Oracle Purchasing Requisition: Requisition is a document where the need for the material is specified and is raised by an employee.

Types of Requisitions. 1. Internal Requisition: Transferring the material from one dept to another within the same company and not from the third party (if the reqt is fulfilled within the company) is known as Internal requisition. 2. Purchase Requisition: If we want to purchase the material from outside vendor then we raise Purchase requisition. RFQ (Request for Qutotation): The purchasing manager asks the supplier to send the quotation for the required material with the help of RFQ. Types of RFQ: 1. 2. 3. Standard RFQ: The normal quotation is the standard rfq. Bid RFQ: It is raised when we are planning to purchase heavy material which lasts longer. Catalog RFQ: When we request the supplier to send catalog of items along with the quotation then it is called as catalog rfq. Quotation: A statement of the price, terms and conditions of sale, a supplier offers us for an item or items. It is a detailed description of goods or services offered by the supplier. Types of Quotations: 1. 2. 3. Standard Quotation Bid Quotation Catalog Quotations Types Of Purchase Order: It is a statement which contains the required items, quantity, price,date when we need and the location where we need. Types of Purchase Orders: Blanket PO

Contract PO Planned PO Standard PO Standard PO: It is used for only one time purchase of various items when we know the details of goods or services we require, estimated cost, qty, delivery schedules and accounting distributions. Blanket PO: It is raised when we know the details of goods or services that we plan to buy from a specific supplier in a period, but we dont know the details of delivery schedules. Contract PO: Here we dont know any information regarding items but just know the terms and conditions. Planned PO: A planned po is a long term agreement committing to by items or services from a single source. Here we know all the details. Standard P.O. Terms & Conditions Goods or Services Pricing Known Quantity Known A/C Distribution Delivery Schedule Can Be encumbered Can Encumber Releases Main concepts in PO: Item details o Defining item category and its segment values Yes Yes Yes Yes Yes Yes Yes N/A Planned P.O. Yes Yes Yes Yes Yes May be Yes Yes Blanket P.O. Yes Yes May be No No No No Yes Contract P.O. Yes No No No No No No No

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Registering the item category. Define category sets and item. Defining job and position of the employee Defining employee and his approval limits Defining the employees as buyers

Employee

Define and assign the approval groups to the employees Supplier o o Define and approve the supplier Define the supplier list Flow of Purchase Order: Raise the requisition. Check whether the requisition is approved or not. Raise RFQ. Raise the quotation. Raise the purchase order. Receipts Inspect the goods Matching approval levels: 2-Way Matching Invoice P.O. 3-Way Matching Invoice- P.O. Invoice Receipts 4-Way Matching Invoice- P.O. Invoice Receipts Invoice Inspect

PO Tables And Details Important Table in Purchasing Module of Oracle apps ========================================= Purchase Order Po_headers_all Po_lines_all Po_line_locations_all Po_distributions_all

Buyers Po_agents

Document and line types Po_document_types_all_b Po_line_types_b

Releases Po_realeases_all

Requisitions Po_requisition_headers_all Po_requisition_lines_all Po_req_distributions_all

Vendors Po_vendors Po_vendor_sites_all Po_vendor_contacts

Receiving Rcv_transactions

Others Mtl_system_items_b Mtl_categories_b

Links between Oracle Apps PO Tables ============================ Po_headers_all/Po_lines_all --> po_header_id/po_header_id Po_headers_all/Po_vendor_sites_all --> vendor_site_id/vendor_site_id Po_headers_all/Po_vendors --> vendor_id/vendor_id Po_headers_all/Po_line_locations_all--> po_header_id/po_header_id

Po_lines_all/Po_line_locations_all --> po_line_id/po_line_id Po_lines_all/mtl_system_items_b --> item_id /inventory_item_id ( get for master org) Po_lines_all/Mtl_categories_b --> category_id/ category_id

Po_line_locations_all/Rcv_transactions -->line_location_id/po_line_location_id

Po_vendor_sites_all/Po_vendors --> vendor_id/ vendor_id po_distributions_all/po_req_distributions_all --> req_distribution_id/distribution_id.

1.Tell me about PO cycle? Create PO Submit it for Approval Receive Goods against the PO (when order is delivered by the vendor) Close the PO after the invoice is created in AP and teh payments have been made to the vendor. 2.How many Statuss and Types For RFQs & Quotations Describe? In Process,Print,Active,Closed for Rfq's In Process,Active,Closed for Quotation. 3.What is a Receipt? To Register the Purchase orders/PO lines for shipment purpose. 4. What is Catlog Rfq? It contains Price breaks with different quantity levels.

In 5.Which table is Purchase order number stored?

po_headers_all