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INSTRUCTIONS TO THE CENTRE SUPERINTENDENTS

In view of the forthcoming even semester examination commencing in June 2012, the centre Superintendents of all examination Centers are hereby requested to adhere to certain examination rules as stated here under. 1. Before commencement of examination the authorized representative of the colleges shall collect all examination connected materials such as Barcoded OMR Answer Books, Question Papers. Attendance Sheets etc as per website notice. 2. The admit card of their Students shall be downloaded by the respective colleges by logging in their college Id. in BPUT UMS, after getting notification from the University web site and shall be distributed to the students after printing. 3. While admitting students to the examinations utmost caution should be taken so that candidates without admit card for the subject are not allowed to appear the examination. 4. The Bar coded OMR answer books contain information such as name, registration no, subject, subject code, semester and date of examination, College name. Hence the invigilators should distribute the answer books after proper verification of the identity of the students from the Registration no. issued by the University, College identity card and downloaded Admit card issued by the University. The candidate has to fill up the name of the centre in the part-I of the answer book. 5. The candidates should be informed by the concerned invigilators to verify their particulars in the OMR Answer Books before signing in the appropriate box. 6. The late registered students whose printed bar coded answer books are not available but their names feature in the attendance sheets shall be given a manually filled (blank) Answer Book where in he/she is required to write all particulars. 7. In no circumstances, unregistered students shall be allowed to appear the Examinations. 8. The invigilators are required to properly verify the particulars of the candidates and sign in the appropriate box. 9. If candidate remains absent, the invigilator has to mark AB in the appropriate box in the answer book. After completion of examination, the Part-I of OMR Answer Books shall be detached from the OMR sheet at the perforation line and shall be packed subject wise separately. 10. While packing the Answer Books they must be packed in four separate packets for every subject. Packet A Packet B Packet C Packet D - Printed Answer Books of all registered students of a subject placed in small packets of maximum 40 in each packet.. - Answer Books of all absent candidates. Answer Books of candidates booked under Mal Practice along with the incriminating materials and report form duly filled in. - Manually filled Answer Books of all students in a subject. 11. While packing the Answer Books of the registered students in packet - A, the answer book of the candidates present must be packed in bundles of maximum 40 as per the names appearing in the attendance sheet. All such small packets should be numbered as A/1, A/2, A/3, .., A/n and shall be contained in a large packet super scribed as Packet -A. This packet however will not contain the absent candidates answer books. 12. The answer books of the all absent candidates shall be packed in Packet- B subject wise and Answer Books of all MP candidates shall be packed in Packet-C. 13. Similarly the manually filled answer Books of all students shall be packed subject wise in Packet-D

14. The attendance sheets duly signed by the candidates/invigilators must be kept in Packet-A of the respective subjects. 15. Each packet shall be super scribed in the following format

PRINTED ANSWER BOOKS/ ANSWER BOOKS OF ABSENT CANDIDATES / ANSWER BOOKS OF CANDIDATES UNDER MP CASES/ MANUALLY FILLED ANSWER BOOKS (Tick the appropriate one) PACKET NO. SEMESTER SUBJECT CODE NAME OF THE SUBJECT DATE OF EXAM NO. OF ANSWER BOOKS (in the packet)

16. They are required to make on line entry of the following by logging in their college Id. (i) (ii) (iii) Registration Nos of candidates absent subject wise. Registration Nos of the candidates appearing in manually filled (blank) Answer Book. Registration no of the candidates booked under MP.

17. As per the Notice issued by the Director, Exam, the colleges are required to submit the box/ Packets of Answer Books at the designated venue with the Answer Book Account (to be handed over separately at the collection center). 18. The proforma of the Answer Book Account shall be as follows
ANSWER BOOK ACCOUNTS Name of the College Subject with code Semester Programme : : : :

No of students as per attendance sheet :


Sl.No 1 2 3 4 5 Particulars Total No. of Answer Books in Packet A (Printed) Total No. of Answer Books in Packet B (Absent ) Total No. of Answer Books in Packet C (MP) (Printed Answer books) Total No. of Answer Books in Packet C (MP) (Manually filled Answer books) Total No. of Answer Books in Packet D (Manually filled) No. of Scripts

TOTAL

Signature of Center Supervisor

Signature of Center Superintendent