SAP Sales Order Structure

SAP Sales Order Structure

An SAP Sales order can be logically divided into Sales Order Header, Sales Order Line Items and Schedule Line.

SAP Sales Order Header:

Sales Order header usually contains Customer related information such as payment terms, customer id etc. It is usually recorded on basis of sale done to a particular customer. As it is mentioned above, sales order header may contain data which are customer specific such as customer number, name, payment terms, shipping information. It is the Sales Order Header which is common throughout the Sale Order topic and it also applies to all the Line Items.

Sales Order header Interface: Sales Order header Interface contains Sales Order Number, Customer Number, Ship To and associated parties related to the particular sales order, Purchase Order number, Purchase Order Date, Net price of the order ( It may or may not include taxes) etc. In a sales order header there are approximately 40 to 50 different fields. Sales order header Toolbar: This toolbar includes all Sales Order related shortcuts. Here you may find some of the important shortcuts such as deletion, document flow etc Sales Oder Header Tabs: Tabs proffers us a clean way of organizing relevant data. You may find different tabs on the interface and each tab contains different data. For entering sales related data, there is a Sales tab which contains different fields. To reach sales order header tab to explore the fields, you can either use the Menu path or else you can also click on the Header Detail button on the screen. After clicking on the Header Detail button, which is also the short way to reach header items, you will reach the main screen. This screen will include tabs such as Sales, Shipping, Billing Document, payment Cards, Accounting, Conditions, Account Assignments, Partner, Texts Order Data and Status.

Sales Order Line Items:

Line Items, as the name may suggest, are sales items listed in order, with certain relevant information. The Line Items contains all information related to the customers need and the data is saved in a listed format. It will quote the items such as M01 M02 or M03 etc as required by the customer. It also contains quantity of product requested by the customer. Based on this information the SAP system develops a Schedule Line data. In short, Sales Order Line Items are customers request for material; the customer may have requested M01, M02 etc, in the needed quantity.

In order to reach to the Sales Order Line Item detail screen, for a particular item, you just need to double click on the relevant line item row. The next screen will show detail related to particular Sales Order Line item, e.g. 10 and particular material, say M01. On this interface there are several similar tabs, such as Shipping, Billing Document, Payment Cards, Accounting, Conditions, Account Assignments, Partners etc. However, if you seek more detailed information, then you can click on the Arrow sign on the extreme right of all the tabs, this will open remaining tabs which are not generally seen on the screen due to lack of space on the screen. By clicking on the relevant arrow button you will find a list popped up, which will include the tabs, in order to select these tabs you need to just click on the desired tab title in the list.

Sales Order Schedule Line:

For each of the line item there is a Schedule Line, which depicts the schedule of delivery. It may include information on dates of delivery and product units available etc. For example a customer has requested item M01 on 1st April 2010 and requires the item in quantity of 10, the information will be reflected in Sales Oder Schedule Line section along with its availability on the particular delivery day. The availability is decided by determining the quantity of requested item that can be delivered on the date and scheduling another date for delivering the remaining amount of the item. After a complex calculation, when the SAP system decides to set a later date for the delivery of remaining amount of product, it is called as Forward Scheduling. On the Schedule Line screen you may find different columns such as Item, Material, Order Quantity, Description etc. Under these columns you will find Items listed with their relevant information. If you want to retrieve information on Schedule Line details, you need to click on the particular line item and then click on the schedule line button which is at the bottom of the screen, this will open the Schedule Line details for the particular item and the information may include dates and confirmed quantity etc. You will also be able to determine that whether the item requested on the particular date was confirmed or not, this can be done by matching the Order Quantity column on the upper screen and the Confirmed Quantity column on Schedule Line detail screen. If the ordered quantity was not confirmed on the requested date then the further scheduled date on which the remaining quantity was confirmed will be mentioned.

How to Create a Quotation in SAP

. Transaction Code : VA21 Menu Path : [ Logistics -> Sales & Distribution -> Sales -> Quotation -> Create ] Step No. 1 : Enter the Quotation type of QT with the Sales Organization as 1000, Distribution Channel as 10 and division as 00 and hit Enter. Step No. 2 : Enter the Customer Number as 1400 and a sample PO Number say Test Quote

Step No. 3 : Enter the Material Number and quantity. You can use the same material numbers as used in How to create a sales order in SAP section. Step No. 4 : Additionally, you have to enter a Quotation Start Date and Quotation end date. The reason for having a validity date for a quotation has been discussed in the class already. Save the quotation and it will be displayed in the status bar. Use the user id and password provided to you as part of the training when SAP Access was granted to you. The trainer will also show you how to create these transactions on SAP system.

Responses to How to Create a Quotation in SAP

Nasim September 13, 2011 at 9:34 pm #
Siva, When creating this quotation, the material M-01 takes SU = PAL automatically and there is an error message, Sales Unit PAL is not defined for item 10. the if you invoke list and select SU= PC, one message comes Item category will be redetermined, yet it fails to take PC. However M-04 takes PC as SU eventually. Could you please check this.