormatnya saya merujuk kepada permohonan tuan bertarikh 08/01/2008 di bawah Seksyen 36 A kta Setem 1949. A dalah dimaklumkan bahawa duti sebanyak R M 11,400.00 dan denda R M 0.00 adalah kena dibayar ke atas suratcara ini mengikut perkiraan yang ditunjukkan dibawah(* ). 2. Sila j elask an duti ter sebut dalam tempoh 30 har i dar i tar ik h sur at ini. B ayar an boleh dibuat dengan C ek Peguam, K ir iman W ang atau B ank Dr af di atas nama T imbalan Pemungut Duti Setem. B ayar an ini hendak lah dik emuk ak an ber sama dengan bor ang K T N14A / 16F /161/1(B ) / Sur atcar a Ser ahan H ak di K aunter Pindahmilik pej abat ini. 3. Harap ambil perhatian bahawa penalti dibawah Seksyen 47A A kta Setem 1949 boleh dikenakan sekiranya bayaran dibuat selepas tempoh tersebut. 4. Jika tuan tidak berpuas hati dengan taksiran tersebut, surat rayuan hendaklah dikemukakan dengan alasan yang munasabah serta buktinya dalam tempoh 30 hari dari tarikh notis ini. Sekian, terima kasih. ' B E R K H I DM A T UNT UK NE G A R A '
notis ini adalah janaan komputer dan tidak perlu tandatangan
* Pengir aan Duti Y ang Dik enak an B ah. A : Pindahmilik H ar tanah (J ualan atau V oluntar y Disposition) (a) B alasan (seperti yang dinyatakan dalam B orang K T N 14A ) (b) Nilai pasaran (T arikh Perjanjian JualB eli Disetemkan) (c) B erdasarkan kepada (a) atau (b) - mana lebih tinggi (d) Duti yang sepatutnya dikenakan iaitu (c) (e) T olak amaun duti yang diremitkan jika berkaitan (f) Duti yang dikenakan (g) * * Penalti yang dikenakan (h) Jumlah besar duti yang kena dibayar R M 580,000.00 R M 580,000.00 R M 580,000.00 R M 11,400.00 RM RM 0.00 0.00 R M 11,400.00 R M 11,400.00
Duti yang dik enak an yang dik ir a mengik ut K adar dibawah B utir an 32 (a)
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[B ack ]
Salinan K epada Pembeli T etuan/T uan/Puan : Name and Address of Purchaser
**Penalti Sesuatu dokumen hendaklah disetemkan dalam tempoh 30 hari dari tarikh ianya disempurnakan sekiranya ianya disempurnakan dalam Malaysia atau dalam tempoh 30 hari selepas ia diterima dalam Malaysia sekiranya ia disempurnakan diluar Malaysia Sekiranya ia tidak disempurnakan dalam tempoh yang ditetapkan, penalti sebanyak :
(a) R M25.00 atau 5% daripada duti yang berkurangan, yang mana lebih tinggi, sekiranya ia disetemkan dalam tempoh 3 bulan selepas masa untuk penyeteman
(b) R M50.00 atau 10% daripada duti yang berkurangan, yang mana lebih tinggi, sekiranya ia disetemkan dalam tempoh 3 bulan tetapi tidak lewat daripada 6 bulan selepas masa untuk penyeteman
(c) R M100.00 atau 20% daripada duti yang berkurangan, yang mana lebih tinggi, sekiranya ia disetemkan selepas 6 bulan selepas masa untuk penyeteman
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Appendix
Discharge of Charge
(N.L .C. 34A -Pin 2/85)
K anun T anah Negar a B orang 16N (Seksyen 278)
M E L E PA SK A N G A DA I A N

I ngatan pendaftaran dibuat dalam Dokumen/Dokumendokumen Hakmilik Daftar yang dijadualkan di bawah ini mulai dari pukul..pada...haribulan ... 20....
T .M Pendaftar/Pentadbir T anah
Fail mengenai .. Jilid.. Folio. Perserahan No. ..
Negeri/Daerah ....... Saya, Nama B ank ( No Syar ik at.: ) sebuah syarikat yang ditubuhkan di M alaysia di bawah A kta Syarikat 1965 yang mempunyai alamat berdaftar di alamat berdaftar B ank dan mempunyai sebuah cawangan yang beralamat di A lamat cawangan bank Pemegang gadaian dalam gadaian yang diperihalkan dalam jadual di bawah ini bagi * tanah/ bahagian yang tak dipecahkan atas tanah/pajakan/pajakan kecil yang diperihalkan sedemikian. Dengan ini melepaskan daripada segala tangungan yang selanjutnya di bawah gadaian yang mengenai * kesemua * tanah/bahagian yang tak dipecahkan atas tanah/pajakan/pajakan kecil * mana-mana tanah/bahagian yang tak dipecahkan atas tanah/pajakan-pajakan kecil yang bertanda Dilepaskan dalam ruangan 6 dalam Jadual itu. Surat K uasa W akil No : Perserahan No : Jilid No : Folio No : T arikh : Nama B ank ( No Syarikat.: oleh wakilnya :)
....... T andatangan (atau lain-lain cara penyempurnaan) Oleh atau bagi pihak pemegang gadaian
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2
Saya, Nama Peguam Peguambela dan Peguamcara di M ahkamah T inggi M alaya yang beramal di K UA L A L UM PUR dengan ini mengaku bahawa * tandatangan / cap ibu jari yang di atas itu telah * ditulis / dicapkan di hadapan saya pada haribulan , 20 dan adalah * tandatangan / cap ibu jari yang benar bagi
wakil bagi Nama B ank ( No Syar ik at.:
yang telah mengaku kepada saya (i) bahawa dia / mereka adalah cukup umur * (ii) bahawa dia / mereka adalah / bukan warganegara M alaysia (iii) bahawa dia / mereka telah menyempurnakan suratcara ini dengan kerelaan hatinya sendiri; dan (iv) bahawa dia / mereka faham akan kandungan serta natijahnya. Disaksikan dengan tandatangan saya pada haribulan , 20
T andatangan
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3 JA DUA L T A NA H *DA N K E PE NT I NGA N

*B andar/ Pekan Mukim No. *L ot/ Petak/P.T Jenis dan No. Hakmilik B ahagian tanah (Jika ada) No. B erdaftar *pajakan/pajakan kecil (jika ada) No. B erdaftar Gadaian (jika ada)
(B orang ini diterjemahkan oleh Peguam Negara, Malaysia, menurut Pemberitahu Undangan No. 12 tahun 1964 A .G. 3309 S.F. 1; P.T .T M. 5/65(4)) ___________ L --J.P.N., K .L
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Appendix
Charge
(N.L .C. 27A -Pin 2/85
K anun T anah Negar a B orang 16A (Seksyen 242)
G A DA I A N

I ngatan pendaftaran dibuat dalam Dokumen/Dokumendokumen Hakmilik Daftar yang dijadualkan di bawah ini mulai dari pukul..pada...haribulan ... 20....
T .M Pendaftar/Pentadbir T anah
Fail mengenai .. Jilid.. Folio. Perserahan No. ..
Negeri/Daerah .......
Saya, Nama Peminj am ( No K /P.: di A lamat Peminjam
) adalah warganegara M alaysia yang beralamat
* tuanpunya tanah/bahagian yang tak dipecahkan atas tanah yang diperihalkan dalam Jadual di bawah ini: * penerima pajak/penerima pajak kecil dalam * pajakan/pajakan kecil yang diperihalkan dalam jadual di bawah ini bagi tanah yang tersebut itu; B agi mak sud menj amin: * (a) pembayaran balik pinjaman sebanyak R M . ringgit yang dengan ini saya mengakui telah, terima kepada pemegang gadaian yang tersebut namanya di bawah ini, berserta faedah; * (b) pembayaran jumlah wang sebanyak R M ringgit, kepada pemegang gadaian yang tersebut namanya dibawah ini, berserta faedah, dan sebagai alasankepada Nama B ank (No. Syar ik at: ) telah memberi kemudahan Jenis Pembiayaan/kemudahan kepada Nama Peminj am ( No K /P.: ) * (c) pembayaran kepada pemegang gadaian yang tersebut namanya di bawah ini, berserta faedah, akan wang yang dari semasa ke semasa kena dibayar kepadanya daripada * akaun semasa saya/akaun yang berikut yang di simpan di antara kami;
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2
Dengan ini menggadaikan * tanah/bahagian yang tak dipecahkan atas tanah/pajakan /pajakan kecil tersebut untuk membayar kepadanya jumlah wang yang tersebut itu berserta faedah atasnya mengikut peruntukan-peruntukan yang dilampirkan bersama ini.
B ertarikh pada
T andatangan (atau lain-lain cara penyempurnaan) oleh atau bagi pihak penggadai Nama Peminj am ( No K /P.:
T andatangan (atau lain-lain cara penyempurnaan) oleh atau bagi pihak penggadai Nama Peminj am ( No K /P.: )
Saya, Nama P eguam Peguambela dan Peguamcara di M ahkamah T inggi M alaya yang beramal di K UA L A L UM PUR dengan ini mengaku bahawa * tandatangan / cap ibu jari yang di atas itu telah * ditulis / dicapkan di hadapan saya pada haribulan , 20 dan adalah * tandatangan / cap ibu jari yang benar bagi
Nama Peminj am ( No K /P.: yang telah mengaku kepada saya
yang telah mengaku kepada saya (i) bahawa dia / mereka adalah cukup umur * (ii) bahawa dia / mereka adalah / bukan warganegara M alaysia (iii) bahawa dia / mereka telah menyempurnakan suratcara ini dengan kerelaan hatinya sendiri; dan (iv) bahawa dia / mereka faham akan kandungan serta natijahnya. Disaksikan dengan tandatangan saya pada haribulan , 20
T andatangan
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3
K ami, Nama B ank (No. Syar ik at : ) adalah sebuah syarikat yang ditubuhkan di M alaysia di bawah A kta Syarikat 1965 dan mempunyai alamat berdaftar di (A lamat B erdaftar B ank) dan sebuah cawangan yang beralamat di ( A lamat C awangan B ank ) menerima gadaian ini,
Surat K uasa W akil No : Perserahan No : Jilid No : Folio No : T arikh :
Nama B ank (No. Syarikat : oleh wakilnya :-
T andatangan (atau lain-lain cara penyempurnaan) oleh atau bagi pihak penggadai
Saya, Nama Peguam Peguambela dan Peguamcara di M ahkamah T inggi M alaya yang beramal di K UA L A L UM PUR dengan ini mengaku bahawa * tandatangan / cap ibu jari yang di atas itu telah * ditulis / dicapkan di hadapan saya pada dan adalah * tandatangan / cap ibu jari yang benar bagi
wakil bagi Nama B ank (No. Syar ik at : ) yang telah mengaku kepada saya
(i) * (ii) (iii) (iv)
bahawa dia / mereka adalah cukup umur bahawa dia / mereka adalah / bukan warganegara M alaysia bahawa dia / mereka telah menyempurnakan suratcara ini dengan kerelaan hatinya sendiri; dan bahawa dia / mereka faham akan kandungan serta natijahnya.
Disaksikan dengan tandatangan saya pada haribulan , 20
T andatangan
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4
JA DUA L T A NA H *DA N K E PE NT I NGA N

*B andar/ Pekan Mukim No. *L ot/ Petak/P.T Jenis dan No. Hakmilik B ahagian tanah No. B erdaftar (Jika ada) *pajakan/pajakan kecil (jika ada) No. B erdaftar Gadaian (jika ada)
L A MPI R A N
(.) ( Peruntukan-peruntukan mengenai pembayaran, kadar faedah, dsb )
(B orang ini diterjemahkan oleh Peguam Negara, Malaysia, menurut Pemberitahu Undangan No. 12 tahun 1964 A .G. 3309 S.F. 1; P.T .T M. 5/65(4)) ___________ L J.P.N., K .L
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Appendix
Withdrawal of Private Caveat

DHK K
K anun T anah Negar a B orang 19G (Seksyen 325)
NOT I S UNT UK M E NA R I K B A L I K K A V E A T PE R SE NDI R I A N

K epada : Pendaftar H ak milik W ilayah Per sek utuan K uala L umpur 1. S aya/K ami, Nama B ank (No. Syar ik at: ) , mempunyai alamat berdaftar di A lamat B erdaftar B ank dan sebuah cawangan yang beralamat di A lamat C awangan B ank iaitu orang/badan/wakil sendirian bagi orang yang telah memasukkan K aveat Persendirian: N o. S iri : N o. F olio : N o. Jilid : B ertarikh :
T erhadap * tanah/kepentingan yang dinyatakan dalam jadual di bawah ini dengan ini memberi notis bahawa saya/kami ingin menarik balik kaveat tersebut di bawah S eksyen 325 K anun T anah N egara. 2. S ebagaimana yang dikehendaki oleh S eksyen 323 K anun T anah N egara, maka saya/kami kemukakan bayaran yang ditetapkan sebanyak R M
B ertarikh pada S urat K uasa W akil N o. Perserahan Jilid F olio T arikh N ama B ank (N o. S yarikat: Oleh W akilnya, )
: : : :
. T andatangan (atau lain-lain penyempurnaan) Oleh atau bagi pihak pemohon
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Saya, Nama Peguam Peguambela dan Peguamcara di M ahkamah T inggi M alaya yang beramal di K UA L A L UM PUR dengan ini mengaku bahawa * tandatangan / cap ibu jari yang di atas itu telah * ditulis / dicapkan di hadapan saya pada haribulan , 20 dan adalah * tandatangan / cap ibu jari yang benar bagi
sebagai wakil bagi Nama B ank ( No Syar ik at.: (i) (ii) (iii) (iv)
) yang telah mengaku kepada saya
bahawa dia / mereka adalah cukup umur bahawa dia / mereka adalah / bukan warganegara M alaysia bahawa dia / mereka telah menyempurnakan suratcara ini dengan kerelaan hatinya sendiri; dan bahawa dia / mereka faham akan kandungan serta natijahnya.
Disaksikan dengan tandatangan saya pada haribulan , 20
T andatangan
JA DUA L
JA DUA L T A NA H * DA N K E PE NT I NGA N
*B andar/ Pekan Mukim (1) No. *L ot/ Petak/P.T (2) Jenis dan No. Hakmilik (3) B ahagian tanah (Jika ada) (4) No. B erdaftar *pajakan/pajakan kecil (jika ada) (5) No. B erdaftar Gadaian (jika ada) (6)
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Appendix
1. F lat R ate
I tem 1. 2. State Putrajaya
10
Cost of Registering Properties (Registration Fees)
L and V alue Flat rate Flat rate Flat rate Flat rate Flat rate Flat rate
R egistr ation F ees R M100.00 R M40.00 R M50.00 additional charge for the next T itle R M100.00 0.1% of the land value(min R M50) R M50.00
T erengganu (i) L and Office T itle (ii) R egistrar T itle W P K . L umpur Melaka Perlis
3 4 5.
2. A ccor ding to the L and V alue

I tem 1. State K edah L and V alue (i) (ii) R M25,000.00 and below More than R M25,000.00 - R M50,000.00 R egistr ation F ees R M30.00 R M75.00 R M150.00 R M300.00 R M600.00 R M750.00 R M900.00 R M1,050.00 R M1,200.00 R M1,350.00
(iii) More than R M50,000.00 - R M100,000.00 (iv) More than R M100,000.00 - R M300,000.00 (v) More than R M300,000.00 - R M400,000.00
(vi) More than R M400,000.00 - R M500,000.00 (vii) More than R M500,000.00 - R M600,000.00 (viii) More than R M600,000.00 - R M700,000.00 (ix) More than R M700,000.00 - R M800,000.00 (x) More than R M800,000 - R M900,000.00
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I tem
State
L and V alue (xi) More than R M 900,00 - R M 1,000,000.00 (xii) More than R M1,000,000.00 and above.
R egistr ation F ees R M 1,500.00 0.5 % R M25.00 R M50.00 R M75.00 R M100.00 R M150.00 R M200.00 R M250.00 1.5% 0.2% 0.25% R M25.00 R M50.00 R M100.00 R M250.00 R M500.00 R M550.00 *additional R M50.00 for every additional value R M50,000
2.
Negeri Sembilan
(i) (ii)
R M25,000.00 and below More than R M25,001.00 - R M50,000.00
(vi) More than R M150,001.00 - R M200,000.00 (vii) More than R M200,001.00 - R M250,000.00 (viii) More than R M250,001.00 - R M500,000.00 (ix) More than R M500,001.00 - R M1,000,000.00 (x) 3. Pahang (i) (ii) More than R M1,000,000.00 and above R M25,000.00 and below More than R M25,000.00 - R M50,000.00
(vi) More than R M500,000 and above
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I tem 4.
State Selangor
L and V alue (i) (ii) R M50,000.00 and below More than R M50,001.00 - R M200,000.00
R egistr ation F ees R M50.00 R M100.00 R M200.00 R M300.00 R M500.00 R M50.00 R M80.00 R M150.00 R M300.00 R M600.00 R M1500.00 R M2000.00 R M2000.00 and additional R M100.00 for every additional 50,000 or half of it. R M50.00 R M80.00 R M150.00 R M250.00 R M300.00
(iii) More than R M200,001.00 - R M500,000.00 (iv) More than R M500,001.00 - R M1,000,000.00 (v) 5. Johor (i) (ii) More than R M1,000,000.00 and above R M25,000.00 and below More than R M25,001.00 - R M50,000.00
(vi) More than R M300,001.00 - R M400,000.00 (vii) More than R M400,001.00 - R M500,000.00 (viii) More than R M500,000.00 and above
6.
Perak
(i) (ii)
R M30,000.00 and below More than R M30,001.00 - R M50,000.00
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I tem
State
L and V alue (vi) More than R M200,001.00 - R M250,000.00 (vii) More than R M250,001.00 - R M300,000.00 (viii) More than R M300,001.00 - R M500,000.00 (ix) More than R M500,001.00 and above
R egistr ation F ees R M350.00 R M400.00 0.15% 0.20% R M50.00 R M75.00 R M125.00 R M250.00 R M375.00 R M500.00 R M625.00 R M750.00 R M875.00 R M1000.00 R M1125.00 R M1250.00 R M1250.00 for the first R M1,000,00.00 and additional 0.5% of the land value which exceeds R M1 million tabulated to the nearest RM
7.
Pulau Pinang
(i) R M25,000.00 and below (ii) More than R M25,001.00 - R M50,000.00 (iii) More than R M50,001.00 - R M100,000.00 (iv) More than R M100,001.00 - R M200,000.00 (v) More than R M200,001.00 - R M300,000.00
(vi) More than R M300,001.00 - R M400,000.00 (vii) More than R M400,001.00 - R M500,000.00 (viii) More than R M500,001.00 - R M600,000.00 (ix) More than R M600,001.00 - R M700,000.00 (x) More than R M700,001.00 - R M800,000.00
(xi) More than R M800,001.00 - R M900,000.00 (xii) More than R M900,001.00 - R M1,000,000.00 (xiii) More than R M1,000,000.00 and above
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I tem 8.
State K elantan
L and V alue (i) (ii) R M10,000.00 and below More than R M10,001.00 - R M50,000.00
R egistr ation F ees R M50.00 R M120.00 R M140.00 R M160.00 R M260.00 R M360.00 R M460.00 R M560.00 R M660.00 R M760.00 R M860.00 R M1060.00 0.25% of the value or which is higher
(vi) More than R M300,001.00 - R M400,000.00 (vii) More than R M400,001.00 - R M500,000.00 (viii) More than R M500,001.00 - R M600,000.00 (ix) More than R M600,001.00 - R M700,000.00 (x) More than R M700,001.00 - R M800,000.00
(xi) More than R M800,001.00 - R M900,000.00 (xii) More than R M900,001.00 - R M1,000,000.00 (xiii) More than R M1,000,000.00 and above
Source : Director General of Department of Land and Mines
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Appendix
11
Time Frame for Issuance of IDT
Item 1 2 3 4 5 6 7 8 9 10 11 12
States Wilayah Persekutuan Kuala Lumpur Perlis Pulau Pinang Kedah Perak Selangor Negeri Sembilan Melaka Johor Pahang Terengganu Kelantan
Duration (Days) <30 <2-10 <30 <30 <30 <30 <21 <7 <14 <28 <14 <7
Source : Director General of Department of Land and Mines
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ACKNOWLEDGEMENT
We would like to extend our heartiest gratitude to the following Focus Group - Registering Property members from the following organisations who have made the production of this Guidebook a success.
Bar Council of Malaysia Bank Negara Malaysia Department of Director General of Land and Mines Federal Federation of Malaysian Manufacturers Inland Revenue Board of Malaysia Malayan Banking Berhad Malaysia Productivity Corporation Master Builders Association of Malaysia Ministry of Natural Resources and Environment Real Estate and Housing Developers' Association Malaysia The Association of Banks in Malaysia The Associated Chinese Chambers of Commerce and Industry of Malaysia Valuation and Property Management Department, City Hall of Kuala Lumpur Valuation and Property Services Department, Ministry of Finance Malaysia
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CONTACTS
Department of Land and Mines
Please refer to the website for further contact addresses
:: www.ptgwp.gov.my
KUALA LUMPUR Department of Land and Mines Wilayah Persekutuan, Lower Ground - 4, Rumah Persekutuan, Jalan Sultan Hishamuddin, 50678 Kuala Lumpur. www.ptgwp.gov.my T 603-26932003 SELANGOR Department of Land and Mines Selangor, 4th Floor, Bgn. Sultan Salahuddin Abdul Aziz Shah, 40576 Shah Alam, Selangor. http://ptg.selangor.gov.my T 603-55447417 NEGERI SEMBILAN Department of Land and Mines Negeri Sembilan, Lower Ground, Wisma Persekutuan Building, Jalan Dato' Abdul Kadir, 70000 Seremban, Negeri Sembilan. T 606-7613939 MELAKA Department of Land and Mines Melaka, Level 2, Wisma Negeri Building, Jalan Wisma Negeri, Kompleks MITC, 75450 Ayer Keroh, Melaka. T 606-2921298 PERLIS Department of Land and Mines Perlis, Jalan Penjara, 01000 Kangar, Perlis. www.ptgps.gov.my KEDAH Department of Land and Mines Kedah, Wisma Negeri, 05576 Alor Setar, Kedah. T 604-7322644
F 603-26932324
F 603-55102658
F 606-7642297
F 606-2821917
T 604-9762664
F 604-9763773
F 604-7322432
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PULAU PINANG Department of Land and Mines Pulau Pinang, 21-22 Floor, KOMTAR Building, 10000 Jalan Penang, Pulau Pinang. http://ptg.penang.gov.my PERAK Department of Land and Mines Perak, Jalan Panglima Bukit Gantang Wahab, 30000 Ipoh, Perak.
T 604-6505200
F 604-2619588
T 605-2419312 PAHANG Department of Land and Mines Pahang, 2nd and 3rd Floor, Tun Razak Complex, Bandar Indera Mahkota, 25990 Kuantan, Pahang. http://ptg.pahang.gov.my JOHOR Department of Land and Mines Johor, Level 4-5, Sultan Ibrahim Building, Jalan Bukit Timbalan, 80000 Johor Bahru, Johor. T 607-2243366 KELANTAN Department of Land and Mines Kelantan, Block 3, Lower Ground Kota Darul Naim, Jalan Kuala Krai, 15576 Kota Bharu, Kelantan. T 609-7487898 TERENGGANU Department of Land and Mines Terengganu, Unit 27.05 Kuala Terengganu Business Centre, Jalan Sultan Mohamad, 21100 Kuala Terengganu, Terengganu. T 609-6223099
F 605-2434451
T 609-5722140
F 609-5733820
F 607-2238464
F 609-7474292
F 609-6241791
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Valuation and Property Services Department

Jabatan Penilaian dan Perkhidmatan Harta (JPPH)

KUALA LUMPUR JPPH Kuala Lumpur, First Floor, Sentral 1, Jalan Travers, Kuala Lumpur Sentral, 50470 Kuala Lumpur. www.jpph.gov.my SELANGOR JPPH Negeri Selangor, 3rd and 4th Floor, Peransang Plaza, Jalan Persiaran Perbandaran, 40000 Shah Alam, Selangor. NEGERI SEMBILAN JPPH Negeri Sembilan, 9th Floor, Yayasan Negeri Building, Jalan Yam Tuan, 70000 Seremban, Negeri Sembilan MELAKA JPPH Melaka, Lower Ground and 10, MITC Tower, Jalan Konvesyen, 75450 Ayer Keroh, Melaka. PERLIS JPPH Negeri Perlis, Mezzanine Floor, Federal Building, Persiaran Jubli Emas, 01000 Kangar, Perlis. KEDAH JPPH Negeri Kedah, Level 5, Zakat Tower, Jalan Teluk Wanjah, 05200 Alor Setar, Kedah.
:: www.jpph.gov.my
T 603-22721797
F 603-22721795
T 603-55194823 T 603-55194824
F 603-55107397
T 606-7638600 T 606-7638602
F 606-7639306
T 606-2328102 T 606-2328104
F 606-2328202
T 604-9762978 T 604-97622977
F 604-9761010
T 604-7333339 T 604-7333341
F 604-7319282
60
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PULAU PINANG JPPH Pulau Pinang, 41 Floor, KOMTAR Building, 10593 Pulau Pinang.
T 604-2612607 T 604-2612576
F 604-2615990
PERAK JPPH Negeri Perak, 8th Floor, Sri Kinta Building, Jalan Sultan Idris Shah, 30593 Ipoh, Perak.
T 605-2414577 T 605-2414658
F 605-2544310
PAHANG JPPH Negeri Pahang, 8th Floor, Wisma Persekutuan, Jalan Gambut, 25000 Kuantan, Pahang.
T 609-5161709 T 609-5164888
F 609- 5133364
JOHOR JPPH Negeri Johor, Level 8, Professional Centre, Jalan Dato' Syed Mohd Mufti, 80000 Johor Bahru, Johor.
T 607-2239933 T 607-2239934
F 607-2234266
KELANTAN JPPH Negeri Kelantan, Level 4, Wisma Persekutuan, Jalan Bayam, 15592 Kota Bharu, Kelantan.
T 609-7481600 T 609-7481670
F 609-7441500
TERENGGANU JPPH Negeri Terengganu, 10th Floor, Wisma Persekutuan, Jalan Sultan Ismail, 20200 Kuala Terengganu, Terengganu.
T 609-6221266 T 609-6221305
F 609-6220721
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Stamp Duty Office

:: www.hasil.org.my
KUALA LUMPUR Stamp Duty Division Inland Revenue Board of Malaysia Level UG, 8, 9, 10, 11, 20 & 21 Wisma KWSG, Jalan Kg. Attap 50460 Kuala Lumpur. www.hasil.org.my SELANGOR Stamp Duty Office Inland Revenue Board of Malaysia 9-13 Floor, Perangsang Plaza, Persiaran Perbandaran, 40000 Shah Alam, Selangor.
T 603-22633600
F 603-22736675
T 603-55103202 NEGERI SEMBILAN Stamp Duty Office Inland Revenue Board of Malaysia Seremban Branch Wisma Hasil, Lot 461 - 465, Jalan Tuanku Munawir, 70000 Seremban, Negeri Sembilan. T 606-7665000 MELAKA Stamp Duty Office Inland Revenue Board of Malaysia Malacca Branch Level 2, Melaka Mall Complex, Lebuh Ayer Keroh, Hang Tuah Jaya, 75990 Melaka. T 606-2858888
F 603-55103500
F 606-7625339
F 606-2327729
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PERLIS Stamp Duty Office Inland Revenue Board of Malaysia Kangar Branch 3rd Floor, KWSP Building, Jalan Bukit Lagi, P.O. Box 47, 01000 Kangar, Perlis. T 604-9764811 KEDAH Stamp Duty Office Inland Revenue Board of Malaysia Lower Ground, Level 6-9, Zakat Tower, Jalan Telok Wanjah, 05200 Alor Setar, Kedah. T 604-7400100 PULAU PINANG Stamp Duty Division Inland Revenue Board of Malaysia 3rd - 11th Floor, Dewan Perniagaan Melayu Building, Lebuh Pantai, P.O. Box 660, 10910 Pulau Pinang. PERAK Stamp Duty Office Inland Revenue Board of Malaysia No. 128, Wisma Hasil, Jalan Tambun, P.O. Box 250, 30906 Ipoh, Perak. PAHANG Stamp Duty Office Inland Revenue Board of Malaysia Kuantan Branch 4th - 7th Floor, Kuantan Centre Point Building, Jalan Haji Abdul Rahman, 25600 Kuantan, Pahang. F 604-7304195 F 604-9765798
T T T T T
604-2612255 604-2612544 604-2612422 604-2612366 604-2612633
F 604-2641548
T 605-5475522 (20 Lines)
F 605-5465471
T T T T T
609-5132782 609-5133669 609-5162178 609-5162184 609-5162185
F 609-5142067
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JOHOR Stamp Duty Office Inland Revenue Board of Malaysia 1st - 8th Floor, Hasil Building, No. 1, Jalan Padi Emas 1, Bandar Baru Uda, 81200 Johor Bahru, Johor.
T 607-2350511 T 607- 2350512
F 607-2325605
KELANTAN Stamp Duty Office Inland Revenue Board of Malaysia Kota Bharu Branch Wisma Hasil, Jalan Sultanah Zainab, 15600 Kota Bharu, Kelantan. T 609-7482103 TERENGGANU Stamp Duty Division Inland Revenue Board of Malaysia Kuala Terengganu Branch 8th Floor, Wisma PERMINT, Jalan Sultan Ismail, P.O. Box 65, 20916 Kuala Terengganu, Terengganu. T 609-6203220 F 609-6227829 F 609-7487131
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Guidebook Registering Property

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GUIDEBOOK

REGISTERING PROPERTY [FREEHOLD] IN MALAYSIA

REGISTERING PROPERTY [FREEHOLD] IN MALAYSIA

REGISTERING PROPERTY [FREEHOLD] IN MALAYSIA

computerisation of the property registration system; and

REGISTERING PROPERTY [FREEHOLD] IN MALAYSIA

Stages of Registering Property

Sale and purchase agreement

Diagram 1 - Flowchart of Registering Property

Dalam Negeri (LHDN).

REGISTERING PROPERTY [FREEHOLD] IN MALAYSIA

Pre-Registration: Sale and Purchase Agreement

REGISTERING PROPERTY [FREEHOLD] IN MALAYSIA

Adjudication of Form 14A

REGISTERING PROPERTY [FREEHOLD] IN MALAYSIA

Stamping of Form 14A

REGISTERING PROPERTY [FREEHOLD] IN MALAYSIA

Request of Valuation Received

Within Signing Power ? YES Report to Client

Update Office Record

Diagram 2 - JPPH Workflow Valuation Process

REGISTERING PROPERTY [FREEHOLD] IN MALAYSIA

REGISTERING PROPERTY [FREEHOLD] IN MALAYSIA

A comparison of the manual and online systems is demonstrated in Diagram 3.

Lawyer pays fee

JPPH forwards valuation to Stamp Duty Office

Diagram 3 - Comparison of the Manual System and e-STPH

Registration of Transfer of the Property

REGISTERING PROPERTY [FREEHOLD] IN MALAYSIA

REGISTERING PROPERTY [FREEHOLD] IN MALAYSIA

Initial Process (Counter Process) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 day

Data Entry Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 days

No, inform applicant of the 14 days suspension

Print verification document and propose for registration, rejection or suspension

Decision Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 days

Can the process document be registered?

Register (print new title and notice)

Yes Sorting Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 days

Send document : 1. IDT - Collection Counter 2. RDT - Strong Room

Diagram 4 - Workflow of Registration Process at Kuala Lumpur Land Registry

REGISTERING PROPERTY [FREEHOLD] IN MALAYSIA

REGISTERING PROPERTY [FREEHOLD] IN MALAYSIA

Diagram 5 - Initiatives for improving Registering Property

Duration as Reported by the Doing Business 2008 Report

Current Practices Procedures

36 days Inspection and valuation of the property

Streamlining Valuation Process within the Valuation Information System (VIS)

1 day Form 14A sent to Stamp Duty Office for stamping

REGISTERING PROPERTY [FREEHOLD] IN MALAYSIA

Duration as Reported by the Doing Business 2008 Report

Current Practices Procedures

1 day 12 days4 10 days 5 days 2 days

REGISTERING PROPERTY [FREEHOLD] IN MALAYSIA

REGISTERING PROPERTY [FREEHOLD] IN MALAYSIA

WALKING THROUGH THE SYSTEM

STEP 1 :: Private Land Search

REGISTERING PROPERTY [FREEHOLD] IN MALAYSIA

cannot purchase any property.

STEP 2 :: Redemption Statement

REGISTERING PROPERTY [FREEHOLD] IN MALAYSIA

Redemption Statement In Straight Forward Cases Parties

REGISTERING PROPERTY [FREEHOLD] IN MALAYSIA

Steps 1 and 2 can be simplified as depicted in Diagram 7. Responsibility

Procedures For Transfer