MAJUMDER GARMENTS LIMITED

Hariharpara, Panchaboti, Fatullah, Narayangonj.

STANDARD OPERATING PROCEDURE

STORE & WAREHOUSE
1.0 Purpose To maintain a simplified, organized system of monitoring goods received, proper handling & safe storage of the same in the store and maintaining accurate records of all related documents needed in performing those duties. 2.0 Scope This standard operating procedure is applicable for the store of Majumder Garments Limited.

3.0

Responsibilities The Store In charge is responsible for directing all the activities relating to this instruction.

4.0

Procedure 4.1 Receiving Goods: 4.1.1 When goods will come to the factory then it is to be checked & verified against Purchase Order or Proforma Invoice. 4.1.2 If any broken or damaged cartons are received it should be informed to the commercial and merchandising department to take prompt action. 4.1.3 After receiving the goods it will be stacked in the quarantine zone for inspection. 4.1.4 The Quality Assurance Department will carry out an inspection of a minimum of 10 % of the goods received covering all colors. 4.1.5 After the goods have passed the inventory process, it has to be stored in a designated location based on the production plan process. 4.1.6 The stock ledger is to be updated in the register. 4.1.7 A bin card has to be attached with the passed goods. 4.1.8 A Trim Card is to be prepared upon completion of the inventory.

MAJUMDER GARMENTS LIMITED

Hariharpara, Panchaboti, Fatullah, Narayangonj.

STANDARD OPERATING PROCEDURE

4.2

Goods Issue 4.2.1 As soon as the Trim card is prepared and approved by the Merchandising Team Leader, fabric can be issued to the cutting department. 4.2.2 Thread must be issued to the production lines as per the approved consumption. Empty thread cone must be returned to the store. 4.2.3 Main label, care label should be issued as per approved requisition. 4.2.4 Excess issue will not be allowed without permission from the concern merchandising or higher authority. 4.2.5 Stationary & other consumables items have to be issued after approval to the concerned departments.

4.3

Storage Instruction 4.3.1 Sewing accessories such as main label, care label etc. should be kept under lock and key to avoid misuse or misappropriation. 4.3.2 Stationary items should be kept on suitable storage racks. 4.3.3 All accessories should be segregated by buyer and style and has to be kept in pre-determined areas for easy reference and quick supply. 4.3.4 Fabric should be stored in the rack properly and will not be damaged in the event any unforeseen circumstances arise. 4.3.5 All the stacked fabric must be covered to protect the same from dust or flying insects. 4.3.6 Reject and leftover goods should be sorted in the restricted area by locking devices. Key has to be under custody of sore in charge.

4.4

Shortage of Merchandise 4.4.1 In the event, there is a shortage of merchandise received, or not of the correct specification as per requirement, the Merchandising team leader & The Director will be informed immediately.

4.5

Stock Condition Assessment 4.5.1 Condition of stock in store should be assessed on a monthly basis. 4.5.2 If any item found damaged or deteriorated should be segregated and disposed off accordingly.

MAJUMDER GARMENTS LIMITED

Hariharpara, Panchaboti, Fatullah, Narayangonj.

STANDARD OPERATING PROCEDURE

4.5.3 Concerned Departmental Heads will assess if the goods can be used or not. 4.5.4 List of obsolete / unusable items should be prepared and submitted to The Director for disposal.

__________ Prepared By

___________ Approved By